OracleApplicationModulesGL AP AR INV PO OM

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1.0 Define a Global Location for the Business Group

Responsibility: Inventory Super User or Inventory Vision Operations (USA)N Setup Organizations Locations

Name : MA1Description : Location of Mafatlal Group

Global : Yes

Region: Address DetailsAddress Style : United KingdomAddress : Enter

Region: Shipping DetailsContact : Optionally chooseShi To Location ; Choose

Ship To Site : NoBill To Site : YesReceiving Site : NoInternal Site : YesOffice Site : Yes

Region: Other DetailsInventory Organization :Tax Name : Optionally chooseEDI Location :

The location must be defined as Global as Global locations are available across Business Groups.

2.0 Define Business Group & HR Organization

Employee information is getting partitioned at the Business Group level. In other words, the employees of one business group cannot be accessed by another business group.

N Setup Organizations Organizations

2.1 Name : Mafatlal Group2.2 Type : Choose2.3 From Date : Enter

2.4 Location : MA12.5 Internal / External : Internal

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2.6 Location Address : (Defaults)2.7 Save

2.8 Move cursor to the Classification2.9 Name : Business Group2.10 Enabled : Yes2.11 Save

2.12 Click on the push button ‘Others’2.13 Choose *Business group Info from the LOV2.14 Click on the bigger text box

2.15 Short Name : Mafatlal2.16 Employee number Generation : Automatic2.17 Applicant Number Generation : Automatic2.18 Grade Flexfield Structure : Grade Flexfield2.19 Group Flexfield Structure : People Group Flexfield2.20 Job Flexfield Structure : Job Flexfield2.21 Costing flexfield Structure : Costing Allocation Flexfield

Competence Flexfield Structure :2.22 Position Flexfield Structure : Position Flexfield2.23 Legislation Code : United States2.24 Currency : MAF2.25 Fiscal Year Start :2.26 Minimum Working Age :2.27 Maximum Working Age :

2.28 Click on OK2.29 Click on OK2.30 Save

Classify the same organization as HR organization also as follows.

2.31 Bring the cursor to the Classification ‘Name’2.32 Under the name Business Group, choose HR Organization2.33 Check the check box Enabled2.34 Save2.35 Click on the push button ‘Others’2.36 Choose Workday Information from the LOV2.37 Click in the bigger text box2.38 Normal Start Time : 08:002.39 Normal End Time : 17:002.40 Working Hours : 402.41 Frequency : Week2.42 Click on OK

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2.43 Click on OK2.44 Save

3.0 Define Responsibilities

Login as System AdministratorChoose the Responsibility: System Administrator

The Responsibilities are created for managing Purchasing, Order Management, Payables and Receivables data separately Operating Unit wise.

3.1 General Ledger, MIL3.2 General Ledger, MF

Data Group : StandardApplication : Oracle General LedgerRequest Group : GL Concurrent Program GroupMenu : GL_SUPERUSER

3.3 Payables, MIL3.4 Payables, MF

Data Group : StandardApplication : Oracle PayablesRequest Group : All ReportsMenu : AP_NAVIGATE_GUI12

3.5 Receivables, MIL3.6 Receivables, MF

Data Group : StandardApplication : Oracle ReceivablesRequest Group : Receivables AllMenu : AR_NAVIGATE_GUI

3.7 Assets, MIL3.8 Assets, MF

Data Group : StandardApplication : Oracle AssetsRequest Group : All Reports and ProgramsMenu : FA_MAIN

3.9 Inventory, MIL3.10 Inventory, MF

Data Group : StandardApplication : Oracle InventoryRequest Group : All Inclusive GUIMenu : INV_NAVIGATE

3.11 Purchasing, MIL

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3.12 Purchasing, MFData Group : StandardApplication : Oracle PurchasingRequest Group : All ReportsMenu : Purchasing SuperUser GUI

3.13 Order Management, MIL3.14 Order Management, MF

Data Group : StandardApplication : Oracle Order ManagementRequest Group : OM Concurrent ProgramsMenu : ONT_SUPER_USER

3.15 Human Resources, MIL3.16 Human Resources, MF

Data Group : StandardApplication : Oracle Human ResourcesRequest Group : HR Reports and ProcessesMenu : JP HRMS Navigator

3.17 OPM All, MIL3.18 OPM All, MF

Data Group : StandardApplication : Application ImplementationRequest Group : OPM All ReportsMenu : OPM_ALL

4.0 Define a User (MRLAL) and Assign the Above Responsibilities to it.

N Security User Define

4.1 Enter a User Name4.2 Enter a Password having a minimum of 5 characters4.3 Re-enter the password4.4 Move cursor to the Lines4.5 Choose the above Responsibilities one by one4.6 Save

Note: The password that you entered in step 2.2 and 2.3 will expire in the first Login. You have to assign another password in the first login.

5.0 Setup General Ledger, MIL

5.1 Create a Set of Books (Mafatlal)

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5.1.1 Create Chart of Accounts

We will create a Chart of Accounts with four segments as follows. Company Plant Accounts Product

For creating the Chart of Accounts you have to follow the following steps.

• Define Value Set for each segment• Define a structure of the segments• Compile the Structure• Enter possible values for each segment

5.1.1.1 Define Value SetsN Setup Financials Flexfields Validation Sets

1. Enter a name for the Value Set (Mafatlal Company)2. Optionally enter a Description3. Choose the Data Type(Char)4. Choose the Max Size (2 for Company, 2 for Plant, 4 for

Accounts and 4 for Product)5. Choose the Validation Type (Independent for all value sets)

5.1.1.2 Define a Structure of the SegmentsN Setup Financials Flexfields Key Segments

1. F11, O%G%, Ctrl + F11 (Now, you will get Oracle General Ledger in the field named ‘Application’ and Accounting Flexfield in the field named ‘Title’.

2. Bring cursor to the Lines3. Enter a Code (MAFATLAL_ACCOUNTING)4. Enter a Title (Mafatlal Accounting)5. Optionally enter a Description6. Optionally enter a View Name (MAFATLAL)7. Click on the push button ‘Segments’8. Make your entries as follows

Attention For OPM UsersThe OPM Segment Length should match with the GL Chart of Accounts Segment Data width and OPM Segment Short Name should match with the GL Chart of Accounts Segment Name.

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In OPM the maximum length of the short name cannot exceed the OPM Segment Length. So ensure that the same thing is followed in GL Chart of Accounts.

Example:General LedgerData Width defined in the Value Set of Company Segment

= 2

Segment Short Name must be made up of just 2 characters say, ‘CO’.

OPM Segment Short Name must be ‘CO’ andSegment Length must be 2 for the Company segment.

Attention If the Segment names are changed after setting up the Operating Unit, Auto Invoice may not be created in AR.

Num Name Window Prompt Column Value Set Disp. Ena.1 CO Company Segment1 Maf.Company Yes Yes2 CC Plant Segment2 Mafatlal Plant Yes Yes3 AC Account Segment3 Mafatlal Accounts Yes Yes4 PRO Product Segment4 Mafatlal Products Yes Yes

Enable the Flexfield Qualifiers for Company and Account Segments9. Keeping the cursor in Line 1 (Company), click on the push

button ‘Flexfield Qualifiers’10. Check the check box ‘Enabled’ against the Name Balancing

Segment(Trial balance will be balanced on the balancing segment. Normally, Company segment will be the balancing segment)

11. Close the window12. Keeping the cursor in Line 2 (Plant), click on the push button

‘Flexfield Qualifiers’13. Check the check box ‘Enabled’ against the Name Inter

Company Segment14. Close the window15. Keeping the cursor in Line 3 (Account), click on the push

button ‘Flexfield Qualifiers’16. Check the check box ‘Enabled’ against the Name Natural

Segment17. Close the window18. Close the window (Now you are in the first window of

Structure definition)

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19. Check the check box ‘Allow Dynamic Inserts’20. Check the check box ‘Enabled’21. Check the check box ‘Cross-Validate Segments’

5.1.1.3 Freezing the Flexfield Definition

22. Check the check box ‘Freeze Flexfield Definition’(Read the message carefully)

23. Close the window24. View Requests25. See that the Server processed your request

5.1.1.4 Specific Accounts Demanded by Various Objects Like Organization, Subinventory etc.

Inventory Organization

Valuation AccountsAccount Account TypeMaterialOutsideprocessingMaterial OverheadOverheadResourceExpense

Inter-Organization Transfer AccountsTransfer CreditPurchase Price VarianceReceivablePayableIntransit Inventory

Other AccountsPurchase Price VarianceInvoice Price VarianceInventory AP AccrualEncumbrance

Profit and Loss AccountsSalesCost Of Goods Sold

Project Clearance Account

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Project Clearance Account

Cost Variance AccountCost Variance Account

Receiving Account (In Receiving Options)

SubinventoryMaterialOutsideprocessingMaterial OverheadOverheadResourceExpenseEncumbrance

Financial Options

GL AccountsLiabilityPre-paymentFuture Dated PaymentDiscount TakenPO Rate Variance GainPO Rate Variance LossExpense Clearing

Payables Options

GL Accounts (Currency)Realized GainRealized LossRounding

Interest Invoice AccountsExpenseLiability

System Options (Receivables)

Realized Gains AccountRealized Losses AccountTax AccountUnallocated Revenue AccountCross Currency Rounding AccountHeader Rounding Account

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Revenue Transfer Clearing Account

WIP Accounting Classes

Valuation AccountsMaterialMaterial OverheadResourceOutside ProcessingOverheadEstimated Scrap

Variance AccountsMaterialMaterial OverheadResourceOutside ProcessingOverheadStandard CostBridgingExpenseEstimated Scrap

OPM

Code Description Account Type

AAC Accrued Acquisition Cost AssetAAP Inventory AP Accrual Expense

(Accrued Accounts Payable)EXP Expense Account ExpensePPV Purchase Price Variance ExpenseACV Acquisition Cost Variance ExpensePCO Product Cost ExpenseSAL Sales RevenueTAX Taxes ExpenseWIP Work In Process AssetSUB Substitution Variance ExpenseUSG Usage Variance ExpenseYLD Yield Variance ExpenseCLS Batch Close Variance ExpenseRCA Resource Substitution Method Variance ExpenseRUV Resource Usage/Efficiency Variance ExpenseRMV Resource Manning Variance ExpenseIVV Inventory Valuation Variance ExpenseIRV Inventory Revaluation Variance Expense

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RCA Resource Control A/c AssetINV Inventory AssetICT Inventory Inter-company Transfer AssetACR Accounts Receivables Asset

(Receivables Direct)SNI Shipped not Invoiced AssetIVA Inventory Adjustment Expense ExpenseRND EFC Rounding Entries Liability

5.1.1.5 Enter Possible Values for Each SegmentN Setup Financials Flexfields Key Values

1. Choose the Oracle General Ledger in the field named Application’

2. Choose the name of your Structure (Mafatlal_Accounting) in the field named Title

3. Click on the push button ‘Find’

In the field named ‘Independent Segment’, you will see Mafatlal Company which is the first segment of your structure. In the lines, you enter the following value as Company values.

Values Translated Values Description Qualifiers00 00 Default Allow Budgeting : Yes

Allow Posting : Yes

01 01 Mafatlal Industries Allow Budgeting : YesAllow Posting : Yes

02 02 Mafatlal Fine Allow Budgeting : YesAllow Posting : Yes

4. Click in the field named Independent Segment and press the down arrow key. This will display the next Value Set in your Structure. i.e. Mafatlal Plant

5. Bring cursor to the LinesIn the lines, you enter the following value as Company values.

Values Translated Values Description Qualifiers00 00 Unspecified Allow Budgeting : Yes

Allow Posting : Yes

01 01 NSN Allow Budgeting : Yes

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Allow Posting : Yes

02 02 NSA Allow Budgeting : YesAllow Posting : Yes

03 03 MF1 Allow Budgeting : YesAllow Posting : Yes

04 04 MF2 Allow Budgeting : YesAllow Posting : Yes

6. Click in the field named Independent Segment and press the down arrow key. This will display the next Value Set in your Structure. i.e. Mafatlal Accounts. Because we have selected this segment as the natural segment, there will be more Qualifires for the values.

Choose Qualifier values as followsParent Accounts and Net Income AccountAllow Budgeting : YesAllow Posting : NoControl Account : NoAccount Type : Choose values as shown against

each AccountReconciliation Flag : No

Child AccountsAllow Budgeting : YesAllow Posting : YesControl Account : NoAccount Type : Choose values as shown against

each AccountReconciliation Flag : No

7. Bring cursor to the LinesIn the lines, you enter the following value as Company values.

Values Description Parent Qualifiers0000 Unspecified No Account Type : Asset (Refer 6)1000 Total Assets Yes Account Type : Asset (Refer 6)1100 Cash & Bank Yes Account Type : Asset (Refer 6)1110 Cash in Hand No Account Type : Asset (Refer 6)1120 Cash at Bank No Account Type : Asset (Refer 6)1130 Realized Gains No Account Type : Asset (Refer 6)1140 Realized Loss No Account Type : Asset (Refer 6)

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1200 Receivables Yes Account Type : Asset (Refer 6)1210 Receivables Direct No Account Type : Asset (Refer 6)1220 Unbilled Receivables No Account Type : Asset (Refer 6)1230 Unbilled Revenue No Account Type : Asset (Refer 6)1240 Unearned Revenue No Account Type : Asset (Refer 6)1250 Receivables Others No Account Type : Asset (Refer 6)1260 Shipped not Invoiced No Account Type : Asset (Refer 6)

1300 Advances Yes Account Type : Asset (Refer 6)1310 Advances No Account Type : Asset (Refer 6)

1400 Inventories Yes Account Type : Asset (Refer 6)1410 Receiving Inv. A/c. No Account Type : Asset (Refer 6)1420 Inventory No Account Type : Asset (Refer 6)1430 Inv Inteco. Transfer No Account Type : Asset (Refer 6)

1500 Fixed Assets Yes Account Type : Asset (Refer 6)1510 P & M Cost No Account Type : Asset (Refer 6)1520 P & M Clearing No Account Type : Asset (Refer 6)1530 Furniture No Account Type : Asset (Refer 6)1540 Accred Acqu. Cost No Account Type : Asset (Refer 6)

1600 Investments Yes Account Type : Asset (Refer 6)1610 Short Investments No Account Type : Asset (Refer 6)

1700 Inter Organization Yes Account Type : Asset (Refer 6)1710 Transfer Credit No Account Type : Asset (Refer 6)1720 Receivable InterOrg No Account Type : Asset (Refer 6)1730 Intransit Inventory No Account Type : Asset (Refer 6)1800 Prepayment Yes Account Type : Asset (Refer 6)1810 Prepayment A/c. No Account Type : Asset (Refer 6)

1900 WIP No Account Type : Asset (Refer 6)1910 Work In Process No Account Type : Asset (Refer 6)1920 Resource Control A/c No Account Type : Asset (Refer 6)

2000 Total Liabilities Yes Account Type : Liability (Refer 6)2100 Payables Yes Account Type : Liability (Refer 6)2110 Payables direct No Account Type : Liability (Refer 6)2120 Future Dated paymentNo Account Type : Liability (Refer 6)2130 Payables InterOrg No Account Type : Liability (Refer 6)2140 Payables Others No Account Type : Liability (Refer 6)

2200 Outstanding ExpensesYes Account Type : Liability (Refer 6)2210 Outstanding ExpensesNo Account Type : Liability (Refer 6)

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2300 Secured Loans Yes Account Type : Liability (Refer 6)2310 Loan From Fin. Inst. No Account Type : Liability (Refer 6)

2400 Unsecured Loans Yes Account Type : Liability (Refer 6)2410 Loan from Others No Account Type : Liability (Refer 6)

2500 Inter Co Accounts Yes Account Type : Liability (Refer 6)2510 Payables Inter Co No Account Type : Liability (Refer 6)

2600 Current Liabilities Yes Account Type : Liability (Refer 6)2610 Unallocated Revenue No Account Type : Liability (Refer 6)2620 Cross Currency Rdg No Account Type : Liability (Refer 6)2630 Revenue Transfer Clg No Account Type : Liability (Refer 6)

3000 Owner’s Equity Yes Account Type : Owner’s Equity (Refer 6)3100 Share Capital Yes Account Type : Owner’s Equity (Refer 6)3110 Equity Share capital No Account Type : Owner’s Equity (Refer 6)3120 Pre-extended Shares No Account Type : Owner’s Equity (Refer 6)

3200 Reserve & Surplus Yes Account Type : Owner’s Equity (Refer 6)3210 Retained Earning No Account Type : Owner’s Equity (Refer 6)3220 Other Receivables No Account Type : Owner’s Equity (Refer 6)

3300 Encumbrance Yes Account Type : Owner’s Equity (Refer 6)3310 Req Encumbrance No Account Type : Owner’s Equity (Refer 6)3320 PO Encumbrance No Account Type : Owner’s Equity (Refer 6)

3500 Other Account Yes Account Type : Owner’s Equity (Refer 6)3510 Translation Adj a/c. No Account Type : Owner’s Equity (Refer 6)3520 Net Income No Account Type : Owner’s Equity (Refer 6)

(Allow Posting: No)

4000 Total Revenue Yes Account Type : Revenue (Refer 6)4100 Sales Revenue Yes Account Type : Revenue (Refer 6)4110 Sales No Account Type : Revenue (Refer 6)4120 Cost of Goods Sold No Account Type : Revenue (Refer 6)

4200 Other Revenue Yes Account Type : Revenue (Refer 6)4210 Misc. Receipts No Account Type : Revenue (Refer 6)4220 Discount Taken No Account Type : Revenue (Refer 6)

5000 Total Goods Expense Yes Account Type : Expense (Refer 6)5100 Expense Yes Account Type : Expense (Refer 6)5110 Expense Account No Account Type : Expense (Refer 6)

5200 Material Yes Account Type : Expense (Refer 6)

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5210 Material Cost No Account Type : Expense (Refer 6)5220 Material Overhead No Account Type : Expense (Refer 6)5230 Product Cost No Account Type : Expense (Refer 6)

5300 Resource Yes Account Type : Expense (Refer 6)5310 Resource Cost No Account Type : Expense (Refer 6)

5400 Overhead Yes Account Type : Expense (Refer 6)5410 Overhead No Account Type : Expense (Refer 6)

5500 Outsideprocessing Yes Account Type : Expense (Refer 6)5510 Outsideprocessing No Account Type : Expense (Refer 6)

5600 Variances Yes Account Type : Expense (Refer 6)5610 Purchase Price Var No Account Type : Expense (Refer 6)5620 Invoice Price Var No Account Type : Expense (Refer 6)5630 PO Rate Var Gain No Account Type : Expense (Refer 6)5640 PO Rate Var Loss No Account Type : Expense (Refer 6)5650 Material Cost Var No Account Type : Expense (Refer 6)5660 OSP Cost Var No Account Type : Expense (Refer 6)5670 Overhead Var No Account Type : Expense (Refer 6)5680 Acuis. Cost Var No Account Type : Expense (Refer 6)5690 Substitution Var No Account Type : Expense (Refer 6)5710 Usage Var No Account Type : Expense (Refer 6)5720 Yield Var No Account Type : Expense (Refer 6)5730 Batch Close Var No Account Type : Expense (Refer 6)5740 Res. Sub. Method VarNo Account Type : Expense (Refer 6)5750 Res.Usg/Eff Var No Account Type : Expense (Refer 6)5760 Res. Manning Var No Account Type : Expense (Refer 6)5770 Inv. Valuation Var No Account Type : Expense (Refer 6)5780 Inv. Revaluation Var No Account Type : Expense (Refer 6)6000 Accrual Yes Account Type : Expense (Refer 6)6100 AP Accrual Yes Account Type : Expense (Refer 6)6110 Inventory AP Accrual No Account Type : Expense (Refer 6)6120 Inventory Adj ExpenseNo Account Type : Expense (Refer 6)

7000 Off. & Admin Exp. Yes Account Type : Expense (Refer 6)7100 Office Expense Yes Account Type : Expense (Refer 6)7110 Rent No Account Type : Expense (Refer 6)7220 Water Charges No Account Type : Expense (Refer 6)7230 Taxes No Account Type : Expense (Refer 6)7240 Freight No Account Type : Expense (Refer 6)7250 Clearing No Account Type : Expense (Refer 6)

9000 Other Account Yes Account Type : Expense (Refer 6)9110 Suspense Account No Account Type : Expense (Refer 6)

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9120 Inter Co Account No Account Type : Expense (Refer 6)

Define Child Ranges for Parent AccountsThe accounts can come under three categories like Grant Parent, Parent and Child. Say for example, 1000 may be a Grant Parent, 1100 may be a Parent and 1110 may be a Child. In this case we will define Allow Posting : No for 1000 and 1100 and they will be declared as Parent accounts by checking the check box ‘Parent’.

Example for Entering Child Ranges1000 Grant Parent1100 Parent1110 Child1120 Child

1200 Parent1210 Child1220 Child

Keep the cursor in 1000 and click on the push button ‘Child Ranges’ and make the entries as follows.

From To Include1001 1999 Parent Values Only

Keep the cursor in 1100 and click on the push button ‘Child Ranges’ and make the entries as follows.

From To Include1101 1199 Child Values OnlyKeep the cursor in 1200 and click on the push button ‘Child Ranges’ and make the entries as follows.

From To Include1201 1299 Child Values Only

5.1.2 Define Accounting CalendarN Setup Financials Calendars Accounting

1. Enter the calendar name (Mafatlal)2. Optionally enter a Description3. Make the entries as given below

Prefix Type Year Qtr Num From To Name Adj.JAN Fiscal month 2001 1 1 01-JAN-01 31-JAN-01 Jan01 NoFEB Fiscal month 2001 1 2 01-FEB-01 28-FEB-01 Feb01 No

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MAR Fiscal month 2001 1 3 01-MAR-01 31-MAR-01 Mar01 NoAPR Fiscal month 2001 2 4 01-APR-01 30-APR-01 Apr01 NoMAY Fiscal month 2001 2 5 01-MAY-01 31-MAY-01 May01 NoJUN Fiscal month 2001 2 6 01-JUN-01 30-JUN-01 Jun01 NoJUL Fiscal month 2001 3 7 01-JUL-01 31-JUL-01 Jul01 NoAUG Fiscal month 2001 3 8 01-AUG-01 31-AUG-01 Aug01 NoSEP Fiscal month 2001 3 9 01-SEP-01 30-SEP-01 Sep01 NoOCT Fiscal month 2001 4 10 01-OCT-01 31-OCT-01 Oct01 NoNOV Fiscal month 2001 4 11 01-NOV-01 30-NOV-01 Nov01 NoDEC Fiscal month 2001 4 12 01-DEC-01 31-DEC-01 Dec01 NoADJ Fiscal month 2001 4 13 01-DEC-01 31-DEC-01 Adj01 Yes

5.1.3 Define CurrencyN Setup Currencies Define

Make the entries as follows.

Code Name Description Issuing Territory Symbol PrecisionMAF Mafatlal Mafatlal Govt of India 2

5.1.4 Define Transaction CalendarN Setup Financials Calendars Transaction

1. Enter a name for the Calendar (Mafatlal)2. Optionally enter a Description3. Click on the push button ‘Defaults…’4. Enable all the Working Days

(This pattern will repeat for all weeks)5. Click on OK.6. Save (The values will be displayed only after saving)7. Make corrections in the Defaulted values if required8. Save

5.1.5 Define Set of Books

N Setup Financials Books Define

1. Enter a name for your SOB (Mafatlal)2. Enter a Short Name (Mafatlal)3. Optionally enter a Description4. Choose the Chart of Accounts (The Flexfield Structure name

that you created in step 3.1.1.2 should be selected here. i.e. Mafatlal_Accounting)

5. Choose your Currency (MAF)6. Choose the Accounting Calendar (Mafatlal)

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7. Enter Future Periods (4)8. Choose the region Closing9. Choose the account ‘Retained Earnings’

(00.00.3210.0000)10. Choose the account ‘Translation Adjustment’

(00.00.3510.0000)11. Choose the region ‘Journalling’12. Check the check box ‘Balance Intercompany Journals’13. Check the check box ‘Journal Approval’14. Check the check box ‘Supense’15. Choose the account ‘Suspense’

(00.00.9110.000)16. Check the check box ‘Rounding Differences’17. Choose the account ‘Rounding Differences’

(00.00.2620.0000)18. Choose the region ‘Average Balances’19. Check the check box ‘Enable Average Balance’20. Rate Type ‘Corporate’21. Check the check box ‘EOD’ (End Of Day)22. Choose the Transaction Calendar (Mafatlal)23. Choose the ‘Net Income Account’

(00.00.3520.0000)24. Check the check box ‘Enable Budgetory Control’25. Choose the account ‘Reserve for Encumbrance’

(00.00.3320.0000)26. Choose the region ‘Multiple Reporting Currencies’27. Choose the option ‘Not Applicable’

6.0 Define System Profiles (Resp. System Administrator)

6.1 Set the following profile options at the Responsibility level for each MIL and MF Responsibility

6.1.1 GL: Set of Books : Mafatlal6.1.2 HR: Security Profile : Mafatlal Group6.1.3 HR: Business Group : Mafatlal Group6.1.4 HR: User Type : HR with PayrollUser

Without assigning a value for the Profile Option HR: Business Group (at least at the site level), the system will not allow us to open the Organization form in Oracle Applications, and HR Organization & HR Location forms in OPM.

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7.0 Setup Organizations (Inventory, MIL)

7.1 Define a Workday Calendar (Inventory Module)

7.1.1 Enter a name for the Calendar (Mafatlal01)7.1.2 Optionally enter a description7.1.3 Select a Quarterly Type7.1.4 Choose the Calendar Date Ranges

01-JAN-2001 Monday01-JAN-2003 Wednesday

7.1.5 Click on the push button ‘Workday Pattern’7.1.6 Enter a Seq. Number7.1.7 Enter days On (say 7)7.1.8 Enter days Off ( say 0)

If your calendar starts on a Monday, this pattern means that Sunday is Off.

7.1.9 Optionally enter a description7.1.10 Click on the push button ‘Shifts’7.1.11 Enter a Shift No (say 1)7.1.12 Optionally enter a description7.1.13 Move cursor to the next line and enter 2 and so on7.1.14 Keep the cursor in shift number 1 and click on the push button

‘Workday Pattern’Assuming that your calendar stats on Monday, if you want Wednesday Off for your first shift enter the pattern as follows.

Seq On Off1 2 12 4 0

Always ensure that the total of the On/Off must be equal to 7

7.1.15 Save and close the window7.1.16 Keep the cursor in shift number 2 and define the workday pattern

as mentioned above.

7.1.17 Keep the cursor in Shift 1 and click on the push button ‘Times’Suppose the first shift timing is from morning 7.00 to evening 3.30 with a break of ½ an hour from 11.00 to11.30, enter the values as follows.

Start Stop7:00:00 11:00:0011:30:00 15:30:00

7.1.18 Save and Close the window.

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7.1.19 Move cursor to the next shift and define the second shift timings as above.

7.1.20 Click on the push button ‘Dates’7.1.21 Whichever dates you want to make as holidays, just click on those

dates.

Building the Calendar

7.1.22 Special Build7.1.23 Help View My Request7.1.24 Click on ‘Find’

See that your request is processing is complete.

Any changes made in a Calendar will come into effect only after Building it.

7.2 Define ATP RuleN Setup Rules Available To Promise

Name : Mafatlal ATP1Description : Mafatlal ATP Rule One

ConsumptionForward : YesBackward : Yes

AccumulationAccumulate Available : YesWindow : 3

Past Due DaysDemand : 10Supply : 10

Infinite SupplyOption : User-defined Time FenceDays : 60

ATP By Demand Class : No

Demand SourcesSales Orders : YesInternal Orders : YesDiscrete WIP : YesRepetitive WIP : Yes

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Non-standard WIP : YesUser defined : NoFlow Schedules : Yes

Supply SourcesDiscrete MPS : YesRepetitive MPS : YesDiscrete WIP : YesRepetitive WIP : YesNon-standard WIP : YesUser defined : No

Internal Reqs : YesSupplier Reqs : YesPurchase Orders : YesOnhand Available : YesInterorg Transfers : YesFlow Schedules : Yes

7.3 Define LocationsN Setup Organizations Locations

Location of Mafatlal LE

Name : MA2Description : Location of Mafatlal Legal EntityGlobal : No



Ship To Site : NoBill To Site : NoReceiving Site : NoInternal Site : YesOffice Site : Yes


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Location of Mafatlal Industries Ltd.

Name : MILDescription : Location of Mafatlal Industries Ltd.

Global : No



Ship To Site : NoBill To Site : YesReceiving Site : NoInternal Site : YesOffice Site : Yes


Location of Mafatlal Fine

Name : MFDescription : Location of Mafatlal Fine

Global : No



Ship To Site : NoBill To Site : YesReceiving Site : NoInternal Site : Yes

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Office Site : Yes


Locations for RM1 / FS1 / FG1 / WG1

Attention The address style of this location must be OPM. Choosing any other address style may not synchronize this location to OPM.

Name : NSNDescription : Location for RM1 / FS1 / FG1 / WG1

Global : No

Region: Address DetailsAddress Style : OPMAddress : Enter


Ship To Site : YesBill To Site : YesReceiving Site : YesInternal Site : YesOffice Site : Yes

Region: Other DetailsInventory Organization : New Shorrock MillsTax Name : Optionally chooseEDI Location :



Name : NSADescription : Location for RM2 / FS2 / FG2 / WG2

Global : No

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Region: Other DetailsInventory Organization : New Shorrock AhamedabadTax Name : Optionally chooseEDI Location :

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Location for RM3 / FS3 / FG3 / WG3

Attention The address style of this location must be OPM. Choosing any other address style may not synchronize this location to OPM.Name : MF1Description : Location for RM3 / FS3 / FG3 / WG3

Global : No




Region: Other DetailsInventory Organization : Mafatlal Fine Unit 1Tax Name : Optionally chooseEDI Location :



Name : MF2Description : Location for RM4 / FS4 / FG4 / WG4

Global : No



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Region: Other DetailsInventory Organization : Mafatlal Fine Unit 2Tax Name : Optionally chooseEDI Location :

7.4 Define Picking RuleN Setup Rules Picking

Name : Mafatlal PickingDescription : Mafatlal PickingRevision Order : RevisionLot Order : Lot NumberSubinventory Order : SubinventoryLocator Order : Locator

WarningAll the Organizations must be defined from a Responsibility to which you have attached a Business Group of your choice. If the organizations are defined from a responsibility, say, Inventory, Vision Operations (USA) to which Vision Corporation is attached as the Business Group, you will not be able to see the organization definition from Inventory, MIL or Inventory, MF as these two responsibilities are having Mafatlal Group as the Business Group.

7.5 Define GRE/Legal EntityN Setup Organizations Organizations

Name : Mafatlal LEType : ChooseFrom Date : Enter

Location : MA2Internal / External : InternalLocation Address : (Defaults)Save

Move cursor to the ClassificationName : GRE/Legal EntityEnabled : YesSave

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Click on the push button ‘Others’Choose Employer Identification from the LOVClick in the bigger text boxEnter an Employee identification Number like 101Click on OKClick on OKSaveClick on the push button ‘Others’ againChoose Legal Entity Accounting’ from the LOVClick in the bigger text boxChoose the Set of Books (Mafatlal)Optionally enter a VAT Registration Number like 96453546Click on OKClick on OKSave

7.6 Define Operating UnitsN Setup Organizations Organizations

Name : Mafatlal Industries Ltd. / Mafatlal FineType : ChooseFrom Date : Enter

Location : MIL / MFInternal / External : InternalLocation Address : (Defaults)Save

Move cursor to the ClassificationName : Operating UnitEnabled : YesSave

Click on the push button ‘Others’Click in the bigger text boxChoose the Set of Books (Mafatlal)Choose the Legal Entity (Mafatlal LE)Click on OKClick on OKSave

7.7 Define Inventory Organization (Item Master – Dummy)

This Dummy organization is defined for the purpose of using it as the Item Master Organization for all the Inventory organizations of all the

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Operating Units. Later these Inventory Organization should be assigned as the Inventory Organization in Financial Options of both Payables, MIL and Payables, MF responsibilities.

As we want to use this same organization for two operating units, don’t attach an Operating Unit to it. Note that an Operating Unit, if assigned to an Inventory Organization cannot be changed later. So, be sure that you will not assign an Operating Unit to this Dummy Organization.

N Organizations Organizations

7.7.1 Enter the name of your organization Mafatlal Global7.7.2 Choose a Type7.7.3 Enter the Establishment date of your organization7.7.4 Choose the location of your organization7.7.5 Choose Internal as value for the field Internal/External7.7.6 Save7.7.7 Bring the cursor to the Organization Classification block7.7.8 Choose the classification Inventory Organization7.7.9 Check the check box ‘Enabled’7.7.10 Save

Entering Accounting Information of the Organization

7.7.11 Click on the push button ‘Others’7.7.12 Choose Accounting Information7.7.13 Press the tab key (Flexfield pop up)7.7.14 Choose Mafatlal LE as the GRE/Legal Entity7.7.15 Leave the Operating Unit field blank

This is because we intend to use this organization in the Financial Options of both MIL and MF.

7.7.16 Choose Mafatlal as the Set Of Books7.7.17 Click on OK7.7.18 Click on OK7.7.19 Save

Entering Inventory Parameters of the Organization

7.7.20 Click on the push button ‘Others’ again7.7.21 Choose Inventory Information7.7.22 Enter an organization Code (MG)7.7.23 Choose Mafatlal Global as the Item Master Organization 7.7.24 Choose the Calendar that you have already defined (Mafatlal01)7.7.25 Uncheck the check box Process Enabled7.7.26 Check or uncheck the check box Allow Negative Balances

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If the check box is checked, during inventory transactions, if the qty of any item is driven negative, the system will not object. If the check box is unchecked, you will not be able to do any transaction by which the qty of any item will be driven negative.

7.7.27 Chose the locator control

7.7.28 Change region to ‘Costing Information’7.7.29 Choose a Costing Method (Standard)7.7.30 Check or uncheck the check box ‘Transfer Details to GL

If this check box is unchecked, only summary of the Inventory Transactions will be transferred to GL, and not the complete details. Checking this check box can lead to system slow down when the transactions are transferred to GL.

7.7.31 Check or uncheck the check box ‘Reverse Encumbrance’7.7.32 Choose all the Valuation Accounts

7.7.33 Change region to ‘Revision, Lot, Serial’7.7.34 Enter a Starting Revision (A)

Any item assigned to this organization, if placed under revision control will use this value as the first revision.

7.7.35 Choose a Lot Control Uniqueness ( None)7.7.36 Choose a Lot Number Generation Level (At item level)7.7.37 Enter a Lot Number Prefix (Any alphanumeric characters)7.7.38 Enter the total length of the Lot Numbers

7.7.39 Choose the Serial Number Uniqueness (Within Inventory Items)7.7.40 Choose the Serial Number Generation Level (At item level)7.7.41 Enter a Serial Number Prefix (any alphanumeric character)7.7.42 Enter a Starting Serial Number

7.7.43 Change region to ‘ATP’ Pick, Item Sourcing’7.7.44 Choose an ATP Rule (Mafatlal ATP)

If no ATP Rule is attached, you will not be able to do Sales Order Scheduling in Order Entry.

7.7.45 Choose a Picking Rule (Mafatlal Picking)7.7.46 Enter a Subinventory Order (The value you enter here will be used

as a default for all the Subinventories of the organization)7.7.47 Enter a Locator Order (The value you enter here will be used as a

default for all the Subinventories of the organization)7.7.48 Choose the Item Source Type (Supplier)

7.7.49 Change region to ‘Inter-org Information’7.7.50 Choose a Inter-organization Transfer Charge type (Pre-defined

Percent)7.7.51 Enter the Percent (10)

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7.7.52 Choose all the Accounts

7.7.54 Change region to ‘Other Accounts’7.7.55 Choose all the Accounts7.7.56 Save and Close

Entering Receiving Options for the Organization

If you fail to define the Receiving Options for the Organization, you will not be allowed to make any purchase order receipts in that organization.

7.7.57 Click on the push button ‘Others’ again7.7.58 Choose Receiving Information7.7.59 The options you select in this window will be used as default

values.

The critical information that the system seeks from this window is the Receiving Account. Without providing an account you will not be allowed to save. This account is used to create automatic journal entries when PO receipts are made.

Attention Before defining the Inventory Organizations meant to be used as OPM Warehouses, ensure that OPM Companies and OPM Plants are defined. Refer Steps 1.0, 2.0 and 3.0 listed in OPM System Admin section.

7.8 Define Inventory Organizations (OPM Warehouses)N Organizations Organizations

7.8.1 Enter the name of your organization (RM1 / FS1 / FG1 / WG1 RM2 / FS2 / FG2 / WG2 RM3 / FS3 / FG3 / WG3 RM4 / FS4 / FG4 / WG4)

7.8.2 Choose a Type7.8.3 Enter the Establishment date of your organization7.8.4 Choose the location of your organization

(NSN for RM1 / FS1 / FG1 / WG1 NSA for RM2 / FS2 / FG2 / WG2 MF1 for RM3 / FS3 / FG13/ WG3 MF2 for RM4 / FS4 / FG4 / WG4)

7.8.6 Choose Internal as value for the field Internal/External7.8.7 Save7.8.8 Bring the cursor to the Organization Classification block

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7.8.9 Choose the classification Inventory Organization7.8.10 Check the check box ‘Enabled’7.8.11 Save

Entering Accounting Information of the Organization(Enter the following information for all the Warehouses)

7.8.12 Click on the push button ‘Others’7.8.13 Choose Accounting Information7.8.14 Press the tab key (Flexfield pop up)7.8.15 Choose Mafatlal as the Set Of Books7.8.16 Choose Mafatlal LE as the GRE/Legal Entity7.8.17 Choose MIL as the Operating Unit for the Warehouses RM1, RM2,

FS1, FS2, WG1, WG2, FG1 and FG2

Choose MF as the Operating Unit for the Warehouses RM3, RM4, FS3, FS4, WG3, WG4, FG3 and FG4

7.8.18 Click on OK7.8.19 Click on OK7.8.20 Save

Entering Inventory Parameters of the Organization

7.8.21 Click on the push button ‘Others’ again7.8.22 Choose Inventory Information7.8.23 Enter an organization Code (Can use a maximum of 3

alphanumeric characters)7.8.24 Choose Mafatlal Global as the Item Master Organization 7.8.25 Choose the Calendar that you have already defined (Mafatlal01)7.8.26 Check the check box Process Enabled7.8.27 Choose the Process Organization

NSN for RM1 / FS1 / FG1 / WG1NSA for RM2 / FS2 / FG2 / WG2MF1 for RM3 / FS3 / FG3 / WG3MF2 for RM4 / FS4 / FG4 / WG4

The Process Organizations must be defined as Manufacturing Plants in OPM

7.8.28 Check or uncheck the check box Allow Negative BalancesIf the check box is checked, during inventory transactions, if the qty of any item is driven negative, the system will not object. If the check box is unchecked, you will not be able to do any transaction by which the qty of any item will be driven negative.

7.8.29 Choose the locator control (Pre-specified Only)

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Choose None for the Warehouse FS1/FS2/FS3/FS4

7.8.30 Change region to ‘Costing Information’7.8.31 Choose a Costing Method (Standard)7.8.32 Check or uncheck the check box ‘Transfer Details to GL

If this check box is unchecked, only summary of the Inventory Transactions will be transferred to GL, and not the complete details. Checking this check box can lead to system slow down when the transactions are transferred to GL.

7.8.33 Check or uncheck the check box ‘Reverse Encumbrance’7.8.34 Choose all the Valuation Accounts

7.8.35 Change region to ‘Revision, Lot, Serial’7.8.36 Enter a Starting Revision (A)

Any item assigned to this organization, if placed under revision control will use this value as the first revision.

7.8.37 Choose a Lot Control Uniqueness ( None)7.8.38 Choose a Lot Number Generation Level (At item level)7.8.39 Enter a Lot Number Prefix (Any alphanumeric characters)7.8.40 Enter the total length of the Lot Numbers

7.8.41 Choose the Serial Number Uniqueness (Within Inventory Items)7.8.42 Choose the Serial Number Generation Level (At item level)7.8.43 Enter a Serial Number Prefix (any alphanumeric character)7.8.44 Enter a Starting Serial Number

7.8.45 Change region to ‘ATP’ Pick, Item Sourcing’7.8.46 Choose an ATP Rule (Mafatlal ATP)

If no ATP Rule is attached, you will not be able to do Sales Order Scheduling in Order Entry.

