CLSU Agricultural and FoodTechnology Business Incubator

OPERATIONS MANUAL

Business Incubators . . . . .• can be a tool to transform technology and innovation into

business ventures• can nurture young entrepreneurs helping them to survive in

their early stage.revenue

time

IdeaStart-up

Pilot

Roll-out

Growth

Expansion

Maturity

Incubation Period

CLSU AFTBI Model

Stages of the incubation cycle:

1. Pre-incubation

2. Incubation

3. Maturity

CLSU AFTBI ModelStages of the Incubation Cycle

1. Pre-incubation – individuals are assisted in the: • Generation of

business IDEA• Development of a

business PLAN

General Public

CLSU-TBI

CLSU AFTBI ModelStages of the Incubation Cycle

General Public

CLSU-TBI

ENTRYApplication Business plan evaluation Interview Contract signing

PROVISION OF SERVICES

Business assistance, infrastructure support, product development, quality control

Would-be incubatee

No

Evaluation INCUBATEE

Yes

Final EvaluationYes

No

Graduate

1. Pre-incubation 2. Incubation

No

Drop outs

EXITPerformance evaluation or dropping out

CLSU AFTBI ModelStages of the Incubation Cycle

General Public

CLSU-TBI

ENTRYApplication Business plan evaluation Interview Contract signing

PROVISION OF SERVICES

Business assistance, infrastructure support, product development, quality controlWould-be

incubatee

No

Evaluation INCUBATEE

Yes

Final Evaluation

Yes

No

Graduate

3. Maturity/Post Graduation

1. Pre-incubation 2. Incubation

No

Drop outs

EXITPerformance evaluation or dropping out

a. Post graduation servicesb. Business expansionc. Host to other

companies/enterprises

Strong and Independent Entrepreneur

CLSU-FTBI VisionBe the growth center for entrepreneurship in the region propel economic development thru the application S and T in agriculture and the food sector

CLSU-FTBI Mission1.To facilitate the transfer of

technologies developed by the Univ. and other government agencies to AFNR students/ graduates; MSMEs; spin off and start-up

2.To assist them commercialize and develop S&T–based businesses in agric and food-based technologies

CLSU-FTBI General ObjectiveTo assist AFNR students and graduates, MSMEs, spin-off and start ups commercialize and develop S & T-based businesses on agriculture and food-based technologies through the establishment and operation of the CLSU-AFTBI.

Strategic Objectives: CLSU AFTBIThe TBI shall attempt to attain these objectives in the next five years:

1. To assist: 12 inwall incubatees, 30 outwall incubatees, 10 mixed-type incubatees/entrepreneurs50 students as potential entrepreneurs.

2. To facilitate

Commercialization of 14 agriculture and food-based products.

Strategic Objectives: CLSU AFTBIThe TBI shall attempt to attain these objectives in the next five years:

3. To provide consultancy services, mentoring / training, networking, linkaging and assistance in business operations to 10-20 walk-in entrepreneurs.

4. To graduate 14 entrepreneurs

5. To strengthen the alliance between CLARRDEC and CVARRD through the operations of AFTBI in the CLSU and ISU.

Product Focus

Rice

Goat

Tilapia

Onion

Mushroom

Mango

Vegetables

Dairy Carabao

Services to be Provided Training in Agricultural Production & ProcessingProvision of Production, Processing & Storage Space/Area Assistance in Product Development Business Counseling Assistance on Financial SourcingAssistance on Market Linkaging Provision of Legal Advice Provision of Office Space (4-6 sq.m./incubatee at the FPCenter)Administrative services

Management StructureVPAA

UNIVERSITY PRESIDENT(ADMINISTRATOR)STAKEHOLDERS BOARD AND ADVISORY

COMMITTEE (BAC)

VP- BUSINESS AFFAIRS(PROJECT LEADER)

GENERAL MANAGEREXPERTS/ CONSULTANTS

TECHNICAL WORKINGGROUP (TWG)

ADMIN SUPPORTSTAFF

AGRI. PRODUCTION ANDPROCESSING MANAGER

MARKETING MANAGER FINANCE MANAGER OPERATIONS MANAGER

INCUBATEES / LOCATORS

VP-RET/ VP-ADMIN.(ASSIST. ADMINISTRATOR)

TBI General Policies• The residency period for an incubatee up to 3 years can be

extended for another 2 years• Each regular incubatee shall pay CLSU TBI a fee for use of its

facilities

TBI General Policies

• Subleasing of any kind of the space given at CLSU TBI shall not be allowed.

