Oracle ReceivablesUsers GuideRELEASE 11VOLUME 1

March 1998

Enabling the Information Age

Document UpdatePlease see the Oracle Receivables Documentation Update (arupd.pdf, available from the "Updates" link in the documentation spreadsheet) for important, updated information about Oracle Receivables and this manual.

Oracle Receivables Users Guide Release 11

The part number for this users guide is A5847501.

Copyright 1988, 1998, Oracle Corporation. All rights reserved.

Primary Authors: Stephen Damiani, Cynthia Satero

Major Contributors: Christopher Andrews, Alan Fothergill

Contributors: Caroline Clyde, Steve Carter, Brenda Brown, Editt GonenFriedman, Srini Jandyala,Martin Johnson, Matthew Kaminski, Peggy Larson, Vikas Mahajan, Karen Murphy, Maria Quinlan,Oliver Steinmeier, Neeraj Tandon, Ketul Trevedi, Joan Zaman

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Contents

VOLUME 1Volume 1 i. . . . . . . . . . . . . . . . . . . . . . . . . .

Preface xv. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Chapter 1 Overview of Oracle Receivables 1 1. . . . . . . . . . . . . . . . . . . . . . . . . . Receivables Workbenches 1 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Receipts Workbench 1 4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Transactions Workbench 1 9. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Collections Workbench 1 14. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Chapter 2 Setting Up 2 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setting Up Receivables 2 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Receivables Setup Checklist 2 5. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Setup Steps 2 8. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Defining Receivables QuickCodes 2 28. . . . . . . . . . . . . . . . . . . . . . . . . .

Reviewing and Updating Receivables QuickCodes 2 30. . . . . . . . Customer QuickCodes 2 32. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Customer Profile QuickCodes 2 33. . . . . . . . . . . . . . . . . . . . . . . . . . Transaction QuickCodes 2 34. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Collections QuickCodes 2 35. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Receipt QuickCodes 2 36. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Demand Class QuickCodes 2 37. . . . . . . . . . . . . . . . . . . . . . . . . . . .

ii Oracle Receivables Users Guide

Implementing Document Sequences 2 39. . . . . . . . . . . . . . . . . . . . . . . . Overview of Document Sequencing 2 40. . . . . . . . . . . . . . . . . . . . . Preparing Receivables 2 42. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sample Implementation 2 46. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Defining Receivables System Options 2 48. . . . . . . . . . . . . . . . . . . . . . . Accounting System Options 2 49. . . . . . . . . . . . . . . . . . . . . . . . . . . Tax System Options 2 53. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Transactions and Customers System Options 2 59. . . . . . . . . . . . . Miscellaneous System Options 2 62. . . . . . . . . . . . . . . . . . . . . . . . .

Territories 2 66. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Territory Flexfield 2 67. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Maintaining Countries and Territories 2 69. . . . . . . . . . . . . . . . . . . . . . Aging Buckets 2 71. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Unit of Measure Classes 2 74. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Units of Measure 2 75. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Freight Carriers 2 76. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Organizations 2 77. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Using the Multiple Organization Support Feature 2 79. . . . . . . . Payment Terms 2 80. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Payment Terms Field Reference 2 85. . . . . . . . . . . . . . . . . . . . . . . . Transaction Types 2 86. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Application Rule Sets 2 93. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Transaction Batch Sources 2 96. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Transaction Batch Sources Field Reference 2 101. . . . . . . . . . . . . . . AutoInvoice Line Ordering Rules 2 102. . . . . . . . . . . . . . . . . . . . . . . . . . Grouping Rules 2 104. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Accounting Rules 2 108. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Salespersons 2 111. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Standard Memo Lines 2 114. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AutoAccounting 2 117. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using the Account Generator in Oracle Receivables 2 120. . . . . . . . . .

Decide How to Use the Account Generator 2 121. . . . . . . . . . . . . . The Default Account Generator Processfor Oracle Receivables 2 122. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Customizing the Account Generatorfor Oracle Receivables 2 125. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Item Status 2 128. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Items 2 130. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Deleting Items 2 131. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Receivables Activities 2 132. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

iiiContents

Distribution Sets 2 135. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adjustment Approval Limits 2 137. . . . . . . . . . . . . . . . . . . . . . . . . .

AutoCash Rule Sets 2 139. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Receipt Sources 2 145. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Receipt Classes 2 148. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Payment Methods 2 151. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Automatic Receipt Programs 2 156. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Collectors 2 158. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Statement Cycles 2 159. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Standard Messages 2 161. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . RemitTo Addresses 2 162. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .