Operations and Human Resources Committee January 30, …saha.org/pdf/January2013Opssecured.pdf ·...

San Antonio Housing Authority

AGENDAOperations and Human Resources Committee

January 30, 2013, 1:00 pm

Create dynamic communities where people thrive

Board of Commissioners

Chairman Vice-Chair Commissioner Commissioner Commissioner Commissioner Commissioner Ramiro Cavazos Brian Herman Karina C. Cantu Richard Gambitta Yolanda Hotman Stella Burciaga Molina Charles R. Muñoz

Operations and Human Resources Committee

Richard Gambitta, Chair; Brian Herman, Member; Yolanda Hotman, Member

President & CEO

Lourdes Castro Ramirez

San Antonio Housing Authority

Operations and Human Resources Committee Or Special Board Meeting**

818 S. Flores, San Antonio, TX 78205 1 p.m., Wednesday, January 30, 2013

The Board of Commissioners will convene for a Committee or Special Board Meeting in the Boardroom located within the San Antonio Housing Authority for discussion and action on the following matters:

1. Meeting called to order. The Board of Commissioners or its committee may hold a closed meeting pursuant to Texas Government Code § 551.071-076 for consultation concerning attorney-client matters, real estate, litigation, personnel, and security matters. The Board or committee reserves the right to enter into closed meeting at any time during the course of the meeting.

2. Consideration and approval of the December 20, 2012 minutes.

3. Consideration and approval regarding Resolution 5319, authorizing an award of a contract to Cato Electric Company for an amount not to exceed $64,950.00 for Lincoln Security Lighting Improvements. (Ed Hinojosa, Chief Financial Officer).

4. Consideration and appropriate action regarding Resolution 5313, authorizing an award of four contracts

for temporary and contract personnel services for an annual cumulative amount not to exceed $1,100,000.00 to the following companies: Howroyd Wright Employment Agency, Inc. dba Appleone Employment Services (MBE, WBE) for an annual amount not to exceed $275,000.00; Labor On Demand, Inc. (DBE, HABE, MBE, SBE, WBE, Section 3 Business Concern) for an annual amount not to exceed $275,000.00; JAT Partners DBA Remedy Intelligent Staffing (WBE, HUB) for an annual amount not to exceed $275,000.00; and Tri-Starr Personnel, LLC (ESBE, SBE, WBE, HUB) for an annual amount not to exceed $275,000.00; all for a period of one year with the option to extend for (2) two additional one-year periods. (Paulette Owens-Holmes, Director of Human Resources).

5. Consideration and appropriate action regarding Resolution 5316, authorizing an award of contracts for Mowing

& Ground Maintenance Services for the Non Profit Properties for an annual cumulative amount not to exceed $165,744.00 to the following companies: Endeavors Unlimited (Non Profit, Section 3 Business) for an annual amount not to exceed $91,764.00; and R & C Landscape, LLC (ESBE, HABE, MBE, SBE, Section 3 Business) for an annual amount not to exceed $73,980.00; both for a period of one year with the option to extend for (2) two additional one-year periods. (Lawrence Fernandez, Director of Non Profit Housing).

6. Consideration and appropriate action regarding Resolution 5317, authorizing an award of contracts for unit make ready services for public housing for an annual cumulative amount not to exceed $1,200,000.00 to the following companies: A & S Landscaping for an annual amount not to exceed $240,000.00; EA Contractor for an annual amount not to exceed $240,000.00; Garcia Brother’s Make Ready & Repairs for an annual amount not to exceed $240,000.00; Geofill Material Technologies, LLC for an annual amount not to exceed $240,000.00 and Montemayor General Contractor for an annual amount not to exceed $240,000 for a period of one year with the option to extend for (2) two additional one-year periods. (Ed Hinojosa, Chief Financial Officer).

7. Consideration and appropriate action regarding Resolution 5318, authorizing an additive change order to the

contract with F.A. Nunnelly Co., general contractor, in the amount of $33,205.29, for the repair and replacement of leaking water supply isolation valves at Blanco Apartments. (Kathy McCormick, Development Services and Neighborhood Revitalization Officer).

8. Consideration and appropriate action regarding Resolution 5309, authorizing a contract for Commercial

Real Estate Brokerage and Consulting Services with Cano & Company and Belmares Properties for a period of one year with the option to renew for two additional one-year periods. (Kathy McCormick, Development Services and Neighborhood Revitalization Officer).

