Organization Meeting Agenda

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SOUTH PLAINFIELD PUBLIC SCHOOLS

125 Jackson AvenueSouth Plainfield, New Jersey 07080-3509

Telephone: 908.754.4620

Website: spboe.org

BOARD OF EDUCATION SOUTH PLAINFIELD, NEW JERSEY

Organization Meeting Agenda Wednesday, January 2, 2013 6:30 p.m.Roosevelt Administration Building125 Jackson AvenueSouth Plainfield, NJ 07080

I. CALL TO ORDER

II. FLAG SALUTE

ANNOUNCEMENT

In accordance with the terms of the Sunshine Law, adequate notice of this meeting wasposted in all school buildings, Borough Clerk's office, Police Headquarters, Public Library,five newspapers, and W.C.T.C. on November 21, 2012.

III. TRANSACTION OF BUSINESS FOR WHICH MEETING WAS CALLED:

A. Reading of Election Results

Mr. Olobardi will read the results from the November 6, 2012 election.

B. Oath of Office

Oath of Office will be administered by Marc Zitomer for the successful candidateselected to the Board of Education at the November 6, 2012 Annual School Election:

Kimberly Anesh DeAngelis, Ernie Jim Giannakis and William H. Seesselbergfor three year terms

Deborah Boyle for a one year unexpired term

C. ROLL CALL- James Olobardi

Board Secretary/Business Administrator

D. ELECTION OF PRESIDENT

The Board Secretary/Business Administrator announces that nominations are inorder for the office of President.

Organization MeetingJanuary 2, 2013


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E. ELECTION OF VICE PRESIDENT

The President will take the chair and announce that nominations are now in order forthe office of Vice President.

IV. QUESTIONS AND COMMENTS ON AGENDA ITEMS ONLY

A. Public CommentsB. Board Member Comments

V. MEETING DATES

A. COMMITTEE OF THE WHOLE AND REGULAR PUBLIC MEETING DATES

RESOLVED, that the attached schedule showing dates, times and places for each ofthe monthly Committee of the Whole agenda fixing sessions and each of the regular

monthly meetings be approved, and to post said list in each of the school buildings,Borough Clerks Office, Police Headquarters and to fax said list to The Star Ledger,The Home News and Tribune, The Courier News, The Observer and W.C.T.C. (Tab.V.A).

MOTION: SECOND: VOTE:

VI. DESIGNATION OF OFFICIAL NEWSPAPERS

RESOLVED, that the Board designate the following as official newspapers for the ensuingyear:

THE COURIER, BRIDGEWATER, NJTHE STAR LEDGER, NEWARK, NJTHE HOME NEWS AND TRIBUNE, EAST BRUNSWICK, NJTHE OBSERVER, SOUTH PLAINFIELD, NJ


VII. PARLIAMENTARY AUTHORITY

RESOLVED, that the Board shall be governed in its deliberations in all cases in which it isnot inconsistent with Statute, Administrative Code or Bylaws of the Board by Robert's Rules

of Order (as revised), except that rules or order may be amended at any meeting by amajority of the full board.




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VIII. ADOPT BOARD MEMBER CODE OF ETHICS

RESOLVED, upon recommendation of the Superintendent of Schools, that the Board ofEducation adopt the New Jersey School Boards Association Board Member Code ofEthics as shown in Tab VIII.


IX. POLICY

RESOLVED, that the Board of Education adopt existing textbooks, educational programs,district curricula, by-laws and policies or amendments and revisions thereof for the Board'sown operation and the operation of the school system. This information is available forpublic inspection in the office of the Business Administrator and/or the AssistantSuperintendent.


X. OFFICIAL DEPOSITORIES

RESOLVED, that the Board of Education designate the following banking institutions asofficial depositories:

Checking Accounts:TD Bank - Capital Reserve AccountSouth Plainfield Emergency Reserve

Maintenance ReserveGeneral

Escrow AccountTrust and AgencyPayroll AccountAthletic Special EventsCafeteria AccountAdult Education - General AccountAdult Education - TripsUnemployment Trust AccountPre-SchoolLatchkeyHigh School Student Activity Account

Middle School Student Activity AccountGrant School Student CouncilMiddle School Student Council




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XI. APPOINTMENT OF BROKER OF RECORD FOR HEALTH SERVICES

RESOLVED, that the Board of Education appoint Robert Stoffel, Integrity ConsultingGroup, as Broker of Record for Health Services for the period of January 1, 2013 throughDecember 31, 2013.


