Organisation Development Team Kristine Wellington & Kishore Kanani

Application Support Workshop Hackney Voluntary & Community

Sector Grants 2013/14

Funded by Organised in partnership with: Hackney CVS has achieved:

Grants Programme Dates

Small grants between £1,000 and £5,000, for projects which contribute to Hackney's Sustainable Community Strategy objectives.

Open for applications from 15th April 2013. Closing Date 24th May 2013

Community Chest grants for up to £1,000, Which contribute to Hackney's Equality Objectives.

Open for applications from 6th May 2013. Closing Date 31st May 2013

2013/14 Hackney's Sustainable Community Strategy 6 Objectives

Objective 1: Reduce poverty by supporting residents into sustainable employment, and promoting employment opportunities.

Objective 2: Help residents to become better qualified and raise educational aspirations.

Objective 3: Promote health and wellbeing for all, and support independent living.

Objective 4: Make the borough safer, and help people to feel safe in Hackney.

Objective 5: Promote mixed communities in well-designed neighborhoods,

where people can access high quality, affordable housing.

Objective 6: Be a sustainable community, where all citizens take pride in and take care of Hackney and its environment, for future generations.

Equality Objectives for 2012/2016

Equality Objectives for 2012/2016 are: Deliver actions which aim to narrow the gap in

outcomes between certain disadvantaged groups and the wider community

Improve the way we listen to our residents and respond to service users' feedback to improve services

Foster good relations by building a strong sense of community, neighborliness and pride

Changes to the Community Chest

Applications will only be considered for funding if the proposed project or activity meets the above equality objective. Please note that the Community Chest grant does not fund on-going or repeat activities.

The guidance on completing the application form in the guidance document page 60 says.....

3.6 Equality Objective – this question is scored. We would like you to tell us how you will know if your project/activity has met the purpose of the Community Chest grant which is to “To foster good relations, by building a strong sense of community neighbourliness and pride”?

You will need to think about how you will get feedback on your project or activity from the people using the service or involved in the activity. For example, you may want to collect feedback through questionnaires, interviews, case studies or any other ways.

Observation

Keeping

records

and notes

Creative tools

Case examples

or studies

Interviews

Questionnaires

Methods

How to collect Data for Monitoring and evaluation

Aims Outcomes Outcome indicators

Data collection

When and by whom

How to report & use

Aim 1

Aim 2

Objectives Outputs Output indicators

Data collection

When and by whom

How to report & use

Objective 1

Objective 2

Monitoring and evaluation framework

Each time your organisation goesThrough the process it gains new

Skills and knowledge for the future

6

48

57

9 3

10 21 First step Outline the project idea

Develop the detail

Talk to people/initial funder research

Research need Strategic doc

Identify values and track record

Identify resources

Write a Budget

Identify funding

Research funders in

detail

Final step

Complete application

Key Questions

Project summery of your Project or Activity?

What is the name of the Project or Activity?

Key point - Provide some identity to you project, give it a name

Key point - Brief outline of the project that will enable the Panel to have a clear idea of what will happen if the grant is awarded. Use the 5W’s – This question is weighted

Key Points

- Planning is everything; before you begin the application, plan your project!

Use the 5 W’s. Who What Why Where When

Who: Is your project for, who are the beneficiaries e.g. Kurdish & Turkish speaking Minority ethnic older people living in 2 wards of Hackney.

What: Activities you will be delivering e.g. Older people receive, one visit from a befriending

volunteer a week Hold weekly lunch club for at least 30 beneficiaries 20 beneficiaries attend weekly exercise and computing classes Recruitment, training and development of 15 volunteers,

speaking a relevant additional language Hold 4 cultural awareness workshops for service providers

Example

Why: is there a need for your project, what needs will you be addressing e.g. Minority ethnic older people in the borough need more accessible, local and affordable daytime opportunities for social integration to address problems of isolation.

Where: Be specific about where your project will be delivered e.g. We will deliver the sessions from the Kingfisher Estate Community Centre E8 and will also deliver outreach surgeries at various Community Centres in N16 and E5

When: Be specific about the timeframe for your project and realistic about the time it will take you to realistically deliver your project.! Remember that your project should ONLY begin when the grant has been successfully awarded.

Example

Evidence of need

Primary • Your evidence from users findings and

recommendations• State dates of users / consultation meeting

Secondary • Hackney Borough Profile • Hackney's Sustainable Community Strategy• Joint Strategic Needs Assessment JSNA

Evidence of need

Why is it important? Who have you consulted about this work Evidence from previous projects you have run How will this build on previous work done How does your work meet the identified need in

(Hackney's Sustainable Community Strategy Key point - Your application will be strengthened if you

can refer to research either by you or other agencies such as the Council or University

Evidence of need

The panel will expect to see clear evidence that the project is needed by the potential users. Use up to date figures or quotes to demonstrate need. A high scoring answer will be one that clearly shows reference to evidence and research that there is a need for the service.

Examples or sources of evidence could be; Evidence from the Census. Evidence from research carried out by the Local Authority, Central

Government or other agencies. Hackney CVS website has links to several pieces of research that relate to the voluntary sector.

Evidence from your own monitoring and evaluation of the needs of your users.

Evidence from the Local Area Agreement and the goals it has set. Evidence that this work does not replicate that carried out by other

organisations. They may be doing the same work, but you should be able to show that the need exceeds what is already being provided.

