Order to Cash Cycle Step by Step Hands On

8/13/2019 Order to Cash Cycle Step by Step Hands On

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Order to Cash Cycle Step by step hands on

Order to Cash Cycle

Following are the steps the process will go through from creating a Sales Order to Posting the details in

GL.

Enter the Sales Order

Book the Sales Order

Launch Pick Release

Ship Confirm

Create Invoice

Create the Receipts either manually or using Auto Lockbox ( In this article we will concentrate on

Manual creation)

Transfer to General Ledger

Journal Import

Posting

Involved Modules

Order Management: Creating and shipping the Order

Inventory: Onhand availability, Reservation
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Receivables: For Receipt against invoice

General Ledger: Importing, entering and posting the journals.

Enter the Sales Order:

Order Management Super User Operations (USA)>Orders Returns >Sales Orders

Enter the Customer details (Ship to and Bill to address), Order type.

Click on Lines Tab. Enter the Item to be ordered and the quantity required
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Line is scheduled automatically when the Line Item is saved.

Scheduling/unscheduling can be done manually by selecting Schedule/Un schedule from the Actions

Menu.

You can check if the item to be ordered is available in the Inventory by clicking on Availability Button.

Save the work.

Tables Affected:

OE_ORDER_HEADERS_ALL

OE_ORDER_LINES_ALL

Columns used for identification of flow

FLOW_STATUS_CODE in both the tables which is ENTERED.

Book the Sales Order

Book the Order by clicking on the Book Order button
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Now that the Order is BOOKED, the status on the header is change accordingly.

Tables affected:

The FLOW_STATUS_CODE in the table OE_ORDER_HEADERS_ALL would be BOOKED.

The FLOW_STATUS_CODE in OE_ORDER_LINES_ALL will be AWAITING_SHIPPING.

New records will be created in WSH_DELIVERY_DETAILS with RELEASED_STATUS=R (Ready to Release)

Also Record(s) will be inserted into WSH_DELIVERY_ASSIGNMENTS

At the same time DEMAND INTERFACE PROGRAM runs in the background and inserts into

MTL_DEMAND.

Launch Pick Release

Shipping > Release Sales Order > Release Sales Orders

Give the Sales Order and Rule details as required
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Key in the details in Shipping Tab, Autocreate Delivery: Yes, Auto Pick Confirm: Yes, Autopack Delivery:

Yes

Similarly key in the Subinventory, location and org details in Inventory tab as required
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Then select Execute Now button.

On completion this will show below window

Pick Release process will in turn run few more concurrent requests like

Auto Pack Report, Pick Slip Report, Shipping Exceptions Report (These are what we have chosen in the

shipping tab during Pick Release)
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Here you can find all the details

If the line status is Staged/Pick Confirmed, we can go for a shipment

Then Click on the Delivery tab

Then Click Ship Confirm

Note: If Ship Confirm button is inactive, then please check to the user id you are logged in, whether

Shipping Grant given or not. If not they add a shipping grant to the user id and try again.
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Then OK.

The Status in Shipping Transaction form in Delivery tab should be closed

This will kick off concurrent programs like.INTERFACE TRIP Stop, Commercial Invoice, Packing Slip

Report, Bill of Lading

Tables Affected:

RELEASED_STATUS in WSH_DELIVERY_DETAILS would be C (Ship Confirmed)

FLOW_STATUS_CODE in OE_ORDER_HEADERS_ALL would beBOOKEDFLOW_STATUS_CODE in OE_ORDER_LINES_ALL would be SHIPPED

Once all background process completes, the Shipping Transaction Status in Lines/LPNs tab becomes

Interfaced

Create Invoice:

Run workflow background Process
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Order Management >view >Requests

Workflow Background Process inserts the records RA_INTERFACE_LINES_ALL with

INTERFACE_LINE_CONTEXT = ORDER ENTRY

INTERFACE_LINE_ATTRIBUTE1= Order_number

INTERFACE_LINE_ATTRIBUTE3= Delivery_id

And spawns Auto invoice Master Program and Auto invoice import program which creates Invoice for

that particular Order
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Check the Invoice:

The Invoice created can be seen using the Receivables responsibility

Receivables Super User> Transactions> Transactions

Query with the Order Number as Reference

Affected Tables:

RA_CUSTOMER_TRX_ALL will have the Invoice header information. The column

INTERFACE_HEADER_ATTRIBUTE1 will have the Order Number.

