Oracle Financials 11 5 10

RELEASE CONTENT DOCUMENT Release 11i10 Oracle Financial Applications Prepared by Financials Product Management Team

Last Updated: 15 November 2004

Version: 11.0

Copyright © 2004 Oracle Corporation All Rights Reserved

11i10 Release Content Document, Rev. 11 ii

Table of Contents

1. Disclaimer 1

2. Introduction 2 2.1. Purpose of Document 2

3. Financial 4 3.1. Oracle Advanced Collections 4

3.1.1. Overview 4 3.1.2. New Features 4

3.1.2.1. Oracle Advanced Collections Support of Oracle Receivables Bill To Location 4 3.1.2.2. Integration with Claims Deduction Management (Oracle Trade Management) 4 3.1.2.3. Mass Promises 4 3.1.2.4. Reprinting Statements 4 3.1.2.5. Collector Work Reassignment 5

3.1.3. Product Dependencies 5 3.1.4. Third Party Integration Points 5

3.2. Oracle Assets 6 3.2.1. Overview 6 3.2.2. New Features 6

3.2.2.1. Group Depreciation 6 3.2.2.2. Retirement Notification 6 3.2.2.3. Mass Property 6 3.2.2.4. Mass External Transfers 6 3.2.2.5. Enhanced Depreciation Override 6 3.2.2.6. Business Events 7 3.2.2.7. Enhanced ‘What-If’ Analysis in Multiple Reporting Currencies (MRC) 7 3.2.2.8. Asset Trace Utility 7 3.2.2.9. Group Asset Security 7 3.2.2.10. Support for CIP Assets in Groups 7 3.2.2.11. Polish Tax Depreciation 8 3.2.2.12. Enhanced Asset Inquiry 8

3.2.3. Product Dependencies 8 3.2.4. Third Party Integration Points 8 3.2.5. Terminology 8

3.3. Oracle Bill Presentment Architecture 9 3.3.1. Overview 9 3.3.2. New Features 9

3.3.2.1. Data Retrieval 9 3.3.2.2. Template Management 9 3.3.2.3. Interactive Preview 9 3.3.2.4. External Template Upload 9 3.3.2.5. Template Assignment 10 3.3.2.6. Invoice Batch Printing 10 3.3.2.7. Drilldown Capability 10

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3.4. Oracle Cash Management 11 3.4.1. Overview 11 3.4.2. New Features 11

3.4.2.1. Cash Positioning 11 3.4.2.2. Cash Forecasting 12 3.4.2.3. Reconciliation of Oracle Payroll EFT Payments 13 3.4.2.4. Bank Purging Program 13 3.4.2.5. Cash Positioning Enhancements 13 3.4.2.6. Cash Forecasting By Transaction Currency 14 3.4.2.7. Cash Forecasting Temporary Labor and Fixed Price Services 14 3.4.2.8. Batches Available for Reconciliation Report 14


3.5. Oracle Enterprise Planning & Budgeting 15 3.5.1. Overview 15 3.5.2. New Features 15

3.5.2.1. Reporting and Analysis 15 3.5.2.2. Business Processes for Planning, Budgeting, Forecasting and Monitoring 15 3.5.2.3. Data Collection 16 3.5.2.4. Users and Security 17


3.6. Oracle Financial Globalizations 18 3.6.1. Overview 18 3.6.2. New Features 18

3.6.2.1. Oracle Financials for the Americas 18 3.6.2.2. Oracle Financials for EMEA 18 3.6.2.3. Oracle Financials – Common Country 19


3.7. Oracle General Ledger 21 3.7.1. Overview 21 3.7.2. New Features 21

3.7.2.1. Interface Data Transformer 21 3.7.2.2. Open Integration with External Processing 21 3.7.2.3. XBRL Financial Reporting 22 3.7.2.4. Currency Rates Manager 22 3.7.2.5. Secondary Tracking Segment 22 3.7.2.6. MRC Revaluation Against Primary Currency 23 3.7.2.7. Multilingual Support For FSG Amount Types 23 3.7.2.8. FSG Reports Name Display in Concurrent Manager 23 3.7.2.9. Continue Step-Down Allocation Option 23 3.7.2.10. Open Period/Posting/Translation/Summary Accounts Program Compatibility Among Sets of Books 23 3.7.2.11. Journal Import Group By Effective Dates 23 3.7.2.12. Presentation Quality FSG Reports Using XML Publisher 24 3.7.2.13. Journal Import SRS Program 24 3.7.2.14. Streamlined Core Oracle Financials Workbenches 24


3.8. Oracle iAssets 25 3.8.1. Overview 25 3.8.2. New Features 25

3.8.2.1. Asset Inquiry 25 3.8.2.2. Self-Service Asset Transfer 25

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3.8.2.3. Cost Center-Based Approval 25 3.8.2.4. Management Hierarchy-Based Approval 26 3.8.2.5. Delegated Authority 26 3.8.2.6. Multi-way Request Generation 26 3.8.2.7. Segment Level Security 26


3.9. Oracle Internal Controls Manager 27 3.9.1. Overview 27 3.9.2. New Features 27

3.9.2.1. Associating Processes to Organizations 27 3.9.2.2. Process Documentation 27 3.9.2.3. Process Approval 27 3.9.2.4. Identification of Risks & Controls: Processes and Organizations 27 3.9.2.5. Identification of Risks & Controls: Financial Statements 27 3.9.2.6. Mitigating Controls 27 3.9.2.7. Risk Library Change Control 28 3.9.2.8. Integrity Reports 28 3.9.2.9. Risk Assessment 28 3.9.2.10. Confidential Feedback Mechanism 28 3.9.2.11. Audit Procedures 28 3.9.2.12. Audit Results 28 3.9.2.13. Support for Multiple Risk Types on each Risk 28 3.9.2.14. LOB Integration 28 3.9.2.15. Process Upload 29 3.9.2.16. Process Certification 29 3.9.2.17. Process Objectives 29 3.9.2.18. Process Variation Management 29 3.9.2.19. Segregation of Duties 29 3.9.2.20. Financial Statement Certification 29 3.9.2.21. Configuration Risk Assessment 29 3.9.2.22. Issues (Process Owner) 29 3.9.2.23. Findings (Auditor) 30 3.9.2.24. Audit Projects – Integration with Oracle Projects 30 3.9.2.25. Audit Procedure Steps & Project Template Integration 30


3.10. Oracle Internet Expenses 31 3.10.1. Overview 31 3.10.2. Features 31

3.10.2.1. Mastercard Common Data Format Transaction Loader Program 31 3.10.2.2. Enhanced Approval Rules using Oracle Approvals Management 31 3.10.2.3. Enhanced Approver Entry 31 3.10.2.4. Home Page 31 3.10.2.5. DBI Integration (in Oracle DBI 6.0) 32 3.10.2.6. Contingent Workers 32 3.10.2.7. Audit Notes and Communications 32 3.10.2.8. Audit Process Enhancements 32 3.10.2.9. Future Dated Expenses 32 3.10.2.10. Credit Cards: Cash Usage Policy 33 3.10.2.11. Credit Cards: Enforce Transaction Submission 33 3.10.2.12. Credit Cards: Dispute Transactions 33 3.10.2.13. Credit Cards: Inactive Employees Transaction Management 33 3.10.2.14. Credit Cards: Escalation of Outstanding Transactions 33 3.10.2.15. Credit Cards: Transaction History 33 3.10.2.16. Credit Cards: Personal Lines Only Expense Report 34 3.10.2.17. Credit Cards: Flexible Payment Scenarios 34 3.10.2.18. Credit Cards: Enhanced Transaction Import 34

11i10 Release Content Document, Rev. 11 v

3.10.2.19. Credit Cards: Enhanced Transactions Validation 34 3.10.2.20. Credit Cards: Automatic Credit Card Registration 34 3.10.2.21. Credit Cards: Automatic Hotel Folio Itemization 35 3.10.2.22. Credit Cards: Extensible Card Expense Type Mapping 35 3.10.2.23. Credit Cards: Bank of America Support 35 3.10.2.24. Usability and User Interface Enhancements 35 3.10.2.25. Expense Report Number 35 3.10.2.26. Manager Reporting 36


3.11. Oracle iPayment 37 3.11.1. Overview 37 3.11.2. New Features 37

3.11.2.1. Outbound Payment Support 37 3.11.2.2. Bills Receivable Support 37 3.11.2.3. Citibank Integrations for Inbound and Outbound Payments 37 3.11.2.4. Security Enhancements 37 3.11.2.5. Critical Error Notifications 38 3.11.2.6. First Data North Platform Direct Marketing Certification 38 3.11.2.7. Sample Servlet Processor Model Enhancements 38


3.12. Oracle iReceivables 39 3.12.1. Overview 39 3.12.2. New Features 39

3.12.2.1. Multi-Pay 39 3.12.2.2. Multi-Print 39 3.12.2.3. One-Time Credit Card Payment 39 3.12.2.4. Anonymous User Login 39 3.12.2.5. Service Charges 39 3.12.2.6. Pay All Open Invoices 40 3.12.2.7. Custom Transaction Search 40 3.12.2.8. Display of Descriptive Flexfields 40 3.12.2.9. Attachment 40 3.12.2.10. Export 40 3.12.2.11. Duplicate Dispute Warning 40 3.12.2.12. Commitment Balance 40 3.12.2.13. Custom Customer Search 40


3.13. Oracle Payables 41 3.13.1. Overview 41 3.13.2. New Features 41

3.13.2.1. Enhanced Matching Controls for Oracle iSupplier Portal 41 3.13.2.2. Invoice Approval Workflow Resubmission Enhancement 41 3.13.2.3. Supplier Bank Account Update Enhancements 41 3.13.2.4. Supplier Site Contact Enhancements 41 3.13.2.5. Amount Based Matching 41 3.13.2.6. Retroactive Pricing of Purchase Orders Support 42 3.13.2.7. Gapless Invoice Numbering for Self-Billing Invoices 42 3.13.2.8. Invoice Attachments in Oracle iSupplier Portal 42 3.13.2.9. Enhanced Purchase Order Number Display in Oracle iSupplier Portal 42 3.13.2.10. Supplier Site Attachments 42 3.13.2.11. Supplier Open Interface 42 3.13.2.12. Payables Accounting Entries Program and Report Enhancements 42 3.13.2.13. Exclude Tax from Discount Calculation Enhancement 43 3.13.2.14. Invoice Validation Concurrent Processing 43 3.13.2.15. User Interface Enhancements in Major Transaction Windows 43

11i10 Release Content Document, Rev. 11 vi

3.13.2.16. Bank Account Function Security Enhancements 43 3.13.3. Product Dependencies 43 3.13.4. Third Party Integration Points 43 3.13.5. Terminology 44

3.14. Oracle Property Manager 45 3.14.1. Overview 45 3.14.2. New Features 45

3.14.2.1. Recovery Module 45 3.14.2.2. Variable Rent Gateway 45 3.14.2.3. Comments in Payment and Billing Items 45 3.14.2.4. Public Views for CAD view Integration 45 3.14.2.5. Dynamic Location Naming 45 3.14.2.6. User Defined Location Separator 46 3.14.2.7. Replace Location Alias 46 3.14.2.8. Cost Center Synchronization with HR 46 3.14.2.9. Invoice Grouping Rule 46 3.14.2.10. Rentable Area and Load Factor for Lease 46 3.14.2.11. Mass Approval using User Specified GL Period 46 3.14.2.12. Space & Resource Reservations Feature 46


3.15. Oracle Public Sector Budgeting 48 3.15.1. Overview 48 3.15.2. New Features 48

3.15.2.1. Data Extract By Organization 48 3.15.2.2. Integration with U.S. Federal Financials Budget Executions 48


3.16. Oracle Public Sector Financials 49 3.16.1. Overview 49 3.16.2. New Features 49

3.16.2.1. MFAR Enhancements 49 3.16.2.2. Funds Available Inquiry Enhancements 49 3.16.2.3. Funds Available Detail Report 49 3.16.2.4. MFAR Enhancements – Cash Basis Support 49 3.16.2.5. MFAR Enhancements – Drilldown Support 49


3.17. Oracle Public Sector Financials (International) 51 3.17.1. Overview 51 3.17.2. New Features 51

3.17.2.1. Inflation Accounting for Assets 51 3.17.2.2. AR Combined Basis Accounting 51 3.17.2.3. Oracle Purchasing Integration with Contract Budgetary Control 52


3.18. Oracle Receivables 53 3.18.1. Overview 53 3.18.2. New Features 53

3.18.2.1. Allocate Transactional Data to Sales Groups 53 3.18.2.2. Deductions Management Enhancements 53 3.18.2.3. Deposit API 54 3.18.2.4. Enhanced Returns, Cancellations, and other Credit Activities 54 3.18.2.5. Invoice Creation API 54 3.18.2.6. Leveraging Oracle Approvals Management (AME) in Credit Memo Workflow 54 3.18.2.7. Multiple Prepayment Types 55

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3.18.2.8. Receipt to Receipt Applications 55 3.18.2.9. GL Transfer Program Controls for Business Users 55 3.18.2.10. Deposit Application 55 3.18.2.11. Invoice API Enhancement 55 3.18.2.12. Bank Account Function Security Enhancements 56 3.18.2.13. Customer Credit Classifications 56 3.18.2.14. User Interface Enhancements 56


3.19. Oracle Treasury 58 3.19.1. Overview 58 3.19.2. New Features 58

3.19.2.1. Floating Rate Bonds 58 3.19.2.2. Repurchase of Issued Bonds 58 3.19.2.3. Callable Bonds 58 3.19.2.4. Compound Interest for Bond 58 3.19.2.5. Deal Tax on Discounted Securities 58 3.19.2.6. Deal Open API – Discounted Securities 58 3.19.2.7. Derivatives and Hedge Accounting 58 3.19.2.8. Prepaid Interest for Wholesale and Short Term Money 59 3.19.2.9. Streamlined Accounting Process 59 3.19.2.10. Descriptive Flex Fields and Attachments for Limits 59 3.19.2.11. Payment Adjustment for Bonds, Interest Rate Swaps and Wholesale Term Money 59 3.19.2.12. Payment File and Transmission 59 3.19.2.13. Principal Increase for Short Term Money 59 3.19.2.14. Amortization of Principal Balances for Wholesale Term Money 59 3.19.2.15. Automatic GL Currency Rate Update 59 3.19.2.16. New Foreign Exchange Pricing Model 60


3.20. Oracle U.S. Federal Financials 61 3.20.1. Overview 61 3.20.2. New Features 61

3.20.2.1. 1099-INT and 1099-G 61 3.20.2.2. Automatic Sequential Numbering for Payment Batches 61 3.20.2.3. Bulk Data Payment Formats 61 3.20.2.4. Capture Reimbursable Agreement Number and Performance Dates 62 3.20.2.5. Comparative Financials Statements 62 3.20.2.6. Consolidated Payment Files 62 3.20.2.7. Enhanced IPAC Disbursement 62 3.20.2.8. Reason Codes for Credit Memos, Cancelled and Returned Invoices 62 3.20.2.9. Rxi for Trial Balance and Transaction Registers 63 3.20.2.10. Third Party Payments 63 3.20.2.11. Uptake of Multi-Fund AR 63 3.20.2.12. Budget Execution API Enhancement 63 3.20.2.13. Multi-Fund Receivables 63 3.20.2.14. Foreign Currency Support 64 3.20.2.15. Enhancements to the Finance Charge Process 64 3.20.2.16. Detailed Receipt Accounting Profile 64 3.20.2.17. Prepayment Tolerance, Advance Limit, and Obligation Matching 65 3.20.2.18. Shipment Amount Percentage-Based Tolerance 65 3.20.2.19. Capturing Transaction Dates for Purchasing Events 65 3.20.2.20. 1219/1220 Changes 66 3.20.2.21. Secure Payment System (SPS) Payment Formats 66 3.20.2.22. IPAC 2003 Changes 66 3.20.2.23. FACTS II Attribute Changes 67 3.20.2.24. Year End FACTS I Changes 67 3.20.2.25. Workflow Enhancements 67

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3.20.2.26. 2004 Q1 FACTS II Changes 67 3.20.3. Product Dependencies 68 3.20.4. Third Party Integration Points 68

4. Financial Services 69 4.1. Oracle Lease Management 69


4.1.2.1. Vendor Self Service 69 4.1.2.2. Additional Securitization Functionality 73 4.1.2.3. Subsidies 75 4.1.2.4. Financed Fees 77 4.1.2.5. Funding and Credit Line Checklists 78 4.1.2.6. Improved Authoring Process 79 4.1.2.7. Additional Customer Service Functionality 80 4.1.2.8. Improved Lease Quoting 81 4.1.2.9. Asset Management 83 4.1.2.10. Accounting Improvements 84 4.1.2.11. Additional Lease and Service Contract Billing 84

4.1.3. Product Dependencies 85 4.1.4. Third Party Integration Points 85 4.1.5. Terminology 85

5. Customer Data Management 86 5.1. Oracle Customer Data Hub 86


5.1.2.1. Enhanced Customer and Contact Management 86 5.1.2.2. Comprehensive Relationship Management 86 5.1.2.3. Embedded Data Quality Management 87 5.1.2.4. Enhanced Business Transactions View 87 5.1.2.5. File Load 88 5.1.2.6. Configurable Customer Data Quality Trend Reports 88 5.1.2.7. Enhanced Administration and Setups 88 5.1.2.8. Common Party User Interface Components 88 5.1.2.9. D&B Hierarchy Management 89 5.1.2.10. Data Quality Management Enhancements 89 5.1.2.11. TCA Bulk Import 89 5.1.2.12. Address Validation 89 5.1.2.13. Auto-merge 89 5.1.2.14. Timezone Support for Contact Points 89 5.1.2.15. Domain Name Architecture 90 5.1.2.16. Logging Infrastructure 90 5.1.2.17. Enhanced Save Model 90 5.1.2.18. LOV Validation 90


5.2. Oracle Customer Data Spoke 91 5.2.1. Overview 91 5.2.2. New Features 91

5.2.2.1. Source System Management 91 5.2.3. Product Dependencies 91 5.2.4. Third Party Integration Points 91

5.3. Oracle Customer Data Librarian 92 5.3.1. Overview 92 5.3.2. New Features 92

5.3.2.1. Import Console 92 5.3.2.2. Party Purge 92

11i10 Release Content Document, Rev. 11 ix


11i10 Release Content Document, Rev. 11 Purpose of Document 1

1. Disclaimer

This Release Content Document (RCD) describes product features that are proposed for the 11i10 release of the Oracle E-Business Suite for the Financials family of products. This document describes new or changed functionality only. Existing functionality from prior releases is not described. This RCD in any form, software or printed matter, contains proprietary information that is the exclusive property of Oracle Corporation.

The information provided in this document is intended to outline our general product direction and is intended for information purposes. The development, release, and timing of any features or functionality described for Oracle's products remains at the sole discretion of Oracle.


2. Introduction

2.1. Purpose of Document

The Release Content Document communicates information about new or changed functionality in the 11i10 release of the Oracle E-Business Suite. Existing functionality from prior releases is not described.

Oracle Financials Family Packs E and F are included in the 11i10 release.

11i10 Release Content Document, Rev. 11 Oracle Advanced Collections 4

3. Financial

3.1. Oracle Advanced Collections

3.1.1. Overview

Oracle Collections streamlines collections management by automating delinquency identification, pushing collections data and assignments to collections agents, and using multiple contact methods to proactively obtain payment. Enhanced collections scoring, automated collections strategy execution and tracking, and later-stage delinquency management further extends revenue collection capability.

3.1.2. New Features

3.1.2.1. Oracle Advanced Collections Support of Oracle Receivables Bill To Location

Enhancement to Oracle Advanced Collections to provide collections views and activities filtered down to the bill to site location level. Many AR customers model their systems to track customers at the site level with the account acting as the rollup of these locations. With the 11i10 release the Collections product will be able to filter its view of data to the location level. It will also support location-based activities such as strategy assignment, dunning and payment processing.

3.1.2.2. Integration with Claims Deduction Management (Oracle Trade Management)

Enhancement to display claims deduction information in Oracle Collections. Often a customer will “short pay” their invoice as a way to dispute their bill or to take their own deduction. These “claims” are assigned to Trade Management users to resolve. Collections agents need insight into these details as they address delinquency issues and can access a comprehensive open transaction and receipts listing. The collector can also leverage a seamless link to Oracle Trade Management to display claims deductions details.

3.1.2.3. Mass Promises

Enhancement for collectors to easily process a group of promises for multiple invoices from one screen. Collectors select several invoices from the Pay Transactions Tab (maybe all invoices for a particular sales order or purchase order), navigate to payment processing, then enter promise details, and save. The system automatically captures all remaining amounts to be paid on the promise date, relates the note to all invoices, and reconciles the promise. Collectors can also “cancel” and re-negotiate a promise date to cure the customer’s delinquency.

3.1.2.4. Reprinting Statements

Enhancement to the collections agent’s navigator. A new navigator item allows collectors to easily navigate to the AR Statements and to reprint them upon request. When customers request copies of statements, the collector can process their request efficiently which helps resolve delinquencies faster. Printed copies can then be mailed.