Evidence you have collected from previous projects

Key resources

Full Hackney Borough Profile (3.33 MB) Cover & Contents (204 KB) Chapter 1 - Hackney's Population (332 KB) Chapter 2 - Children & Young People (428 KB) Chapter 3 - Health & Social Care (392 KB) Chapter 4 - Community Safety (456 KB) Chapter 5 - Housing in Hackney (548 KB) Chapter 6 - Hackney's Economy (712 KB) Chapter 7 - A Sustainable Borough (584 KB) Index of Sources (104 KB) http://www.teamhackney.gov.uk/community-partnerships.htm

Monitoring and Evaluation

Monitoring:What is the method you will use to collect

information on a regular basis?

Key point – Feedback forms, number of people attending, attitudes,

Evaluation:What method will you use to find out if you are

making a difference?

Key point – What needs to change to suit beneficiaries I.e. time, access, delivery format.

Staffing/Volunteers management and project management: describe who will deliver this project

Key point - Provide Job Descriptions, skills or qualifications required of staff and volunteers (Think C.V, line of

management)Who will manage your staff and volunteers and how will management

be undertaken? Key point - Cover management as well as staff development

and training If the project is being delivered in partnership with one or more

organisation/sKey point – Partnership Agreement and Consortia Service

Level agreement in place (template available)

Project Input – Staff and volunteers

Key Questions for you?

Discuss how many of your projects fit the Sustainable Community Strategy outcomes?

Which projects work well together?

Can you evidence the change created as a result of your activities?

What is the unit cost?

Is the project - good value for

money high cost Right

Project

Understanding Output, Outcomes and Outcomes Indicators

Outputs are all the detailed activities, services and products your organisation actually does or provides, eg:

1:1 support sessions Training publications

Outcomes are all the changes, benefits, learning or other effects that happen as a result of your activities, eg:

User gets temporary accommodation

Increased ability to budget User’s confidence increased User gets paid work

Outputs in a delivery plan Q3.5 Outline the

project milestones Total

OutputsQ1 Q2 Q3 Q4

No of weeks delivering Arts Programme x 4 subjects 8 8 8 4 28

Introduction to environment and conservation Workshops 0 2 0 0 2

Deliver adult carers programme 2 4 4 2 10

Deliver 34 weeks healthy living 1 1 1 1 4

Deliver folk dance sessions 34 weeks

10 10 10 4 34

Disseminate monthly newsletter 3 3 3 3 12

Radio and Media Advertising 0 0 1 0 1

Annual Local Show Case 0 0 1 0 1

Are Outcomes a headache to you?

Outcome describe the changes after after your intervention. Outcome for individuals are always related to one of these areas. We call it BACK H ;

Behaviour Attitude & Self-Perception Circumstance Knowledge& skills Health

Key point – A high scoring answer will clearly be able to demonstrate what outcomes will be achieved, how they will be recorded and the change they represent in beneficiaries

What outcomes will your project achieve?

Examples of Outcomes

Reduced isolation of minority ethnic older people as a result of accessing a range of social activities

Increased ability of Project volunteers who gain confidence to take new training, educational or employment opportunities

Improved employability skills amongst People with disabilities

User involvement

How are users involved in the design of the project?

How are service users involved in management and delivery?

How will you use evaluation from previous projects to plan this project

Have you identified the needs of service users

2013/14 Hackney Voluntary & Community Grants Timetable

Grant TypeApplications Open

Application closing date

Application period in weeks

Final Decisions

Contracts Start

Contract Length

Main, Holiday 5th July 2012 27th Sept 2012 12 weeks27th Dec 2012

1st April 2013

12 Months

             

Small Grants 1st Round 29th Oct 2012 7th Dec 2012 6 weeks

20th Feb 2013

1st April 2013

12 Months

Small Grants 2nd Round 15th April 2013 24th May 2013 6 weeks

26th July 2013

1st Aug 2013

12 Months

             

Community Chest 1st Round 2nd Jan 2013 30th Jan 2013 4 weeks

25th Feb 2013

1st April 2013 6 months

Community Chest 2nd Round 6th May 2013 31st May 2013 4 weeks

28th June 2013

1st Sept 2013 6 months

Community Chest 3rd Round 2nd Sept 2013 27th Sept 2013 4 weeks

28th Oct 2013 1st Dec 2013 4 months

Grants Programme Dates

Small grants between £1,000 and £5,000, for projects which contribute to Hackney's Sustainable Community Strategy objectives.

Open for applications from 15th April 2013. Closing Date 24th May 2013

Community Chest grants for up to £1,000, Which contribute to Hackney's Equality Objectives.

Open for applications from 6th May 2013. Closing Date 31st May 2013

Thank you for attending.

1. How many objectives are there?2. Filling in the application is the first thing you

do. True or false?3. Closing date and time - is …….4. You have learnt something from this session.

True or false?

How can we Help?

Hackney CVS provides the following services : Application support- helpline@hcvs.org.uk 0207 923 8188

Organisational support including one to one – Send in the 10 steps project plan or your planning triangle to access this service

Weekly newsletter – matt@hcvs.org.uk

Resources i.e. policies and procedure templates Visit: www.hcvs.org.uk

A resource area internet access 9.30 – 5pm

Free use of the front meeting room for up to 3 hours peer week

Thank you for attending

Organisation Development Here to Help You Succeed!

Kishore Kanani

Kristine Wellington

E-mail helpline@hcvs.org.uk

Helpline Tel:0207 923 – 8188

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