OPERATIONS STEERING COMMITTEEOPERATIONS STEERING COMMITTEEGNSO Operations TeamGNSO Operations Team

Kick-Off MeetingKick-Off Meeting

March 1, 2009March 1, 2009Interim Chair: Ken StubbsInterim Chair: Ken Stubbs

GNSO Operations TeamGNSO Operations TeamInitial Work Team MembersInitial Work Team Members Interim Chair:Interim Chair: Ken Stubbs - Registries Constituency Ken Stubbs - Registries Constituency Ron Andruff - Commercial and Business Users ConstituencyRon Andruff - Commercial and Business Users Constituency Rafik Dammak - Non-Commercial Users ConstituencyRafik Dammak - Non-Commercial Users Constituency Ray Fassett - Registries ConstituencyRay Fassett - Registries Constituency Tony Holmes - Internet Service Providers ConstituencyTony Holmes - Internet Service Providers Constituency Yoav Keren - Registrars ConstituencyYoav Keren - Registrars Constituency Joop Teernstra - IndividualJoop Teernstra - Individual

GNSO Operations TeamGNSO Operations TeamKick-Off Meeting Draft AgendaKick-Off Meeting Draft Agenda1.1. Call to order and introductionsCall to order and introductions

2.2. Review agendaReview agenda

3.3. Review and discussion of GNSO Operations Work Team charter Review and discussion of GNSO Operations Work Team charter (delineation of current problems, desired outcomes, deliverables, (delineation of current problems, desired outcomes, deliverables, and timelines)and timelines)

4.4. Timeline for interim GNSO Operations Work Team chair and Timeline for interim GNSO Operations Work Team chair and procedures for selecting permanent chair; vice-chairprocedures for selecting permanent chair; vice-chair

5.5. Procedures for finalizing GNSO Operations Work Team charter, Procedures for finalizing GNSO Operations Work Team charter, including proposed timelineincluding proposed timeline

6.6. Agree to regular teleconference meeting timesAgree to regular teleconference meeting times

7.7. All other businessAll other business

GSNO Operations TeamGSNO Operations TeamWork Team Draft Charter GoalsWork Team Draft Charter Goals Develop proposals for Council consideration based on the Board’s Develop proposals for Council consideration based on the Board’s

endorsement of GNSO operations-related recommendations:endorsement of GNSO operations-related recommendations: Determine what steps are needed to establish the role of the Council as a Determine what steps are needed to establish the role of the Council as a

“strategic manager of the policy process.”“strategic manager of the policy process.”

Define and develop scope and responsibilities of any other standing Define and develop scope and responsibilities of any other standing “committees” as recommended by the BGC WG and the PPSC.“committees” as recommended by the BGC WG and the PPSC.

Develop “Statement of Interest” and “Declaration of Interest” forms.Develop “Statement of Interest” and “Declaration of Interest” forms.

Develop curriculum for training Council members, constituents, facilitators Develop curriculum for training Council members, constituents, facilitators and others.and others.

Review and recommend amendments as appropriate regarding methods Review and recommend amendments as appropriate regarding methods for encouraging, promoting and introducing new constituencies.for encouraging, promoting and introducing new constituencies.

Prepare clear rules for the establishment of new constituencies within Prepare clear rules for the establishment of new constituencies within stakeholder groups. stakeholder groups.

ICANN Board RecommendationsICANN Board RecommendationsGNSO Council OperationsGNSO Council Operations

Focus: manage, monitor, and guide Working Groups

Implementation of term limits

Benchmark PDP and analyze trends in gTLD arena

Reorganize to be representative, agile, and collegial

Organization: four (4) broad Stakeholder Groups

Statements and declarations of interest

GSNO Operations TeamGSNO Operations Team Suggested Work Team ProjectsSuggested Work Team Projects

Create a set of operating principles for the Council that will allow Create a set of operating principles for the Council that will allow it to be the strategic manager of the policy development process it to be the strategic manager of the policy development process rather than a legislative body.rather than a legislative body.