11i10 Release Content Document, Rev. 11 Oracle Advanced Collections 5

3.1.2.5. Collector Work Reassignment

Enhancement to Collections HTML Administrator/Manager function. A new HTML Ownership Tab allows the manager to reassign strategy work assignments and broken promise follow up calls from one collections agent to another. Often a collections agent is out sick, on vacation, terminated or reassigned, but their work must still be completed. This feature provides the capability for the manager to ensure all unfinished work is reassigned to new agents.

3.1.3. Product Dependencies

No update in 11i10.

3.1.4. Third Party Integration Points

No update in 11i.10

11i10 Release Content Document, Rev. 11 Oracle Assets 6

3.2. Oracle Assets

3.2.1. Overview

Oracle Assets, a comprehensive asset management solution, ensures maintenance of accurate property and equipment inventory as well as optimal accounting and tax strategies.

3.2.2. New Features

3.2.2.1. Group Depreciation

Group Depreciation simplifies management of large volumes of assets by pooling individual assets into groups. This feature also enables companies to comply with tax, financial and regulatory reporting governing asset depreciation. Examples of such reporting are Capital Cost Allowance in Canada, Written Down Value in UK, Asset Depreciation Ranges in US, tax reporting of Blocked Assets in India and corporate tax reporting in Japan.

3.2.2.2. Retirement Notification

Retirement Notification streamlines the process of retiring massive numbers of assets in a retirement project. Users of Oracle Projects in the field can raise retirement notifications to fixed assets accountants by specifying certain options such as category, location and number of assets, etc. The system selects assets based on the selected criteria and retires them when the fixed assets accountants approve the selection. Cost of removal and proceeds can be transferred from Oracle Projects into Group Assets in Oracle Assets for reserve adjustments.

3.2.2.3. Mass Property

Mass Property Asset Treatment provides companies with high asset volumes the ability to treat similar assets installed in the same fiscal year as a single asset, which holds the aggregate cost and units. Storing assets in this manner greatly simplifies the tracking, reporting, analysis and ultimately the retirement of these assets, since all like assets from a particular vintage year are stored as an individual asset.

3.2.2.4. Mass External Transfers

Mass External Transfers offers an open interface for accepting asset transfers and source line transfers from external systems.

3.2.2.5. Enhanced Depreciation Override

Depreciation Override provides a mean to ‘true-up’ an asset’s depreciation expense and bonus depreciation expense for a given accounting period. A new form will be available for entering user-defined expense amounts to override system-calculated amounts.


3.2.2.6. Business Events

Oracle Assets now supports the subscription of Business Events for addition, retirement and transfer of assets using Oracle Workflow. Business Events simplify integration between Oracle Assets and other systems by minimizing the need for custom database triggers.

3.2.2.7. Enhanced ‘What-If’ Analysis in Multiple Reporting Currencies (MRC)

What-if Analysis and the following reports can now be processed from a single application responsibility related to the primary currency book:

• Reserve Summary

• Reserve Detail

• Cost Summary

• CIP Summary

• Cost Detail

• CIP Detail

• Asset Additions

• Cost Adjustments

• Asset Retirements

• Fully Reserved Assets

• Account Drill Down

• Drill Down Report

• Cost Clearing Reconciliation

• Journal Entry Reserve Ledger

• Tax Reserve Ledger

3.2.2.8. Asset Trace Utility

Asset Trace Utility provides a comprehensive view of asset data for diagnoses and troubleshooting. This HTML report shows data stored major transaction database tables for a given asset.

3.2.2.9. Group Asset Security

A group asset can now be enabled or disabled from the Asset Workbench. A disabled group will not depreciate and you cannot perform any transactions affecting the group asset.

3.2.2.10. Support for CIP Assets in Groups

CIP assets can now be assigned to Group Assets. This option is controlled at the Asset Book level.


3.2.2.11. Polish Tax Depreciation

New depreciable basis rules will be provided for compliance of Polish tax regulations governing the depreciation of assets.

3.2.2.12. Enhanced Asset Inquiry

Asset Inquiry is a self-service inquiry tool that allows you to access real-time information of your assets. This tool is enhanced with Advanced Search capability and additional search parameters. You can also view attachments to assets such as documents, images, video and audio clips, etc.


• Retirement Notification requires Oracle Projects Family Pack L or above


No update in 11i10.

3.2.5. Terminology

Term Definition

Depreciable Basis Rules System-defined mechanisms to derive depreciable basis and/or depreciation expense for given assets.

Asset Transfers Movement of assets between locations, employees, and/or expense accounts.

Source Line Transfers Re-assignment of invoice lines or CIP expenditure lines between assets.

11i10 Release Content Document, Rev. 11 Oracle Bill Presentment Architecture 9

3.3. Oracle Bill Presentment Architecture

3.3.1. Overview

Oracle Bill Presentment Architecture (BPA) is a new architectural feature that provides the ability to retrieve billing data from multiple data sources. It provides template-based configuration of bills for online presentment and printing, including content selection, layout design, drilldown and grouping capability, and billing template assignment. In identifying other sources of data, the physically presented bill is no longer limited to information contained within Oracle Receivables. By separating bill presentment from transaction accounting, Oracle BPA allows for more understandable and comprehensive bills, increasing the likelihood and timeliness of bill payment.

3.3.2. New Features

3.3.2.1. Data Retrieval

Provides architectural foundation for retrieval of data from multiple data sources. UIs are provided for registration of Oracle E-Business Suite applications and third-party data sources.

• Support of registration of data source views. Ability to select data items from registered views to be available for billing template design.

• Support of Oracle Receivables transaction flexfields

• Pre-defined data sources include Oracle Receivables, Oracle Service Contracts, and Oracle Order Management

3.3.2.2. Template Management

Allows billing personnel to create multiple billing templates based on customer need using the user-friendly Template Management User Interface.

• Layout design and content item selection

• Option to print summary lines with or without child lines

• Flexible tax formatting, including itemization and summarization

• Association of hyperlinks to content items

• Display of custom images and messages

• Page setup capability for printed bills

• Flexible header and footer format design for printed bills

3.3.2.3. Interactive Preview

Interactively preview online and printed bills with real-time data. Option to multi-select bills to print from browser.

3.3.2.4. External Template Upload

Supports invoice printing using external customer-provided templates.

11i10 Release Content Document, Rev. 11 Oracle Bill Presentment Architecture 10

• Upload of PDF or RTF templates

• Support of uploading files in multiple languages

• Mapping of external file field names to BPA content items

• Option to display itemized tax

3.3.2.5. Template Assignment

Supports assignment of billing templates to different customers or customer categories based on user-defined criteria.

• Ability to define assignment rules and order them by preference

• Rules applied based on ordering and bill creation dates

• Choice of different assignments and ordering for online and printed bills

• Default templates and assignment rule provided

3.3.2.6. Invoice Batch Printing

Supports batch printing of invoices.

• Batch print request submission and monitoring via Oracle BPA User Interface

• Batch print request submission and monitoring via Oracle Receivables

• Generation of printed invoice in PDF format

3.3.2.7. Drilldown Capability

Provides progressive drilldown capability from billing lines to billing details, as well as drilldown from any hyperlinked attribute on the online bill. Oracle BPA enforces security control on the level of billing details external users are allowed to view online.


No update in 11i10.


No update in 11i10.

11i10 Release Content Document, Rev. 11 Oracle Cash Management 11

3.4. Oracle Cash Management

3.4.1. Overview

Oracle Cash Management is an enterprise-wide solution for managing liquidity and controlling cash.

3.4.2. New Features

3.4.2.1. Cash Positioning

Cash Positioning is a planning tool that helps you view your daily cash position by currency or by bank account, allowing you to project your daily cash needs and evaluate your company's liquidity position.

This feature replaces the current cash positioning functionality in Oracle Treasury with an enhanced Cash Positioning module in Oracle Cash Management, providing a single access point for both Cash Management and Treasury users to generate their daily cash positions based on actual cash flows from various Oracle Applications.

The new Cash Positioning module has an improved user interface, being based on the new Oracle Applications Framework. The new User Interface introduces a cash position worksheet, which allows more flexibility in the selection of sources to be included in the cash position. A new source, bank account balance, has been added so that you can include your actual or projected bank account balances for bank accounts shared between Oracle Treasury and Oracle Cash Management, as your beginning balance for a cash position. In addition to the three existing balance types - Ledger Balance, Cash Flow Balance and Interest Calculated Balance, you will be able to load and import two more balance types – 1-day float and 2-day float that can be used to offset the opening balances. You can also enter the target balance for bank accounts shared between Oracle Treasury and Oracle Cash Management in treasury, for display in the cash position. Treasury user's can also choose to include subsidiary bank account balances in their cash position, which are displayed in a separate section in the 'View By Bank Account' page. The single Treasury Transactions source has been replaced with two new sources – ‘Treasury Inflow’ and ‘Treasury Outflow’. The new Cash Positioning module allows you to generate daily cash positions by bank account and by currency by including actual cash flows from Oracle Payables, Oracle Receivables, Oracle Treasury and Oracle Payroll. You can include intra-day transactions that have been loaded and imported into Oracle Cash Management, user-defined inflows and outflows and data from your legacy systems through the External Cash flow Open Interface.

Using the newly updated cash positioning module, you can view your daily cash position for a range of currencies and bank accounts, drill down to the source transaction details, exclude detail transactions from the cash position, drill down to the details of intra-day activities, compare the bank reported intra-day activities with the system calculated net cash flow and generate exposures in treasury for the differences, refresh the cash position online, view the target balance and the difference between the projected closing balance and target balance per bank account, initiate inter-account funds transfers, export the cash position results to an external application like Excel and view the cash position in a discoverer workbook to analyze the results further.

Additionally, from the cash position results, you can generate Balance Gapping for any currency included in the cash position over a given date range to identify gaps in your


cash flows, view your short term liquidity position in the Available Liquidity section for discounted security deals, fixed income security deals and short term money deals and drill down to the details of each of these deal types.

Lastly, the consolidated module applies Oracle Treasury's Legal Entity security when treasury users create and view cash positions. For Cash Management users, the Treasury Inflow and Treasury Outflow sources along with the features of Balance Gapping and Funds Transfer are not available.

3.4.2.2. Cash Forecasting

Cash Forecasting is a planning tool that helps you to anticipate the flow of cash in and out of your business, allowing you to project your cash needs and evaluate your company's liquidity position.

This enhancement merges Oracle Treasury's Cash Forecasting module with Oracle Cash Management to streamline the creation and generation of cash forecasts and in the process eliminates dual development and maintenance. The consolidated cash forecasting module has an improved user interface, being based on the new Oracle Applications Framework. The new user interface allows more flexible entry of forecast templates, giving you the option to setup forecast templates for forecasting by days either manually or automatically. You can also copy forecast templates as well as template rows within a template. The existing single forecast source of Treasury Transactions has been split into two to distinguish between inflows and outflows and the new sources are named– “Treasury Inflow” and “Treasury Outflow” respectively. The consolidated module also provides you the option to view forecast results by bank account and by GL Cash Position in addition to the regular transaction source view. You can do this by choosing the option to view the opening balance either by bank account, by GL Cash Position or both, when submitting the forecast. If you choose to view the opening balance by bank account, you must also specify the type of bank account balance and the float for offsetting the balance. Treasury user's can also choose to include subsidiary bank account balances in their forecast results. The forecast results will be grouped either by bank account name and number or the GL Cash Account for transactions sources that have a bank account associated to them. Projected cash flow sources like Sales Order, Invoices etc. do not have a bank account associated to them and will be grouped under a heading called “Other” and displayed in a separate row. You can also drill down to the details of transactions per bank account or per GL Cash Account. This new feature allows you to project the closing bank account balance or GL Cash Position for your forecast horizon. The GL Cash Position is no longer available as a transaction source as it is now incorporated into the forecast submission parameters as a view option.

Additionally, from the forecast results by transaction source page you can choose to exclude rows from summary calculation, drill-down to source transaction details, exclude transactions from summary cash flows and add new transactions manually to the cash flows. You also have the ability to export both the details and the summary cash flows to an external application like Excel and to view the cash forecast in a Discoverer Workbook to analyze the results further.

Lastly, the consolidated module applies Oracle Treasury's Legal Entity security when treasury users create and view forecasts. For Cash Management users, the two sources of Treasury Inflow and Treasury Outflow are not available for forecasting.


3.4.2.3. Reconciliation of Oracle Payroll EFT Payments

This feature enhances the bank reconciliation functionality in Oracle Cash Management by providing the ability to reconcile Payroll EFT payments, in addition to Payroll check payments in Oracle Cash Management.

Oracle Cash Management provides support for various payment formats like NACHA, BACS etc. for Payroll EFT Payments reconciliation. In order to use this feature, you will first need to define the transaction code that specifies the payroll payment format. When defining a transaction code with a payment format, the ‘Payroll Matching Order’ field will show the order you need to define your BANK_TRX_NUMBER format in your bank statement-mapping template. You will then need to either update or define a new bank statement-mapping template to enter the Format for the BANK_TRX_NUMBER with the format that is needed to identify the EFT payments.

Multiple identifiers might be needed to identify EFT payments. You will need to determine what the identifiers are and enter the Format for the BANK_TRX_NUMBER with the formats that are needed to identify the EFT payments. The format should be entered in the order specified by the Payroll Matching Order assigned to the transaction code setup for Payroll EFT payments. Once the setup is complete you can load, import and reconcile bank statements containing Payroll EFT payments.

3.4.2.4. Bank Purging Program

The Bank Purging program is a tool to purge Oracle Payables and Oracle Payroll banks, bank branches, internal bank accounts and employee bank accounts that have never been used. This program reduces the number of unnecessary banks, bank branches and bank accounts in the system and is provided as a data clean up tool. The Bank Purging Program runs across operating units and automatically submits the Bank Purging Execution Report when it is run. This program can be run in two modes - one is the preview mode where you can preview the bank records that can be purged and second is the actual purge process. It is recommended that you run the program in the preview mode first to confirm that the records picked up by the program are the ones you actually want to purge.

The Bank Purging Program also kicks off the Bank Purging Execution Report that displays bank records that are processed by the program.

3.4.2.5. Cash Positioning Enhancements

Cash Positioning is a planning tool that helps you view your daily cash position by currency or by bank account, allowing you to project your daily cash needs and evaluate your company's liquidity position.

To expedite the generation of a cash position, you can now specify in your cash position worksheet the option to use pre-calculated prior day cash flow balances instead of generating real-time prior day cash flow balances. To utilize this option, you will need to select ‘Yes’ for the ‘Use Calculated Prior Day Cash Flow and Overdue Transactions Balances’ field in the worksheet and run the Cash Position Prior Day Cash Flow and Overdue Transactions program to calculate your prior day balances as well as the overdue transactions, prior to generating your cash position. You can choose to run the Cash Position Prior Day Cash Flow and Overdue Transactions program manually or you can have the program run automatically according to the schedule you define. In addition to calculating prior day and overdue transaction balances, the Cash Position Prior Day


Cash Flow and Overdue Transactions program will purge old summary data. Additionally, overdue transactions will be displayed in a separate row from the prior day cashflows in the cash position results.

Lastly, the existing discoverer workbook for cash position results has been replaced with four simplified workbooks for ease of use. The four new workbooks are: Cash Position with Surplus / (Deficit), Cash Position with Closing Balance, Cash Position with Surplus / (Deficit) using Calculated Prior Day Cash Flow and Overdue Transactions and Cash Position with Closing Balance using Calculated Prior Day Cash Flow and Overdue Transactions.

3.4.2.6. Cash Forecasting By Transaction Currency

This feature enhances the existing cash forecasting functionality in Oracle Cash Management by providing the ability to view forecast results in the transaction currency. For this purpose, the existing Cash Forecast by Transaction Currency worksheet has been modified to include transaction amounts grouped by transaction currency. These amounts will be displayed under “Transaction Amount by Transaction Currency”, adjacent to the “Forecast Amount by Transaction Currency”.

3.4.2.7. Cash Forecasting Temporary Labor and Fixed Price Services

This feature enhances the existing cash forecasting functionality in Oracle Cash Management for Purchase Orders and Purchase Requisitions source types. You will now be able to forecast three additional purchase line types: Fixed Price Services, Rate Based Temporary Labor, and Fixed Price Temporary Labor, in addition to the existing line types of Goods and Services. You can choose to include or exclude line types of ‘Temporary Labor’ from your cash forecast, when defining the forecast template row for the Purchase Order or Purchase Requisition source types.

3.4.2.8. Batches Available for Reconciliation Report

The new report ‘Batches Available for Reconciliation’, lists payment batches and remittance batches that are available for reconciliation. The existing Transactions Available for Reconciliation Report has been modified to display individual transactions such as payments or receipts that are available for reconciliation. The new report can be run with the following parameters - Batch Type, Bank Account Number and Order By.


No update in 11i10.


No update in 11i10.

11i10 Release Content Document, Rev. 11 Oracle Enterprise Planning & Budgeting 15

3.5. Oracle Enterprise Planning & Budgeting

3.5.1. Overview

Oracle Enterprise Planning and Budgeting is a new application that delivers scalable planning and analysis, offering sophisticated data modeling and multi-dimensional analysis in a web environment, tailored for each customer's own business processes.

Enterprise Planning and Budgeting enables you to understand the business better by providing analysis tools to increase visibility into your organization. A framework to manage the critical business processes of budgeting and forecasting allows you to define the rules, tasks, and schedules, ensuring that you control these planning processes and achieve consensus when looking forward. The application enforces consistency while supporting decentralized flexibility. With ongoing monitoring of the business included, you tune plans to improve results and hold individuals accountable.

3.5.2. New Features

3.5.2.1. Reporting and Analysis

Access to reports within Enterprise Planning and Budgeting is through the HTML web interface, the Oracle Portal, and the notifications sent to users through Oracle Workflow. Users with the Analyst or Business Process Administrator responsibility can create crosstab reports and graphs, and share them with other users, without involving their IT department. The dimensions of their data typically map to segments in their charts of accounts. The users can select what data to display by building up the query in steps and by using template queries to easily select the top or bottom values, select by exception, select based on an attribute, or select based on a hierarchical relationship. These selections can be saved for reuse, and shared with other users.

Tools are provided to analyze the data by switching between a crosstab and graph, changing the layout of the report, applying formatting and stoplight rules, sorting the data, applying previously saved selections, annotating the data, and including custom calculations, all through the user interface. Calculation templates enable the users to create variance, share, reference, time-based, and currency translation calculations within a report, and then share those calculations with other users. Users can format and annotate individual cells in order to highlight and explain and the data. There are 54 graph types available, including bar, line, area, pie, 3D, combined, bubble, scatter, and pareto charts.

Users can print the reports, and export them out to HTML, Microsoft Excel, or Oracle Reports to create or update briefing books.

3.5.2.2. Business Processes for Planning, Budgeting, Forecasting and Monitoring

Users with the Business Process Administrator responsibility can create and maintain business processes for planning, budgeting, forecasting, and monitoring the business. Examples of a business process are Strategic plan, Annual budget, Quarterly rolling forecast, and Month end variance analysis. The user defines each business process by specifying its data model, solve, tasks, and schedule.


• Data model First, the user chooses the time horizon for the plan and the other dimensions to be included.

• Solve Then the user specifies the data processing parameters: the source of each line item (loaded, input through a worksheet, calculated, or initialized from another view), the levels at which the data is expected to come in, the levels at which the user wants the data available at the end of the business process, and any calculations, hierarchies, and allocation rules, tied to the chart of accounts. From this, Enterprise Planning and Budgeting analyzes the dependencies between the line items and builds up the solve map, which is the list of data processing steps that will be executed automatically for the cycle.

• Tasks Then the user specifies which tasks are to be included, such as load data, generate a worksheet, distribute a worksheet, manage worksheet submissions, solve the data, run an exception alert, and update reports with the current version of the budget.

• Schedule Finally, the user specifies the schedule of the business process: how frequently it is to be run, and how many historic versions of the budget are to be kept.

Analyst users can also add their own exception alerts to a business process.

Once the business processes have been defined, Enterprise Planning and Budgeting monitors their schedules and initiates a new process run of each business process appropriately. The tasks are controlled by Oracle Workflow, and this automation reduces the cycle time. For example, when an exception alert task is encountered, Enterprise Planning and Budgeting evaluates the exception, notifies the accountable users for the exception, and asks for an explanation; that explanation is then routed through to the user’s manager for approval. Another example of automation is the loading of data from the underlying FEM schema, into which data from any source, Oracle and non-Oracle, can be introduced.

Users can monitor the process runs and view the status of each one, its tasks, any bottlenecks, and the overall flow. They can pause and resume process runs, and disable and enable business processes appropriately. Lifecycle changes in the business, such as new analysis by customer, or changes to the input levels in a solve, can be reflected by updating the business processes, with all reports and graphs automatically reflecting this immediately.

3.5.2.3. Data Collection

As part of a business process, worksheets can be generated to collect the data from end users for specific line items. Enterprise Planning and Budgeting will automatically generate the first draft of a worksheet template based on the input line items and the input levels in the business process; this allows the user to edit it and add reference data and instructions, setting targets for particular lines, before it is distributed to the appropriate users who will enter the data.

To assist the user in entering the data, tools are available within the worksheet to change the layout; to grow, increase, and spread the data; to create calculations and aggregate the data; to create personal dimension members and extend the hierarchies accordingly; and to recalculate the data with the underlying solve. Before the data is finalized, the user can


save the worksheet and the data and, when it is ready, finally submit the worksheet data. Users can further distribute the worksheet to other users who report to them. When a worksheet is submitted, it is routed to the appropriate manager for approval.