• Resident incubatee shall provide the list of their full time and part time employees

• The incubatee shall not be allowed to take out any plant/seed/equipment and machinery without the approval of the TBI management

• The TBI management and advisory committee shall have an access to visit and inspect the incubatees‘ offices in the TBI building.

TBI General Policies• The incubatee shall insure all the plants &

machineries and stocks they have purchased or brought in to the CLSU compound

• All resident companies or incubatees shall observe health and safety standards.

• The CLSU TBI shall not be liable for any accident or injury to any workman or other person employed by the incubatees

• Resident incubatees shall be required to submit progress report periodically to the TBI management

TBI General Policies• It shall be obligatory for incubatee companies

to involve the pool of experts from CLSU• The resident incubatee shld vacate the TBI area

being occupied once the agreed incubation period is completed

• The resident incubatee shall follow all the rules, policies and guidelines prescribed by the TBI management, the Advisory Board and/or CLSU

TBI General Policies• The University rules, policies and guidelines shall

prevail on issues wherein no rules, polices and guidelines are clearly defined.

• Resident incubatees shall inform the TBI management about any visitor from abroad/ foreign collaboration shall abide by the rules, procedures and guidelines

promulgated by the TBI management and CLSU• Resident incubatees/companies shall inform the TBI

management in :– Change in the name of incubatee/company or any other form

of legal entity– Any major change in their incubation/business plans

Potential incubatees shall follow these policies and guidelines

CENTRAL LUZON STATE UNIVERSITY Science City of Muñoz, Nueva Ecija 3120 Philippines

AGRICULTURE AND FOOD TECHNOLOGY BUSINESS INCUBATOR

INCUBATEE APPLICATION FORM

Basic Information Applicant Name: ________________________________________ Address:_____________________________________________________________________ Telephone: ____________________ Fax: ________________ Email: ____________________ Company/Project Name:_________________________________________________________ Date of Application: _____________________ Company/Project Information 1. What is the current stage of development of your product or service offering? (Please

check) ___ Idea ___ Development ___ Ready to Launch ___ Being Sold

2. Describe your products or services: ______________________________________________ ___________________________________________________________________________

3. Describe the market or potential customers for your products or services: ________________ ___________________________________________________________________________

4. Who are your major competitors? _______________________________________________

5. How will you advertise your products or services? __________________________________ __________________________________________________________________________

6. How will you distribute your products or services? _________________________________ __________________________________________________________________________

1. Submit a client application form

2. Submit a written business plan to be evaluated by a committee

EVALUATION FORM FOR BUSINESS PLAN Name of Contact Person: _________________________________________________________ Contact No.___________ Email address: ____________________________________________ Date of Evaluation: _______________________ Name of Evaluator: ______________________

Mission, vision & strategic objectives

Market

TBI design / TBI model

Legal structure & proposed organisation

Operational & procedural framework

Risks, problems & assumptions

Financial framework

Implementation strategy

Other remarks

Scores on the quality of business plan

Scores: 5 = excellent, 4 = good, 3 = adequate, 2 = poor, 1 = very poor

SCORES REMARKS

ITEMS

Entry Criteria for Potential Incubatee

1. Viable business plan2. Commercial viability in 3 years or less3. Potential for generating jobs4. Not in direct competition with other

businesses at the AFTBI5. Ability to pay the low participation costs of

the AFTBI

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ENTRY REQUIREMENTS

1. Client application form2. Bio-data3. Simple Farm Plan and

Budget 4. Photocopy of Certificates

of Training, seminars, workshop, etc. attended

5. Sketch Map of Farm Location

6. Signed Memorandum of Agreement

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CENTRAL LUZON STATE UNIVERSITY Science City of Muñoz, Nueva Ecija 3120 Philippines