9. Consideration and appropriate action regarding Resolution 5310, authorizing a contract for Residential

Real Estate Brokerage and Consulting Services with Trustar Real Estate for a period of one year, with the option to renew for two additional one-year periods. (Kathy McCormick, Development Services and Neighborhood Revitalization Officer).

10. Update and discussion regarding SAHA’s Minority Women Business Enterprise (MWBE) Plan.

(Alejandra I. Villarreal, Chief Administrative Officer).

11. Update and discussion planning efforts related to the FY2014 Moving to Work (MTW) and Agency Plans. (Melanie Villalobos, Policy, Planning and Public Affairs Officer; Richard Milk, Sr. Policy and Planning Manager).

12. Update and discussion regarding Section 8 wait list data gathering and analysis. (Deborah Aleman, Director of

Assisted Housing Programs; Richard Milk, Sr. Policy and Planning Manager).

13. Update and discussion regarding workers’ compensation. (Ed Hinojosa, Chief Financial Officer; Alejandra Villarreal, Chief Administrative Officer; Veronica Guevara, Sr. Manager of Risk and Sustainability.

14. Discussion regarding the New Columbia development in Portland, OR. (Melanie Villalobos, Policy,

Planning and Public Affairs; Richard Milk, Sr. Policy and Planning Manager)

15. *Closed Session: Consultation with Attorney Deliberate current and potential legal matters and litigation, pursuant to Texas Government Code Sec. 551.071 (consultation with attorney) and 551.072 (real estate).

Consultation with attorney regarding Marie McGuire Apartments.

16. Adjournment.

Note: Whenever the Texas Open Meetings Act (Section 551.001 et seq. Of the Texas Government Code) provides for a closed meeting in matters concerning legal advice, real estate, contracts, personnel matters, or security issues, the Board may find a closed meeting to be necessary. For convenience of the citizens interested in an item preceded by an asterisk, notice is given that a closed meeting is contemplated. However, the Board reserves the right to go into a closed meeting at any other item, whether it has an asterisk or not, when the Board determines there is a need, and a closed meeting is permitted under Chapter 551 of the Texas Government Code that permits the closed meeting. ** Note: If a quorum of the Board of Commissioners attends the Committee Meeting, this meeting becomes a Special Meeting of the Board, but no Board action will be taken other than recommendations to the full board, unless the full Board is present.

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MINUTES SAN ANTONIO HOUSING AUTHORITY

BOARD OF COMMISSIONERS OPERATIONS AND HUMAN RESOURCES COMMITTEE MEETING

December 20, 2012

SCHEDULED: 1:00 p.m. at 818 S. Flores, San Antonio, Texas 78204 COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: Richard Gambitta, Committee Chair Stella Molina, Commissioner Yolanda Hotman, Committee Member Karina C. Cantu, Commissioner Brian Herman, Committee Member Charles R. Muñoz, Commissioner Ramiro Cavazos, Commissioner COUNSEL: Doug Poneck, Escamilla, Poneck & Cruz, LLP STAFF: Lourdes Castro Ramirez, President & CEO Thomas Strempke, Asst. Dir. of Construction Services Ed Hinojosa, Chief Financial Officer Muriel Rhoder, Auditing Manager Alejandra Villarreal, Legal and Compliance Officer Adrian Lopez, Dir. of Community Development Initiatives Melanie Villalobos, Public Affairs and Personnel Officer Elvira Enriquez, Public Affairs Coordinator Diana Fielder, Dir. of Finance & Accounting Dolores Mueller, Public Affairs Secretary Kathy McCormick, Development Services & Neighborhood Revitalization Officer

Arrie Porter, CNI Program Planner

Item 1: Meeting called to order.

Chair Gambitta called the meeting to order at 1:17 p.m.

Item 2: Consideration and approval of the November 26, 2012 minutes. Motion: Commissioner Herman moved to approve the minutes of the November 26, 2012 Operations and Human

Resources Committee meeting. Commissioner Hotman seconded the motion. Minutes approved.

Unanimous as follows:

Member Aye

Nay

Absent At Time of Vote

Abstained

Richard Gambitta, Committee Chair X Brian Herman, Committee Member X Yolanda Hotman, Committee Member X Ramiro Cavazos Commissioner X Karina C. Cantu, Commissioner X Stella Molina, Commissioner X Charles R. Muñoz, Commissioner X

Item 3: Update on Wheatley Choice Neighborhoods initiative (CNI). Chair Gambitta stated that, on behalf of the Board, he would like to thank the staff for all the hard work

that has gone into the planning of this project. Ms. McCormick stated the key partners in the CNI are McCormack Baron Salazar, Urban Strategies,

Eastside Promise Neighborhood and SAHA. The key areas that SAHA will focus on in this project include economic development, workforce development, infill housing, infrastructure, and rehab housing.