Features to ease the administration of worksheets are automatic generation and distribution; the ability to use the same template as last time; automatic routing of submissions; absolute and advisory targets; and the ability to see who has received the worksheets, who has submitted, and the approval status.

3.5.2.4. Users and Security

Functional security is governed by the responsibilities granted to each user by the Applications Administrator. There are five Enterprise Planning and Budgeting responsibilities.

• An Analyst can create, view, and share reports, enter data through a worksheet, create personal dimension members and hierarchy extensions, monitor the business processes, and add exception alerts.

• A Business Process Administrator can do all that an Analyst can do and also define the business processes.

• A Controller can do all that a Business Process Administrator can do and also refresh the metadata from the underlying FEM schema, set the current time, freeze particular views, and set up the Enterprise Planning and Budgeting home page for the organization.

• A Security Administrator sets data security for each user with an Enterprise Planning and Budgeting responsibility.

• A Schema Administrator controls the FEM schema and thus the Enterprise Planning and Budgeting metadata.

Data security is set for each user by the Security Administrator in terms of data ownership, read access, and write access. Data ownership determines for what data a user is accountable; this is used for distributing worksheets, and routing exception alerts, worksheet submissions, and approvals. Read access determines what data a user can view: users accessing the same report or worksheet will see different rows and columns based on their read access. Write access determines what data a user can change in a worksheet.

Report security is essentially governed by the user’s privilege on the report: to view, change, or share the report with other users. Report privileges can be set individually or can be inherited from the report’s folder.


No update in 11i10.


No update in 11i10.

11i10 Release Content Document, Rev. 11 Oracle Financial Globalizations 18

3.6. Oracle Financial Globalizations

3.6.1. Overview

Oracle develops, packages and releases centrally and concurrently one global applications product that meets the business requirements of national and multinational users worldwide. Oracle's globalization strategy is simple - to provide deliver a single, seamless solution to allow organizations to compete globally, while managing their business locally.

3.6.2. New Features

3.6.2.1. Oracle Financials for the Americas

3.6.2.1.1. Argentina – Tax Reporting Enhancements

The Argentine Federal Tax Authority has introduced new tax reporting requirements, through Resolucion General 1361 (RG 1361). Within the new reporting requirements, there are two statutory flat files (one for Sales and one for Purchasing) that must be generated plus two optional flat files. All four flat files are now available for companies to meet the new requirements.

3.6.2.2. Oracle Financials for EMEA

3.6.2.2.1. Enhancements to Polish Globalizations

The following new reports have been created to support supplier account management and periodic financial reporting activities:

• Polish Supplier Statement

• Polish Trial Balance Report

• Polish Trial Balance Report by Natural Account

The Polish Supplier Statement prints invoices, payments and prepayments for a given supplier and range of dates. The report prints information in functional and entered currencies. You can specify letter text to be printed in the header of the report, so that the report may be sent to suppliers in response to inquiries.

The Polish Trial Balance Reports support the preparation of periodic financial reports. They provide details on current and prior period activity, beginning of year balances, year to date balances and net balances. The Polish Trial Balance Report prints information for each accounting flexfield combination, while the Polish Trial Balance Report by Natural Account prints the information by natural account value.

In addition, the following EFT formats are supported for Poland in 11i10:

• Polish Pekao Credit Transfers Format

• Polish Pekao Standard Multicash Format

• Polish Citibank MTMS Format


The Polish Pekao Credit Transfers Format is designed to support the EFT format published by Pekao for credit transfers (przelewy) and payments to the Polish Social Insurance Institution (ZUS).

The Polish Pekao Standard Multicash Format is designed to support the Multicash EFT format published by Pekao for standard payment orders (polecenia zapłaty).

The Polish Citibank MTMS Format can be printed for domestic transfers where the user has an account with Citibank Poland, and has an agreement to use the Citibank Micro Transaction Management System.

3.6.2.2.2. Greek General Ledger Trial Balance Report

Use the Greek General Ledger Trial Balance report to report on detailed balances (debits/credits) for all posted transactions in General Ledger by account class hierarchy.

The report displays, for each account class hierarchy, the cumulative totals and balances (debited or credited) before the start of the reporting period, the total transactions during the reporting period (debits and credits), and the Year-To-Date totals and balances (debits and credits).

3.6.2.3. Oracle Financials – Common Country

3.6.2.3.1. New ECE VAT and Analysis Reporting

The following new reports have been created to support analysis, dunning and VAT reporting requirements in East Central European markets:

• ECE General Ledger VAT Register

• ECE Receivables VAT Register

• ECE Payables VAT Register

• ECE Payables VAT Register Annex

• ECE Account Analysis Detail Report

• Regional Cask Desk Report

• Regional Dunning Letter

The ECE VAT Registers replace the 11.5.9 Hungarian and Polish VAT Registers. They are also designed to meet requirements expressed in the Czech and Slovak markets. The reports print transaction information by VAT Transaction Type, a classification of the tax code. They are run based on a user-specified VAT reporting calendar and can be run in preliminary, final or reprint mode for a given VAT reporting period.

The ECE Account Analysis Detail Report displays journals in foreign and functional currency for a given range of periods and accounting flexfield combinations. Users can restrict the report by entered currency and journal source, and can also specify a report sequence number to be printed on the report to satisfy statutory document numbering requirements in Poland.


The Regional Cash Desk Report prints daily account balances and journals for a range of petty cash accounts. Users can restrict the output by journal source and/or journal category.

The Regional Dunning Letter combines the efficiency and utility of localized reporting with the flexibility of dunning letters. Users can specify dunning text to be printed at the header of each letter. The body of the report provides details such as foreign and functional currency amount as well as due date and days late, on unpaid transactions. The report can be run as of a given date allowing for flexible business planning.

3.6.2.3.2. Enhancements to Existing Reports

The following reports were enhanced in release 11i10 to meet requirements raised in East Central European countries:

• Receivables Credit Balances Report

• RXi: Fixed Assets Register Report

The Receivables Credit Balances Report can be used to identify the open balance for a customer or range of customers. This report has been enhanced to provide information by receivables account for each customer. You can also choose to sort the report by receivables account first, and by customer within each receivables account. In this case, the total amount attributed to On-Account and Unapplied receipts is printed for each on-account/unapplied account.

The RXi: Fixed Assets Register Report has been enhanced to include even more asset information such as tag number, serial number, depreciation method, and prorate convention. This report puts the information at your fingertips, allowing you to arrange it in the format that best suits your needs.


• Oracle Payables


No update in 11i10.

11i10 Release Content Document, Rev. 11 Oracle General Ledger 21

3.7. Oracle General Ledger

3.7.1. Overview

Oracle General Ledger enables global data management; it is a comprehensive financial management solution that dramatically enhances financial controls, data collection, information access, and financial reporting throughout your enterprise.

3.7.2. New Features

3.7.2.1. Interface Data Transformer

The Interface Data Transformer is a user-friendly tool that facilitates the import of data from external feeder systems into Oracle General Ledger. It takes data from external feeder systems that have been loaded into the GL_INTERFACE table and transforms it into the proper format for import into Oracle General Ledger based on rules that you define.

The Interface Data Transformer offers a variety of ways to transform data in the GL_INTERFACE table. You can use string functions to parse and concatenate substrings, reference lookup tables to convert one value into another, or call PL/SQL functions to perform sophisticated transformations. You can even define conditions to control when transformation rules are applied and validate the results of the transformation through value sets and lookup tables. This flexibility makes it easier for you to integrate non-Oracle systems into Oracle General Ledger.

3.7.2.2. Open Integration with External Processing

Oracle General Ledger now includes a number of business events to allow you to customize Oracle General Ledger processes without modifying the standard code. You can configure each event to trigger a notification, message, or other process to perform additional data validation or enrichment, for example.

The Oracle Workflow Business Event System is an application service that leverages the Oracle Advanced Queuing (AQ) infrastructure to communicate business events among systems within an enterprise as well as between enterprises. The Business Event System consists of the Event Manager, which lets you register subscriptions to events that are significant to your systems, and event activities, which let you model business events within workflow process. For more information, please refer to documentation on the Oracle Workflow product.

Oracle General Ledger now includes the following business events:

• Account Disabled: This event occurs when an account is disabled in the GL Accounts form or by the Inherit Segment Value Attributes program.

• Period Opened: This event occurs when a period is opened for the first time.

• Period Closed: This event occurs when a period is closed.

• Period Re-opened: This event occurs when a period is opened after it was previously closed.


• Journal Import Started: This event occurs when a journal import process is initiated.

• Journal Import Completed: This event occurs when a journal import process is completed.

• Posting Completed: This event occurs when a posting process is completed.

3.7.2.3. XBRL Financial Reporting

Oracle General Ledger now supports eXtensible Business Reporting Language (XBRL). You can create financial reports in XBRL format using the Financial Statement Generator (FSG).

XBRL is an open specification for software that uses eXtensible Markup Language (XML) data tags to standardize financial reporting across industries, regulatory bodies, and geographies.

You can link FSG reports to XBRL taxonomies, enabling the automatic creation of XBRL instance documents. The ability to create reports in XBRL allows you to prepare, publish and exchange financial information across all software formats and technologies in a consistent standards-based manner for easy distribution, analysis, and comparison.

3.7.2.4. Currency Rates Manager

The Currency Rates Manager presents a new interface for you to easily manage your daily and historical rates. You can quickly upload and download currency rates via spreadsheets, or you can enter and maintain rates using the new web-based user interface.

For daily conversion rates, you can automatically upload daily rates from a spreadsheet or manage rates using the web-based interface. Currency Rates Manager can even automatically calculate the cross rates between two or more currencies to ensure consistency in daily conversion rates across currencies. For example, if you define rates from U.S. dollars to euros, and from U.S. dollars to Japanese Yen, the Currency Rates Manager can calculate the cross rate between euros and yen, and the inverse rate from yen to euros. This ensures that intercompany transactions across multiple currencies are accounted for with consistent rates, minimizing the effect of exchange rate differences during the intercompany elimination process. Automatic generation of cross rates also reduces the number of currency combinations and rates that you must enter manually, thus enabling you to work more efficiently.

For historical rates, you can automatically upload rates from a spreadsheet, or you can automatically download rates into a spreadsheet. The ability to download historical rates into a spreadsheet enables you to modify the rates if necessary, and copy them from one set of books to another for ease of maintenance. Added security is provided to ensure that you can only upload historical rates to periods that are open.

3.7.2.5. Secondary Tracking Segment

You can now specify a segment in your chart of accounts as a secondary tracking segment, in addition to the balancing segment, to perform more detailed analysis within Oracle General Ledger. The secondary tracking segment is used in the revaluation, translation, and fiscal year-end close processes. The system will automatically maintain unrealized gain/loss, retained earnings, and cumulative translation adjustments by unique pairs of balancing segment and secondary tracking segment values.


3.7.2.6. MRC Revaluation Against Primary Currency

You now have more flexibility when revaluing balances in Multiple Reporting Currencies (MRC) Reporting sets of books. Instead of revaluing the MRC reporting book’s balances against the primary book’s entered currency amounts, you can revalue against the primary set of books’ functional currency balances. Applying this revaluation methodology in your reporting sets of books enables you to adhere to the Translation standards of #SFAS52 (which can also be satisfied by Oracle General Ledger translation functionality), while maintaining transaction level detail in your reporting currency at the same time.

3.7.2.7. Multilingual Support For FSG Amount Types

Multilingual support has been added to the Financial Statement Generator (FSG) amount types. Amount types, such as PTD and YTD, can now be displayed in the installed language. This is particularly useful for global companies using multiple language installations on a single instance to view amount types in the language of their choice when creating reports.

3.7.2.8. FSG Reports Name Display in Concurrent Manager

The Financial Statement Generator (FSG) report name is now displayed when you review your concurrent requests. This allows you to quickly and easily identify your FSG reports in the Concurrent Manager without having to view each report’s output.

3.7.2.9. Continue Step-Down Allocation Option

Step-Down Allocation Sets was first introduced in Release 11i to allow you to automatically generate journal batches in a specific order so that the posted results of one step are used in the subsequent step. Previously, Step-Down Allocations stopped processing if a step did not generate a journal entry. This required users to manually generate the subsequent batches.

Now, you can control whether a Step-Down Allocation process should continue processing even if one of the steps did not generate a journal entry. By setting a new profile option, you can instruct Step-Down Allocation Sets to continue processing to the end of the Allocation Set.

3.7.2.10. Open Period/Posting/Translation/Summary Accounts Program Compatibility Among Sets of Books

You can now open periods, run translation, post journals, and maintain your summary accounts simultaneously when these programs are initiated in different sets of books. This significantly improves performance for companies using multiple sets of books in a single database instance. Instead of having to wait for each program to complete before the next one can begin, you can run the following programs in parallel among different sets of books: Open Period, Posting, Translation, Add/Delete Summary Accounts, Incremental Add/Delete Summary Templates, and Maintain Summary Templates.

3.7.2.11. Journal Import Group By Effective Dates

Journal Import now provides an option to automatically group journal lines into journal entries based on effective dates. This functionality was previously only available to


customers using average balance processing. Now this option is available to all customers and is particularly useful for those who use Daily Business Intelligence.

3.7.2.12. Presentation Quality FSG Reports Using XML Publisher

Financial Statement Generator (FSG) is now integrated with XML Publisher so that you can use the convenient formatting features of a word processing application to design the layout of your FSG reports. Some of the report formatting options include changing font characteristics, adding graphical images, inserting headers and footers, creating borders, reordering columns, and supporting an unlimited number of columns in your reports. This enables you to create boardroom-quality financial reports directly from the general ledger, which ensures the integrity and auditability of your financial information. For more information on formatting features, please refer to the XML Publisher release content document.

3.7.2.13. Journal Import SRS Program

You can now submit the journal import program from Standard Request Submission (SRS) to take advantage of the SRS features, such as grouping journal import runs into request sets and scheduling journal import to run automatically. Using request sets and scheduling allow multiple journal import requests to run simultaneously, and also allow you to control the sequence in which journal import should run during the period close.

3.7.2.14. Streamlined Core Oracle Financials Workbenches

In this release, Oracle Financials improved the format and usability of workbenches in five core products to streamline transaction entry and management. The user interface in key screens was enhanced to reduce the number of keystrokes required to enter and manage transactions, and to make access to associated transaction details quick and intuitive.

Screens were consolidated and made larger to display more data at once using fewer windows. While primarily cosmetic, these enhancements will improve speed and ease of use for all types of users who enter and manage these key financial transactions. Oracle General Ledger enhanced the Enter Journals Workbench with these improvements.


No update in 11i10.


No update in 11i10.

11i10 Release Content Document, Rev. 11 Oracle iAssets 25

3.8. Oracle iAssets

3.8.1. Overview

Oracle iAssets is a web portal designed for you, as an employee of an organization, to manage and access information about your capital assets such as equipment, machinery, etc. The first phase of Oracle iAssets supports self-service transfer of assets -- you can keep track of equipment location and ownership. This allows your corporation to maintain an accurate account of their capital spending necessary to support capital budgeting. Tracking movements of assets is also crucial for planning maintenance services and reducing resources for physical inventory. This self-service product automates approval and enforcement of your business rules.

Oracle iAssets offers real-time inquiries of information pertained to your fixed assets. You can access financial and other supporting data of your assets for analysis and decision support.

The vision for Oracle iAssets is to provide a one-stop shop for self-service asset management on the internet.

3.8.2. New Features

3.8.2.1. Asset Inquiry

Asset Inquiry enables you to acquire real-time information of your fixed assets. You can view financial and other supporting details of your assets critical to your business. The advanced search capabilities allow you to drill-down to individual asset transactions and journal entries.

3.8.2.2. Self-Service Asset Transfer

Asset Transfer refers to movements of fixed assets between physical locations, employee ownerships and/or any combinations of the depreciation expense account segments, such as Company, Cost Center, Natural Accounts, etc. Self-service Asset Transfer allows you as an employee to maintain an accurate account of such asset movements. To do so, you submit online Asset Transfer requests with details of the transfer destinations. Based on pre-defined approval rules, these requests will go to designated approvers. Once the requests are approved, the transfer details will be reflected in the Oracle Assets system.

Self-service Asset Transfer helps your company to track movements of assets. This is crucial for planning maintenance services and reducing resources for physical inventory.

3.8.2.3. Cost Center-Based Approval

Oracle iAssets leverages the technology of Oracle Approvals Management to provide a flexible system to manage the asset transfer approval process. You can select the Cost Center-based approval option to designate cost center owners as the approvers for asset transfers. Custom approval rules can also be defined to integrate Oracle iAssets with Oracle Human Resources Management System (Oracle HRMS) as well as external HR systems.

11i10 Release Content Document, Rev. 11 Oracle iAssets 26

3.8.2.4. Management Hierarchy-Based Approval

Aside from Cost Center-based approval, you have the option to go through the HR hierarchy for approval. When you submit a transfer request, an e-mail notification will be sent to your immediate manager for approval.

3.8.2.5. Delegated Authority

You can delegate your colleague or administrative staff to manage the transfer requests for you in Oracle iAssets. The person with delegated authority can submit, approve and/or reject transfer requests on your behalf.

3.8.2.6. Multi-way Request Generation

You can request one asset or multiple assets to be transferred at a time. In the case where these assets go to various destinations, the system automatically splits the request accordingly.

3.8.2.7. Segment Level Security

Besides transferring assets between locations and employees, you can also transfer assets between depreciation expense accounts. Depreciation expense accounts generally include Company, Cost Center, Natural Accounts and other segments defined in your chart of accounts. You can control which of these account segments to be viewed and updated by the self-service users of iAssets.


No update in 11i10.


No update in 11i10.

11i10 Release Content Document, Rev. 11 Oracle Internal Controls Manager 27

3.9. Oracle Internal Controls Manager

3.9.1. Overview

Recent corporate financial scandals involving many companies have damaged investor and employee confidence. As a result, Corporate Governance has moved to the forefront of business agendas. There is an increasing focus on corporate accountability and compliance with regulators holding top executives personally responsible for misrepresentation of company performance. Oracle Internal Controls Manager is a comprehensive tool for executives, controllers, internal audit departments and public accounting firms to use to document and test internal controls and monitor ongoing compliance. With Oracle Internal Controls Manager, your company can increase internal control testing efficiency, improve risk assessment confidence, and lower external audit verification costs. Oracle Internal Controls Manager is part of the Oracle E-Business Suite, an integrated set of applications that are engineered to work together.

3.9.2. New Features

3.9.2.1. Associating Processes to Organizations

Oracle EBS comes seeded with a number of workflows to support various business processes. Users can also create new business processes through the workflow builder. These processes can be enabled for audit tracking, by making them as node under the "All Processes" workflow that is seeded by Oracle Internal Controls Manager. These processes are then associated with organizations to establish the context for risk management.

3.9.2.2. Process Documentation

Process documentation is carried out using Oracle Tutor. Documented procedures for a process can be attached to the process.

3.9.2.3. Process Approval

Processes need to be certified before they can be implemented. Certification status indicates the certification status of a process.

3.9.2.4. Identification of Risks & Controls: Processes and Organizations

Users can associate risks to each process within an organization. This enables users to identify the risks that they take from the perspective of each business process within their organization.

3.9.2.5. Identification of Risks & Controls: Financial Statements

Users can associate each process with multiple financial statement items. This enables users to review the risks and controls associated with a financial statement item and take appropriate action.

3.9.2.6. Mitigating Controls

Controls are intended to mitigate one or more risks and hence can be associated with one or more risks. There are 5 types of controls -- Performance Limit (KPIs), Workflow,


System Option, Report, and Manual. Controls can have many objectives, which they are used to verify their design and operating effectiveness.

3.9.2.7. Risk Library Change Control Since many different users could use the content in the risk library, changes to any object within the risk library (such as risks, controls, and audit procedures) are under strict control. Any change is not effective in the system unless a predefined list of approvers approve the change.

3.9.2.8. Integrity Reports Following reports will be available to verify the integrity of the risk library:-- Risks that are not mitigated by any control;-- Controls that are not verified by any audit procedure; -- Controls that do not mitigate any risk; -- Risk-control matrix;-- Business process audit status

3.9.2.9. Risk Assessment Audit manager will integrate with iSurvey to provide an effective control environment and to enable users to perform macro level risk assessments. A number of surveys that help in assessing the need for the various internal control activities throughout the enterprise will be seeded along with Audit Manager

3.9.2.10. Confidential Feedback Mechanism To cover the requirements of Section 301 of SOA, we'll seed a survey that will enable companies to implement confidential and anonymous submissions by employees regarding questionable accounting or auditing matters.

3.9.2.11. Audit Procedures Audit procedures are intended to verify the design and operational effectiveness of controls. Once you define an audit procedure, you can identify the controls that are covered by that audit procedure. The past results for the audit procedure is also accessible from the audit procedure page.

3.9.2.12. Audit Results Audit results allow you to verify the design and operational effectiveness of controls. Audit results can be recorded for each audit procedure and optionally for each control that is covered by the corresponding audit procedure.

3.9.2.13. Support for Multiple Risk Types on each Risk Users can select more than one Risk Type (Compliance, Efficiency, Financial Statements & Misconduct) for each Risk.

3.9.2.14. LOB Integration Users will be given an option to associate a Line of Business (LOB) to a Subsidiary in the Organization context within Oracle HR. If the Users choose not to assign an LOB to a Subsidiary, they will be able to include auditable units with no LOB assignments and vis-a-versa.


3.9.2.15. Process Upload

Process import functionality facilitates the import of business processes (similar to the import of risks and controls) provided by the audit firms or developed internally by companies.

3.9.2.16. Process Certification

Global process owners will be able to create process certification requests with determined scope. Individual process owners will be able to certify business processes based on the certification request made by the global process owner.

3.9.2.17. Process Objectives

Users will be able to define the objectives that are applicable for a process, risk or control. These objectives could be in the nature of performance objectives and control objectives.

3.9.2.18. Process Variation Management

Process owners can specify if a process is a variation of a standard process. OICM allows a user to compare the standard globally approved process to the de facto process being executed by an organization unit. Also, organization process owners can create variations of the standard process.

3.9.2.19. Segregation of Duties

A set of tasks that cannot be assigned to the same individual are called incompatible tasks. At any given time, the individual should have only one task from a set of incompatible tasks. OICM allows user to define incompatible functions, check for incompatible functions violation and create an incompatible functions corrective action request.

3.9.2.20. Financial Statement Certification

OICM allows CEO/CFO to certify financial statements as a signing officer. OICM provides a view of organizations, processes, risks and controls in the purview of the financial statements. OICM also provides a view of evaluations by internal audit and process certifications by process owners; follow-ups on issues created as a part of these evaluations in the context of the financial statement certification.

3.9.2.21. Configuration Risk Assessment OICM allows users to record control verification mechanisms for Configuration settings and also allows a user to reference these controls at any time.

3.9.2.22. Issues (Process Owner)

OICM will allow Process Owners to record and track issues within the context of the process they have to certify. This feature will allow Process Owners to “certify process with issues” as compared to not certifying the process at all.


3.9.2.23. Findings (Auditor)

Internal Auditors will be able to record and track findings within the context of Audit projects that they execute or within the context of a process, control, risk, audit procedure, etc. These findings will be the basis for remediation actions by the management.

3.9.2.24. Audit Projects – Integration with Oracle Projects

OICM will use the functionality of Oracle Projects for purposes of setting up audit project templates that contain audit tasks. These project templates and associated tasks will be pulled into OICM when an internal auditor scopes a project. Project scoping lets the auditor define the organizations and the processes that are audited as part of this project. After the scoping is done, the auditor can then evaluate the organizations, processes, risks and controls.

3.9.2.25. Audit Procedure Steps & Project Template Integration

Internal auditors can define the steps for each audit procedure. Additionally, they can associate one or more tasks from different project templates. This information is used when creating audit projects.


Internal Controls Manager has dependencies with the following products:

• Oracle Projects

• Oracle Product Lifecycle Management – PLM_PF_B).


No update in 11i10.

11i10 Release Content Document, Rev. 11 Oracle Internet Expenses 31

3.10. Oracle Internet Expenses

3.10.1. Overview

Oracle Internet Expenses is a travel and entertainment management application that enables your company to dramatically reduce the administrative costs and cycle times associated with expense reporting. Oracle Internet Expenses empowers employees to flexibly create expense reports online using either a Web-enabled mobile device, or from a computer using a standard Web browser. You can also enter expense reports offline using a spreadsheet and later submit the expense report when you are connected to the network. Administrative costs and data entry errors are reduced since data is entered only once. Cycle times are significantly improved by routing expense reports via workflow to managers for approval, and to your accounts payables department for reimbursement. Business policies can be automatically enforced using pre-defined and configurable validations.

3.10.2. Features

3.10.2.1. Mastercard Common Data Format Transaction Loader Program

Oracle Internet Expenses now provides a new program to import MasterCard transaction data into the AP_CREDIT_CARD_TRXNS_ALL table and supports MasterCard CDF V2 Outbound files.

3.10.2.2. Enhanced Approval Rules using Oracle Approvals Management

A tighter integration with Oracle Approvals Management (AME), offers a robust solution for expense report management approval. The OIE Expense Reports transaction type and numerous AME attributes are now pre-seeded in the product, making it easier to enable rules-based management approval in your implementation. In addition, the product includes two new configurable client extensions to support cost-center based line level approvals, and Projects-based approvals: AME Header-Level Approver API, and AME Line-Level Approver API. Also included are three new configurable client extensions to provide additional support for cost center-based approvals: AME Cost Center Approver API, AME Cost Center Business Manager API, and AME Custom Cost Center Approver API.

3.10.2.3. Enhanced Approver Entry

Employee supervisors can now be defaulted during expenses entry. As the user sees who the default approver is, they can re-direct the expense report if necessary.

3.10.2.4. Home Page

The Oracle Internet Expenses Home Page allows users immediate access to a variety of expense reporting information, workflow notifications, and their corporate credit card account information. Employees are alerted to changes and transactions that require their attention, and these items are highlighted and linked, so that they can be addressed in a timely and efficient manner. You can easily configure the application to include your own links in the Shortcuts section.


3.10.2.5. DBI Integration (in Oracle DBI 6.0)

Included in the Daily Business Intelligence (DBI) suite of reports and portlets is a new travel and entertainment (T&E) top spenders report. Cost center owners and other managers can quickly determine who are the top spenders in their organization. This will help decision makers to assess any potential problem areas, or policy violators.

3.10.2.6. Contingent Workers

Non-employees such as contractors and temporary workers can now enter expense reports into Internet Expenses. The service providers who employ them are then paid directly through Accounts Payable. Contingent workers can also be set up to approve reports, enter reports for others, and audit reports.

3.10.2.7. Audit Notes and Communications

Internet Expenses Notes functionality enables expense report-related communications between the expense report preparer, approver, and auditor, as well as auditor-only communications. Auditors can enter notes in the Audit Expense Report page directed to the preparer or to another auditor. In addition, approval and rejection responses entered through workflow notifications are captured as notes. The notes and communications provide a history of management and payables approvals for the report.

The Notes functionality works with enhanced audit processing. Line level audit issues used in shortpay, adjust, and reject flows are summarized in the expense report notes. The auditor can mark an expense line level issue with an audit issue code. This information is available for the preparer in the workflow notification and is visible in the application in the notes. In addition, a new configurable client extension supports getting information from other sources into the notes.

3.10.2.8. Audit Process Enhancements

The following enhancements were made to the Audit module:

• Ability to reject the entire expense report

• Ability to request from the preparer more information regarding the entire expense report, without rejecting it. The preparer can respond via workflow or withdraw the report to make corrections.

• Ability to set up audit issue codes to communicate line level issues to the preparer in the short-pay, adjust, and reject flows. This minimizes the auditor data entry, streamlines the audit process and helps standardize the expense business process. Audit issues with 'canned' instruction text are shown to the preparer in the workflow notification and in expenses entry notes.

• A new Receive Receipt Packages page allows the audit clerk just to capture the receipt package received date and report a filing number without the need to query the expense report lines.

3.10.2.9. Future Dated Expenses

Expenses process owners can use the setup utility to define whether future-dated expenses should be treated as warnings or errors during expenses entry. This ensures that


expenses are not entered into inappropriate accounting periods, which causes reimbursements to be delayed and accounting to be incorrect.

3.10.2.10. Credit Cards: Cash Usage Policy

The setup utility has been enhanced to accommodate treating cash and other expenses as policy violations. You can define monetary limits per expense category above which users should not be spending cash or using cards other than their corporate credit card. If this policy is not adhered to, it will render a "Credit Card Required" policy violation.

3.10.2.11. Credit Cards: Enforce Transaction Submission

The setup utility has been enhanced to accommodate preventing employees from entering cash and other expenses if they do not report old credit card transactions. This rule will prevent submission of "cash-only" expense reports when there are old, outstanding credit card transactions that they should deal with first. .

3.10.2.12. Credit Cards: Dispute Transactions

End users can mark questionable credit card transactions as disputed, while following up on the dispute with the card provider. The employee can enter and save notes on interactions with relevant parties concerning the dispute. If a credit is received, they can match the disputed item to the credit.

3.10.2.13. Credit Cards: Inactive Employees Transaction Management

A new workflow process is available to automatically inform and grant access to managers, when their inactive employees have un-submitted credit card transactions that need to be reported. Managers can then submit expense reports on behalf of the inactive employee.

3.10.2.14. Credit Cards: Escalation of Outstanding Transactions

The outstanding credit card transactions aging workflow process was enhanced to provide an option to escalate notifications up the management hierarchy. Un-submitted transactions can be escalated if not submitted or resolved in a timely manner. The Workflow process will consider a grace period if defined, before escalating transactions in dispute.

3.10.2.15. Credit Cards: Transaction History

The Credit Cards Transaction History page allows employees to view Internet Expenses credit card transactions in a way that is similar to the card issuer statement. Employees can query the credit card transactions for a date range. The page lists the transactions, shows transaction detail information, and displays status, transactions in dispute, totals, and any classification to business or personal.

Employees can use these total amounts to determine how much they owe to the card issuer in the Both Pay scenario. They can use the page to verify that the credit card load contains the same transactions as the card issuer records. By looking at the status of transactions and the totals, employees can also tell if they have not yet categorized and expensed specific transactions.


3.10.2.16. Credit Cards: Personal Lines Only Expense Report

Users can now submit personal-only expense reports. This allows employees to clear their outstanding credit card transactions even if they don't have business expenses to report.

3.10.2.17. Credit Cards: Flexible Payment Scenarios

Oracle Internet Expenses now enables the flexibility of choosing credit card payment scenarios at the card program level. Previously, you could only choose one payment scenario for each database instance. This is particularly useful in a multi-org environment. Based on local regulations or procedures, you can have some employees using a card under the 'Company Pay' scenario, while others use a 'Both Pay' or 'Individual Pay' card.

You can also seamlessly change the scenario for a card program to another scenario. The card program's payment scenario setting is stamped on transactions at the time they are loaded, so that the card program's payment scenario can change over time without affecting transactions already loaded. If there are multiple payment scenarios, the payment scenario is shown in the Select Credit Card Transactions page of expenses entry.

3.10.2.18. Credit Cards: Enhanced Transaction Import

Mapping between the seeded card provider data file formats and the credit card transactions database table is now embedded in java-based concurrent programs. Therefore, administrators no longer need to use or maintain control files. This feature, in conjunction with the Flexible Payment Scenarios feature, provides complete support for processing in a shared service multi-org environment.

3.10.2.19. Credit Cards: Enhanced Transactions Validation

For the seeded data file formats, the validation and loader steps are now incorporated into a single process. The validation program continues to be available as a separate program if you need to create your own loader process for non-seeded data file formats. When invalid transactions are detected, the validation program triggers a workflow process to notify administrators. You can view the results of the validation on the Credit Card Transactions page.

3.10.2.20. Credit Cards: Automatic Credit Card Registration

When new cards are issued to new and existing employees, the new cards are now automatically created, based on data that comes in the feed. This ensures that transactions are not flagged as invalid because a card record does not exist. Internet Expenses provides two matching rules to automatically create new credit card accounts if they do not already exist in your system, for American Express and MasterCard card programs. A new client extension can be used to define additional employee matching rules.

Oracle Internet Expenses process owners have the option to automatically activate the card so employees can immediately use the transactions during expenses entry, or to just assign the card but not activate automatically. A new Web-based page gives administrators the ability to assign new cards to employees if not automatically matched, as well as to activate the cards.


This feature is currently available only when you use the new java-based concurrent programs for MasterCard and American Express.

3.10.2.21. Credit Cards: Automatic Hotel Folio Itemization

When using the new import and validation programs, administrators can choose to automatically itemize hotel charges. When users then select a hotel transaction during expenses entry, it will be split into itemized lines based on the itemization setup defined for the expense type, and the detail data in the card feed. This feature is available if your credit card provider supplies the itemization.

3.10.2.22. Credit Cards: Extensible Card Expense Type Mapping

Expense process owners can now use different sources of information to define card expense types (folio types). Folio types, or rather mapping folio types to expense types, is used to default expense types for credit card transactions in Internet Expenses. This reduces data entry, and reduces the chances for users to choose the wrong expense type. The standard folio types are high-level values such as airfare and meals. However, companies have requirements to use more detailed information that may come in the card feed, such as the MIS industry codes, for mapping and defaulting expense types. With the enhancement to this feature, you can now:

• Allow multiple folio types to be mapped to a single expense type

• Add additional folio types

• Define a default expense type

3.10.2.23. Credit Cards: Bank of America Support

A new credit card transactions loader program and control file is provided for Bank of America Visa credit card programs. The control file provides the mapping between the Bank of America transaction data and the Oracle Internet Expenses transactions table.

3.10.2.24. Usability and User Interface Enhancements

Several usability enhancements were made:

• Back Button Support: You can now use either the browser ‘Back’ button or the application ‘Back’ and ‘Next’ buttons, to go back and make changes while entering an expense report, except if the report is submitted or items deleted.

• Bubble text was added for buttons and icons

• Hot keys support is provided for most standard buttons

3.10.2.25. Expense Report Number

The expense report number can be configured using the new Expense Report Number API to generate custom expense report numbers. For example, the format of the expense report number can be configured to include such things as employee id's and date an expense report was submitted.


3.10.2.26. Manager Reporting

Managers and other reporting users can now export query results to a spreadsheet. This allows users to "slice and dice" data, create graphics, etc for better spend and trends analysis.


No update in 11i10.


No update in 11i10.

11i10 Release Content Document, Rev. 11 Oracle iPayment 37

3.11. Oracle iPayment

3.11.1. Overview

Oracle iPayment is a framework that enables you to build integrations with financial institutions and payment processors for payment and receipt processing. In addition, a number of certified integrations are provided out-of-the-box.

3.11.2. New Features

3.11.2.1. Outbound Payment Support

Oracle iPayment now supports Oracle Payables transactions, allowing you to integrate with a bank of your choice for outbound payment transactions. This feature is implemented through a link that Oracle Payables can use to feed accounts payable transactions to Oracle iPayment. Outbound payment support reduces the effort needed to build an integration to your financial institution and automate your outbound payments.

3.11.2.2. Bills Receivable Support

Oracle iPayment has supplemented its inbound payment functionality to transmit Bills Receivable transactions from Oracle Receivables to your financial institution. This feature is implemented through a new link that Oracle Receivables can use to feed appropriate transactions to Oracle iPayment.

3.11.2.3. Citibank Integrations for Inbound and Outbound Payments

New integrations for Citibank are available out-of-the-box in selected countries for the following functionality:

3.11.2.3.1. Outbound payments

Certified for the following Western European countries, using the EDIFACT PAYMUL format:

UK, Belgium, Netherlands, Luxembourg (branch wires only), Norway, Sweden, Denmark, Finland, Spain, Ireland

3.11.2.3.2. Inbound payments (Direct Debit)

Certified for France, using the EDIFACT DIRDEB format.

3.11.2.3.3. Inbound Payments (Bills Receivable)

Certified for France, using the EDIFACT DIRDEB format.

3.11.2.4. Security Enhancements

Oracle iPayment has new advanced security features to ensure that unauthorized personnel cannot view sensitive data. Oracle iPayment now encrypts payment data within the database using Triple DES encryption. This feature also includes a sophisticated UI-based key management system, where the encryption key is not stored in the database

11i10 Release Content Document, Rev. 11 Oracle iPayment 38

along with information it encrypts. In addition, users may view transaction results, with restrictions placed by the iPayment Administrator. The iPayment Administrator creates visibility classes that restrict transaction results based on the associated Payee, Organization, or source application. In addition, the iPayment Administrator can specify what transaction data is displayed and what data is masked. This feature allows users of other applications to see transactions relevant to their work, while protecting sensitive data.

3.11.2.5. Critical Error Notifications

Critical errors in payment processing, such as inability to contact a payment processor or the database, now cause iPayment to raise a Critical Error notification through the Oracle Applications Logging Framework. Critical errors can be viewed or emailed to an administrator, via the Oracle Applications Manager.

3.11.2.6. First Data North Platform Direct Marketing Certification

Oracle iPayment's existing integration to First Data's North Platform has been enhanced and certified to support Direct Marketing transactions in addition to the previously available e-Commerce transaction support.

3.11.2.7. Sample Servlet Processor Model Enhancements

The iPayment Sample Servlet has been enhanced to emulate Processor Model payment systems. The new servlet handles Inbound and Outbound EFT Payments as well as Processor-Model Credit Card and Level 3 Purchase Card transactions.


No update in 11i10.


These apply only to customers using the new Citibank integration.

• Citibank File Services (CFS) for inbound and outbound payments – This is a functional dependency only.

• Entrust Security Libraries. Customers integrating to Citibank will require Entrust for signing and encryption. In order to use this, an additional iPayment patch will need to be installed. Please contact Citibank for more details on obtaining Entrust.

11i10 Release Content Document, Rev. 11 Oracle iReceivables 39

3.12. Oracle iReceivables

3.12.1. Overview

Seamless B2B transactions over the Internet are now a reality with Oracle iReceivables. Oracle iReceivables, an Internet-based account management application, helps reduce the cost structure of billing and collections by providing a company's customers with the ability to access their accounts online. Customers can perform extensive inquiries, dispute bills, pay invoices, and review account balances. Bill disputes are automatically routed and processed, eliminating the need for intermediaries or paper-based claims management, allowing companies to save money, reduce processing time and improve customer service. All transactions accessible via Oracle iReceivables are protected by Oracle’s standard Self-Service Web applications security.

The intuitive user interface provides users with simple and effective access to Receivables data. The practical, Web-based look and feel, is consistent with other Oracle Self-Service applications, and offers distinct navigation indicators and a new step-by-step process flow.


3.12.2.1. Multi-Pay

External customers can now select multiple invoices and pay all of them at once using credit card or bank account transfer (ACH: Automated Clearing House) in the United States.

3.12.2.2. Multi-Print

External customers can now select multiple invoices and print all of them at once in multiple formats including PDF and HTML.

3.12.2.3. One-Time Credit Card Payment

External customers can now make a one-time payment on open invoices via credit card. The credit card information entered by customers in Oracle iReceivables is immediately passed on for payment processing but is not stored in the system. This ensures security for customers making payment on the one-time basis. For example, users can pay fines to city and state governments using the One-Time Credit Card Payment feature.

3.12.2.4. Anonymous User Login

Companies can now allow external customers to access their customer account data without having to register for a user account, expediting the login process for one-time customers.

3.12.2.5. Service Charges

Companies can now apply service (convenience) charges to their customer’s payments using the Pay Invoice function in Oracle iReceivables. Oracle iReceivables records the service charge as an adjustment to the invoice.

11i10 Release Content Document, Rev. 11 Oracle iReceivables 40

3.12.2.6. Pay All Open Invoices

External customers can now pay the balance on all open invoices with one click in the Account Details page.

3.12.2.7. Custom Transaction Search

Companies can now add their own custom search-by attributes. External customers can use these custom attributes to search for transactions in the Account Details page. For example, a shipping company can allow its users to search by shipping attributes such as bill of lading number.

3.12.2.8. Display of Descriptive Flexfields

External customers can now view descriptive flexfields in the Account Details, Invoice, and Payment pages. Oracle iReceivables displays transaction-specific descriptive flexfields in the Account Details page; invoice line-specific descriptive flexfields in the Invoice and Payment pages, and receipt-specific descriptive flexfields in the Payment pages.

3.12.2.9. Attachment

External customers can now view and create attachments in the Account Details and Invoice pages.

3.12.2.10. Export

External customers can now export columns (including flexfields if displayed) from the Account Details and the Invoice pages in the comma delimited format.

3.12.2.11. Duplicate Dispute Warning

Customers will receive a warning message if submitting a duplicate credit memo request on the same invoice.

3.12.2.12. Commitment Balance

Customers can view the commitment balance of their deposit invoices.

3.12.2.13. Custom Customer Search

Companies can now add their own custom search attributes to conduct customer search. External customers and internal corporate users can use these custom attributes to search for customer accounts in the Customer Search page.


The Multi-Print feature requires Oracle Workflow version 2.6.


No update in 11i10

11i10 Release Content Document, Rev. 11 Oracle Payables 41

3.13. Oracle Payables

3.13.1. Overview

Oracle Payables, an expenditure management tool, streamlines your procure-to-pay process while providing strong financial controls and strategic financial information.


3.13.2.1. Enhanced Matching Controls for Oracle iSupplier Portal

Oracle Payables has added a new profile option that prevents suppliers from matching an invoice to more than one purchase order when they enter invoices online in Oracle iSupplier Portal.

3.13.2.2. Invoice Approval Workflow Resubmission Enhancement

Oracle Payables has enhanced the Invoice Approval Workflow feature to automatically resubmit invoices to the workflow process. An invoice will be resubmitted to the workflow approval process if the invoice amount is changed after the invoice is approved, or if the invoice is in the process of being approved.

3.13.2.3. Supplier Bank Account Update Enhancements

Payables has enhanced supplier bank account functionality with the following new features:

• When a user makes a supplier bank account inactive, Payables can now optionally replace that account on any unpaid or partially paid scheduled payments with the supplier’s primary bank account.

• A new function controls the display of the Bank Accounts and Supplier Assignments tabs in the Suppliers and Banks windows. If a user’s responsibility does not have access to this function, then the user cannot see the following:

o Bank Accounts tab in Suppliers window

o Bank Accounts tab in Supplier Sites window

o Supplier Assignments tab in Bank Accounts window

3.13.2.4. Supplier Site Contact Enhancements

Users can now record additional details for supplier site contacts in new fields in the Contact tab of the Supplier Sites window: E-mail, URL, Alternate Phone, and Fax.

3.13.2.5. Amount Based Matching

Oracle Payables has enhanced matching functionality for services procurement. So that users can match invoices based on variable rates for services, they can now match based on an amount only, rather than matching on quantity and price. The self-service invoice entry capability in Oracle iSupplier Portal has also been enhanced to support this new feature.


3.13.2.6. Retroactive Pricing of Purchase Orders Support

Oracle Payables supports Oracle Purchasing’s new Retroactive Pricing of Purchase Orders feature. When using this feature, after a Purchasing user updates the price of a purchase order item, the system creates adjustments in Payables for any existing invoices matched to that item. The net effect is as if each original invoice had been matched at the new price.

3.13.2.7. Gapless Invoice Numbering for Self-Billing Invoices

Oracle Payables can now automatically assign gapless, sequential invoice numbers to all self-billing invoices for a supplier site. This feature meets certain country-specific invoice numbering requirements for invoices created using the ERS feature, the Automatic Debit Memo from Return to Supplier Transaction feature, and the Retroactive Pricing of Purchase Orders feature.

3.13.2.8. Invoice Attachments in Oracle iSupplier Portal

Suppliers can now attach supplemental files to the invoices they enter in Oracle iSupplier Portal. Attachments can be any type of supported file, including text files, images, and video clips.

3.13.2.9. Enhanced Purchase Order Number Display in Oracle iSupplier Portal

Oracle Payables has enhanced purchase order number display in Oracle iSupplier Portal. The order in which purchase orders are displayed has been improved, and the release number has been added for blanket purchase orders.

3.13.2.10. Supplier Site Attachments

Oracle Payables now supports the attachment of supplemental files at the supplier site level. This feature's functionality is identical to that currently available at the supplier level.

3.13.2.11. Supplier Open Interface

Oracle Payables has added new open interface tables and concurrent programs to support the automated import of supplier records from external sources. This feature offers the same validations as the Suppliers and Supplier Sites windows.

3.13.2.12. Payables Accounting Entries Program and Report Enhancements

Oracle Payables has improved the Payables Accounting Process so it no longer creates accounting entries with an error status. Previously the accounting process created an accounting entry with an error status when the system built an invalid account during accounting, or when the Validate Accounts program parameter was enabled and a transaction had an invalid account. Users then needed to provide a valid account for the accounting entry in the Update Accounting Entries window in Oracle Payables. Now, when the accounting process identifies an invalid account, the accounting process does not create accounting entries for the transaction. The details of the transaction are still listed in the exceptions report, enabling users to always resolve any invalid account issues before creating accounting entries.


Oracle Payables also enhanced exception reporting in the Payables Accounting Entries Report. The report has a new exception section that lists all transactions within the program parameters that could not be accounted.

3.13.2.13. Exclude Tax from Discount Calculation Enhancement

Oracle Payables has extended its discount functionality. The Exclude Tax from Discount Calculation Payables option previously applied only when taxes were calculated at the invoice header level. Now this option will also apply when the automatic tax calculation is at Line or Tax Code level. This feature is limited to unpaid invoices only.

3.13.2.14. Invoice Validation Concurrent Processing

Oracle Payables can now concurrently process multiple instances of the Invoice Validation program.

3.13.2.15. User Interface Enhancements in Major Transaction Windows

Oracle Payables improved the invoice and payment windows to streamline transaction entry and management. These windows are now larger, display more information, have enhanced functionality, and are more intuitive. Some windows were consolidated so users can review and manage transactions using fewer windows. The major changes are as follows:

• The Invoices window has new tabs so without opening additional windows you can manage holds and scheduled payments, as well as review payments and prepayments for an invoice.

• The Invoice Gateway window has been renamed to Quick Invoices.

• Both the Payments window and Payment Batches window have a new button to allow you to easily monitor your payment concurrent programs.

• The Payments window has a new Invoices region that displays the invoices paid by each payment, all in a single window.

3.13.2.16. Bank Account Function Security Enhancements

Three new functions allow you to control each user’s access to the three bank account types; Internal, Customer and Supplier. For example, you can grant a clerk who manages suppliers full access to supplier bank accounts but deny that user access to customer and internal bank accounts. These new functions control bank account access in Oracle Payables windows and reports.


No update in 11i10


No update in 11i10


3.13.5. Terminology

Term Definition

Needs Re-approval Invoices with this new Approval status are resubmitted to the Invoice Approval Workflow.

11i10 Release Content Document, Rev. 11 Oracle Property Manager 45

3.14. Oracle Property Manager

3.14.1. Overview

Oracle Property Manager is the cornerstone of the Oracle E-Business Suite's real estate offering. It gives you the tools you need to analyze and control your real estate finances, improve your payment and billing processes, automate administration of your leases, manage space assignment, and optimize your space utilization. Oracle Property Manager's ability to support lease execution from both the owner and leaseholder perspective addresses the needs of corporate real estate management, commercial property management, retail/franchise operations and real estate investment trusts (REIT's).


3.14.2.1. Recovery Module

The Recovery Module is designed to support the recovery and verification of CAM charges as well as other recoverable costs such as taxes and insurance. Recoverable expenditures such as Common Area Maintenance (CAM), insurance and taxes, pose a management challenge for both landlords and tenants. For landlords, costs that are incurred on behalf of tenants that cannot be directly attributable to a specific tenant represent some of their largest operating expenditures. Having the ability to allocate these costs back to tenants in accordance with the terms and condition of the lease maximizes revenue and return on investment for the landlord. For tenants, having the ability to audit charges passed on by landlords is crucial. Ensuring that they are only charged for their fair share of such costs contributes to the minimization of occupancy costs.

3.14.2.2. Variable Rent Gateway

The variable rent gateway would facilitate quick entry of volume data (typically sales volume) and provide an automatic import of this data into the volume history tables in Property Manager for variable rent calculation. Users would be able to import volume data for a range of variable rent agreements automatically through the submission of a concurrent program.

3.14.2.3. Comments in Payment and Billing Items

Allow users to specify comments in the Payment and Billing items in the Payment and Billing Authorize Schedule forms.

3.14.2.4. Public Views for CAD view Integration

Provide the necessary data elements to CAD vendors for layering of space and assignment data in the CAD drawing. This will enable real time access of data ensuring a seamless integration of Oracle Property Manager with the CAD vendors.

3.14.2.5. Dynamic Location Naming

Allow users to define the name of their property hierarchy as known in their respective industry.


3.14.2.6. User Defined Location Separator

Allow user to define a location separator to create unique location code for their property hierarchy.

3.14.2.7. Replace Location Alias

Allow user to replace old location alias with new. This will help user to standardize naming convention for their property structure codes. The change in the parent location alias will also reflect in the child location.

3.14.2.8. Cost Center Synchronization with HR

This feature enables users to ensure that the cost center associated with an employee space assignment record is always current in Property Manager. A new concurrent process has been introduced to update the cost center of an employee space assignment record in Property Manager from the assignment level cost center from HR.

3.14.2.9. Invoice Grouping Rule

This feature will enable users to group multiple billing/payment items on one invoice based on user defined grouping rules.

3.14.2.10. Rentable Area and Load Factor for Lease

New area measurement attributes have been introduced at the lease location level. This gives increased flexibility in cost-per-area measures in lease terms, and allows comparison between areas as measured and as per the lease document.

3.14.2.11. Mass Approval using User Specified GL Period

A new GL Period parameter has been introduced in the "Mass Approve" concurrent process. This will allow users the flexibility to associate a GL period to mass approve payment and billing schedules.

3.14.2.12. Space & Resource Reservations Feature

Oracle Property Manager is now integrated with the “Space & Resource Reservations” feature available from Oracle Common Application Calendar.

As part of this integration, the feature provides availability look-up and reservation of conference rooms and other spaces maintained in Oracle Property Manager. A new attribute, “Bookable,” has been added to the space records in Oracle Property Manager. Spaces with "Bookable" set to “Yes” are available in the Common Application Calendar for availability look-up and for scheduling.


No update in 11i10.


No update in 11i10.

11i10 Release Content Document, Rev. 11 Oracle Public Sector Budgeting 48

3.15. Oracle Public Sector Budgeting

3.15.1. Overview

Oracle Public Sector Budgeting allows managers to efficiently and accurately generate and maintain complete multi-year capital and general operating budgets that includes budgeting for personnel services; and incorporates innovative Oracle Workflow technology for decentralized budget distribution, submission and approval routing.


3.15.2.1. Data Extract By Organization

The ability to limit the scope of data to be extracted in the Extract Data from Human Resources process has a primary effect of enabling efficient prototyping and a secondary effect of enhancing performance. Instead of having to process all organizations within in a business group, users can select one or more organizations to process.

3.15.2.2. Integration with U.S. Federal Financials Budget Executions

The ability to extract budget balances for the "Budgetary Debit" and "Budgetary Credit" account types from GL in Federal Financials installations enables Federal users to utilize PSB to develop budgets. The budget developed in PSB can be posted back to Federal Financials through the Budget Execution Interface.


• Oracle U.S. Federal Financials – for Integration with U.S. Federal Financials Budget Executions


No update in 11i10.

11i10 Release Content Document, Rev. 11 Oracle Public Sector Financials 49

3.16. Oracle Public Sector Financials

3.16.1. Overview

Oracle Public Sector Financials, founded in public sector technology, brings over two decades of expertise to the more than 2,000 government agencies it serves worldwide. With the industry's only full complement of solutions and services for connecting governments and citizens through internet computing, Oracle software powers today's high-performance e-governments.


3.16.2.1. MFAR Enhancements

MFAR support for non-dynamic insertion. MFAR has been enhanced to validate MFAR accounts and provide warning messages before accounting entries are journalized. This enhancement will prevent the creation of unbalanced journal entries when dynamic insertion is turned off.

3.16.2.2. Funds Available Inquiry Enhancements

Funds available inquiry form has been enhanced to allow online drilldown to the underlying transactions and to provide funds balances by each period. The drilldown capability from the funds available inquiry form will provide real-time information on the transaction details and will reduce the time required to research budget variances.

3.16.2.3. Funds Available Detail Report

The Funds Available Detail Report provides users with budget, actual and encumbrance transaction detail underlying the General Ledger balances used to report available funds. Each transaction line displays journal reference information including, for Purchasing and Payables activity, supplier name and document number. This report also provides users the capability to track changes in funds balance by detail activity for multiple balance types in a single report.

3.16.2.4. MFAR Enhancements – Cash Basis Support

Multi-Fund AR functionality has been enhanced to support sites that use cash basis accounting method. Many public sector entities are required to report their financial information for fund accounting using the modified accrual basis of accounting. This has historically been the case and is still the case even giving consideration to the impact of GASB 34. Under the modified accrual basis, expenses are reported using the accrual basis and revenues and receipts are reported using the cash basis. This new feature now allows for customers who use cash basis accounting for receivables.

3.16.2.5. MFAR Enhancements – Drilldown Support

Users now have the ability to view the Accounts Receivables transactional information from MFAR journal entries in Oracle General Ledger provided in this release. Using this functionality, users would be able to facilitate the reconciliation between Oracle General Ledger and Oracle Receivables more easily.

11i10 Release Content Document, Rev. 11 Oracle Public Sector Financials 50


No update in 11i10.


No update in 11i10.

11i10 Release Content Document, Rev. 11 Oracle Public Sector Financials (International) 51

3.17. Oracle Public Sector Financials (International)

3.17.1. Overview

Oracle Public Sector Financials (International) is an integrated suite of business solutions designed to support continuous process improvement and meet the business-critical requirements of today and tomorrow's Government, Education, and Non-Profit Organizations.


3.17.2.1. Inflation Accounting for Assets

The Inflation Accounting for Assets functionality has been enhanced for this release; the following features have been upgraded:

• Mass Professional Revaluations - a new WEB ADI interface has been provided to permit the user to load mass revaluations.

• Reporting – a new suite of reports has been created to permit users to reconcile their revaluations.

• Asset Balance and Projections reports have been re-engineered to provide an RXi interface.

• A drilldown to Revaluation History for asset cost has been provided.

• Amendments have been made to incorporate new security features within Asset processing.

Changes have been made to enhance the processing of adjustments within the Inflation Accounting process. Life, Cost and Salvage Value Adjustments can be processed, however backdating of the amortized adjustments will only be permitted within a current fiscal year. Expensed Adjustments can be processed.

The Implementation Toolkit has been enhanced to process supplied YTD and Accumulated Depreciation figures, as well as providing an Exceptions Report that can be run early on to identify data that may need to be manually corrected or data which due to specific conditions will not be processed by Inflation Accounting.

3.17.2.2. AR Combined Basis Accounting

The Combined Basis Accounting Cash Basis Drilldown Reporting functionality has been re-structured within this release.

The ability to view the Accounts Receivables transactional information that makes up journal entries in the Cash Set of Books has been restructured within the OPSF(I) product suite. This restructuring facilitates the utilization of the 'Report eXchange Interface' (RXi) mechanism whereby the user defines the output and layout of the resultant report to suit their own individual business needs. The functionality provided within a flexible user definable framework mirrors the 'Drilldown' capability offered via the journal screen from the Accrual Set of Books and will facilitate the completion of the audit trial between GL and the sub ledgers.

11i10 Release Content Document, Rev. 11 Oracle Public Sector Financials (International) 52

3.17.2.3. Oracle Purchasing Integration with Contract Budgetary Control

Two new features are added to this requirement; Integration with Purchase Orders and a Year End process:

The commitment model introduces the concept of dual budgetary control. The commitment budgetary control is a subset of the standard budgetary control where only encumbrance expenditures (not actuals) are evaluated against the commitment budget. Commitment or dual budgetary control can now be enforced on Oracle Purchasing documents like requisitions, purchase orders and releases. In the commitment model requisitions and/or purchase orders continue to represent commitment and/or obligation encumbrances against the standard budget while the same requisition and/or purchase order is simultaneously represented as two different types of encumbrances (defined in CBC product) against the commitment budget. If dual budgetary control is enabled for the Purchasing documents, funds will be checked and reserved in the standard and commitment budgets simultaneously. Depending on the setup done, the transaction will be deemed as successful only if sufficient funds were available in both the budgets.

The Purchasing Year End process is a concurrent process that has been added to be able to move any outstanding purchasing encumbrance from one year to the next in the standard and commitment budgets. Unlike the standard Oracle ‘Carrying Forward Year-End Encumbrances’ process, the Purchasing year-end process carries forward the encumbrances at the transaction level.


No update in 11i10.


• Oracle Purchasing Family Pack J

11i10 Release Content Document, Rev. 11 Oracle Receivables 53

3.18. Oracle Receivables

3.18.1. Overview

Oracle Receivables has everything you need to streamline your credit to cash process, the flexibility to meet the demands of a global market, and the strong financial controls and strategic information to keep pace in today’s economy.


3.18.2.1. Allocate Transactional Data to Sales Groups By leveraging Oracle Resource Manager and utilizing revenue and non-revenue sales credit assignments, Oracle Receivables now allocates your transactional data to appropriate sales groups. As a result, you can determine which sales group contributed more to your company's bottom line. You can also ensure that your sales resources are allocated efficiently. You can view sales group information from the Sales Credits window off the Transactions workbench, as well as from the Revenue Accounting and Sales Credits window. If necessary, you can change sales group defaults by manually selecting a fitting sales group from a list of values, or by using the Revenue Accounting Actions Wizard. You can also manually adjust sales group assignments that are imported into Oracle Receivables from Oracle Order Management and Oracle Service Contracts.

3.18.2.2. Deductions Management Enhancements

3.18.2.2.1. Automatic Claim Creation Through AutoLockbox and QuickCash

If you are integrating with Oracle Marketing Online's Trade Management to track and resolve claims, then Automatic Claim Creation lets you automatically create claims for short payments, overpayments, and invalid transactions through AutoLockbox. Using AutoLockbox, you can create claims in high volume, thus shortening the time to resolution and reducing the total cost of ownership of deductions management.

Depending on how you run your business, you can choose whether or not you want to create claims for invalid transactions, credit memos, and negative and positive claims.

In addition, claim functionality has been enhanced to accept and store customer reason codes through AutoLockbox and in the Receipt Applications window. Using Trade Management, you can map these reason codes to your organization's internal codes.

3.18.2.2.2. Receipt to Receipt Applications

Oracle Trade Management users can now apply short payments or overpayments on remittances to open claims on other receipts. A Receivables clerk can seamlessly resolve open cash without the hassle of jumping to various forms.

3.18.2.2.3. Receipt Write-off for Underpayments

You can now manually write-off underpayments on receipts. This functionality includes the ability to set approval limits for write-off amounts at the user and system level. This can be done in Receivables and from Oracle Trade Management.


3.18.2.3. Deposit API

A public API is now available for Oracle Receivables deposit functionality.

3.18.2.4. Enhanced Returns, Cancellations, and other Credit Activities

3.18.2.4.1. Automated Receipt Handling for Credits

When credits are due to a customer, you must decide whether to refund associated payments or use the cash to reduce other outstanding items on the customer's account. To handle such situations promptly and efficiently, use the new Automated Receipts Handling for Credits feature. You can set the receipt handling policy to automatically refund credit card payments, or apply receipts to on-account cash.

When refunding, some credits require careful investigation before funds are returned to the customer. Oracle Receivables recognizes when user intervention is required and automatically places questionable items on account. Depending on the outcome of the investigation, you can then initiate the refund or choose another receipt application.

You can also set your enterprise's credit card refund minimum. Amounts less than the minimum are placed on account, letting you manage these receipts according to your business practices.

3.18.2.5. Invoice Creation API

With the Invoice Creation API, you can now create invoices directly and in real time, instead of through a batch via AutoInvoice.

3.18.2.6. Leveraging Oracle Approvals Management (AME) in Credit Memo Workflow

The Credit Memo Workflow has been enhanced with Oracle Approvals Management to provide more flexible support to your operations, especially those using elaborate approval chains and multiple currencies.

Oracle Approvals Management lets you define reusable rules that:

• Ascend the HR supervisory hierarchy in a variety of ways

• Automatically delegate one approver's authority to another approver

• Provide the ability to skip an approver

• Can be future-dated, allowing automatic rollover to new rules at the appropriate time

Other inherent benefits of Oracle Approvals Management include:

• User-created exceptions that you can apply to specific approvers or specific types of transactions

• Automatic currency conversion to your functional currency so that you can use standardized rules with multiple business scenarios


• The ability to easily insert SQL statements to expand your rules to fit your unique ways of doing business

The enhanced workflow also includes notification to the collector and salesperson of the final resolution of the credit request.

3.18.2.7. Multiple Prepayment Types

The Multiple Prepayment Types feature enhances the existing Credit Card Prepayments functionality to include the collection of prepayments via ACH bank transfer, direct debit, check, and cash.

In addition to seamless, out-of-the-box integration with Oracle Order Management, a public Prepayment API is now available to create prepayment receipts.

Prepayments may be partially or fully refunded, either directly to a charged credit card or by placing receipts on account.

3.18.2.8. Receipt to Receipt Applications

Receipt to Receipt Applications lets you apply receipts to other open receipts that have on-account and unapplied cash.

This provides you with an efficient approach to settling open cash, because it eliminates the need to open multiple receipts to apply on-account and unapplied cash. From just one receipt, you can apply one receipt to another open receipt, and the balances and accounting are automatically updated on both receipts.

In addition, if you use Oracle Marketing Online's Trade Management to manage claims, then you can now apply to receipts that have open claim investigations, which will in turn update amounts, or cancel claims, in Trade Management. This lets you net underpayments with overpayments in the system. For example, you might do this if you determined that a short payment on a remittance was due to an overpayment on another receipt that resulted in a claim investigation.

3.18.2.9. GL Transfer Program Controls for Business Users

GL Transfer Program Controls offer business users the convenience of scheduling GL Transfer Program run times and the ability to easily correct invalid GL accounts uncovered during the GL Post process. The Correct Invalid GL Accounts form lets users perform mass and/or individual updates to invalid GL accounts. Enhancements to the Unposted Items Report help to identify transactions that require modification.

3.18.2.10. Deposit Application

Applying customer deposits to their purchases has been made more flexible. At the time of a customer order, deposit information may not be recorded on the order. The user will now be able to add the deposit information after the invoice is generated. A deposit can be added to any open invoice, including invoices that have been partially paid or credited.

3.18.2.11. Invoice API Enhancement

In addition to creating Invoices, users now have the ability to create Debit Memo’s using the Invoice API.


3.18.2.12. Bank Account Function Security Enhancements

Oracle Receivables has strengthened internal controls by extending function security to the Bank Account Setup window. You can now control user access based on internal, customer, and supplier bank account types.

3.18.2.13. Customer Credit Classifications

If customer credit standing directly impacts your business relationship with your customers, you can use the Customer Credit Classification feature to assign and maintain credit classifications at the customer account level. Credit classifications can be managed using customer profile classes. Each customer within a customer profile class inherits the credit classification of the group.

Note: If you use Oracle Credit Management, assignment and maintenance of credit classifications in Oracle Receivables is controlled by Credit Management.

3.18.2.14. User Interface Enhancements

Oracle Receivables has improved three major windows to streamline transaction entry and management. These windows are now larger, display more information, and are more intuitive. Windows have been conveniently consolidated so users can review and manage transactions using fewer windows.

The following windows were enhanced:

Transactions • Transactions Header • Transactions Lines • Distributions • Tax • Tax Summary • Freight • Sales Credits

Receipts

• Receipt Applications • Receipt Summary • Quick Cash • Credit Memo Applications

Revenue Accounting

• Revenue Accounting and Sales Credits Window

Redesigned Find Windows • Transactions Overview • Transactions • Receipts

Redesigned Folder Windows

• Receipt Applications • Receipt Summary • Quickcash • Credit Memo Applications



No update in 11i10.


No update in 11i10.

11i10 Release Content Document, Rev. 11 Oracle Treasury 58

3.19. Oracle Treasury

3.19.1. Overview

Oracle Treasury is a comprehensive solution for managing global treasury operations with improved efficiency, profitability, and control.


3.19.2.1. Floating Rate Bonds

Support for Floating Rate Bonds, or Floating Rate Notes. These are bonds that pay an adjustable rate of interest that closely tracks prevailing interest rates. They are usually tied to a benchmark and may be adjusted based on a margin.

3.19.2.2. Repurchase of Issued Bonds

Closing out a debt position in bonds by allowing the repurchase of the same Bond Issue. This is similar to reselling bonds that are owned as investments.

3.19.2.3. Callable Bonds Ability to capture the call provisions on bond issues like the call dates and call prices. Since this information is stored in the database, Oracle Discoverer can be used to report on these provisions in addition to standard queries in the bond issue screen itself.

3.19.2.4. Compound Interest for Bond

The ability to enter compound interest for Bonds. Compound coupon bonds differ from other types of bonds in that they do not have regular coupon payments throughout the life of the instrument, but have one lump-sum coupon payment at maturity. Price and interest accruals as well as coupon amount calculations differ substantially from regular coupon paying bonds already supported by Oracle Treasury.

3.19.2.5. Deal Tax on Discounted Securities

The ability to define and track transaction and withholding taxes for Discounted Securities. It provides an option of applying a transaction tax to a financial instrument's principal component on either a flat or an annual basis, and a withholding tax on the same instrument's income component.

3.19.2.6. Deal Open API – Discounted Securities

The ability to import Discounted Securities into Treasury from an electronic file rather than manually keying them into Oracle Treasury. This feature supports both the investment and borrowing side of these transactions.

3.19.2.7. Derivatives and Hedge Accounting

On-going enhancements to support FAS133 and IAS39 requirements. The key enhancements are:

• Support for FAS133 Qualifying Forecast Approach and two new Hedge Types for Cashflow & Fair Value


• A new report for Actual Hedges

• Qualitative reports.

3.19.2.8. Prepaid Interest for Wholesale and Short Term Money

The ability to settle interest on Wholesale Term Money and Short Term Money deals at the start date of their interest periods. Previously available functionality only allowed interest to be settled at the maturity dates.

3.19.2.9. Streamlined Accounting Process

The ability to automate and schedule the accounting related processes: deal revaluation, accruals, and journal generation. This may be done for a single company or all companies in the system at once.

3.19.2.10. Descriptive Flex Fields and Attachments for Limits

A short-term workaround solution for credit facility requirements. Descriptive Flex Fields and Attachment functionality on Global and Counterparty Limits can be used to keep track of conditions, agreements, and other attributes of facilities with banks.

3.19.2.11. Payment Adjustment for Bonds, Interest Rate Swaps and Wholesale Term Money

The automatic adjustment of system generated coupon payment dates for Bonds, Interest Rate Swaps, and Wholesale Term Money when projected on weekends or holidays. Standard industry conventions of Previous, Following, Modified Previous, and Modified Following will be supported.

3.19.2.12. Payment File and Transmission

An enhancement to create additional payment files for Treasury settlements. Support for the new formats have been added for SWIFT and ANSI X12 820. The settlement files may now be transmitted to your bank via FTP.

3.19.2.13. Principal Increase for Short Term Money

The ability to more easily increase the outstanding principal balance for Short Term Money to help support common activities related to money market funds.

3.19.2.14. Amortization of Principal Balances for Wholesale Term Money

This feature allows a more efficient way of defining the amortization of the principal amount. The enhancement includes the ability to adjust the principal amounts based on a schedule, in addition to the current feature of single adjustment at a time. The projected principal adjustments and their running balances are generated based on the schedule information. They can then be reviewed and updated as needed.

3.19.2.15. Automatic GL Currency Rate Update

When the rate information is imported and loaded in Treasury or manually entered in Treasury, the users will have an option to automatically update the currency exchange rates in GL.


3.19.2.16. New Foreign Exchange Pricing Model

A new accounting revaluation option on FX Spot & Forward deals, which compares their transaction rate to the GL rate used during journal entry. In addition, Bank Account Balances, Short Term Money, and Intercompany Funding may also be excluded from the revaluation process.


• Oracle General Ledger is a functional pre-requisite to the “Automatic GL Currency Rate Update” feature.


No update in 11i10

11i10 Release Content Document, Rev. 11 Oracle U.S. Federal Financials 61

3.20. Oracle U.S. Federal Financials

3.20.1. Overview

Oracle Federal Financials, founded in public sector technology, brings over two decades of expertise to the more than 2,000 government agencies it serves worldwide. With the industry's only full complement of solutions and services for connecting governments and citizens through internet computing, Oracle software powers today's high-performance e-governments.


3.20.2.1. 1099-INT and 1099-G

U.S. Federal Financials will provide the capability of generating, printing, and electronically submitting to the Internal Revenue Service (IRS) Form 1099-INT and Form 1099-G for each 1099 supplier. Form 1099-INT enables agencies to report interest payments of $600 or more ($10 or more if the Payer is a financial institution, such as a bank or credit union) paid in the ordinary course of trade or business; and/or interest of $10 or more paid as interest on U.S. Savings Bonds, Treasury bill, Treasury notes, or Treasury bonds. Form 1099-G enables agencies to file with the IRS for the administration of Federal taxable grants (excluding scholarship or fellowship grants) of $600 or more; or any amount for energy related grants; and payments of $10 or more in unemployment compensation (including Railroad Retirement Board payments for unemployment); and payments of USDA agricultural subsidies. In addition, agencies will be able to generate, print, and electronically submit to the IRS Form 1096IG which contains an annual summary of 1099 payments for the IRS Form 1099-INT and Form 1099-G for all 1099 suppliers.

3.20.2.2. Automatic Sequential Numbering for Payment Batches

U.S. Federal Financials will provide an automatic numbering system of payment batches where payment batches containing different types of payments are numbered in separate sequences. The types of payment represent the purpose of the payment, such as travel expenses and payroll payments. This automatic numbering feature requires users to enable the automatic numbering profile option and customize the payment batches folder so that the Pay Group field comes before the Batch Name field. In addition, a new setup form will allow users to assign values such as initial value, final value, prefix, and suffix in order to automatically create a unique numbering sequence for each pay group. When users enter a pay group in the payment batches form, the system will assign a unique payment batch name based on the assignment values derived in the assignment form that pay group. If an assignment does not exist for a particular pay group, users will be able to manually enter the batch number although the automatic numbering is enabled through the profile option.

3.20.2.3. Bulk Data Payment Formats

In addition to ECS and CTX payment formats, U.S Federal Financials will generate four additional payment format files: Bulk Data CCD+, Bulk Data PPD+, Bulk Data Salary/Travel NCR (Check), and Bulk Data NCR (Check), via a process that formats the information in the database for a specific batch and then creates an output file that can be transmitted directly to the Regional Finance Center for processing for Vendor and


Employee payments. The Bulk Data CCD+ payment format will not include payments to vendors that have “Employee” as the Vendor Type. The Bulk Data PPD+ payment format will include payments to vendors that have “Employee” as the Vendor Type and the invoice Pay Group is correctly mapped to Salary, Travel, or Benefit. The Bulk Data Salary/Travel NCR (Check) payment format will include payments to vendors that have “Employee” as the Vendor Type and the invoice Pay Group is correctly mapped to Salary or Travel. The Bulk Data NCR payment format will include payments to vendors that have “Employee” as the Vendor Type or payments to vendors that do NOT have “Employee” as the Vendor Type.

3.20.2.4. Capture Reimbursable Agreement Number and Performance Dates

U.S. Federal Financials will provide the capability to capture the Reimbursable Agreement Number and corresponding performance dates associated with the invoice transaction via a descriptive flexfield on the Purchasing Distribution and Payables Invoice Distribution forms. In order to use this functionality, the user will need to enable the new FV: Verify Reimbursable Performance Dates profile option at the appropriate access level.

3.20.2.5. Comparative Financials Statements

U.S. Federal Financials will provide the capability of creating comparative consolidated Financial Statements. The user will be able to compare financial performance data by quarter and produce comparative consolidated Financial Statements.

3.20.2.6. Consolidated Payment Files

A new form, the Summary Schedules and Consolidated File Form, will be provided to capture information about CTX, Bulk Data CCD+, Bulk Data PPD+, and to initiate a Consolidated Payment File. Only payment batches with the same format will be consolidated in a file (i.e. all CTXs or all Bulk Data CCD+, etc). The process will consolidate the information for the payment batches into the payment format layout corresponding to the payment batches. For example, if all the payment batches selected contain the Bulk Data CCD+ payment format, the consolidated file will contain one Control Header Record, several Vendor/Misc. & Preauthorized Debit Data Records, and one Control Trailer Record. In other words, all the header records will be consolidated into one header record, then the file will contain all the payment records, and all the trailer records will be consolidated into one record. A consolidated payment file can only be generated for multiple Agency Location Codes (ALCs) for CTX, Bulk Data CCD+, and Bulk Data PPD+.

3.20.2.7. Enhanced IPAC Disbursement

The IPAC Disbursement process has been enhanced from 11i.FV.G to automate the invoice and payment batch process for recording disbursements via IPAC.

3.20.2.8. Reason Codes for Credit Memos, Cancelled and Returned Invoices

The form, Assign Reason Codes and Invoice Returns, captures the reason for credit memos and cancelled invoices. The appropriate reason code can be entered for each invoice falling in the before mentioned categories. The list of values for the reason code field contains user-defined reason codes.


3.20.2.9. Rxi for Trial Balance and Transaction Registers

FACTS I/FACTS II Trial Balances and FACTS Transaction Registers have been modified to provide greater flexibility in definition and report generation by using the Report Exchange Designer (RXi) reporting tool. RXi is a tool that provides dynamic and variable format reporting and allows users to choose on which columns from the interface tables they would like to report. In addition, users can generate extract reports by using the CSV output format. In the case of Federal Financials, users will be provided with the interface tables containing the information related to FACTS I/FACTS II Trial Balances and FACTS Transaction Register. Users will be able to build additional report sets out of those tables using the RXi tool or use the default report sets provided with the application.

3.20.2.10. Third Party Payments

U.S. Federal Financials will provide users with the capability of establishing supplier/assignee relationships and creating payments to the assignee via the Third Party Payment process. Through the use of a new form, users will identify principal suppliers and sites that are subject to third party payment processing. Each principal supplier site will be assigned an agent/payee (by designating a distinct supplier and site). The agent defined on this form will accept payments on behalf of the principal supplier. The Third Party Payment process will be run subsequent to building a payment batch. The new process will use relationships established on the Third Party Payments form to re-route payments from the principal supplier to their designated agent. The process will update the temporary AP supplier detail tables prior to the Format Payments process. Therefore, when the payment batch is formatted, payments will be made payable to the agent instead of the principal supplier.

3.20.2.11. Uptake of Multi-Fund AR

Federal agencies will be able to post cash receipts to multiple balancing segments or funds via the Multi Fund AR process. The new Transaction Code Mapping form in Federal Administrator will be used to store the finance transaction code pairs needed by the Federal Cash Receipt process. Once a Cash Receipt is processed with a valid transaction code, the Federal Cash Receipt process will derive the accounting entries for the finance charge debit memos and process line level as well as prorated cash distributions.

3.20.2.12. Budget Execution API Enhancement

Oracle U.S. Federal Financials will provide the capability of entering the General Ledger Date instead of the Period Name in the Budget Execution API. In addition, the Budget Execution API will also transfer the Public Law, Department ID, Advance Type, Main Account, and Transfer Description.

3.20.2.13. Multi-Fund Receivables

As part of the Multi-Fund AR functionality, Federal Administrator will provide the capability of entering a separate cash account and a separate Transaction Code for each Cash Receipt line.


3.20.2.14. Foreign Currency Support

The Federal Cash Receipts form will be able to capture a currency different than the functional currency via a new field in the header record. Also, the Treasury Confirmation form will allow the user to confirm payment batches that are of different currencies than the functional currency.

3.20.2.15. Enhancements to the Finance Charge Process

The Accrue Finance Charge Process involves accruing finance charges for outstanding receivables. Two report parameters have been added to the process: the Finance Charge Transaction Date and the General Ledger Date. These parameters will be used to determine the Transaction and General Ledger date of the finance charge generated from the above process.

If the value in the Finance Charge Transaction Date parameter is the "System Date," then the Finance charge debit memos will use the System Date as the Transaction Date. If the value in the Finance Charge Transaction Date parameter is the "Original Invoice Due Date," then the Finance charge debit memos will use the Due Date of the Invoice as the Transaction Date. If the value in the Finance Charge Transaction Date parameter is the "Original Invoice Date," then the Finance charge debit memos will use the Transaction Date of the Invoice as the Transaction Date.

The new parameters do not impact the date from which the finance charge is calculated.

3.20.2.16. Detailed Receipt Accounting Profile

Oracle U.S. Federal Financials provides a new profile called FV: Post Detailed Receipt Accounting that is set at the site and application level. This profile drives the behavior of the application in three instances: (1) when cash is received and applied in Receivables; (2) when multi-fund AR is implemented in Receivables; and (3) when goods are received via Receiving.

For the receivables instance, this profile indicates to the system whether to treat the events of cash receipt and cash application as two distinct events or to treat them as one event, when performed at the same time and for the same dollar amount. If the profile is “Yes”, the system will generate the accounting entries as if two events occurred – a cash receipt event and a cash application event. An unapplied cash accounting entry is created for the cash receipt event and reversed in the cash application event. If the profile is "No" and the user receives and fully applies the cash amount, the additional unapplied cash accounting entries that are created for the two events are eliminated.

When the profile is set to “Yes”, the Multi-Fund AR programs will reverse the core receivable accounting entries and re-allocate the invoice amount to the receivables accounts based on the revenue distributions. When a cash receipt is applied to an invoice the cash and receivable accounting entries are reversed and re-allocated to the cash and receivables accounts using the fund values from the revenue lines of the invoice. If the profile is “No” and an invoice is manually entered or the cash receipt is fully applied, the original entry and additional reversing accounting entries that are created are eliminated. Instead only the re-allocated entry is made. This eliminates the additional accounting entries in General Ledger for manually entered invoices and fully applied cash receipts.

For the Receiving instance, this profile indicates to the system whether to treat the events of goods receipt and direct delivery as two distinct events or to treat them as one event, when performed at the same time and for the same quantity of goods. If the profile is set


to Yes, the system will generate the accounting entries as if two events occurred – a goods receipt event and then a goods delivery event.

3.20.2.17. Prepayment Tolerance, Advance Limit, and Obligation Matching

U.S. Federal Financials enhances the prepayment feature offering:

• Tolerance validations between prepayments and obligations

• Amount limits on prepayment transactions

• Prepayments requiring a match to purchase orders

• Alternate accounting entry processing for advances recorded against invoices.

The Prepayment tab in the Federal Options window has an Enforce Tolerance checkbox and the fields “Tolerance % “and “Advance Limit”. When matching a prepayment to a purchase order the “Enforce Tolerance” checkbox and “Tolerance %” fields are used to see if the tolerance has been exceeded. If the “Enforce Tolerance” checkbox is selected, the “Tolerance %” cannot be exceeded. If the “Enforce Tolerance” checkbox is not selected, the user receives a warning message when the “Tolerance %” is exceeded.

If there is a value in the “Advance Limit” field, a prepayment made to an employee cannot exceed this amount. A new profile called FV: Prepayment PO Required that is set at the Site, Application, and Responsibility levels. Also, a Prepayment tab was added in the Organization Information Region of the Federal Options window. If the FV: Prepayment PO Required profile is set to “Yes”, then a prepayment invoice cannot be validated unless all lines of the prepayment are matched to a purchase order.

The FV: Split Invoice Distribution for prepayment application profile allows users to enter one invoice distribution line to record total expenses, apply any outstanding advances against these expenses, and generate the appropriate accounting to correspond to each event. This profile can be established at the site and application level.

3.20.2.18. Shipment Amount Percentage-Based Tolerance

U.S. Federal Financials provides a percentage-based tolerance validation for invoices matched to purchase orders.

The Payables tab in the Federal Options window has an “Enforce Tolerance” checkbox and a “Shipment Tolerance %” field. When matching an invoice to a purchase order, the “Enforce Tolerance” checkbox and “Tolerance %” fields are used to see if the “Shipment Tolerance %” has been exceeded. Payables invokes the AP Max Shipment Amount Hold on the invoice if the shipment lines exceed the tolerance percentage.

3.20.2.19. Capturing Transaction Dates for Purchasing Events

U.S. Federal Financials provides a Transaction Date Attributes tab in the Define Federal System Parameters window. This tab has the fields Requisition, Purchase Order and Receiving Transaction that are used to assign the descriptive flexfield attribute to capture the transaction date for requisition, purchase order and receiving transaction documents.

The FACTS Transaction Register will show dates from the transaction date descriptive flexfield attributes assigned on Federal System Parameters window. Otherwise, the FACTS Transaction Register will show the creation date of the document for requisitions and purchase orders and the receipt date for receiving transactions.


3.20.2.20. 1219/1220 Changes

Release 11.5.9 addressed the need for the ALC to be captured as an attribute of the bank account to accurately meet JFMIP requirements. Oracle U.S. Federal Financials will now report the FMS 1219/1220 by ALC in the new model of ALC associated to the bank account. The bank account of the source transactions reported on the FMS 1219/1220 will need to be determined. If the ALC cannot be determined from the bank account, a default ALC will be assigned. In addition, Oracle U.S. Federal Financials will now automatically produce an electronic file in the GOALS II 1219/1220 Bulk Layouts when the final FMS Form 1219/1220 report is produced.

3.20.2.21. Secure Payment System (SPS) Payment Formats

U.S. Treasury developed the new payment and certification system called SPS. This system provides a mechanism by which government agencies can create payment schedules in a secure fashion. It also allows Regional Finance Centers' (RFCs) a means to extract approved payment schedules for executing payment (e.g. check printing, electronic funds transfer). The SPS payment formats will eventually replace Electronic Certification System (ECS) payments.

Because of Treasury’s implementation schedule, some agencies will be using SPS and others will be using ECS to submit the payments to the RFCs. The target date for FMS to start migrating agencies from ECS to SPS is now late calendar year 2003-2004 and FMS has not established a schedule for every agency. They are hoping the entire cutover occurs within 6 months (start to finish), but it definitely should not exceed 9 months.

In order to address this new functionality, Oracle U.S. Federal Financials will incorporate the following SPS formats together with the new file layouts:

1. SPS CCD and SPS CCD+

2. SPS PPD and SPS PPD+

3. SPS NCR Check

4. SPS Summary Schedules

3.20.2.22. IPAC 2003 Changes

U.S. Treasury implemented Phase I changes to the IPAC system. These changes were done in support of:

• FMS' Governmentwide Accounting Modernization Project (GWA),

• Intra-governmental Transaction Elimination Efforts, and

• OMB's Intra-governmental Transaction Portal (IGTP).

Oracle U.S. Federal Financials will incorporate the Sender Treasury Account Symbol (TAS) and Sender Standard General Ledger (SGL) account information on the IPAC transactions and reports in accordance with the IPAC bulk file format layout changes. See FMS Website Release 2.1 for layouts.


3.20.2.23. FACTS II Attribute Changes

Oracle U.S. Federal Financials FACTS II report will now capture the following attributes at the journal line level in the General Ledger:

• public law code

• advance flag

• transfer - department ID

• transfer - main account code.

Typically, these attributes are derived from the Enter Appropriations form. However, in the cases where transactions are entered directly into the General Ledger, the attribute values will not be available for reporting. In addition, the Define System Parameters form was modified to include these fields on the form and allow users to designate the descriptive flexfield attribute columns that will capture the values on the GL Journal Lines DFF. This feature is very similar to the way the FACTS I trading partner is currently extracted from the GL Journal Line DFF.

3.20.2.24. Year End FACTS I Changes

Oracle U.S. Federal Financials changed the Year End Close process to close non-budgetary accounts at the detail FACTS I Federal/Non-federal and trading partner attributes. In addition, the FACTS I Interface, FACTS I Trial Balance, and FACTS Transaction Registers were modified to remove the source of Year End Close in the journal processing sections of the code (the sections that determines the Federal/Non-Federal and Trading Partner values).

