Oracle General Ledger Budgeting
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Transcript of Oracle General Ledger Budgeting
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BUDGETING
Funding budget - Funding budget is a budget against which accounting transactions are
checked for available funds when budgetary control is enabled for your set of books. Funding
Budgets are approved budgets.
Define accounting segment value for reserve for encumbrance
Enable the require budget journalDefine budget
Define master budget
Define budget organizationDefine account ranges
Define budget control options
Assign child account rangesEnter budget amounts
Create journal
Post the journalInquiry the funds available
Define accounting segment value for reserve for encumbrance
Resp !eneral "edger
#av $etup % &inancials % &le'fields % (ey % )alues
Account Classifcation
Reserve For Encumbrance Expense
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Enable the require budget journal
Resp !eneral "edger
#av setupfinancialsaccount setup manageraccounting setup
*uery the primary ledger
Enable require budget journaloption
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Define budgetResp !eneral "edger
#av budgetsdefinebudget
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Enter budget name and description
Choose the ledger from "ovChoose status from "ov
Statuses:
Open:+udget is available for update and entry
Frozen:+udget is unavailable for update and entry
urrent If ,e are updating and entering any budget frequently this is called as current
budget-
.pen ne't year button use this button to open coming ne't year in our calendarAuto copy button use this button if ,e ,ant to follo, any previous or e'isting budget to
the required period-
&ill other required fields
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/o open latest open year in our budget
Clic0 on open ne't year button/he system runs one request name 1.pen budget year2
Chec0 the request status
If request completed successfully
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Re3query the budget no, ,e can see latest open year in our defined budget
De!ine "aster budget
Don4t get any confusion about master budget 1master budget is any budget ,e defined inthe define budget ,indo, but ,hich has same ledger and period range2 ,e can choose
that budget as master budget-
5ere I have defined master budget name 678 E6P +9D!E/
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In this ,indo, I have assigned master budget 678 E6P +9D!E/ to the 678 $A"
+9D!E/
De!ine budget organization
Resp !eneral "edger
#av budgetdefineorganization
Displa# sequen$e:
Place the cursor in display sequence field to enter sequence: s-Enter the sequence : ,ithin our structure ma'imum segment : s-
E'ample
I have created ; segments in our chart of accounts< hence I have entered sequence : s
,ithin ; numbers-
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%ssign a$$ounts in t&e budget organization
Clic0 on ranges button in the define budget organization ,indo,
Enter the account ranges
Budget entr# t#pe:
Entered:
9se this type ,hen ,e ,ant to use budgetary control for the specified account range-
al$ulated:
=e can not use this type> if ,e ,ant to use budgetary control for the specified account
range-
$ave the ,indo,
.racle runs one request clic0 on .(
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$ave the details> upon saving one request triggered
Chec0 the request status
Request name is 1Assign +udget Account Ranges2
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.nce ,e select the advisory as funds chec0 level> !eneral "edger displays a ,arning
message if ,e can not maintain the sufficient funds in the specified account range-
%bsolute:
.nce ,e select the absolute as funds chec0 level> !eneral ledger reserves the fund only if
sufficient funds are available-
%"ount t#pe
P/D*/D
7/D
P?/D
!" chec0s the funds availability for the specified account range according to the amount
type option ,e have selected-
&or e'ample
If ,e select amount type as P/D !" chec0s funds availability for the specified accountrange on the basis of Period3to3date-
Boundar#
Period
*uarter7ear
Project
!" chec0s funds availability for the transaction at the end or period> end of quarter> endof year and end of project> as per the options ,e selected as amount type and boundary-
&or e'ampleAmount type Period
+oundary Period
Calendar ?an3DecI enter one transaction on @stjan no, !" chec0 funds availability for the transaction at
the end of period ?anB> if fund are not available in jan month only available in &eb month
in this case !" should not ta0e &eb months funds because of ,e set the boundary as
period
$elect the funding budget name
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/o define the child account ranges to the specified parent account rangesPlace the cursor in line: field clic0 on range assignments button
De!ine t&e a$$ounts indi(iduall# !or t&e spe$i!ied range
Note: need to enter t&e a)$ range *it&in t&e parent range
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Enter budget journal
%pp: G+
Na(: Budget enter journal
,rerequisitesDefine budgetDefine budget organization
Assign entered as budget type to the account range
#ote ,e have done all the above prerequisites in the previous steps
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$elect the required fields as sho,n in the belo, ,indo,
+udget and budget organization names&rom and /o accounting periods
Currency
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Enter the account information for ,hich you ,ant to define fund amounts according tothe month ,ise-
Place the cursor in account field under ,or0sheet mode /ab to enter the journal andamounts
!ive journal code combination
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Enter amounts manually
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/o see the total fund amount for the periods under ,or0sheet mode /abClic0 on sho, /otal button
#ote if ,e ,ant to hide total> just give clic0 on 5ide total
/o see the total fund amount for the periodsClic0 on single ro, mode /ab
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De!ine budget rules !or t&e spe$i!ied a$$ount
Clic0 on budget rules button$elect the rule
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In this e'ample I am choosing Repeat per period to enter the amount automatically for all
periods
Clic0 on apply and .( buttons
#o, ,e can find the amount Rs-@> for all the periods
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If ,e select the Rule name di(ide e(enl#
Amount is divided equally for all the periods /otal Amount#umber of periods 3@@ FG;;;-;;;;;;;;;;;;
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/he amount ,ill be divided as sho, in the belo, ,indo,/otal amount divided by number of periods
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If ,e ,ant to round the total amountClic0 +udget Rules button
Choose rule name Divide Evenly
Clic0 on options buttonEnable Distribute difference /o radio button
Clic0 on .(
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Clic0 on apply
Clic0 on .(
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#o, see the total amount of rounding period Har3@
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Clic0 on $ho, /otal to see the total of all periods
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reate journal
Clic0 on create journal button
Enter journal batch nameChoose journal category
&unds status 1required2
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Clic0 on chec0 funds button to verify funds availability for the specified budget journal
batch-$ay 7es
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Clic0 on .( and .(
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Clic0 on Reserve funds button
.nce ,e clic0 on this button &unds status automatically has changes from equired toIn pro$ess
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{GroupG_SETUP}!tm
Clic0 on done button!" runs one concurrent request name Program3create journal
Clic0 on .( button
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Pro"ram___Create_#ournals_$%$&$'txt
/he above program creates an un3posted journal entry-
*uery this journal through journal entry ,indo,Resp !eneral "edger
#av ?ournals % Enter
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Post this journal
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Perform inquiry on funds availability
Resp !eneral "edger#av inquiryfunds
Choose the budget name
Encumbrance type AllPeriod
Account level All $ummary Detail
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Place the cursor in the account field
$elect code combinationClic0 on .(
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#o, ,e can find the available funds for the particular period in the specified account
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#o, enter and post one journal for code combination
@@-@@-@@-J@---
Resp !eneral "edger
#av ?ournals % Enter
Period Apr3@J
"edger 678 P"
Category AP Payments
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Enquiry for the funds availability in Apr3@J to belo, code after posting this journal
@@-@@-@@-J@---
Resp !eneral "edger
#av Inquiry % &unds
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