ORGANIC SYSTEM PLAN AND QUESTIONNAIRE LIVESTOCK …...ORGANIC SYSTEM PLAN AND QUESTIONNAIRE...

Oregon Department of Agriculture of 18Market Access and Certification Programs Organic Certification Program OCP.F.7

Reviewed: ldean approved: kallen effective date: Revision 1.1 12/6/2016

ORGANIC SYSTEM PLAN AND QUESTIONNAIRE LIVESTOCK PRODUCTION

If you are certified organic by the Oregon Department of Agriculture and are submiting an OSP update, please update only those areas which have changed, or in which you anticipate any change. Use the checkboxes located at the top of each area to indicate the sections to which changes have been made. This form will also need to be signed and dated on the last page to confirm review of the OSP.

Section 1. General Information Updated Business Name: Contact Name: Date:

Customer ID: Mailing Address:

Fax:

Email:

City, State, Zip Code: Phone:

Cell:

When do you prefer to be contacted? Morning Afternoon No Preference

When do you prefer to be inspected? Morning Afternoon No Preference

What is the best way to reach you?

Please provide the physical address (if different from mailing address above) and directions to your farm for the inspector. Attach additional pages as needed.

Farm Overview Updated NOP 205.201 Please provide a description of your farming operation:

Oregon Department of Agriculture of 18

Market Access and Certification Programs Organic Certification Program OCP.F.7


Do you have a copy of the National Organic Standards? Yes No Are you a new applicant? Yes No Have you previously applied for certification or been certified by another agency? Yes No If yes, provide the following information - Agency: Application year: Outcome (denied, surrendered, withdrawn, certified): If currently or previously certified, have you received a Notice of Noncompliance or a letter notifying you that in order to maintain organic certification, certain conditions must be met? Yes No N/A If yes, list the noncompliance(s) and state how the issues have been resolved. Select any of the following countries to which your operation may export: Canada European Union Japan Switzerland Taiwan Other:

Section 2. Livestock Production Information Updated NOP 205.201

Select all livestock and livestock products for which you are seeking certification. Cattle Slaughter stock Breeding stock Replacement animals Milking cows Dry cows Calves Yearlings Non-cattle Ruminants Sheep: Slaughter stock Breeding stock Milking ewes Lambs Goats: Slaughter stock Breeding stock Milking does Kids



Poultry

Chickens: Laying hens Pullets Broilers

Other poultry: Ducks Geese Turkeys Swine

Slaughter stock Breeding stock Piglets Bred gilts Sows Other livestock not listed above:

Products (Specify livestock type if selected)

Live animals Type:

Meat Type:

Milk Type: Fiber Type:

Other:

Are crops grown on this farm? Yes No

If yes, complete the Crop Production OSP

Section 3. Site Plan and Product Flow Updated NOP 205.203, 205.239, 205.240 Attach a map of the farm and identify the following, as applicable:

• Livestock housing facilities (including square footage)• Outdoor access areas (including acres/square footage)• Organic and non-organic crop areas• Natural and riparian areas• Water sources• Feed storage areas• Handling areas (slaughter, feed milling, etc.

Egg Type:




Section 4. Natural Resource Management Updated NOP 205.239(a)(1) 205.239 (e) Select water sources for your farm and their intended uses, including any chemicals added. Include water sources for livestock on the site map (see Section 3).

Source Use Chemical additives?

For each water source listed above, describe how contamination from run-off and erosion is prevented: Are there any natural or riparian areas on your farm? Yes No If yes, how are these areas protected from run-off, erosion, and other sources of contamination?




Section 5. Origin of Livestock Updated NOP 205.236 List individual animals or groups for which you are seeking certification.

Type and Class of Livestock (life stage and purpose: breeder stock,

slaughter stock, or production animals

Species and Breed

# Of Animals

Age and Source (on

farm or purchase source)

Birth or Hatch Date

Organic Management

Start Date

Certifier (If applicable)




Livestock Sourcing Updated NOP 205.236 Select all of the livestock sourcing plans applicable to your operation. Breed/raise own stock with continuous organic management Organic management during the last third of gestation Purchase poultry from the second day of life Purchase certified organic animals Other: Select your animal identification system(s). Ear tags Tattoos Ear notching Leg bands Photos Purchase records Branding Other:

Split/Parallel Production Updated NOP 205.103 Is this a split/parallel production operation with organic and conventional production? Yes No If yes, describe measures in place to segregate organic and conventionally raised animals, including prevention of commingling and contamination of feed and health care inputs: If yes, list the type and number of non-certified animals managed by this operation.