7.8.47 Choose a Picking Rule (Mafatlal Picking)7.8.48 Enter a Subinventory Order (The value you enter here will be used

as a default for all the Subinventories of the organization)7.8.49 Enter a Locator Order (The value you enter here will be used as a

default for all the Subinventories of the organization)7.8.50 Choose the Item Source Type (Supplier)

7.8.51 Change region to ‘Inter-org Information’7.8.52 Choose a Inter-organization Transfer Charge type (Pre-defined

Percent)7.8.53 Enter the Percent (10)7.8.54 Choose all the Accounts

7.8.55 Change region to ‘Other Accounts’7.8.56 Choose all the Accounts

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7.8.57 Save and Close

Attention OPM does not use any of the accounts mentioned in the Organizations (Warehouses) for recording the accounting entries. Instead, it uses the accounts mapped in OPM Financials.

Attention Along with the saving of each Process enabled Inventory Organization, the System Automatically creates a Subinventory also for that organization with the same name of the Organization.

Entering Receiving Options for the Organization

If you fail to define the Receiving Options for the Organization, you will not be allowed to make any purchase order receipts in that organization.

7.8.58 Click on the push button ‘Others’ again7.8.59 Choose Receiving Information7.8.60 The options you select in this window will be used as default

values.

The critical information that the system seeks from this window is the Receiving Account. Without providing an account you will not be allowed to save. This account is used to create automatic journal entries when PO receipts are made.

7.9 Define Stock Locators (OPM Warehouse Locations)

Attention Stock Locators of Process Enabled Inventory Organizations are OPM Warehouse Locations. Along with the saving of a Process Enabled Inventory organization in Oracle Applications, two things are automatically generated by the System and they are (1) an OPM Warehouse and (2) a Subinventory in Oracle Applications.

As Stock Locators are Subinventory specific, we should define Stock Locators intended to be used as Warehouse Locations, for the same subinventory that the system automatically creates along with a Process Enabled Inventory Organization.

If the Stock Locator flexfield is having more than one segment, the value in the first segment only will be taken as a Warehouse Location name in OPM. Because of this reason care should be taken to see that the value in the first segment should not be repeated at all. Oracle Applications validate the Stock Locator by the combined value of all the segments and hence a repetition of the value in the first segment need not to be stopped by the system. This must be ensured manually.

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N Setup Organization Stock Locators

7.9.1 Choose the Organizations (RM1..RM4 / FG1..FG2 / WG1..WG4)7.9.2 Click on the push button ‘New’7.9.3 Enter the Stock Locator Values

(L1.1.1 L2.1.1)

7.9.4 Optionally enter a Description7.9.5 Choose the Subinventory

We will get automatically created subinventories with the same name as that of the currently selected Process enabled Inventory Organization.

8.0 Setup Receivables, MIL

8.1 Define Receipt Batch SourceN Setup Receipts Receipt Sources

Name : MIL Receipts / MF ReceiptsDescription : MIL Receipts / MF Receipts

Receipt Source Type : ManualReceipt Class : ChoosePayment Method : ChooseBank Account : ChooseBatch Numbering : AutomaticLast Number : 3000Effective Date : Enter

8.2 Define Transaction Batch SourceN Setup Transactions Sources

Name : MIL Transaction / MF TransactionType : ManualActive : YesEffective Date : EnterAutomatic Batch Numbering : YesLast Number : 300Automatic Transaction Numbering : YesLast Number :1500

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9.0 Define System Profiles (Resp. System Administrator)

9.1 Set the following profile options at the Responsibility level

for each MIL responsibility

9.1.1 MO: Operating Unit : Mafatlal Industries Ltd.

9.1.2 INV: Inter Company Currency Conversion : Corporate9.1.3 OE: Set of Books : Mafatlal9.1.4 OE: Item Validation Organization : Mafatlal Global 9.1.5 QP: Item Validation Organization : Mafatlal Global9.1.6 AR Receipt Batch Source : MIL Receipt9.1.7 AR Transaction Batch Source : MIL Transaction

9.2 Set the following profile options at the Responsibility level

for each MF responsibility

9.2.1 MO: Operating Unit : Mafatlal Fine9.2.2 INV: Inter Company Currency Conversion : Corporate9.2.3 OE: Set of Books : Mafatlal9.2.4 OE: Item validation Organization : Mafatlal Global 9.1.8 QP: Item Validation Organization : Mafatlal Global9.2.5 AR Receipt Batch Source : MF Receipt9.2.6 AR Transaction Batch Source : MF Transaction

7.0 Open GL Accounting Periods (General Ledger, MIL/MF)

7.1 Open Accounting PeriodsN Setup Open/Close

Keep the cursor in Status and click on the push button ‘Open Next Period’

The Periods must be opened separately for each operating unit through its respective responsibility.

Opening periods in GL is concurrent requests. So, if you open several periods in one go, it may take a considerable time for the system to process all requests.

8.0 Setup Payables, MIL/MF

8.1 Choose the Set of Books for Each Responsibility

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N Setup Set of Books Choose

Set of Books : MafatlalChart of Accounts : Mafatlal AccountingFunctional Currency ; MAFAccounting Calendar : Mafatlal

This step must be done separately for each operating unit through its respective responsibility.

8.2 Define Payment Terms

8.3 Define Payables Options

Payables Options must be defined separately for each operating unit through its respective responsibility.

N Setup Options Payables

Region: Accounting MethodsAccounting MethodsPrimary Accounting Method : AccrualSet of Books : MafatlalSecondary Accounting Method : NoneSet of Books :

Automatic Offset MethodO NoneO BalancingO AccountRegion: Transfer to GLO In DetailO Summarize by Accounting DateO Summarize by Accounting PeriodTransfer Reporting Book(s) : NoSubmit Journal Import : YesAllow Override at Program Submission : No

Region: Payment Accounting

Account for PaymentWhen Payment is Issued : YesWhen Payment Clears : Yes

Account for Gain/LossWhen Payment is Issued : Yes

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When Payment Clears (G) : Yes

Calculate Gain/LossO For each Invoice (K)O For Total Payment (J)

Use Future Dated Payment AccountO From Payment DocumentO From Supplier Site (Q)

Region: CurrencyUse Multiple Currencies(X) : YesRequire Exchange Rate Entry : NoExchange Rate Type : Corporate

GL AccountsRealized Gain : Choose your accountRealized Loss : Choose your accountRounding : Choose your account

Region: SupplierPay Group : StandardInvoice Currency : MAFTerms Date Basis : InvoicePay Date Basis : DueBank Charge Bearer :

Tax ReportingCombined Filing Program : YesUse pay Site Tax Region : YesIncome Tax Region :

Region: InvoiceMainUse Batch Controls : NoConfirm Date as Invoice Number : NoAllow online Approval : YesAllow Adjustments to Paid Invoices : YesRecalculate Scheduled Payment : YesAllow Document Category Override : NoAutomatically Create Freight Distribution : NoFreight Account :

GL Date BasisO Invoice DateO System Date

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O Goods Received / Invoice DateO Goods received / System Date

Pre-paymentPayment Terms : Mafatlal PaymentSettlement Days : 0

Region: MatchingAllow Final Matching : YesAllow Distribution Level Matching : YesAllow Matching Account Override : YesTransfer PO Descriptive Flexfield Information : Yes

Region: InterestAllow Interest Invoices : NoMinimum Interest Amount :

Interest Invoice AccountExpense : Choose your accountLiability : Choose your account

Region: Expense ReportDefault Template : TravelPayment Terms : Mafatlal PaymentPay Group : EmployeePayment Priority : 50Apply Advances : YesAutomatically Create Employee as Supplier : YesHold Unmatched Expense Report : No

Region: PaymentBank Account : ChoosePayment Batch Limit : 1000000EFT User Number : 13651875Additional Pay Through Days : 7Allow Document Category Override : No

DiscountExclude Tax From Discount Calculation : YesMethod : System Account

Single PaymentAllow Print : YesAllow Void and Reissue : YesAllow Pre-Date : YesAllow Address Change : Yes

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Remit-To Bank AccountAllow Remit-To Account Override : Yes

Bank ChargesUse Bank Charges : Yes

Region: Invoice TaxRequire Tax Entry at Header : NoUse Automatic Tax Calculation : Yes

Calculation LevelO HeaderO Tax CodeO Line

Allow Calculation Level Override : YesDistribution Accounts Include Tax : NoAllow Override : Yes

Region: Withholding TaxUse Withholding Tax : YesAllow Manual Withholding : NoTax Group : 1099

Withholding amount BasisInclude Discount Amount : YesInclude Tax Amount : Yes

Apply Withholding TaxO NeverO At Invoice Approval TimeO At payment Time

Create Withholding InvoiceO NeverO At Invoice Approval TimeO At payment Time

Region: Tax Defaults and RulesEnforce Tax From Account : NoEnforce Tax From Purchase Order : Yes

Tax Code DefaultsHierarchy

PO for Matched Invoices 2

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Supplier Site 4SupplierAccountFinancial OptionsInvoice Header 3Template 1

Region: Reports

Accounts Payable Trial Balance Report

Relieve Future Dated Payment Liability

O When Payment is IssuedO When Payment MaturesO When Payment Clears

8.4 Open PeriodsN Setup Calendar Accounting AP Accounting Periods

Change the required period status to ‘Open’

This step must be done separately for each operating unit through its respective responsibility.

9.0 Setup Receivables, MIL

9.1 Define Application Rule SetN Setup Receipts Auto Cash Rule Set

Name : Mafatlal Auto CashDescription : Mafatlal Auto Cash Rule SetActive : YesDiscounts : Earned OnlyItems in Dispute : NoFinance Charges : YesRemaining Remittance A/c. : Unapplied

Auto Cash RulesSeq AutoCash Rule1 Clear the Accounts2 Apply to the Oldest Invoice First

Save

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9.2 Define Sales Tax Location Flexfields

Separate (Sales Tax) Location Flexfield Structure must be created if the Sales Tax structure of different operating units are different.