XII. APPOINTMENT OF BROKER OF RECORD FOR PROPERTY-LIABILITYINSURANCE

RESOLVED, upon recommendation of the Superintendent of Schools, that the Board ofEducation appoint Centric Insurance Lee Nestel, President, as Broker of Record for allproperty, liability and workers compensation matters for the period of January 1, 2013through December 31, 2013.


XIII. APPOINTMENT OF BOND COUNSEL FIRM OF RECORD

RESOLVED, upon recommendation of the Superintendent of Schools, that the Board ofEducation appoint McManimon & Scotland, L.L.C. as Bond Counsel of Record for theperiod of January 1, 2013 through December 31, 2013.


XIV. APPOINTMENT OF AUDITOR OF RECORD 2012/2013

RESOLVED, upon recommendation of the Superintendent of Schools, that the Board ofEducation appoint the firm of Lerch, Vinci & Higgins, LLP as Auditor of Record for theperiod of January 1, 2013 through December 31, 2013. The firm will be engaged to auditthe financial records and prepare the basic financial statements and Single Audit Section ofthe Comprehensive Annual Financial Report (CAFR) for the 2012/2013 school year for thesum of $34,600.00.



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XIV. APPOINTMENT OF AUDITOR OF RECORD

Any additional services will be billed at the following standard billing rates:

Partners $140 - $170 per hourManagers $100 - $125 per hourSenior Accountants/Supervisors $80 - $100 per hourOther Personnel $ 45 per hour


XV. APPOINTMENT OF ASBESTOS CONSULTANT

RESOLVED, upon recommendation of the Superintendent of Schools, that the Board ofEducation appoint A.H.E.R.A. Consultants as Asbestos Consultant for the period ofJanuary 1, 2013 through December 31, 2013.


XVI. APPROVED TAX SHELTER ANNUITY COMPANIES

RESOLVED, upon recommendation of the Superintendent of Schools, that the Board ofEducation approve the following Tax Shelter Annuity Companies:

Variable Annuity Life Insurance Co. Midland National LifeMetropolitan Life Insurance Co. Legend Group/AdseryFidelity Investments Citistreet Retirement Services/Met LifeAXA Equitable AXA Equitable (457)Lincoln Investment Prudential Group Insurance


XVII. MILEAGE REIMBURSEMENT

RESOLVED, upon recommendation of the Superintendent of Schools, that the Board ofEducation approve the mandated Automobile Mileage Reimbursement Rate of 31 cents permile per the State of New Jersey, Office of Management and Budget Circular Letter 01-02-OMB, effective January 1, 2013.




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XVIII. RESOLUTION TO ACCEPT ALL STATE CONTRACTS

WHEREAS, the South Plainfield Board of Education, without advertising for bids, byresolution may purchase any foods or services pursuant to a to a contract or contracts forsuch goods or services entered into on behalf of the State by the Division of Purchase andProperty in the Department of the Treasury pursuant to N.J.S.A. 18A:18A-10; and

WHEREAS, the South Plainfield Board of Education wishes to evidence an agreement

with the attached referenced State Contract Vendors through this Resolution and properlyexecuted purchase orders, which Agreement shall be subject to all the conditions applicableto the current State Contract; and

WHEREAS, the South Plainfield Board of Education wishes to authorize the FinancialServices Department to purchase those certain items from an approved New JerseyContract Vendors; and

WHEREAS, dollar amounts are estimated based on last years usage; and

WHEREAS, the School Business Administrator has certified the availability of funds for

this contract.

NOW, THEREFORE, BE IT RESOLVED by the South Plainfield Board of Educationthat this Resolution together with the properly executed purchase orders shall constitute anagreement between the South Plainfield Board of Education and the State ContractVendors listed in Tab XVIII. subject to all conditions applicable to the current StateContract; and

BE IT FURTHER RESOLVED that the South Plainfield Board of Education herebyauthorizes the Financial Services Department to purchase items from the applicableapproved New Jersey State Contract Vendors.


XIX. PUBLIC ADDRESS

A. Public Comments

B. Board Member Comments


XX. EXECUTIVE SESSION

RESOLVED, pursuant to the Open Public Meetings Act, that the Board meets in closed


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session at this time to discuss confidential matters pertaining to personnel, negotiations,student matters and/or attorney-client privilege. It is expected that the matters discussed inclosed session shall be made public as soon as the need for confidentiality no longer exits.


XXI. ADJOURNMENT

Organization Meeting Agenda

Documents

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