Type of livestock Number of animals Type of livestock Number of animals



Section 6: Feed and Feed Supplements/Additives Updated NOP 205.237, 205.238(a), 205.271, 205.272 Are any feed supplements or feed additives used? Yes No (Include feed supplements and additives on the Input Inventory)

Do you buy organic feed? Yes No

Do you grind, roast, or mix organic feed? NO Yes, with equipment owned by the farm. Yes, by a mobile contractor on the farm. Yes, crops grown by the farm are taken to a certified organic facility for processing into

feed.

Is equipment used for feed processing also used for conventional product? Yes No N/A

If yes, describe what cleaning takes place and how it is documented:

If feed processing is contracted (on-site or off-site), provide the following: N/A

Business name: Organic certifier:

Feed Storage Updated NOP 205.237 Do you store feed on the farm? Yes No

If yes, complete the table below and include the storage locations on the site map. Feed Type Organic or Conventional Storage Location




Feed Rations Updated NOP 205.237, 205.103 Complete the table below for each type of livestock (calves, milk cows, poultry, etc.) managed during the year, including grazing season and non-grazing seasons. If rations change through a season, indicate this in the table. Different forms may be used if the same information is provided. Additional copies attached

Type of Livestock

Feed Type Amount Fed (per animal per day) – in lbs.

Season



Section 7. Livestock Health Care Practices Updated NOP 205.238 Select all of the preventative practices currently implemented as part of your animal health management program

Breed selection Closed herd/flock Quarantine of incoming stock Isolation of sick animals Providing quality feed Nutritional supplements Vaccines Cleanliness and sanitation Manure management

Biological controls (parasite/predator releases) Multi-species grazing Rotation of houses/yards/paddocks Sticky traps, bug zappers, and other fly traps Monitoring for pests and parasites Dust/mud wallows Fencing, netting, and other physical barriers Guard animals Culling

Physical Alterations Updated NOP 205.238(a)(5) Do you perform any physical alterations on livestock? Yes No

(Physical alterations include, but are not limited to, ear tagging/notching, branding, tail docking, castration, dehorning, beak trimming, etc.)

If yes, complete the table below. Physical Alteration Age of Animal Method

Describe how pain and stress are minimized when administering physical alterations:



Health and Disease Inputs Updated NOP 205.238, 205.103 List all inputs used externally or internally on organically managed livestock on the Input Inventory Form.

Describe how animal health is monitored on the farm:

Name and phone number for veterinarian (if used): N/A

Has any livestock been treated with antibiotics, parasiticides, or hormones in the past year? Yes No

If yes, complete the table below. Type of livestock Treatment Reason Animal Identifier (s)

Ex. Dairy cows Oxytocin Post-parturition #101, 103, & 108

Any materials listed above should also be included in the Input Inventory.

If an animal is treated with a prohibited or restricted material, how is it identified, segregated, and tracked?

Treatment records Distinct physical markings (ex. different colored ear tags) Sold as conventional Moved to different area of the farm Removed from the farm Other:




Section 8. Living Conditions Updated NOP 205.239 Housing described in this section should also be identified on the farm map (see Section 3).

Type of Housing Size Type of Livestock Housed

Number of Animals Housed

Is bedding used? Yes No If yes, provide the following information.

Bedding Type Source/Manufacturer Certifying Agent (If applicable) Where Used

Describe sanitation practices in place in the housing areas, including frequency of cleaning and any chemicals used:




Outdoor Access and Confinement Conditions Updated NOP 205.239(a)(1) For each type of livestock, list the average hours of outdoor access provided each day per season. Include age groups, where applicable.