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The next steps to implement the CNI plan are:

Creation of 90-Day Plan – Internal Team Contract Urban Strategies – begin case management 30 days after award announcement Execute Choice Neighborhoods Implementation Grant Agreement Negotiate Master Development Agreement with McCormack Baron Salazar Facilitate the adoption of Wheatley Choice Transformation Plan by CoSA Determine location for Choice Neighborhood Office Finalize purchase of CoSA vacant lots Execute NSP Grant Agreement Meet terms of Planning Grant

Ms. Castro Ramirez added that we must work in correlation with investments that the City is making, and also work with CPS, VIA and SAWS. She also emphasized the importance of having a governing structure, among the vested entities, that enables us to stay focused on this project for the next five years; a governance structure that allows us to manage any roadblocks that we may encounter; and a governance structure that allows us to make policy decisions that need to be made. She added that we want to make sure that we are working closely with SAISD. As we begin the redevelopment process, we must do everything possible to minimize the impact of the relocation on the students who will be affected by this project.

Ms. Castro Ramirez stressed the importance of the 90-day plan that SAHA staff is developing. This is

critical in setting a reasonable timeline for each phase of the project. We also need to keep in mind that this is a 5-year project and we must stay on track to complete the project in the five years allotted.

Item 4: Update and discussion regarding grants report.

Mr. Hinojosa and Ms. Fiedler provided grant information that was requested at the November 26, 2012, Operations and Human Resources Committee meeting. The information compares actual grant funding in a three-year rolling average for each of the fiscal years ending 2010-2012. Information was presented to the Board that contained the following information: (1) All grants with Formula Grants including Capital Fund Program and Replacement Housing Factor and Competitive Grants actual versus three-year rolling average; (2) Formula Grants actual versus three-year rolling average; and (3) Competitive Grants actual versus three-year rolling average. The Board had also requested a report showing grant applications vs. grants awarded. Staff is working on the report and it will be presented to the Board upon completion.

Item 5: Update and discussion regarding Lincoln Heights Courts security.

Ms. McCormick and Mr. Strempke reported that SAHA was awarded a $250,000 grant to make security-related improvements at Lincoln Heights Courts. The grant will be used to make physical improvements to provide a safer living environment for the residents. The related capital improvements include plans to: install fencing around groups of buildings to create defensible spacing; install energy efficient exterior lighting; and install wireless closed circuit cameras that will stream through to property management’s desktop computers. The grant award was for $250,000, and SAHA will invest an additional $92,776.00 from the Capital Fund Program, bringing the total estimated cost for this project to $342,776.00. The funds must be obligated by March 4, 2013 and expended by March 4, 2014. Staff hopes to have a recommendation for a contract at the January 10, 2012 Regular Board meeting.

Item 6: Update and discussion regarding SAHA’s Procurement of Minority Women Business Enterprise (MWBE) Plan Consultant.

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Ms. Villarreal informed the Board that SAHA issued a Request for Quotations for technical assistance in its efforts to promote the equitable participation of minority/women owned businesses in SAHA procurement activity. Following a review of the proposals, as well as interviews with the finalists, staff recommends contracting with Innovative Strategies (MBE/HUB/DBE) for the technical assistance to review and update the draft MWBE plan. Deliverables of the contract will include review of the current draft plan; analysis of current participation of MWBEs in the SAHA procurement process; review of procurement and other operational procedures and analysis of impact, if any, on the participation of MWBEs in SAHA procurement; and recommendation to the Operations Committee and Board of a formal legally compliant MWBE Program. Technical assistance for the development of procurement procedures and training will be sought after completion of the new MWBE Program. The completion date for the contracted work is estimated to be February 2013. The total cost of this activity will not exceed $30,000 and does not require Board approval.

Item 7: Presentation and overview regarding Public Housing on-line application process.

Lorenzo Steele offered a presentation of the planned on-line public housing application process. Staff has been working with an outside consultant since July 2012 to develop a process that includes the following key components: A. Objective:

Improve customer service and streamline administrative processes; Provide on-line applications for the Public Housing Program, replacing paper applications; and Provide a method that will allow applicants to update their personal data and check on the

status of their application.