3.20.2.25. Workflow Enhancements

Oracle U.S. Federal Financials users are now able to approve Budget Execution Documents when using e-mail notifications. If a document is rejected, the approver now has the ability to enter a reject reason or a comment as to why the notification was rejected.

3.20.2.26. 2004 Q1 FACTS II Changes

Oracle U.S. Federal Financials will include Edit 8 - 133 Proof Edit as a quarterly edit in FACTS II. Edit 8 will implement a long standing edit used at OMB to test the consistency of the data reported on the SF 133 when compared to the outlays, reflected on lines 15A and 15B.

In addition, U.S. Federal Financials will also include another new FACTS II reporting requirement for Apportion Category A. This new requirement for Category A is the same as the current requirement for Category B. The difference is that OMB will provide valid Program Reporting Categories from which the users will be able to choose. The OMB list of Program Reporting Categories will serve as a control table or as a reference table in FACTS II. However, if OMB does not provide specific Program Reporting Categories, then the Federal Program Agencies can use the default program reporting number “99” and description “All Programs” or the user can use their own program reporting number and description to report obligation activity.



No update in 11i10.


No update in 11i10.

11i10 Release Content Document, Rev. 11 Oracle Lease Management 69

4. Financial Services

4.1. Oracle Lease Management

4.1.1. Overview

Oracle Lease Management automates the lease creation and management process to provide equipment-leasing companies with a global view and control over the entire lease and loan lifecycle. It enables leasing organizations to bring innovative lease and loan products to market and offers instant visibility into all lease and loan information across the lessor’s enterprise.

4.1.2. New Features

4.1.2.1. Vendor Self Service

Vendor Self Service functionality provides vendors (e.g., equipment manufacturers, distributors and dealers) the ability to manage lease contracts with their customers, and vendor agreements with you. Vendor Self Service consists of the following functionality:

4.1.2.1.1. View Vendor Account Information

Vendors can view the following information about their account with you:

• Vendor Account Sites

• Vendor Account Payment Information

• Site Bank Account Information

• Site Contacts Information

4.1.2.1.2. View Customer Account Information

Vendors can view the following customer account information:

• Customer Account Sites

• Site Business Use (Bill To, Ship To, etc.)

• Site Bank Account Information

• Site Contacts Information

4.1.2.1.3. View List of Operating and Program Agreements

Vendors can view the list of Operating and Program Agreements they have made with you:

• Basic Agreement Information (e.g., effective dates, agreement category, status, etc.)


• Terms and Conditions

• Articles

4.1.2.1.4. View List of Program Customer Lease Contracts

Vendors can view customers associated with their vendor programs in the Program Customer Lease Contracts list.

4.1.2.1.5. View Contract Information

Vendors can view the following information related to the Program Customer Lease Contracts on behalf of the customer:

• Amount Financed

• Parties on the contract

• Billing Information (e.g. Invoice Format, Bill-to-site, Bank Information etc)

• Purchase Option

• Variable Interest Rate

• Total Lease Cost (i.e. sum of all lease payments and non-rent fees such as taxes and insurance)

• Security Deposit

• Payment Structure (e.g. Payment Schedules and Advance Rents)

Vendors can update (or make a request to update) some of the contract information, including the following:

• Invoice Format

• Billing Information (e.g. Bill-To-Site change)

4.1.2.1.6. View Program Customer Account Billing Information

Vendors can view the following customer account financial information on behalf of the customer:

• Total Outstanding Invoice Amounts on Customer Account

• List of Invoices

• Invoice Details

• List of Customer Payments

• Payment Details


4.1.2.1.7. Make Payments against a Customer Invoice

Vendors can make payments against a customer invoice using a credit card on behalf of a customer.

4.1.2.1.8. View and Update Insurance Information

View and Capture Third Party Insurance Details

Vendors can view 3rd party insurance (i.e. lease insurance provided by a 3rd party) that is associated to a Program Customer’s Lease Contract. Vendors are able to submit the 3rd party insurance provider and policy information to you for that lease contract on behalf of the customer.

View Insurance (Lessor Provided) Information

Vendors can view insurance quotes and polices (i.e., lease and optional insurance) provided by you that are associated to a Program Customer’s Lease Contract.

Submit Insurance Claims

Vendors can submit a claim against an insurance policy on the Program Customer’s lease contract on the behalf of the customer. The policy can either be a lease insurance policy or an optional insurance policy provided by you.

4.1.2.1.9. View and Update Asset Information

Vendors can perform the following asset related functions on behalf of the customer:

• View Asset Information (e.g., name, model, year, location, serial numbers, etc.)

• Update Serial Numbers

• Update Installed Location

4.1.2.1.10. Obtain Return Instructions for Assets

Vendors can request to schedule asset returns and obtain the return instructions for the asset on the behalf of the customer.

4.1.2.1.11. View Contract Fee and Service Details

Vendors can view the following Program Customer Lease Contract Fee and Service details on behalf of the customer:

• Fee Line details (e.g., amount, effective dates, recurring basis – if applicable)

• Service Line details (e.g., amount, effective dates, recurring basis – if applicable)

4.1.2.1.12. View Disbursement History

Vendors can view disbursements you have paid to them. Disbursements for the cost of the equipment, services and fees may be prepared manually or generated automatically through pass-throughs. Typically, vendors may view disbursement history related to a specific customer account or to a specific Program Customer Lease Contract.


4.1.2.1.13. View and Update Asset Usage Meters

Vendors can view and update the usage meter (for an asset or a group of assets) on the Program Customer Lease Contract. Usage Meter information includes the following:

• Usage Read (read and update)

• Date of Reading (read and update)

• Meter Description (read only)

• Usage Rate (read only)

• Excess Usage (read only)

• Excess Usage Charge (read only)

4.1.2.1.14. View Status of Returned Assets

Vendors can track the status of returned assets to determine assets available for repurchase.

4.1.2.1.15. View Security Deposit Refund Information

Vendors can view the following information about the security deposit paid by the customer:

• Held until date

• How the security deposit will be refunded (e.g., through credit memo or netting against the termination proceeds of the contract)

• Whether the security deposit has been refunded

4.1.2.1.16. View Loan Contract Amortization Schedule

Vendors can view amortization schedules for their customer’s loan contracts with a breakdown of interest and principal for each payment on a loan contract. Customers may need the amortization schedule for their internal accounting purposes.

4.1.2.1.17. View Variable Interest Rate Statement

Vendors can generate and view the variable interest rate statement for the customer’s variable interest rate loan contracts. The statement shows the interest rates that the contract was subject to during the date range specified by the vendor.

4.1.2.1.18. View and Request Quotes for a Contract

Vendors can view and request quotes for Termination, Restructure, Renewal, Insurance and Repurchase.

View and Request Termination Quotes


Vendors can request termination quotes for the Program Customer Lease Contract. They can view the list of all termination quotes that have been requested in the past and to see the status on each of those quotes (e.g., Accepted, Expired, etc.)

View and Request Restructure Quotes

During the life of an active lease contract, changes in the terms of the contract may require the contract to be re-structured. Customers usually want to generate a restructure quote to negotiate the requested contractual changes. Vendor Self Service provides vendors, on behalf of the customer, the ability to request the restructure quote for the Program Customer Lease Contract on behalf of the customer.

Vendors can view all restructure quotes requested in the past and the quote status (e.g., Accepted, Expired, etc.)

View and Request Renewal Quotes

Vendors can request renewal quotes for the Program Customer Lease Contract on behalf of the customer. Vendors can also view the list of all renewal quotes that have been requested in the past and to see the status on each of these quotes (e.g., Accepted, Expired, etc.).

View and Request Insurance Quotes

Vendors can request an insurance quote (lease and optional) for the Program Customer Lease Contract on behalf of the customer. They can view the list of all insurance quotes that have been requested in the past and to see the status on each of those quotes (e.g., Accepted, Expired, etc.)

View and Request Repurchase Quotes

To mitigate the residual value risk of the assets on the lease, vendors may enter into repurchase agreements with you. Vendors can request Repurchase Quotes for returned assets that have an associated repurchase agreement. Vendors can view all restructure quotes requested in the past and the quote status (e.g., Accepted, Expired, etc.)

4.1.2.2. Additional Securitization Functionality

Equipment lessors require a constant source of funds to write new leases and loans. Securitization is one of the major sources of raising funds. In 11i10, Lease Management builds upon the existing Securitization functionality to include:

4.1.2.2.1. Investor Pool Enhancements

Securitize Residual Value

You are able to securitize the expected cash flows arising out of the residual value of the asset on lease. The basis of securitizations is:

The residual value amount recorded on the financial asset line of the contract is the anticipated cash inflow.

The inflow is expected to take place on the end date of the contract.

Securitize Streams by Subclass

Lease Management has seeded two subclasses, Rent and Residual. Rent, Advanced Rent and Interim Rent streams are associated with the Rent subclass. Residual Value streams are associated with the Residual subclass. In the past, you selected the


individual streams for securitization. Now the subclass and the associated streams are included in the pool.

View Pool Transactions

You can view changes made to the pool after the investor agreement has been activated under pool transactions. The transactions are: add, remove and replace.

4.1.2.2.2. Maintain Investor Agreements

Buyback Streams from Investor

You can buy back streams for a lease contract from Investor Agreements.

Terminate Investor Agreement

You can terminate investor agreement:

• Update the end date

• Run the termination program

4.1.2.2.3. Disbursement Enhancements

You can create disbursements to pay investors for all the elements included in the securitization:

Process Disbursements for Residual Securitization

You can process disbursements for residual securitization. The sale of assets creates an asset disposal stream. The disbursement process processes these streams to create payable invoices to the investor.

Calculate Disbursement on a Different Yield than the Contract Yield

You can process disbursements with different yield to investor. The amount paid to investors is defined on the investor agreement instead of being calculated on the lease contract yield.

Process Disbursement Based on Early Termination, Asset Disposal, Evergreen and Rebook

You can process disbursements for rent upon early termination. The contract obligation in is treated as rent paid by the lessee. The disbursement functionality processes these streams to create payable invoices to the investor. You can also process disbursements based on asset disposal, evergreen and rebook.

Process Disbursement for Late Charge and Late Interest

You can process disbursements for late charge and late interest. You can define the share of late interest and late charge to be paid to the investor.

4.1.2.2.4. General Enhancements

Create Loss Provisions for Investor Agreements

You can create general and specific loss provisions for Investor Agreements.

Identify Contract as Securitized in the Lease Center

You can identify contracts as securitized in the lease center.

Query and View Receivables from Investors

You can view receivable invoices due from investors through investor receivables inquiry.

Query and View Payables to Investor


You can view payable invoices due to investors through investor payables inquiry.

4.1.2.2.5. Lease Management Process Enhancements

Origination Enhancements

Origination processes are enhanced for the following:

• Online rebook / mass rebook – Lease Management regenerates disbursement streams and accrual streams for investor agreements, when required. You can create credit disbursement streams for the adjusted during rebook.

• Securitization –securitized lease contracts are processed like other contracts through the Lease management lifecycle, except in the following cases:

• Split contracts

• Released assets / contracts

4.1.2.3. Subsidies

Subsidies and discounts are often exchanged between the lessor and third parties on a deal to adjust the lessee’s rate or supplement the lessor’s income. Vendors and manufacturers may offer you discounts or subsidies in exchange for a reduction in the interest rate paid by their customers for leases of the vendor’s or manufacturer’s equipment.

Some subsidies come in the form of discounts offered directly to the lessor. These may or may not be disclosed to the lessee depending on the type of leasing transaction. Such arrangements allow vendors and manufacturers to protect pricing discounts from the market that might have a negative impact on equipment pricing for their equipment sales.

Other subsidies take the form of additional income direct to the lessor as a way to lower the lessee’s effective (borrowing) rate. Lessees may even bring such subsidies to the deal in order to obtain the best rates. These types of subsidies are often billed by the lessor and then amortized as income over the life of the deal.

4.1.2.3.1. Setup Subsidy Details

You can pre-define subsidy processing and calculation attributes as well as the conditions under which the subsidy may be applied, such as valid contract products, contract attributes, customer attributes, equipment attributes, sales territories or dates. During asset creation, you select from a list of values that presents only the subsidies that are valid for the contract or quote asset being created.

4.1.2.3.2. Select Subsidies at the Asset Level

You enter subsidies for individual assets on quotes and contracts. From the list of applicable subsidies, you can select one or more subsidies for each asset and define the subsidy provider (vendor). Lease Management booking validations also check if the subsidy is valid for the selected contract and customer during contract activation.

4.1.2.3.3. Calculate Subsidy Amount

Users define the basis on which the subsidy amount is calculated. Users may elect to specify a fixed amount or calculate the amount based on a formula, a percent of the asset cost or a rate contribution.


Subsidy amounts are calculated each time the user decides to update the subsidy page. For subsidies that are taken as equipment discounts, Lease Management calculates and displays the adjusted asset cost while maintaining the original equipment cost for the asset. It displays the total contract subsidy after applying it to each asset.

During an asset split (or process that uses asset split feature) the subsidy stream is split so each asset maintains the same proportion of income. Subsidies are also recalculated during rebook revisions.

You can override the calculated subsidy amount and enter any subsidy amount during asset creation occurring during original bookings or rebook revisions.

4.1.2.3.4. Include Subsidy in Yield Calculation

After you create a quote or contract, Lease Management calculates a yield or payment when you request it (payment plan pricing or stream generation at booking). This calculation includes the subsidy in the yield. Both subsidized and unsubsidized yields are displayed.

The subsidized yield is used to target restructure and renewal quotes.

4.1.2.3.5. Collect Subsidies

Reduce Funding for Vendor Discounts

For discount type subsidies, you have the option to reduce the funding payable to the vendor by the amount of the subsidy.

Bill Third Party for Subsidies

You also have the option to bill any third party for the amount of the subsidy. At booking, Lease Management generates an invoice to the parties associated to the subsidies on the contract’s assets. Each subsidy is maintained as a separate line on the receivable invoice.

4.1.2.3.6. Configurable Subsidy Accounting

Upon funding, for discount type subsidies, Lease Management maintains the amount of the subsidy on the payable invoice by individual lines with reference to the stream type so it can be separately accounted. When you bill third party subsidies, Lease Management maintains the amount of the subsidy on the receivable invoice by individual lines with reference to the stream type so it can be separately accounted.

Configurable Accounting Method

Depending on the subsidy you set up, Lease Management generates an amortization stream for each subsidy for accrual accounting purposes or transfers assets to Oracle Assets at the adjusted book cost for discount type subsidies.

When you generate the accrual stream, Lease Management maintains reference to the subsidy accrual stream type so accrual amounts can be directed to separate accounts. You associate a separate stream type to the subsidy for accrual purposes.

Process Subsidy at Early Termination

When you terminate an asset with subsidies early (before contract expiration), Lease Management does not include the subsidy amount in any termination quote. It determines if the subsidy must be paid back to the provider (recourse). If you set up


the subsidy with recourse, you define the refund details during authoring and the amount is paid back to the subsidy vendor party. If the subsidy does not have to be repaid, Lease Management accelerates the recognition of any outstanding subsidy income at the point of termination.

4.1.2.3.7. View Subsidies

If you set up the subsidy so customers can view it, you are able to view the Subsidized Cost of the Asset in the Lease Center and in Customer Self-Service.

4.1.2.4. Financed Fees

Oracle Lease Management supports three new fee types, including Financed Fees, Absorbed and Income Fees. All authoring, validations, streams, accounting and other related transactions have been updated to accommodate the new fee types.

During contract authoring, you determine the type of to create on the contract. Oracle Lease Management renders the appropriate fee screens appropriately to capture the correct details. The type of fee chosen determines certain fee conditions:

• The fee attributes that you can enter to ensure consistency with the characteristics of the fee type chosen;

• Whether a payment is required. If so, the QA checker is used to ensure that a payment is entered for the fee.

4.1.2.4.1. New Fee Types

Lessors can create three new fee types on a contract:

Financed Fees

Financed Fees are funded fees on the Lessee’s contract and financed by you. A Financed Fee is analogous to a loan provided to the lessee to finance the fee. Typically, when there is a time lag between funding the fee and the lessee making a full payment for that fee, the lessee may be required to pay interest. You may want to account for the interest attributed to such a fee in the yield calculation of the contract.

Absorbed Fees

Absorbed Fees are non-funded fees generated and incurred by you. For example, there may be certain contract origination fees that the lessor incurs internally (i.e. considered an internal expense - there are no funding disbursements to a vendor). The lessee also does not pay for such fees because you may have chosen to absorb them internally. Nonetheless, these fees are expenses incurred and need to be taken into account in the contract’s yield calculation. Appropriate accounting transactions will need to be created to take into account the internal expense.

Income Fees

Income Fees are fees with zero expenses associated with them, but have associated payments. Income Fee payments are income with no associated expense and taken into account in the yield calculation of the contract.

4.1.2.4.2. Fee Type Accounting and Streams


Oracle Lease Management creates all required streams for the new fee types. Stream generation uses Fee Types to create the appropriate billing, income and expense streams that bill and account for expenses and income

Fee Type Payment (Inflow)

Funding (Outflow)

Initial Direct Cost (IDC) Yield Impact

Financed Fee Yes Yes No Yes Absorbed No No Yes Yes Income Yes No No Yes

Contract Interest Rate Includes Payment Income for Financed and Income Fees

Stream generation pricing factors include payment income and funding amounts in the calculation of interest rates for Financed Fee and Income Fee contracts.

Contract Yield Includes Payment Income and Funding Cost/Expense

Stream generation includes payment income and funding cost or expense in the calculation of yields for Financed Fee, Absorbed Fee and Income Fee contracts.

Generates Required Streams for New Fee Types

• Financed Fee amortization and billing schedules, plus accrual streams

• Absorbed Fee amortization streams

• Income Fee billing and accrual streams

4.1.2.4.3. Validated Fee Type Entry

Oracle Lease Management helps you control fee authoring by automatically renders screens with the appropriate fields and buttons to enter the fee attributes required for the Fee Type selected.

Oracle Lease Management applies screen validation rules to the fee attributes entered by the user. QA Checker ensures that fees and the associated payments entered are consistent with the Fee Types selected.

4.1.2.5. Funding and Credit Line Checklists

Oracle Lease Management allows you to set up and execute checklists when activating credit lines and approving funding requests. You determine the items in the checklists and control that can update the lists based on their role in the funding and credit process.

4.1.2.5.1. Establish Requirements Checklist

The credit manager can create a Checklist of required activities (tasks, documents and approvals) to be completed prior to activating a credit line or approving a funding request. The Checklist helps protect you from unnecessary risk when extending credit to a customer.

Funding checklists are used when activating credit lines and requesting fundings. You can associate the checklist to a credit line for activities to be completed prior to credit line activation, or you can associate checklist to a credit line for activities to be completed prior to funding approval for requests associated to the credit line.

4.1.2.5.2. Identify Mandatory and Recommended Activities


You can prioritize the importance of Checklist activities by classifying them as Mandatory or Recommended. The Mandatory classification prevents you from activating the credit line or approving funding until the activities are completed. Credit Managers are provided override capability to change the mandatory setting for those activities that may be waived on a case-by-case basis.

4.1.2.5.3. Control Checklist Updates

You can assign the authority to update Checklist activities through responsibility profiles. This strengthens your internal controls through segregation of duties.

4.1.2.5.4. Credit Management Limitation

The credit analyst might determine the requirements for the checklist during the credit evaluation. The funding checklist is not part of the analysis and recommendation process within Oracle Credit Management or the integration between Oracle Lease Management and Oracle Credit Management. This enhancement scope is limited to the set up and execution of credit line and funding request checklists within Oracle Lease Management.

4.1.2.6. Improved Authoring Process

4.1.2.6.1. Default Tax and Book Depreciation Details

Corporate Book Depreciation

When you create assets on a lease contract, Oracle Lease Management defaults the corporate book and associated depreciation details, such as depreciation method and useful life, for the asset. Oracle Lease Management uses the asset category associated to the asset’s item code (in inventory) to identify the default depreciation parameters from Oracle Assets. The contract term determines the asset’s useful life.

Tax Book Depreciation

For tax depreciation books, Lease Management uses the selected tax book method in Oracle Assets to default the depreciation details, including the useful life.

Summary

In summary,

• Fixed Asset Category defaults from inventory item code

• Depreciation Method defaults from asset category defaults

• In-Service Date defaults to contract start date

• Useful life defaults to contract term

Users may update these depreciation defaults at any time during authoring.

4.1.2.6.2. Setup New Party Roles

You can set up new contract party roles that are sourced from one of the following party repositories:

• Oracle Purchasing Order Vendors


• Oracle Trading Community Architecture (TCA)

• Oracle Human Resource Organizations

You can expose the new party roles for use in the following contract categories:

Lease: For instance, contracts with subclass “Lease” which can carry various lease classifications.

Operating: For instance, “Vendor Operating Agreement.”

Program: For instance, “Vendor Program Agreement.”

You create new parties using the new role types during authoring a contract in one of the above categories. During the creation of these parties, the party names and details are sourced based on the party repository defined for that party role.

You can view any user defined party roles on the lease contract in the Lease Center.

4.1.2.6.3. Default “Lease Vendor” Parties from Vendor Program

When a vendor program agreement is associated to a lease contract, the lease vendor from the vendor program is automatically defaulted as a “Lease Vendor” party on the lease contract.