Determine what steps are needed to establish the role Determine what steps are needed to establish the role of the Council as a “strategic manager of the policy of the Council as a “strategic manager of the policy process”process”

GSNO Operations TeamGSNO Operations Team Suggested Work Team ProjectsSuggested Work Team Projects

Define and develop scope and responsibilities of any Define and develop scope and responsibilities of any other standing “committees” as recommended by the other standing “committees” as recommended by the BGC WG .BGC WG .

Analyze trends and changes in the gTLD arena and, as a Analyze trends and changes in the gTLD arena and, as a consequence, provide advice on the use of ICANN resources consequence, provide advice on the use of ICANN resources affecting the gTLD name space. affecting the gTLD name space.

Begin a constructive dialogue with a broad range of Internet Begin a constructive dialogue with a broad range of Internet stakeholders in order to fully understand DNS-related technologies, stakeholders in order to fully understand DNS-related technologies, trends, and markets. trends, and markets.

Establish committees of 4-5 members to guide work in a certain Establish committees of 4-5 members to guide work in a certain area where focused attention and follow-up are required, such area where focused attention and follow-up are required, such as benchmarking and trends analysis. as benchmarking and trends analysis.

GSNO Operations TeamGSNO Operations Team Suggested Work Team ProjectsSuggested Work Team Projects

Develop “Statement of Interest” and “Declaration of Develop “Statement of Interest” and “Declaration of Interest” forms. Interest” forms.

Real-time, updated, and similar to what is required for members of Real-time, updated, and similar to what is required for members of the Board and should be in a standardized format that is publicly the Board and should be in a standardized format that is publicly accessible.accessible.

Develop a basic template of information that GNSO Councilors, Develop a basic template of information that GNSO Councilors, constituency leaders and others participating in policy constituency leaders and others participating in policy development activities must complete. development activities must complete.

Supplemented by Declarations of Interest that pertain to specific Supplemented by Declarations of Interest that pertain to specific matters under discussion. matters under discussion.

Recommend a mechanism for publishing and updating this Recommend a mechanism for publishing and updating this information in a manner consistent with protecting the privacy of information in a manner consistent with protecting the privacy of members. members.

GSNO Operations TeamGSNO Operations Team Suggested Work Team ProjectsSuggested Work Team Projects

Develop curriculum for training Council members, Develop curriculum for training Council members, constituents, facilitators and others which may include:constituents, facilitators and others which may include:

ICANN structures and processes ICANN structures and processes

Details of the technical aspects of the DNS (and the implications Details of the technical aspects of the DNS (and the implications of this for policy)of this for policy)

GNSO structures and processesGNSO structures and processes

Understanding the working group processUnderstanding the working group process

Negotiating skills for building consensus Negotiating skills for building consensus

Being an effective chair of a working group Being an effective chair of a working group

Project planning methodologies for policy workProject planning methodologies for policy work

Hold kick-off meeting in Mexico City Feb 28-Mar 1

Review and discuss draft WT Charter

Identify internal skill sets and select team leaders

Establish procedures to finalize the WT Charter

Establish time and meeting/call frequency

Discuss scope, goals, and begin formulating tasks

GSNO Operations TeamGSNO Operations Team Initial Work Team ActivitiesInitial Work Team Activities

GSNO Operations Team WikiGSNO Operations Team Wikihttps://st.icann.org/icann-osc/index.cgi?gnso_operations_team

GSNO Operations TeamGSNO Operations TeamSample Project ChecklistSample Project Checklist

OSC GNSO OPERATIONS WORK TEAM PROJECTS CHECKLIST

Lead Key: WT = Work Team S = ICANN Staff Suggested Projects and Subtasks Lead Status Start Date Date Due Actions Determine what steps are needed to establish the role of the Council as a “strategic manager of the policy process.”

WT Pending

Create a set of operating principles for the Council that will allow it to be the strategic manager of the policy development process rather than a legislative body. [BGC GNSO RWG p. 37, para. 1]

WT Pending

Define and develop scope and responsibilities of any other standing “committees” as recommended by the BGC WG (those suggested to date: committee to analyze trends; committee to benchmark policy implementation).