B. Benefits: Will provide consistency in the application process between Public Housing and Section 8; and Will allow SAHA to streamline administrative processes.

C. Progress:

Amending the Admissions and Continued Occupancy Policy; Closing the Public Housing Waiting list for 30 days; Working closely with community organizations and advocates; Requiring new applicants to use the web-application; and Allowing applicants to indicate a “preferred location,” no limit to the number of locations.

D. Timeline:

Web-application design to be completed January 2013 Full implementation will be complete July 1, 2013

Chair Gambitta stated that when SAHA implemented the Section 8 online application process, one of our goals was to collect data, such as education information, that was not required on the application but could allow us to have better insights into the applicant pool. Chair Gambitta asked if there is still time to be sensitive to the previous requests by members of the Board of adding additional questions on the application to allow us to gather more information. Mr. Hinojosa said that implementation is scheduled for July 2013, allowing ample time to consider adding questions about education, as suggested by the Board. Ms. Castro Ramirez added that we have a public housing waiting list that is separate from Section 8. It currently has close to 20,000 applicants. One of the first steps that we would have to go through is to purge the waiting list. We would need to reach out to everyone on the waiting list to determine if the information is still current and identify those who want to remain on the waiting list. The second step, as Mr. Steele outlined, is creating an online application process. The questions that are currently being

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collected are the standard questions that HUD requires that we gather for waiting list purposes. We will bring the questions that are in place now and review with the committee any additional questions we should add. We should have collect enough information to make sure the programs that we have in place are effective. Chair Gambitta stated with the collection of this additional data, it will assist us not only now for the waiting list but we can use the information in the grant application process and for other future programs. Ms. Castro Ramirez suggested staff send out draft questions to the Commissioners for their review; and receive the Commissioners’ input at a future Operations Committee meeting.

Item 8: *Closed Session:

Consultation with Attorney Deliberate current and potential legal matters and litigation, pursuant to Texas Government Code Sec. 551.071 (consultation with attorney) and 551.072 (real estate).

Consultation with attorney regarding legal issues related to Park Place. Consultation with attorney regarding Marie McGuire Apartments. Consultation with attorney regarding Housing Authority Law. Consultation with attorney regarding Public Housing Corporations.

Chair Gambitta recessed to closed session at 2:33 p.m. The Board reconvened from closed session at 3:58 p.m. No votes were taken.

Item 9: Adjournment.

With no objections, Chair Gambitta adjourned the meeting at 3:59 p.m.

ATTEST: _________________________ __________________ RICHARD GAMBITTA DATE COMMITTEE CHAIR _____________________________________ ________________________ LOURDES CASTRO RAMIREZ DATE SAHA PRESIDENT and CEO

SAN ANTONIO HOUSING AUTHORITY January 30, 2013

BOARD OF COMMISSIONERSOperations and Human Resources Committee

RESOLUTION 5319, AUTHORIZING AN AWARD OF A CONTRACT TO CATO ELECTRICCOMPANY FOR AN AMOUNT NOT TO EXCEED $64,950.00 FOR LINCOLN SECURITY LIGHTINGIMPR~EMENTS.

Lo~es -Castro RamirezPresident and CEO

REQUESTED ACTION:

Consideration and approval regarding Resolution 5319, authorizing an award of a contract to CatoElectric Company for an amount not to exceed $64,950.00 for Lincoln Security LightingImprovements.

PURPOSE:

To install solar-powered security lighting at the Lincoln Heights Courts community. This aligns withSAHA's priority to improve the quality of life for our residents and preserve our existing affordablehousing assets.

FINANCIAL IMPACT:

The cost for the Lincoln Heights security lighting improvements will be approximately $64,950.00 andwill be funded through the HUD-funded Safety and Security Grant for Lincoln.

SUMMARY:

On December 7, 2012, SAHA issued an "Invitation For Bids" (IFB) #1211-912-32-3925 for LincolnSecurity Lighting Improvements, which closed on January 9, 2013. The IFB was published on ourwebsite, Electronic State Business Daily (ESBD), La Prensa, the Express News, NAHRO, PublicPurchase, various other venues and we direct solicited 21 local Contractors (See Advertisement List).A total of two (2) proposals were received in response to the IFB: Cato Electric Company and CentralElectric. Both proposals were evaluated based on the cost to Install, repair and replace the securitylighting at Lincoln Heights.