4.1.2.7. Additional Customer Service Functionality

4.1.2.7.1. View Payment Details in Lease Center

View Payment Schedule Information at Multiple Line Levels

You can view Payment Schedule Information at the Contract, Asset line, Fee line and Service line levels in the Lease Center. Previously, the Payment Schedule information was displayed In the Lease Center, but did not identify if the payment was at the contract header level or was tied to a specific asset, fee or service line.

View Payment Schedule Summary

You can view stream element summaries and detail. Previously, the payment schedule was a long list of stream elements with due dates and corresponding amounts without ability to see stream type summary information.

Search for Specific Payment Schedule Lines

You can search for specific payment schedule lines. The Payment Schedules screen currently provides the following search capabilities:

• Stream Type

• Date From

• Date to

You can search for streams by the same elements that are being added to the display of payment schedules

View Proposed Payment for a Termination Quote


When you tie a termination quote to a contract, you can see the new proposed payment amount. The proposed payment for a termination quote is displayed in the Lease Center.

View Payment Schedules for Financed Fees

You can view the Payment Schedule for Financed Fee lines on the contract along with other fee types.

Send Payment Schedule Information

Oracle Lease Management 11i10 supports sending Payment Schedule information via email using the existing Oracle fulfillment infrastructure.

4.1.2.7.2. Change Sales Tax Exempt Status at the Asset Level

You can change the Tax Exempt fields at the Asset level in the Lease Center. Originally, these information fields were displayed only for asset fields. You may update these post-booking with proper authorization.

4.1.2.7.3. Add, Update and Delete Party Roles

You can add update and delete parties on a contract in the Lease Center. You can view any user defined party roles on the lease contract in the Lease Center.

4.1.2.8. Improved Lease Quoting The release of 11i10 Oracle Lease Management incorporates enhancements to lease quoting functionality and technical re-engineering migration to OA (Oracle Application) Framework.

4.1.2.8.1. OA Framework Enhancements

While the OA Framework migration requirement stems from internal sources, this provides an opportunity to improve process flow and incorporate new enhancements for sales origination. The OA Framework re-engineering for sales origination re-design includes enhancements to the following:

• Quote Entry

• Pricing

• Credit Requests

In addition to the lease sales quote screens, existing pricing set up screens were made compliant with BLAF standards in the OA Framework technology stack. The screens include:

• Lease Rate Setups

• Lease Rate Factors

• Item Residuals

4.1.2.8.2. Improved Quote Entry Flow

The flow of lease quoting was improved while making the lease origination screens compliant with the BLAF (Browser Look and Feel) standards


• Create pricing plans using a train

• Enter payments and expenses for fees and services on the same screen

• Enter asset add-ons and subsidies through summary tables on the asset details page

• Model tax rates on a payment plan

4.1.2.8.3. Fee Entry by Type

Supports 11.5.9.0.3 and 11i10 Fees

Lease Management enhanced the quote entry pages for fees to capture details specific to each fee type. This enhancement supports all fee types from 11.5.9.0.3 and three new types in 11i10. You can create finance fees on lease or loan contract and finance the fee similar to loan.

Automatic Validation of Fee Entry

Validation logic checks entries against the fee type to ensure all required entries were made and that there are no conflicting entries.

4.1.2.8.4. Subsidies

Configure Calculation and Processing Attributes

You select a subsidy (e.g., blind discount) for an asset line using a new screen located in the contract asset line.

Configure Applicability Rules (Industry, Items, Territories)

The list of values is filtered so you can only select values that apply to the customer, quote and asset line. For example, you are only able to select those subsidies available for customers within certain industries and for certain items, depending on how the subsidy is set up.

Compare Yields based on both Subsidized and Unsubsidized Pricing

The amount of the subsidy is included in the pricing calculation of the payment plan. Both subsidized and unsubsidized yields are calculated and displayed on the pricing plan summary.

4.1.2.8.5. Structured Pricing

Lease Management pricing is enhanced as a result of other new 11i10 functionality to structure pricing using both internal and external pricing methods, apply an estimated tax rate for each payment plan and include subsidies in yield calculations. New pricing method options allow you to solve for a payment, solve for a yield, solve for a missing payment or target a rate, including pre-tax IRR and after-tax IRR (in addition to the existing rate card pricing) using enhanced simple interest pricing methods.

4.1.2.8.6. Price with Four Methods

To accomplish this, you can select one of four pricing methods: Solve for Payment

You input the number of periods and the rate for each payment level and the program returns the payment for each level.

Solve for Yield


You input the payment values for each payment level and the program returns the yield.

Solve for a Missing Payment

You input the rate for each payment level and the payment amount for each level except one. The program returns the amount of the missing payment (e.g., a balloon payment).

Target a Rate

You enter the number of periods for a single payment level, select a yield type and enter a yield rate. The program returns the payment amount.

4.1.2.8.7. Stream Generation Enhancements

Stream generation and pricing enhancements provide you the functionality used in other Lease Management processes. As such, the solution for enhancements and or corrections includes no screen components.

Internal Stream Generation Program

The internal stream generation program is improved to:

• Generate accrual streams for pass through fees and services

• Generate IDC accrual streams for expense type fees

• Calculate correct pre-tax income streams

• Correct dates of interest & principal payment streams

• Generate fee and service recurring expense streams

• Create a residual value stream

• Support new payment calculation for a principal paydown quote

Other Stream Generation Enhancements

Lease Management stream generation is enhanced as a result of other new 11i10 functionality to:

• Generate amortization streams for financed fees

• Generate income accrual stream for financed fees

• Generate income and expense accrual streams for subsidies

4.1.2.9. Asset Management

4.1.2.9.1. Termination Quote Line Consolidation

When you create a termination quote for a contract with multiple assets, the quote amounts detail page presents a line item for each asset. Lease Management displays the summarized quote lines based upon the line type. First, you can view the consolidated amount for all the assets for each line type. Then you can drill down to the line details for a specific line type or review all individual lines for a quote.


4.1.2.9.2. Termination Quote Payment Calculation

Some termination quotes result in the modification of a lease contract when the quote is accepted. Lease Management calculates and displays the revised payment schedule when the lease contract’s payment schedule changes. You can submit this revised payment schedule to the requestor of the quote.

4.1.2.10. Accounting Improvements

4.1.2.10.1. Validate Accrual and Loss Provision Dates

You can select accrual override for contracts with an end date prior to the current date. You can select the specific loss provision transaction date for contracts in ‘booked’, ‘evergreen’, ‘approved’ and ‘under revision’ status. The accounting entry will be created on the selected transaction date, so you can book accounting entries prior to the system date.

4.1.2.10.2. Option to Ignore Accrual Rules

You can choose to ignore the automatic Lease Management contract application of accrual rules (e.g., insurance) and elect to accrue other streams. The streams are associated to a financial product for accrual and defined for accrual with the qualification:

• Apply accrual rules

• Do not apply accrual rules

The generate accruals functionality recognizes accrual streams marked for accrual with the condition “Do not apply accrual rules.” These streams are accrued without any non-accrual, catch-up or reversal.

4.1.2.10.3. Select Accrual Accounting Templates by Financial Product

Lease Management 11i10 functionality limits the list of values displaying streams that may be selected for accrual to those which have accrual templates defined on the accounting template associated with the product. This validation is also added to the update button on the product screen to handle errors that may arise if the accounting template set is changed.

Two critical setups are required for the accrual generation program:

• Define accrual streams on the financial product

• Define an accounting template for each accrual stream.

4.1.2.11. Additional Lease and Service Contract Billing

The 11i10 release of Oracle Lease Management improves processes and procedures to synchronize consolidated billing for service and lease contracts during three phases of the lease contract: during contract booking, at contract termination and after contract termination.

De-link and Re-link Lease and Service Contracts


You can de-link and re-link lease and service contracts to manage contract changes in the Lease Management and Service Contracts applications. For instance, you can de-link contracts to terminate assets, modify contracts and resume billing through Service Contracts (OKS).

Automatically Associates Service Lines and Assets

When you link lease and service contracts, Lease Management automatically associates service lines and the assets. This reduces clerical errors and time to author contracts.

View Linked Lease and Service Contract Details

You can view linked service and lease contract transactions and details in the Lease Center Related Contracts tab:

• View Service Contracts in Related Contracts Summary

• View Service Assets in Service Contract Summary

• View Service Asset Detail

• View Consolidated Lease and Service Billing

• View Dates Lease and Service Contracts were linked

• View the Service Contract Status (Linked, Terminated and Evergreen)


Oracle Service Contracts to generate service billing.


If you are using a third party lease pricing software, the new pricing methods available in lease sales quoting are supported.

4.1.5. Terminology

Term Definition

Securitization Selling of a receivable to outside investors at a rate lower than the original rate of return producing a gain on the sale as of the sale date. Servicing may or may not be retained.

FASB Acronym for accounting standards required by the Federal Accounting and Standards Board

Subsidy A cash benefit provided to you by third parties that increases your earning rate on a transaction.

Financed Fee Fees that are financed on the Lessee’s contract and paid to a third party on a funding request. A “Financed Fee” is analogous to a "loan" provided by you to the lessee to finance the fee. You earn interest income on the financing.

11i10 Release Content Document, Rev. 11 Oracle Customer Data Hub 86

5. Customer Data Management

5.1. Oracle Customer Data Hub

5.1.1. Overview

Oracle Customer Data Hub provides the schema and enabling infrastructure to create and manage a central customer data repository. At the heart of Oracle Customer Data Hub is Oracle’s acclaimed Trading Community Architecture (TCA). Because TCA is used by applications across Oracle’s E-Business Suite, these applications are native users of the Oracle Customer Data Hub, requiring zero integration. Included with the Oracle Customer Data Hub is Oracle Customer’s Online, an HTML-based application providing simple yet comprehensive access to the invaluable data within the Hub.

Customers who have licensed any E-Business Suite application are entitled to utilize Oracle Customer Data Hub and its features (i.e., a separate license for Customer Data Hub is not required). However, licensing for Customer Data Hub is required if the customer does not have any E-Business Suite applications, chooses to implement the Oracle Customer Data Hub on a stand-alone instance, or would like to use the Oracle Customer Data Hub as a foundation for custom applications.

5.1.2. New Features

5.1.2.1. Enhanced Customer and Contact Management

Enhancements to Oracle Customers’ Online customer and contact management flows, include:

• A new user interface that promotes enterprise-level contact management of both B2B as well as B2C customers. To facilitate expedient, context-sensitive switching between B2B and B2C scenarios, Oracle Customer’s Online has been enhanced to switch conveniently from managing B2B contact person’s information to managing the same individual’s B2C customer record and vice versa

• Credit summary information for customers, customer accounts as well as customer account sites has been enabled via out-of-the-box integration with Oracle Credit Management module to give users the ability to identify the best customers to work with based on their credit worthiness

• Cross-reference mapping infrastructure has been made available to map each customer or contact record to a corresponding record within external source systems to support synchronization of customer information across legacy, 3rd party vendor application and content sources

5.1.2.2. Comprehensive Relationship Management

Comprehensive relationship management enables end users to build, manage and visualize the extended network of relationships associated with each customer. The type of relationship managed is virtually limitless, including direct relationships with contacts, competitors and partners as well as corporate hierarchical relationships between subsidiaries and parent corporations.


Manage the relationship network for a single customer or focus on a particular portion of a relationship hierarchy and edit its structure. Enrich relationship management activities by using out-of-box integration with D&B to import, view, copy and edit corporate hierarchies to suit the relationship modeling needs of various lines of business.

5.1.2.3. Embedded Data Quality Management

Oracle Customers Online utilizes the Oracle Data Quality Management (DQM) engine, enabling its users to

• Search for customers and contacts, and sort results based on relevance using powerful Oracle SmartSearch capabilities powered by the Oracle DQM engine

• Customize the search criteria based on a company business practices and particular user needs

• Prevent the creation and proliferation of duplicate customer and contact information while creating new records by utilizing configurable match rules that are tailored to your unique business needs

In addition to rule-based duplicate prevention, business users, who know customer information well, can manually select records and submit requests to merge duplicates as an integral part of their customer data management activities.

5.1.2.4. Enhanced Business Transactions View

The new transactions viewer gives Oracle Customers Online users comprehensive access to transaction histories for business-critical e-business flows, including “Campaign-to-Cash” and “Problem-to-Resolution.”

Transactions span the gamut of a customer relationship lifecycle, including

• Marketing campaigns

• Events

• Leads

• Opportunities

• Quotes

• Orders

• Invoices

• Debit items

• Credit items

• Returns

• Delinquencies

• Broken promises

• Service requests

• Installed base items.

As an enhancement to the “360° View” from prior releases, the Transactions viewer enables flexible, real-time access to customer transactions by keying off of a meta-data


driven querying engine that dynamically renders transactions generated both within the Oracle E-Business Suite and beyond, provided a database link can be established with the external transaction source.

5.1.2.5. File Load

Oracle Customer Data Hub’s new File Load import process replaces the CSV Import process available in previous versions. While the user experience is similar and will require little or no re-training, the new File Load process takes advantage of DQM rules for de-duplication and also optionally integrates with the new TCA Bulk Load Functionality. Additionally, users of File Load have the option to correct data that has failed validation from within the Oracle Customer Data Hub User Interface.

5.1.2.6. Configurable Customer Data Quality Trend Reports

In addition to existing customer profile reports, Oracle Customers Online now provides configurable data quality reports, which expose status and trends in the areas of customer data enrichment, data cleanliness and data completeness.

5.1.2.7. Enhanced Administration and Setups

The following new functionality has been added to the TCA Administration Portal pages:

• DQM Setup:

o Set up of Party Merge Dictionary

o Creation and update of Word Replacement Lists

o Definition of Attributes and Transformations

o Definition of Match Rules.

• Relationship Management Setup:

o Conversion of non-hierarchical to hierarchical relationship types

o Copying of existing hierarchical or non-hierarchical relationship and relationship types.

5.1.2.8. Common Party User Interface Components

TCA has created modular and configurable UI components that products in the Oracle E-Business Suite can uptake to provide their users the ability to search, create, view, and edit TCA party information in an intuitive and consistent manner. Note that these components are not currently available for use in custom solutions.

The objectives of the Common Party User Interface (CPUI) Components are as follows:

• Increased Development Efficiency CPUI components are designed to be reusable, configurable UI widgets that can be uptaken as needed by other Oracle E-Business Suite applications, thus minimizing redundant development effort. CPUI Components are built using the Oracle Applications (OA) Framework, the standard tech stack for Applications.

• Consistent Data Model Interpretation Because CPUI components are designed and built by the TCA development team, they provide consistent interpretation of data stored in TCA. The CPUI Components will standardize on usage guidelines for major TCA entities.


• User Interaction Consistency CPUI Components provide consistency in UI interactions for creating, viewing, and editing information stored in TCA across E-Business Suite. The CPUI Components will standardize on a set of prompt names for data in TCA.

5.1.2.9. D&B Hierarchy Management

D&B Hierarchy Management provides the ability to build corporate hierarchies based on data purchased through TCA’s integrated D&B purchase process. This revised structure produces a true, multi-level hierarchical structure as opposed to a flat hierarchy available in earlier releases.

5.1.2.10. Data Quality Management Enhancements

Data Quality Management (DQM) has been enhanced with an additional match rule type that can be leveraged within the TCA Bulk Import process to identify duplicates within the information being loaded and between the information being loaded and records already in TCA.

Performance enhancements have also been made to the acquisition and transformation procedures to reduce processing time and, users that are running Oracle 9i can take advantage of the new 24-by-7 search feature that allows users to search using DQM, even when information is being re-staged.

5.1.2.11. TCA Bulk Import

The TCA Bulk Import process has been designed to provide a single, generic architecture that can be leveraged to load large volumes of data into TCA. Emphasis has been placed on achieving high performance when loading large volumes of records. DQM technology can optionally be leveraged to identify duplicates within the information being loaded and/or between the information being loaded and records already in the TCA registry.

5.1.2.12. Address Validation

Address validation improves the accuracy and completeness of customer data by sending address information in the TCA registry to 3rd Party Address Validation vendors for analysis, validation, and if needed, correction. Address validation can also be invoked as part of the TCA Bulk Import Process.

5.1.2.13. Auto-merge

Auto-merge is an enhancement to the current Party Merge process, and allows users to automatically merge duplicate parties in the TCA Registry that fall above a user defined automatic merge threshold. The Auto-merge process facilitates the automatic merging of records upon import and upon System Duplicate Batch creation. Although Auto-merge is not recommended for use with all Merge Requests, this feature will allow users to skip the following manual steps that are normally performed in the Data Librarian application, thereby streamlining the Party Merge process.

5.1.2.14. Timezone Support for Contact Points

Enhanced TCA tables, updated APIs and newly created API allow users to generate and view the time zone and local time for a given contact point based on a known phone area


code. Administration UIs are provided to allow for the creation and maintenance of time zone to area code mappings.

5.1.2.15. Domain Name Architecture

The Domain Name Architecture allows for the storage of email domains as an attribute of a party. This information can be used to help tie new contacts that only have an email address to the most appropriate organization, or in identifying missing associations between organizations that have the same domain information.

5.1.2.16. Logging Infrastructure

In order to simplify diagnostic procedures and improve the quality of diagnostic logging information, TCA has incorporated the central AOL logging mechanism for recording diagnostic log messages. A central mechanism provides the business benefits of single interface to control enabling / disabling of diagnostics and collection of log messages from disparate components into a single chronological sequence of events. The mechanism facilitates better problem detection and speedier problem resolution. The feature is built into the core TCA APIs, so the logging is available from all the applications in E-Business Suite, which create or update records in TCA.

5.1.2.17. Enhanced Save Model

The save model provides the functionality that will inform the user of any changes that might be lost when the user tries to navigate out of the page. Specifically, the OA Framework displays a Javascript Alert message asking the user "The changes you made to this page have not been saved. If you continue, the changes will be discarded. Do you wish to continue?" The save model ensure the work that the user has done, or updates that he/she has made are not lost when navigating from page to page.

5.1.2.18. LOV Validation

To ensure a consistent user experience across Oracle Applications, all List of Values (LOVs) offer validation, also known as autocompletion. There may be some exceptions where the LOV field would allow a partial value, such as in certain search fields. LOVs will behave as follows when a user types into an LOV field

• Single match found: field is automatically populated with the found data

• Multiple matches found: LOV pop-up window is displayed for user to select the appropriate value

• No matches found: LOV window will display so that the user can search


No update in 11i10.


The address validation feature provides an open XML architecture solution that can be accessed by any 3rd party address vendor or internal solution. The first vendor to integrate with this feature is Trillium Software. Other vendors have shown great interest and are in the process of building solutions that can be accessed through this same open XML architecture.

11i10 Release Content Document, Rev. 11 Oracle Customer Data Spoke 91

5.2. Oracle Customer Data Spoke

5.2.1. Overview

Oracle Customer Data Spoke provides the tools and functionality to, easily and effectively, integrate your Oracle Customer Data Hub to external “spoke” applications via right-time synchronization. Updates made to the Hub or any spoke applications are instantly carried to all necessary systems based on defined business rules. Companies may decide to use Oracle Application Server 10g as their EAI tool or another middleware vendor of their choice.

5.2.2. New Features

5.2.2.1. Source System Management

Source System Management functionality is used to link a record’s unique TCA identifier along with a log of all source system unique identifiers that have provided updates to the record. This feature has been extended in this release to allow multiple source identifiers from the same source system to be associated to a single record in TCA. The feature includes a new data model, enhancements to existing Public APIs, as well as administration setup UIs to define cross-reference mappings.


No update in 11i10.


No update in 11i10.

11i10 Release Content Document, Rev. 11 Oracle Customer Data Librarian 92

5.3. Oracle Customer Data Librarian

5.3.1. Overview

Oracle Customer Data Librarian provides companies with the ability to establish and maintain a highly accurate, duplicate free customer database. It consists of a native suite of tools and easy to use HTML user interfaces specifically designed for Information Quality (IQ) professionals. Oracle Customer Data Librarian’s broad array of data management features help consolidate customer data, identify and resolve duplicate data, and enrich customer data with content from third-party sources to make it even more valuable. Customer Data Librarian is a must-have tool for any E-Business Suite or Customer Data Hub instance.

5.3.2. New Features

5.3.2.1. Import Console

The Import Console provides new pages for managing the TCA Bulk Import process, which has been created to allow for large volumes of customer data to be imported into the TCA registry. During the import process Data Librarians will use these new pages to track Import Batches, determine if addresses should be sent for validation against 3rd party address validation services, and decide how to apply DQM rules to identify duplicate records prior to loading.

The user can optionally request a “what-if” analysis report prior to loading the data into TCA. This report will list all of the actions that will be acted on once the batch is finally loaded into TCA. This view will allow a user to fully understand how an import process will affect the current TCA data. The user will be able to make minor changes to the existing actions and most importantly catch any potential issues prior to committing the batch.

5.3.2.2. Party Purge

The Party Purge process allows Data Librarians to find and physically purge parties that meet the criteria of having no associated transactions or relationships. This feature will allow Data Librarians to access the details of an identified party to uncover all tied transactions that will need to be addressed before the record can be purged.


No update in 11i10.


No update in 11i10.

Oracle Financials 11 5 10

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