Operations Coordinator

Are you incredibly organized and passionate about community change? Do you thrive when your work is dynamic and you’re juggling multiple moving pieces?

Are you ready to be part of a movement for social change?

If so, Inspiring Communities needs you! We’re a new, growing organization focused on finding new ways to tackle tough social problems.

We provide supports to a variety of projects and initiatives focused on systems change.

We bring diverse groups together around issues.

We support changemakers in helping them to have greater impact.

We conduct research and evaluation to better understand our impact.

We have reached a critical point in our journey where we need someone who can help us coordinate the operations and logistics of our work across all our projects. What you bring to the table:

Strong organizational skills and ability to handle multiple tasks

A great personality that helps you get along with people from all walks of life

An ability to identify connections between things to see the bigger picture

Capacity to manage the financial and administrative operations of a growing organization

Familiarity with G Suite, Google Drive and standard Microsoft applications

An understanding of and appreciation for community change principles

What exactly would you be doing? Well, things change regularly base on needs that emerge and as our organization is evolves, but here’s a general overview of what we’re looking for: General Administration and Meeting Management:

Acting as the first point of contact for the organization, and supporting the daily operations of the Dartmouth office

Coordinating meetings of the Board of Directors, staff teams, and other stakeholder groups including scheduling, ordering catering, circulating meeting materials, etc.

Taking meeting minutes for the Board of Directors meetings, as well as staff and other stakeholder meetings, as needed

Developing a system for saving and organizing files on Google Drive and training staff on how to use the file management system

Editing and formatting documents, and supporting the admin tasks in the office

Organizing the development and printing of materials for meetings

Helping to ensure staff have their logistical needs covered (e.g., business cards, email addresses, office keys, etc.)

Supporting the development and maintenance of our policies and procedures handbook, with oversight from the Executive Director

Undertaking and owning project-based admin jobs across our variety of projects

Organizing staff retreats (twice annually) and other workshops and events for the team

Working with staff to prepare and submit funding applications

Tracking key reporting dates across the organization and following up with responsible staff to ensure reports are submitted on time

Financial:

Acting as the point of contact for all financial enquiries from staff, organizations, contractors, or any other parties involved with our work

Coordinating the process of submitting invoices and getting approvals for payments, and working with the accountant to ensure invoices and expense claims are submitted on time

Basic IT Support:

Working with the IT support person, ensure employees have Inspiring Communities email addresses, calendars are shared, etc.

Ensuring office equipment is functional and coordinating repairs, as needed

If this opportunity interests you, please send a CV and cover letter outlining why you’re a

good fit to hello@inspiringcommunities.ca by midnight on Sept 15th!