Oracle Applications R12 û Fresh Instance

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Version 1

Authors Reviewer

Karthikeyan P Ramaswamy Sridhar Sikandar Hayat Awan

India India Pakistan

www.erpstuff.com

Keep visiting www.erpstuff.comto download the latest version of this document.


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Oracle Applications R12 Fresh Instance www.erpstuff.com

All Rights Reserved - 2007 2/28

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The document is written by using Oracle Release 12 Fresh (TEST/PROD) Instance on Linux Red Hat AS to

show that what kind of errors user may expect when the configuration is not proper or yet to be done.

You can post your feedback directly on the web site www.erpstuff.comor email to [email protected]. If

both options are not working due to any reason then please email directly to [email protected].

Your comments and feedback will be really appreciated.

Thanks

Last updated: June - 2007


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Anyone who has installed a fresh instance mean not Vision but TEST or PROD can use this document to getunderstanding that what kind of errors will appear without setup. Although the document will cover most of

the features but this is not the whole Oracle Financials. So please consider it as a basic or reference

document. We will also recommend reading the Oracle Documentation provided by Oracle of each module.

Document Change Log

Date Version Description

05-Jun-07 Draft Screens captured with basic info.

07-May-07 1 Organized into a document with more detailedinfo.


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CCoonntteennttss

CCoonntteennttss ............................................................................................................................................................41 --IInniittiiaallLLooggiinn ...............................................................................................................................................5

1. Initial Login Screen................................................................................................................................ 5

2 --RReessppoonnssiibbiilliittyyaannddUUsseerr ........................................................................................................................71. General Ledger Responsibility Creation ............................................................................................. 7

2. Accounts Payable Responsibility Creation.......................................................................................... 7

3. Accounts Receivable Responsibility Creation .................................................................................... 84. Cash Management Responsibility Creation........................................................................................ 85. Fixed Assets Responsibility Creation................................................................................................... 96. Create a User to Assign these Responsibilities ............................................................................... 10

7. Login with this new User .................................................................................................................... 103 --GGeenneerraallLLeeddggeerr .......................................................................................................................................12

1. Access Set setup .................................................................................................................................. 12

2. Accounting Flexfield ............................................................................................................................ 123. Period Types......................................................................................................................................... 134. Accounting Calendar ........................................................................................................................... 145. Ledger Sets........................................................................................................................................... 146. Account Code Combinations .............................................................................................................. 15

7. Encumbrance Types ............................................................................................................................ 158. Auto Post............................................................................................................................................... 16

9. Auto Reverse ........................................................................................................................................ 17

10. Currencies ......................................................................................................................................... 174 --AAccccoouunnttssPPaayyaabbllee ..................................................................................................................................18

1. Invoice Entry ........................................................................................................................................ 182. Payable System Setup ........................................................................................................................ 19

3. Defining Organizations........................................................................................................................ 20

5 --AAccccoouunnttssRReecceeiivvaabbllee ............................................................................................................................221. Invoice Entry ........................................................................................................................................ 22

2. Customer Creation............................................................................................................................... 223. Organization Type ............................................................................................................................... 23

6 --FFiixxeeddAAsssseettss ............................................................................................................................................24

1. Invoice Entry ........................................................................................................................................ 242. Invoice Entry ........................................................................................................................................ 243. System Controls ................................................................................................................................... 254. Assets Flexfield..................................................................................................................................... 26

7 --CCaasshhMMaannaaggeemmeenntt ................................................................................................................................27

1. OU Error ................................................................................................................................................ 272. Payment Template .............................................................................................................................. 27


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11--IInniittiiaallLLooggiinn

1.

Initial Login Screen

1.1. Log in as System Administrator with sysadmin user. This is the only user which will beavailable for first time login.

1.2.

Type your application URL in the Internet Browser.

1.3. Enter sysadmin as User Name and same sysadmin as Password.

1.4. Click on Login (B).1.5. The following are the default responsibilities assigned to sysadmin.


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22--RReessppoonnssiibbiilliittyyaannddUUsseerr

We need to use System Administrator to Create Responsibilities for the modules which we need towork on and create a user name and assign them to it.

1.General Ledger Responsibility Creation

2.Accounts Payable Responsibility Creation


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3.Accounts Receivable Responsibility Creation

4.Cash Management Responsibility Creation


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5.Fixed Assets Responsibility Creation


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6.Create a User to Assign these Responsibilities

7.Login with this new User

1.1.

Use the above login name and password to login.


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1.2. Verify the responsibilities.


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33--GGeenneerraallLLeeddggeerr

Now we will use General Ledger responsibility and will check different screens and will know thatwhat kind of setup is required in order to remove errors which will appear.

1.Access Set setup

This is the very first error message you will be receiving it in a Fresh instance since there is nothingpredefined or ready made for usage. We got to do all the set ups.

2.Accounting Flexfield

2.1. This is how our accounting Flexfield window will look


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2.2. This particular Flexfield will not contain any segments.

3.Period Types

3.1. This is how our Period Types Windows will be looking.


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4.

Accounting Calendar4.1. Only one calendar which is shown on this following screen will be available in the fresh

instance.

5.Ledger Sets

5.1. There will be no Ledger Sets available and a blank screen will appear.


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6.

Account Code Combinations

6.1.

Account Code Combinations and other functions under Accounts Sub menu cannot beselected, since no accounting Flexfield is available.

7.Encumbrance Types


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7.1. The Encumbrance Type will show the following data on Encumbrance Types screen.

8.Auto Post

8.1.

On selecting the auto post an error will appear.


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9.Auto Reverse

9.1. On Auto Reverse screen there will be no data.

10. Currencies

10.1. Apart from STAT and USD no other currencies will be enabled.


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Important:To put it short, apart from Set up and Other Menu, all other menus are eitherinaccessible or with no data

44--AAccccoouunnttssPPaayyaabblleeNow we will use Accounts Payable responsibility and will check different screens and will know thatwhat kind of setup is required in order to remove errors which will appear.

1.Invoice Entry

1.1.

In AP, if we try to enter an invoice, it will throw this error, since no operating unit is

defined for this responsibility.


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2.Payable System Setup

2.1.

This is payable system set up window.


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3.Defining Organizations

3.1. For Defining organizations, set up needs to be done in HRMS module.


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55--AAccccoouunnttssRReecceeiivvaabbllee

Now we will use Accounts Receivable responsibility and will check different screens and will knowthat what kind of setup is required in order to remove errors which will appear.

1.Invoice Entry

1.2. In AR Transactions cannot be entered, since no ledger is defined.

2.Customer Creation

1.3. The Customer creation screen will like following.


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3.

Organization Type1.4. Default Organisation Type available in oracle.


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66--FFiixxeeddAAsssseettss

Now we will use Fixed Assets responsibility and will check different screens and will know that whatkind of setup is required in order to remove errors which will appear.

1.Invoice Entry

1.1. In FA Financial information will display the following error.

2.Invoice Entry

2.1. Accessing Asset Workbench will display this error.


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3.System Controls

3.1.

The system controls screen will be blank.


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4.Assets Flexfield

4.1. Asset Flexfield cannot be accessed.


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77--CCaasshhMMaannaaggeemmeenntt

Now we will use Cash Management responsibility and will check different screens and will know thatwhat kind of setup is required in order to remove errors which will appear.

1.OU Error

1.1. In CM the following error will be displayed as no Operating Unit is yet assigned to thisresponsibility.

2.Payment Template

2.1.

The Payment Template will look like the following.


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Oracle Applications R12 û Fresh Instance

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