RA_CUSTOMER_TRX_LINES_ALL will have the Invoice lines information. The column

INTERFACE_LINE_ATTRIBUTE1 will have the Order Number.

Create receipt: Receivables> Receipts> Receipts
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Click Apply to apply this to an invoice and then select the invoice in next screen and then apply.

Tables affected:

AR_CASH_RECEIPTS_ALL

Transfer to General Ledger:

To transfer the Receivables accounting information to general ledger, run General Ledger Transfer

Program

Receivables> View Requests

Parameters:

Give in the Start date and Post through date to specify the date range of the transactions to betransferred.

Specify the GL Posted Date, defaults to SYSDATE. Post in summary: This controls how Receivables creates journal entries for your transactions in

the interface table. If you select No, then the General Ledger Interface program creates at least

one journal entry in the interface table for each transaction in your posting submission. If you

select Yes, then the program creates one journal entry for each general ledger account.

If the Parameter Run Journal Import is set to Yes, thejournal import program is kicked offautomatically which transfers journal entries from the interface table to General Ledger,

otherwise follow the topicJournal Importto import the journals to General Ledger manually.
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Tables Affected:

GL_INTERFACE

Journal Import:

To transfer the data from General Ledger Interface table to General Ledger, run the Journal Import

program from Oracle General Ledger.

General Ledger > Journal> Import> Run

Parameters:

Select the appropriate Source. Enter one of the following Selection Criteria:

No Group ID: To import all data for that source that has no group ID. Use this option if you specified a

NULL group ID for this source.

All Group IDs: To import all data for that source that has a group ID. Use this option to import multiple

journal batches for the same source with varying group IDs.

Specific Group ID: To import data for a specific source/group ID combination. Choose a specific group ID

from the List of Values for the Specific Value field.

If you do not specify a Group ID, General Ledger imports all data from the specified journal entry source,

where the Group_ID is null.

Define the Journal Import Run Options (optional)
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Choose Post Errors to Suspense if you have suspense posting enabled for your set of books to post the

difference resulting from any unbalanced journals to your suspense account.

Choose Create Summary Journals to have journal import create the following:

one journal line for all transactions that share the same account, period, and currency and that has a

debit balance

One journal line for all transactions that share the same account, period, and currency and that has a

credit balance.

Enter a Date Range to have General Ledger import only journals with accounting dates in thatrange. If you do not specify a date range, General Ledger imports all journals data.

Choose whether to Import Descriptive Flexfields, and whether to import them with validation.Click on Import button

Affected tables

GL_JE_BATCHES, GL_JE_HEADERS, GL_JE_LINES

Posting:

We have to Post journal batches that we have imported previously to update the account balances in

General Ledger
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General Ledger> Journals > Enter

Click Find

From the list of unposted journals displayed, select one journal at a time and click on Post button to post

the journal.
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If you know the batch name to be posted you can directly post using the Post window

Oracle Order to Cash tables: O2C tables

Oracle Apps Order to Cash important tables:

Order entry

OE_ORDER_HEADERS_ALL 1 record created in header table

OE_ORDER_LINES_ALL Lines for particular records

OE_PRICE_ADJUSTMENTS When discount gets applied
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OE_ORDER_PRICE_ATTRIBS If line has price attributes then populated

OE_ORDER_HOLDS_ALLIf any hold applied for order like credit

check etc

Order Booked

OE_ORDER_HEADERS_ALL Booked_Flag=Y, Order booked.

WSH_DELIVERY_DETAILS Status Opened

WSH_DELIVERY_ASSIGNMENTS

WSH_DELIVERY_ASSIGNMENTS.delivery_id

will be NULL as still pick release operation

is not performed as final delivery is not yet

created.

MTL_DEMAND.

Demand interface program is triggered in

the background and demand of the item

with specified quantity is created

Order

Scheduled/Reserved

This step is required for doing reservations SCHEDULE ORDER PROGRAM runs in

the background(if scheduled) and quantities are reserved.

OE_ORDER_LINES_ALL Awaiting Shipping

MTL_RESERVATIONS

This is only soft reservations. No physical

movement of stock

WSH_DELIVERY_DETAILSR: Ready to Release: Line is ready to be

released

Pick ReleasedPick Release is the process of putting reservation on on-hand quantity available in

the inventory and pick them for particular sales order.

OE_ORDER_LINES_ALL

WSH_DELIVERY_DETAILS S: Released to Warehouse

WSH_NEW_DELIVERIES

A new record is created in

WSH_NEW_DELIVERIES with status_code =

OP (Open). WSH_NEW_DELIVERIES has

the delivery records.


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WSH_DELIVERY_ASSIGNMENTS Deliveries get assigned

WSH_PICKING_BATCHES After batch is created for pick release

MTL_TXN_REQUEST_HEADERS

A move order is created in Pick Release

process which is used to pick and movethe goods to staging area (here move

order is just created but not transacted).

MTL_TXN_REQUEST_HEADERS,

MTL_TXN_REQUEST_LINES are move

order tables

MTL_TXN_REQUEST_LINES move order line

Pick Confirm Pick Confirm is to transact the move order created in Pick Release process

OE_ORDER_LINES_ALL flow_status_code =PICKED

MTL_MATERIAL_TRANSACTIONS_TEMP

(Record gets deleted from here and gets

posted to

MTL_MATERIAL_TRANSACTIONS)

MTL_MATERIAL_TRANSACTIONSMTL_MATERIAL_TRANSACTIONS is

updated with Sales Order Pick Transaciton

MTL_TRANSACTION_ACCOUNTSupdated with accounting information for

mtl_material Transactions

WSH_DELIVERY_DETAILSY: Staged- Line has been picked and staged

by Inventory

MTL_ONHAND_QUANTITIES

Ship ConfirmedThe goods are picked from staging area and given to shipping. Interface Trip

Stop program runs in the backend.

OE_ORDER_LINES_ALL.flow_status_code =SHIPPED

Shipped_Quantity get populated

WSH_DELIVERY_DETAILS

Released_Status=C ;Shipped ;Delivery

Note get printed Delivery assigned to trip

stop quantity will be decreased


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MTL_TRANSACTIONS_INTERFACE

Data from

MTL_TRANSACTIONS_INTERFACE is moved

to MTL_MATERIAL_TRANACTIONS

MTL_MATERIAL_TRANSACTIONS updated with Sales Order Issue transaction

WSH_NEW_DELIVERIES

If Defer Interface is checked then OM &

inventory not updated. If Defer Interface is

not checked: Shipped

OE_ORDER_LINES_ALL

WSH_DELIVERY_LEGS1 leg is called as 1 trip.1 Pickup & drop up

stop for each trip.

OE_ORDER_HEADERS_ALL If all the lines get shipped then only flag N

WSH_NEW_DELIVERIES Data Deleted

MTL_RESERVATIONS Data Deleted

MTL_DEMAND Data Deleted

MTL_ONHAND_QUANTITIESItem deducted from

MTL_ONHAND_QUANTITIES

MTL_TRANSACTION_ACCOUNTS updated with accounting information.

WSH_TRIPS

WSH_TRIP_STOPS

Auto Invoice

After shipping the order the order lines gets eligible to get transfered to

RA_INTERFACE_LINES_ALL. Workflow background engine picks those records and

post it to RA_INTERFACE_LINES_ALL.

OE_ORDER_LINES_ALL invoice_interface_status_code = YES

WSH_DELIVERY_DETAILS Released_Status=I

RA_INTERFACE_LINES_ALLData will be populated after work flow

process.

RA_CUSTOMER_TRX_ALLAfter running Auto Invoice Master

Program for


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RA_CUSTOMER_TRX_LINES_ALLSpecific batch transaction tables get

populated

Close Order Last step of the process is to close the order which happens automatically oncethe goods are shipped

OE_ORDER_LINES_ALLflow_status_code =CLOSED and

open_flag = N
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Order to Cash Cycle Step by Step Hands On

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