Type of livestock Spring Summer Fall Winter

Describe the foreseeable circumstances which may result in temporary confinement of livestock on your farm using the table below

Reason for Confinement Circumstances and Location of Confinement Length of time

Stage of life

Inclement weather

Animal health, safety, or well-being

Preventative healthcare or treatment of injury/illness

Youth projects

Other




Pest Control Updated NOP 205.238 Which of the following types of livestock pests affect your operation? Flies Internal Parasites External Parasites Predators None Observed Other (please specify): How do you monitor for pest activity? How do you prevent or control livestock pests?

Manure and Waste Management Updated NOP 205.239 (e) Describe your manure management plan, including storage areas on the farm and how risks to waterways are mitigated.

Section 9. Handling, Sales, and Marketing Updated NOP 205.270, 205.303 Check any handling activities that take place at your operation Milking animals, cooling and storing milk Slaughtering animals* Mixing, milling, or grinding livestock feed Processing fibers* Washing and/or packing eggs Cooling, aging, cutting, and wrapping meat* *If any of these activities are taking place, complete the Handler OSP




Site Map Updated NOP 205.201 Include the location of handling facilities on your farm on the Site Map (see Section 3). Additionally, include a flow chart from receiving through packing and storage, including equipment used and storage locations. Alternatively, provide a written description of your handling process: N/A, no handling takes place at this operation

Handling Inputs Updated NOP 205.270, 205.601-205.606 Do you handle both organic and conventional livestock products? Yes No N/A If yes, describe measures in place to prevent commingling of organic and conventional products: Are sanitizers and cleaning agents used in the handling areas? Yes No N/A If yes, include cleaners and sanitizers on the Input Inventory. Explain measures in place to prevent contamination of organic products with sanitizers and/or cleaning agents used: N/A




Are pest control substances used in the handling areas? Yes No N/A If yes, include pest control substances on the Input Inventory. Are any handling activities contracted? Yes No If yes, complete the chart below and include organic certificates for the operations.

Business Name Service Provided Organic Certifier

Transportation Updated NOP 205.239 Are animals transported to or from your operation while under your ownership? Yes No Do animals require feed during transport? Yes No N/A If yes, identify the feed (type and source) provided: Are animals kept in non-certified areas temporarily such as holding pens prior to sales? Yes No N/A If yes, explain the circumstances: Are any organic animals sold through auction yards? Yes No N/A If yes, complete the table below and include organic certificates with this application.

Auction Yard Organic Certifier




Labels Updated NOP 205.303 Are retail labels applied to your products? Yes No All retail labels must be reviewed and approved by the ODA Organic Certification Program prior to use; submit drafts with this application. Are non-retail containers and labels used? Yes No Select the type of packaging used: Not applicable, no packaging is used New Used If packaging is reused, describe how organic products are protected from contamination by residues: Does your facility handle products for other operations? Yes No If yes, explain what products are handled and how they are sold/labeled by your operation:




Section 10. Recordkeeping Updated NOP 205.103 Select the types of records maintained by your operation. Origin Records Birth/hatch records; breeding records Livestock purchase records Organic certificates for purchased livestock Herd conversion records Other: Health Records Health care treatments Vaccinations Herd/flock monitoring records Physical alterations Pest control application logs Other: Living Conditions Outdoor access/temporary confinement records Bedding material source(s) documentation Housing maintenance/construction Manure management Natural Resource Management Erosion control monitoring Soil/water test results Restoration activities

Feed Records Feed labels Feed storage inventory Purchase records Organic certificates for purchased feed Other: Pasture Records (ruminants only) Grazing/pasture rotation records Feeding logs Dry matter intake calculations Other: Production and Sales Live animal sales Slaughter records Custom processing Egg production Milk production Transport and shipping records Other:

How long are records retained in your operation?




Section 11. Signature and Attachments I affirm that all statements made in this organic system plan are true and correct to the best of my knowledge. Operator Signature:___________________________ Date:__________________ Operator Name (printed):_______________________ Select the following attachments applicable to your operation and included with this organic system plan. Pasture Management Plan Input Inventory Crop Organic System Plan Handler Organic System Plan Please list all attachments:

ORGANIC SYSTEM PLAN AND QUESTIONNAIRE LIVESTOCK …...ORGANIC SYSTEM PLAN AND QUESTIONNAIRE...

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