Pending

Analyze trends and changes in the gTLD arena and, as a consequence, provide advice on the use of ICANN resources affecting the gTLD name space.

WT Pending

Begin a constructive dialogue with a broad range of Internet stakeholders in order to fully understand DNS-related technologies, trends, and markets.

WT Pending

Establish committees of 4-5 members to guide work in a certain area where focused attention and follow-up are required, such as benchmarking and trends analysis. [BGC GNSO RWG p. 30, para. 2-3]

WT Pending

Develop “Statement of Interest” and “Declaration of Interest” forms.

S Pending

Forms should be real-time, updated, and similar to what is required for members of the Board and should be in a standardized format that is publicly accessible

S Pending

Develop a basic template of information that GNSO Councilors, constituency leaders and others participating in policy development activities must first complete

S Pending

Statements of Interest should be supplemented by Declarations of Interest that pertain to specific matters under discussion

S Pending

Implement a mechanism for publishing and updating this information in a manner consistent with protecting the privacy of members. [BGC GNSO RWG p. 38-39]

S Pending

GSNO Contituency SurveyGSNO Contituency Surveyhttp://gnso.icann.org/en/improvements/gnso-constituency-survey-report-28jan09-en.pdfhttp://gnso.icann.org/en/improvements/gnso-constituency-survey-report-28jan09-en.pdf

REFERENCES:REFERENCES:For Information about OSC Work Teams:For Information about OSC Work Teams:

Operations Steering Committee: Operations Steering Committee: https://st.icann.org/icann-osc/index.cgi

OSC Constituency Operations Team: OSC Constituency Operations Team: https://st.icann.org/icann-osc/index.cgi?constituency_operations_team

OSC GNSO Operations Team: OSC GNSO Operations Team: https://st.icann.org/icann-osc/index.cgi?gnso_operations_team

OSC Communications Team: OSC Communications Team: https://st.icann.org/icann-osc/index.cgi?osc_communications_team

For Information About GNSO Improvements: For Information About GNSO Improvements: GNSO Improvements: GNSO Improvements: http://gnso.icann.org/en/improvements/ Background: Background: http://gnso.icann.org/en/improvements/background-en.htm Overview: Overview: http://gnso.icann.org/en/improvements/overview-en.htm Reviews:Reviews: http://gnso.icann.org/en/improvements/reviews-en.htm http://gnso.icann.org/en/improvements/reviews-en.htmCouncil Organization: http://gnso.icann.org/en/improvements/structure-en.htmCouncil Organization: http://gnso.icann.org/en/improvements/structure-en.htmNew Constituencies: http://gnso.icann.org/en/improvements/newco-process-en.htmNew Constituencies: http://gnso.icann.org/en/improvements/newco-process-en.htmStakeholder Groups: http://gnso.icann.org/en/improvements/stakeholder-process-en.htmStakeholder Groups: http://gnso.icann.org/en/improvements/stakeholder-process-en.htmNews & Events: htp://gnso.icann.org/en/improvements/current-events-en.htm News & Events: htp://gnso.icann.org/en/improvements/current-events-en.htm

Thank You!Thank You!Policy Staff ResourcesPolicy Staff Resources

Policy-staff@icann.org

Operations Steering Committee: Rob Hoggarth, Sr. Policy DirectorOperations Steering Committee: Rob Hoggarth, Sr. Policy DirectorGNSO Operations Team: Julie Hedlund, Policy ConsultantGNSO Operations Team: Julie Hedlund, Policy ConsultantConstituency Operations Team: Julie HedlundConstituency Operations Team: Julie HedlundCommunications Team: Ken Bour (Consultant)Communications Team: Ken Bour (Consultant)

Policy Process Steering Committee: Liz Gasster, Sr. Policy CounselorPolicy Process Steering Committee: Liz Gasster, Sr. Policy CounselorNew PDP Team: Margie Milam, Sr. Policy CounselorNew PDP Team: Margie Milam, Sr. Policy CounselorWorking Group Team: Ken Bour (Consultant)Working Group Team: Ken Bour (Consultant)