AGRICULTURE AND FOOD TECHNOLOGY BUSINESS INCUBATOR

INCUBATEE APPLICATION FORM

Basic Information Applicant Name: ________________________________________ Address:_____________________________________________________________________ Telephone: ____________________ Fax: ________________ Email: ____________________ Company/Project Name:_________________________________________________________ Date of Application: _____________________ Company/Project Information 1. What is the current stage of development of your product or service offering? (Please

check) ___ Idea ___ Development ___ Ready to Launch ___ Being Sold

2. Describe your products or services: ______________________________________________ ___________________________________________________________________________

3. Describe the market or potential customers for your products or services: ________________ ___________________________________________________________________________

4. Who are your major competitors? _______________________________________________

5. How will you advertise your products or services? __________________________________ __________________________________________________________________________

6. How will you distribute your products or services? _________________________________ __________________________________________________________________________

EXIT CRITERIA

For Graduation:1. Business viability as

indicated in the financial reports of the business.

2. Completion of One Production Cycle and upon Submission of Technical and Financial Report.

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For Dishonourable Exit1. Not following the rules set by

the AFTBI, or breach of any of the contractual obligations, terms and conditions of the lease contract.

2. Not protecting the interests of the other incubatees.

3. Change of business profile without the prior approval of the AFTBI management.

Lease Agreement

Each incubatee shall sign either a lease agreement or a memorandum of agreement with the CLSU AFTBI.

CENTRAL LUZON STATE UNIVERSITY TECHNOLOGY BUSINESS INCUBATOR

CONTRACT OF LEASE

KNOW ALL MEN BY THESE PRESENTS: This Contract of Lease made and entered into by and between:

The CENTRAL LUZON STATE UNIVERSITY, a government-owned higher educational institution, with office address at Science City of Muñoz, represented herein by its President, RUBEN C. SEVILLEJA, a Filipino citizen of legal age, married, as the Administrator of the TBI, and hereinafter referred to as “LESSOR”;

-and-

___________________________, a _________________________ duly organized and existing under and by virtue of existing laws of the Philippines, and with office address at _______________________________ herein represented by its _____________________ herein referred to as the "LESSEE".

W I T N E S S E T H: That WHEREAS, the LESSOR is mandated to manage and administer a technology

business incubator known as the CLSU TBI located at the CLSU Science City of Muñoz, Nueva Ecija to assist the growth and development of small and start-up businesses in the area;

WHEREAS, the LESSEE is cognizant of the LESSOR’s aforementioned mandate and

hereby recognizes the absolute right of the LESSOR to lease subject property; WHEREAS, the LESSEE desires to locate in the_PhilSCAT Library, as temporary

office, and the Food Processing Center as the regular office space and the LESSOR is willing to lease the same to the LESSEE under the terms and conditions hereunder set forth;

NOW, THEREFORE, for and in consideration of the foregoing premises, the parties

herein agree and bind themselves as follows:

LEASED PREMISES

Intellectual property agreement.CLSU-TBI and the incubatees will agree that:1. Neither party shall disclose the other parties

proprietary property or information to any third party2. Each party, through its principal investigator shall

promptly provide an enabling disclosure to the other party’s principal investigator of all proprietary information that is related to or developed through the project.

3. All rights to subject inventions or innovations made solely by employees of either party shall belong solely to that party.

Intellectual property agreement.

CLSU-TBI and the incubatees will agree that:4. Within 90 days after the disclosure by a party to

the other party of a discovery the discovering party shall notify the other party of its intent to file for protection.

5. The CLSU TBI must give prior written consent before any invention that forms part of the cooperation is submitted for protection.

6. The Parties shall hold in confidence all confidential information disclosed by one Party to the other.

FUNDING SOURCES

1. DOST – PCARRD grant2. CLSU Special Trust Fund3. Revenues generated by the AFTBI4. Local Government Units of the Science City

of Muñoz, and the Province of Nueva Ecija5. CDF of Senators and Congressmen6. Private Corporations7. Foundations

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