9.2.1 Define Value Set for State

Value Set Name : M_StateFormat Type : CharMaximum Size : 60Validation Type : Table

Click on Edit Information

Application : Oracle ReceivablesTable Name : AR_LOCATION_VALUES

Table ColumnsName Type Size

Value : LOCATION_SEGMENT_VALUE Char 60Meaning : LOCATION_SEGMENT_DESCRIPTION Char 60ID : LOCATION_SEGMENT_ID Number 15

Where/OrderBywhere ar_location_values.location_segment_qualifier ='STATE' and ar_location_values.location_structure_id in( select location_structure_id from ar_system_parameters )

9.2.2 Define Value Set for State

Value Set Name : M_CityFormat Type : CharMaximum Size : 60Validation Type : Table

Click on Edit Information

Application : Oracle ReceivablesTable Name : AR_LOCATION_VALUES

Table ColumnsName Type Size

Value : LOCATION_SEGMENT_VALUE Char 60Meaning : LOCATION_SEGMENT_DESCRIPTION Char 60ID : LOCATION_SEGMENT_ID Number 15

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Where/OrderBywhere ar_location_values.location_segment_qualifier||''='CITY'AND AR_LOCATION_VALUES.parent_segment_id = :$FLEX$.M_STATE (M_STATE is the value set name attached to the Segment State)

9.2.3 Define Structure

Code TitleMAFATLAL Mstate.Mcity

Click on Segments

Num Name Window Prompt Column Value Set1. State State Location_ID-Segment1 M_State

Click on Flexfield QualifierAutomatic Exemptions : YesState : Yes

2. City City Location_ID-Segment2 M_City

Click on Flexfield QualifierCity : YesSaveClose the windowCheck the check box Freeze Flexfield DefinitionClick on the push button Compile

9.2.4 Define Tax LocationsN Setup Tax Locations

Find : (The Values in this field is dictated by the (Tax) Location Flexfield attached in the System Options)

Choose MState

Enter names of all States one by one and in the lower block enter the tax rate of each State.

Example:AP : 5%Maharashtra : 6%

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Next Choose MCity

Enter names of all City one by one and in the lower block enter the tax rate of each City.

Example:Hyderabad : 1%Vizag : 1.5%

Bombay : 0%Pune : 2.5%

Note: If any particular location doesn’t have tax, then you should not leave the Tax field blank. Ensure that you enter 0 as a value. Otherwise the System will not calculate the tax value for a particular tax authority (a combination of locations of various segments defined as Tax Authority. Refer the next step)

9.2.5 Define Tax AuthoritiesN Setup Tax Authorities

Enter Values as follows

AP.Hyderabad EnabledAP.Vizag Enabled

Maharashtra.Bombay EnabledMaharashtra.Pune Enabled

9.2.6 Viewing the Sales Tax Rates for a Particular Tax AuthorityN Setup Tax Sales Tax Rates

In this window, you can not define any Sales Tax Rate for any Authority. The System will automatically derive the total tax for a particular combination created as Tax Authority in the above step.

As per the example given above,

AP.Hyderabad will have a Tax Rate of 5 + 1 = 6%Maharahtra.Bombay will have a Tax Rate of 6 + 0 = 6%

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9.2.7 Customer Address and Tax Authority RelationshipAs per the given example above, while defining new Customer Addresses, ensure that you enter a value of AP or Maharashtra for the field State and Hyderabad or Vizag as City if the State AP and Bombay or Pune as City if the State is Maharashtra. This will ensure the selection of correct Sales Tax while entering Sales Order with these Customer addresses.

9.3 Define System Options

This step must be performed separately for each operating unit through its respective responsibility.

N Setup System System Options

Region: AccountingAccounting Method : AccrualName : MafatlalFinance Charge Activity : Finance Charge - Cost

Center 420Realized Gains Account : Choose your accountRealized Losses Account : Choose your accountTax Account : Choose your accountUnallocated Revenue Account : Choose your accountCross Currency Rounding Account : Choose your accountHeader Rounding Account : Choose your accountRevenue Transfer Clearing Account : Choose your account

Automatic Journal Import : YesDays Per Posting Cycle : 31Header Level Rounding : Yes

Application Rule Set : Line First--Tax After

Region: TaxTax Method : Sales Tax (Sales Tax)Location Flexfield Structure : State. County. CityPostal Code Range : 10000 99999-99999Address Validation : WarningCompound Taxes : NoInvoice Printing : Itemize With RecapTax Registration Number : 98-1234567Tax Vendor Views : OracleSales Tax Geo Override :Inclusive tax Used : No

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Rounding OptionsCalculation Level : LineRounding Rule : NearestReporting Currency : MAFPrecision : 2Min Accountable Unit :Allow Override : Yes

Region: Tax Defaults and RulesEnforce Tax From Revenue Account : No

Tax Code DefaultsHierarchy

Customer Site 1Customer 2Product 3Revenue AccountSystem Options 4

Tax Code :Exception RatesUse Customer Exemptions : YesUse Item Exceptions : YesUse Item Tax Rate Exemptions (B) : Yes

Region: Trans and CustomersAllow Charges to Printed Transactions : YesAllow Transaction Deletion : YesAllow Payment of Unrelated Transactions : Yes

Accounting Flex : AccountSystem Item : ItemTerritory : CountrySQL Trace : NoMax Memory (in Bytes) : 131070Purge Interface Tables (Z) : YesLog File Message Level : 3

CustomersAutomatic Customer Numbering : YesAutomatic Site Numbering : NoCreate Reciprocal Customer : YesGroup Rule Name : DEFAULT

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Region: MiscellaneousSplit Amount : 2500Days in Days Sales Outstanding Calculation : 90Discount Basis : Lines OnlyAuto Cash Rule Set : StandardSales Credit Percent Limit :

Accrue Interest : YesRequire Billing Location for Receipts : YesAllow Unearned Discount : YesRequire Salesperson : NoDiscount on Partial Payment : YesPrint Remit To Address : YesTrade accounting Installed : NoPrint Home Country : YesBills Receivable Enabled : No

Invoices Per Commit : 100Receipts Per Commit : 100Charge Back Due Date : Open Invoice Due DateDefault Country : United StatesSource of Territory : Salesrep

9.4 Define Banks and Bank Accounts

Banks and Bank Accounts are not Responsibility specificOne Bank can have three types of Accounts for different uses viz. Internal, Customer and Supplier. In the Supplier definition window we will get only those Account Numbers whose Account Use is selected as ‘Supplier’.Banks can be defined either from Oracle Receivables or from Oracle Payables

Oracle ReceivablesN Setup Receipts Banks

Oracle PayablesN Setup Payment Banks

1. Enter the name of the Bank2. Enter the Branch Name3. Choose the Institution Bank / Clearing House4. Optionally Enter the address of the Bank5. Click on the push button ‘Bank Accounts’6. Enter the Bank Account Name7. Choose the Account Use Internal / Supplier / Customer

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8. Enter the Account Number

Note: If the Account Use is Internal you have to add additional information of various accounts.

9.5 Define Receivables Transaction Types

9.5.1 Credit MemoN Setup –> Transactions Transaction Types

Name : MFCredit Memo/MILCredit MemoDescription : Mafatlal Credit MemoClass : Credit MemoTerms ; Choose your Payment TermsOpen Receivable : YesPost To GL : YesPrinting Option : PrintTransaction Status : OpenAllow Freight : YesTax Calculation : YesCreation Sign : Negative SignAllow Overapplication : YesStart Date : Enter

Choose the following AccountsReceivable AccountFreight AccountRevenue AccountClearing AccountUnbilled Receivable AccountUnearned Revenue AccountTax Account

Memo Affects Inventory : NO

9.5.2 Inter Company Invoices / InvoiceN Setup –> Transactions Transaction Types

Name : MF Invoice / MIL InvoiceDescription : Mafatlal InvoiceClass : InvoiceTerms ; Choose your Payment TermsOpen Receivable : YesPost To GL : YesPrinting Option : PrintTransaction Status : Open

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Allow Freight : YesTax Calculation : YesCreation Sign : Positive SignAllow Overapplication : YesCredit Memo Type : Mafatlal Credit MemoStart Date : Enter

Choose the following AccountsReceivable AccountFreight AccountRevenue AccountClearing AccountUnbilled Receivable AccountUnearned Revenue AccountTax Account

9.6 Define Remit to AddressN Setup Print Remit-To Addresses

Choose the CountryEnter the Address

Receipts FromChoose the CountryChoose the StateEnter the Postal Code FromEnter the Postal Code ToSave

9.7 Define SalespersonWe will be able to access this window only if an employee name is attached to the User. A Salesperson may or may not be an Employee of the Organization.

N Setup Transactions Salespersons

Click on the push button ‘New’Choose a Category (Other)Enter the salesperson NameEnter the Salesperson NumberEnter the Start DateChoose the region ‘Receivables’Enter Date ActiveChoose a Sales Credit TypeEnter the Freight Account

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Enter the Revenue AccountEnter the Receivable Account

9.8 Define VAT TaxesN Setup Tax Codes

Tax Code : MafVATTax Type : Value Added TaxTaxable Basis : Before DiscountTax Rate % : 5Tax Amount :Sign : CreditChoose the region EffectiveFrom Date : EnterEnabled : YesChoose the region ControlAllow Exempt : YesDisplayed : YesSave

9.9 Define Memo LinesN Setup Transactions Memo Lines

Name : MF Memo Lines / MIL Memo LinesDescription : MF Memo Lines / MIL Memo LinesType : LineTax Code : ChooseInvoice Rule : ChooseAccounting Rule : ChooseActive Date : EnterSave

9.10 Open PeriodsN Control Accounting Open/Close Periods

Open the required number of periods by clicking on the push button ‘Open Next Period’


10.0 Setup Order Management, MIL

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10.1 Define Order Line Transaction Types


N Setup Transaction Types DefineTransaction Types : Ship Only (MIL)Description : Line Type for MIL Internal OrdersEffective Dates : ChooseTransaction Type Code : LINEOrder Category : OrderWorkflow : N.A.

Define additional Line Flows like Standard Line Invoicing (MIL), Standard Header Invoicing (MIL), Bill Only, RMA Credit, RMA Credit with Approval etc.

Attention In the Order Transaction Type (Step 10.2), in the field named ‘Line Type’ of the Line Flows assignment window, you will get the above defined Order Line Transaction Types. For an Order Line Transaction Type we cannot assign any Line Flows.

10.2 Define Order Type (Transaction Type)for Internal Sales Orders


N Setup Transaction Types DefineTransaction Types : Mafatlal InternalDescription : Transaction Type for Internal OrdersEffective Dates : ChooseTransaction Type Code : ORDEROrder Category : OrderWorkflow : Order Flow – Generic

Click on the push button ‘Assign Line Flows

Line Type : Ship Only (MIL) (You can assign any of the Order Line Transaction Type defined in step 10.1)

Item Type :Process Name : Line Flow Generic, Ship OnlyStart Date : (Enter)

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Attention The Process Name (seeded data) that we assign to a Line Type decides the actions that are to be performed on an Order Line that chooses this Line Type.

Region: MainDocumentAgreement Type :Default Return Line Type :Default Order Line Type : Standard LineAgreement Required : NoPurchase Order Required : No

PricingPrice List : CorporateEnforce List Price : No

Credit Check RuleOrdering :Shipping :

Region: ShippingWarehouse :Shipping Method :Shipment Priority :Freight Terms :FOB :Shipping Source Type :Demand Class :Scheduling Level :Auto Schedule : NoInspection Required : No

Region: FinanceRuleInvoicing Rule : ADVANCE INVOICEAccounting Rule : IMMEDIATE

SourceInvoice Source :Non-Delivery Invoice Source :

Credit Method ForInvoice With Rules : ProrateSplit Term Invoice : Prorate

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Receivables Transaction Type: Choose your Transaction TypeCost of Goods Sold Account : Choose your accountCurrency : USDCurrency Conversion Type :

10.3 Define Sequence for Internal Sales Orders


N Setup Documents Define

Name : Mafatlal Internal SO NumberingApplication : Oracle Order ManagementFrom : Choose the DateTo :Type : AutomaticMessage : YesInitial Value :1000

10.4 Assign the Sequence to a Category


As soon as you define a Transaction Type, Oracle Order Management will Automatically create a Category with the same name.

N Setup Documents Assign

Application : Oracle Order ManagementCategory : Mafatlal InternalSet of Books : MafatlalMethod : NullStart Date : EnterEnd Date :Sequence : Mafatlal Internal SO Numbering

10.5Define Release Sequence Rule for each Inventory Organization (Warehouse)

This step is required only if you intend to process the Sales Order using Oracle Order Shipping.

10.5.1 N Shipping Setup Release Sequence Rule

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10.5.2 Enter a name for the Rule10.5.3 Optionally enter a description10.5.4 Enter an effective date10.5.5 Set the following as per your requirement

Release Priority Ascending Descending

Order 1 O OOutstanding Invoice Value O OSchedule Date 2 O ODeparture Date O OShipment Priority O O

10.6 Define Pick Slip Grouping Rule for each Inventory Organization (Warehouse)

This step is required only if you intend to process the Sales Order using Oracle Order Shipping.

10.6.1 N Shipping Setup Pick Slip Grouping Rule10.6.2 Enter a name for the rule10.6.3 Optionally enter a description10.6.4 Enter a effective date10.6.5 In the ‘Group By’ block select options as per your requirement by

checking the corresponding check box.

� Order Number � Carrier� Subinventory � Departure� Customer � Delivery� Ship-To � Shipment Priority

10.7 Define Shipping Parameters for each Inventory Organization (Warehouse)10.7.1 N Shipping Setup Shipping Parameters

General10.7.2 Choose the Weight UOM Class10.7.3 Choose the Volume UOM Class10.7.4 Choose the Percent Fill Basis (Weight or Volume)

10.7.5 Choose the Release Sequence Rule

Pick Release10.7.6 Choose the Pick Release Grouping Rule

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10.7.7 Choose an option for the Print Pick Slip (At the End or Immediate)10.7.8 Choose a Default Pick Release Document Set10.7.9 Choose an Auto Create Delivery Criteria (With an Order or Across

Order)

Departure Planning10.7.10 Choose Line Arrangement Method (All Shippable Items or

Parent Item Only)10.7.11 Choose a Weight Volume Calculation method. (Manual or

Automatic)

Confirm Delivery/Departure10.7.12 Choose a Default Deliver Document Set10.7.13 Choose a Default Departure Document Set10.7.14 Choose a Weight Volume Calculation method. (Manual or

Automatic)10.7.15 Choose a Container Inventory Control (Optional or

Required)10.7.16 Check or uncheck the check box Enforce Packing in

Containers

10.8 Define Customer Profile Class

Profile Classes are Global. That is, they can be used across operating units.

N Customers Profile ClassesEnter suitable values for the following fields

(Credit) Collector(Credit) ToleranceCredit Check (Yes/No)

Payment Terms :(The PT Code (4 Chars) must be available in OPM)Override Terms (Yes/No)Allow Discount (Yes/No)Discount Grace DaysReceipt Grace Days

(Receipts) Auto Cash Rule Set(Receipts) AutoReceipts Include Disputed Items

(Statements) Send Statements (Yes/No)(Statements) Send Credit Balance (Yes/No)(Statements) Cycle

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(Finance Charges) Charge Interest (Yes/No)(Finance Charges) Compound Interest (Yes/No)(Finance Charges) Days In Period

(Dunning) Send Letters (Yes/No)(Dunning) Letter Set

(Invoicing) Tax Printing(Invoicing) Grouping Rule

(Consolidated Billing Invoice) Send (Yes/No)(Consolidated Billing Invoice) Format

Profile Class AmountsCurrency

Finance Charges Interest RateMax Interest Per InvoiceMin Customer Balance for Finance ChargesMin Invoice Balance for Finance ChargesMin Receipt AmountMin Statement AmountMin Dunning AmountMin Dunning Invoice AmountCredit LimitOrder Credit Limit

10.9 Define Customers and Synchronize to OPMN Customers Standard

Attention Each New Customer must be synchronized to OPM by running the concurrent program called ‘Vendor Synchronization’.

Note that the Customer Header definition will be available across operating units but Sites will not be available. Because of these, the Customer Sites must be defined from each responsibility if you want to use the same Customer/Site in two different Operating Units.

For example, if a Customer/Site combination called Klopman/Italy is to be used by both MIL Operating Unit and MF Operating Unit, you need to define the Customer Klopman only once from any responsibility, but the Site Italy must be defined from the responsibility Order Management MIL (whose *MO: Operating Unit profile option is set to MIL at the responsibility level) and again from the responsibility Order Management MF (whose *MO: Operating Unit profile option is set to MF at the responsibility level ).

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*MO stands for Multi-Org

Additional Cares Required while Defining Customers for Synchronizing to OPM

1. The State will not accept more than 4 characters(In the Find/Enter Customer window)

2. The FOB Code selected must be available in OPM3. The Payment Term Code must be available in OPM

Running the Synchronize Customers concurrent program

Example:

Responsibility Operating UnitOPM All MF MFOPM All MIL MIL

Receivables MF MFReceivables MIL MIL

MIL Customers must be Synchronized from OPM All MIL responsibility and MF Customers must be Synchronized from OPM All MF responsibility.

10.10 Define an Internal Customer and include all the Inventory Organization Addresses as Customer Address with Usages Bill To and Ship To.This step is mandatory for creating Internal Sales Orders and running Reorder Point Planning.

N Customers Standard

10.10.1 Name : Mafatlal Internal10.10.2 Choose the region ‘Classification’10.10.3 Choose the Type Internal10.10.4 Choose the region ‘Addresses’10.10.5 Click on the push button ‘New’10.10.6 Country : United States10.10.7 Address : Enter10.10.8 Bring cursor to the field named ‘Usage’10.10.9 Choose Bill To as usage10.10.10 Enter a Location10.10.11 Check the check box ‘Active’10.10.13 Move cursor to the next line

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10.10.14 Choose Ship To as usage10.10.15 Enter a location10.10.16 Choose the Bill To location for this Ship To10.10.17 Check the check box ‘Active’

Assign the Inventory Organization Location as the Internal Location of each Ship To Usage.

10.10.18 Keeping the cursor in Ship To usage click on the push button ‘Open’

10.10.19 Bring cursor to the field named Location in the Internal block

10.10.20 Choose the location NSN / NSA / MF1 /MF210.10.21 The organization name NewShorrock Nadiad must default10.10.22 Close the window10.10.23 Repeat the steps 12.10.4 to 12.10.1910.10.24 Choose the location C210.10.25 The organization Vizag Operations must default

11.0 Replicate Seed Data for the New Operating Units Responsibility: System Administrator

11.1 Run the report ‘Replicate Seed Data’

ParameterOperating Unit : Mafatlal Industries Ltd

(Run the above report for the operating unit ‘Mafatlal Fine’ also)

12.0 Setup Purchasing, MIL/MF

12.1 Choose the Set of BooksSetup Organizations Set of Books Choose

Set Of Books : MafatlalChart of Accounts : Mafatlal AccountingCurrency : MAFAccounting Calendar : Mafatlal

This step must be performed for each operating unit through its respective responsibility.

12.2 Define Payment Terms

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N Setup financials Payment Terms

Name : Mafatlal PaymentDescription : Payment Term of Mafatlal GroupCut offRank

% Due : 100Days : 15

12.3 Define Financial Options for MIL and MF Responsibilities


N Setup Organizations Financial Options

Region: AccountingFuture Period Limit : 15

GL Accounts : Choose your accountsPre-payment : Choose your accountsFuture Dated Payment : Choose your accountsDiscount Taken : Choose your accountsPO Rate Variance Gain : Choose your accountsPO Rate Variance Loss : Choose your accountsExpense Clearing : Choose your accounts

Region: Supplier EntryRFQ Only Site : NoHold Unmatched Invoices : NoInvoice Match Option : Purchase Order

Supplier NumberEntry : AutomaticType : NumericNext Automatic Number :

Region: Supplier PayablesPayment Terms : Mafatlal Payment Payment Method : CheckReceipt Acceptance Days : Always Take Discount : NoPay Alone : No

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Region: Supplier PurchasingShip To Location : MGBill To Location : MGInventory Organization : Mafatlal Global

(This Org decides the items available to purchasing)

Ship Via :FOB : Vendor's responsibility ceases upon

transfer to carrierFreight Terms : Due

Region: EncumbranceUse Requisition Encumbrance : NoEncumbrance Type :Reserve At Completion :

Use PO Encumbrance : NoPO Encumbrance Type :Invoice Encumbrance Type :

Region: TaxDefault Tax Code :

VAT RegistrationMember State : United StatesVAT registration Number :

Enable Recoverable Tax : YesDefault Recovery Rate : 0Cash Basis Encumbrance : Exclude Recoverable Tax

Calculation RulesRounding Rule : NearestPrecision :Minimum Accountable Unit :

Region: Human ResourcesBusiness Group : Mafatlal Group*Expense Check Address : HomeUse Approval Hierarchies : Yes

Employee NumberMethod : AutomaticNext Automatic Number : 1

* Discussion required

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12.4 Open Purchasing PeriodsN Setup Financials Accounting Control Purchasing Periods

Keep the cursor in the Status field and press Ctrl + L. Choose Open from the LOV.


12.5 Define Purchasing Options


N Setup Organizations Purchasing Options

Region: AccrualAccrue Expense Items : At ReceiptAccrue Inventory Items : At ReceiptExpense AP Accrual Account : Choose your accountAccrual Account Description : (This will default)

Region: ControlPrice Tolerance : 10Enforce Price Tolerance : NoEnforce Full Lot Quantity : AdvisoryDisplay Disposition Messages : YesReceipt Close Point : ReceivedNotify If Blanket PO Exists : YesCancel Requisitions : OptionallyAllow Item Description Update : YesEnforce Buyer Name : YesEnforce Vendor Hold : Yes

Region: DefaultRequisition Import Group-By : BuyerRate Type : UserMinimum Release Amount : 1Price Break Type : CumulativePrice Type : VariableQuote Warning Delay : 5RFQ Required : NoReceipt Close : 3%Invoice Close : 36%

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Line Type : GoodsMatch Approval Level : 4-Way

Region: Internal RequisitionOrder Type : Choose your transaction typeOrder Source : Choose your sequence

Region: NumberingEntry Type Next Number

RFQ Number Automatic Numeric 1Quotation Number Automatic Numeric 500PO Number Automatic Numeric 1000Requisition Number Automatic Numeric 5000

Region: Tax Defaults Hierarchy

Ship To Location : 1Item :Supplier Site : 2Supplier © : 3Financial Options :

12.6 Define Jobs

Jobs are not operating unit specific.

N Setup Personnel Jobs

12.6.1 Enter a Job Code12.6.2 Enter a Job Name12.6.3 Save

12.7 Define Positions

Positions are always Organization specific. You can choose a desired location also for the Position if you want. But location is not a mandatory field in Position definition.

N Setup Personnel Position

12.7.1 Choose Organization Mafatlal Group12.7.2 Enter a Position Code (MIL)12.7.3 Enter a Position Name (Mafatlal Industries)12.7.4 Choose the above defined job in the field Job12.7.5 Change location to C1

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12.7.6 Change status to valid12.7.7 Save

12.8 Define Employees and assign job and Position to itSwitch Responsibility to Human Resources, Mafatlal GroupN People Enter and Maintain

12.8.1 Click on New12.8.2 Choose the organization Mafatlal Group12.8.3 Enter your last name12.8.4 Enter your first name12.8.5 Choose your title (Mr., Mrs., Dr. etc)12.8.6 Choose the Gender12.8.7 Choose the Type as Employee12.8.8 Enter a Social Security Number12.8.9 Enter your Date of Birth12.8.10 Choose your nationality12.8.11 Choose your marital status12.8.12 Save12.8.13 Click on Assignment12.8.14 Choose the Job defined in step no. 2.1 in the field Job12.8.15 Choose the Position defined in step no. 2.2 in the field

Position12.8.16 Change the location to C114.8.17Save

Attention If you want to assign a particular Position to a particular Employee, the location of the Employee and the location of the Position must be the same.

12.9 Assign the Employee to the User (MRLAL)Switch Responsibility to System AdministratorN Security User DefineQuery the User MRLALChoose the Employee name in the field named Person

12.10 Define Approval Group


Switch Responsibility to Purchasing, Mafatlal GroupN Setup Approvals Approval Group

12.10.1 Enter a name for the approval group12.10.2 Enter a description for the approval group

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12.10.3 Choose the object Document Total12.10.4 Choose Include in the type field12.10.5 Enter a value like 999,999,999,999,999 in the field Value12.10.6 Move cursor to the next line12.10.7 Choose the object Account Range12.10.8 Choose Include in the type field12.10.9 Enter a value like 999,999,999,999,999 in the field Value12.10.10 Move cursor to the low value field (A flex field will pop up

now)12.10.11 In the flexfield, for all low values enter zeros and for all

high values enter the alphabet Z.12.10.12 Click on OK12.10.13 Save

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12.11 Define Approval Assignments


N Setup Approvals Approval Assignments

Attention In this window, the field Position will be enabled only if Use Approval Hierarchy check box is checked in Financial Options. If you don’t want to use Approval Hierarchy, you can assign the Approval Group to the Job.

Caution If the Approval Group is assigned to a Job and subsequently if you enable ‘Use Approval Hierarchy’ in Financial Options, then the system will Automatically disable all the details that you assigned to the Job. In such cases, you have to do the Approval Assignment again by selecting both Position and Job.

12.11.1 Choose the Position defined in step 14.712.11.2 Choose the Job defined in step 14.612.11.3 Choose the Document Type in the field Document Type12.11.4 Choose the Approval Group defined in step 14.1012.11.5 Move Cursor to the next line12.11.6 Choose the next Document Type12.11.7 Choose the Approval Group defined in step 14.10 against

the second document type.12.11.8 Move cursor to the next line and choose the third document

type and choose the approval group12.11.9 Repeat until all the types of documents are selected12.11.10 Save

12.12 Define Approval HierarchiesN Setup Personnel Position Hierarchy

12.12.1 Enter a name for the Hierarchy (Mafatlal)12.12.2 Enter a Version Number for the Hierarchy12.12.3 Enter a From Date for the Hierarchy12.12.4 Save12.12.5 Choose the top position in the field named Name in the

block Position.12.12.6 Save12.12.7 Move cursor to the block named Subordinates12.12.8 Choose all positions subordinate to the position selected in

step 14.12.512.12.9 Save12.12.10 To define the subordinates of a subordinate defined in step

14.12.8, click on the down arrow right to it. When you click on the

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down arrow, that position which was there in the subordinate block will automatically move to the field named Name in the Position block. Now, you choose all positions subordinate to the position currently there in the Name field of the Position block.

12.12.11 Save

12.13 Enable the New Hierarchy

Run the Concurrent Program called ‘Fill Employee Hierarchy’

12.14 Set the Attributes of all Document Types

The document types are seeded data which will be available to any newly defined organization, only after running the concurrent program called Replicate Seed Data from the System Administrator module.


N Setup Purchasing Document Types

Define the following for each Document Type

Owner Can Approve : YesApprover can Modify : YesCan Change Forward To : YesCan Change Forward From : NoCan Change Approval Hierarchy : YesDisable : No

Security Level : PublicAccess Level : FullForward Method : DirectArchive On : ApproveDefault Hierarchy : MafatlalApproval Workflow : PO ApprovalWorkflow Startup Process : PO Approval Top ProcessAutocreate Workflow :Autocreate Workflow Startup Process:

12.14 Define BuyersN Setup Personnel BuyerBuyer : MafatlalDefault Ship To : NSNEffective From : Choose the Date

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12.15 Define SuppliersN Supply Base Supplier

Attention The Supplier Site name and State Name should not exceed 4 characters. Currency must be selected in Supplier Site.

Each New Supplier must be synchronized to OPM by running the concurrent program called ‘OPM Common Purchasing Synchronization’.

Note that the Supplier Header definition will be available across operating units but Sites will not be available. Because of these, the Supplier Sites must be defined from each responsibility if you want to use the same Supplier/Site in two different Operating Units.

For example, if a Supplier/Site combination called Reliance Industries/Patalganga is to be used by both MIL Operating Unit and MF Operating Unit, you need to define the Supplier Reliance Industries only once from any responsibility, but the Site Patalganga must be defined from the responsibility Purchasing MIL (whose *MO: Operating Unit profile option is set to MIL at the responsibility level) and again from the responsibility Purchasing MF (whose *MO: Operating Unit profile option is set to MF at the responsibility level ).

*MO stands for Multi-Org

13.0 Setup Inventory, MIL(The following data will be readily available

• Item Flexfield• Item Category Flexfield• Stock Locator Flexfield• Default Category Set• Attribute Control Levels• Status Codes• Attribute Templates• Unit of Measures)

In a new installation you have to set them.

13.1 Define Subinventories for each Inventory OrganizationAttention OPM users need not do this step

N Setup Organizations SubinventoriesEnter a Subinventory NameOptionally enter a DescriptionSave

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13.2 Define Items and assign them to the required Inventory Organizations

Attention OPM users need not do this stepOPM users must define the Items in OPM Inventory. Any item defined in OPM will be available in Oracle Applications Inventory with all major attributes enabled. Any correction done in the item from OA Inventory will not reflect in OPM.

An OPM Item, if disabled from OPM will be disabled in OA Inventory and when enabled it will get enabled in OA Inventory.

N Items Master Items

13.3 Assign the items to their respective subinventory in each organization

Attention OPM users need not do this step

N Setup Organizations SubinventoryQuery the required SubinventoryClick on the push button ‘Item/Subinventory’Assign the items one by one

13.4 Define Freight Carriers for each Inventory OrganizationN Setup Freight Carriers

13.5 Define Inter Company RelationshipsN Setup Organizations Intercompany Relations

13.6 Define Shipping MethodsN Setup Organizations Shipping Methods

13.7 Define Inter-location Transit timesN Setup Organizations Inter-Location Transit Times

13.8 Define Shipping NetworkAttention OPM users need not do this step

N Setup Organization Shipping NetworkClick on ‘Find’Choose the From Organization (NSN)Choose the To Organization (NSA)

Move cursor to the next lineChoose the From Organization (NSA)Choose the To Organization (NSN)

Move cursor to the next lineChoose the From Organization (MF1)Choose the To Organization (MF2)

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Move cursor to the next lineChoose the From Organization (MF2)Choose the To Organization (MF1)

13.9 Open Inventory Accounting Periods for each Inventory Organization

N Accounting Close Cycle Inventory Accounting Periods

13.10 Define Containers and assign them to each Inventory Organization

Attention OPM users need to do this step only if you are planning to do Shipping from Oracle Order Management

N Items Master Items

Enter the Container nameEnter DescriptionChoose the region ‘Physical Attributes’Check the check box ‘Container’Choose suitable values for the other physical attributesSaveTools Organization AssignmentAssign the Container to the required number of OrganizationsSave

13.10 Define Vehicles and assign them to each Inventory OrganizationN Items Master Items

Enter the Vehicle nameEnter DescriptionChoose the region ‘Physical Attributes’Check the check box ‘Vehicle’Check the check box ‘Container’Choose suitable values for the other physical attributesSaveTools Organization AssignmentAssign the Container to the required number of OrganizationsSave

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