Based upon the above factors, Cato Electric Company was the lowest responsive and responsiblebidder and is therefore recommended for award. (See attached cost Analysis).

ATTACHMENTS:Company ProfileResolution 5319Bid TabAdvertisement List

Agenda Item NO.3

Cato Electric, Inc. Company Profile

Cato Electric, Inc. (SBE) was established in 1970 as an electrical contracting firm and is a privately held (family owned) corporation. The company is headquartered in San Antonio, Texas and has nine full time employees. Cato Electric, Inc. has done work for SAHA previously. Cato Electric, Inc. understands the importance of the Section 3 program however due to the size and scope of the project does not project the need to hire additional employees and will not be sub-contracting any of the work related to the project.


SAN ANTONIO HOUSING AUTHORITY

RESOLUTION 5319 RESOLUTION 5319, AUTHORIZING AN AWARD OF A CONTRACT TO CATO ELECTRIC COMPANY FOR AN AMOUNT NOT TO EXCEED $64,950.00 FOR LINCOLN SECURITY LIGHTING IMPROVEMENTS. WHEREAS, the Housing Authority of the City of San Antonio, Texas must provide safe and quality living conditions for its residents; and WHEREAS, an Invitation For Bids (IFB) was issued on December 7, 2012 and subsequently closed on January 9, 2013; and WHEREAS, two (2) companies submitted their proposals to IFB, #1211-912-32-3925 for evaluation by the due date; and WHEREAS, after evaluated Cato Electric Company was the lowest responsive and responsible bidders; and WHEREAS, staff requests that the Board of Commissioners authorize the President and CEO or her designee to execute all documents to enter into these contracts. NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of SAHA hereby:

1) Approves Resolution 5319, authorizing an award of a contract to Cato Electric Company for an

amount not to exceed $64,950.00 for Lincoln Security Lighting Improvements. 2) Authorizes the President and CEO or her designee to execute all necessary documents

associated with this contract.

Passed and approved the 14th day of February, 2013 _______________________________ Ramiro Cavazos Chair, Board of Commissioners Attested and approved as to form: ________________________________ Lourdes Castro Ramirez President and CEO

Bid Tabulation Security Lighting Improvements - Lincoln Heights Complex

1211-912-32-3925

Central Cato Item Description Electric Electric 1 Base Bid $107,500.00 $64,950.00 Alternate Deduct 2 5 lights on existing poles $26,085.00 $16,500.00

Bid Bond yes yes

Advertisement List for RFP 1211-912-32-3925

Minority Business Council African American Chamber of Commerce Alamo Asian American Chamber of Commerce Alamo City Black Chamber Asian Chamber of Commerce Builder's Exchange Central & South Texas Minority Business Council Chinese Chamber of Commerce City of San Antonio Procurement Technical Assistance Ctr Goodwill Industries Hispanic Chamber of Commerce Hispanic Contractors Association De San Antonio isqftplanroom/Construction Software Technologies, inc Northside Chamber of Commerce NAHRO Public Purchase SA Craftsmen Association SA Women's Chamber of Commerce San Antonio Chaper of the Association of General Contractors (AGC) South Texas Regional Certification Agency Southside Chamber of Commerce TIBH Industries Texas Veterans Commission UTSA Minority Business Westside Chamber of Commerce Women's Business Enterprise Texas Electronic State Business Daily Bulletin Board Abeco Contracting Central Electric Capital City Maintenance & Waterproofing Capital Contractors, Inc. GeoFill Technologies Jamail & Smith Topside contracting MKM Construction Elm Construction Monarch Companies Silver Star Contractors B & M Mechanical Henock Construction Hill Brothers Construction H. Karp Company Pronto Eden, LLC Wallace Boldt March Construction F.A. Nunnelly Co. Creative Craftsmen Monarch Site Services



RESOLUTION 5313, AUTHORIZING AN AWARD OF CONTRACTS FOR TEMPORARY ANDCONTRACT PERSONNEL SERVICES FOR AN ANNUAL CUMULATIVE AMOUNT NOT TOEXCEED $1,100,000.00 TO THE FOLLOWING COMPANIES: HOWROYD WRIGHTEMPLOYMENT AGENCY, INC. DBA APPLEONE EMPLOYMENT SERVICES FOR AN ANNUALAMOUNT NOT TO EXCEED $275,000.00; LABOR ON DEMAND, INC. FOR AN ANNUAL AMOUNTNOT TO EXCEED $275,000.00; JAT PARTNERS DBA REMEDY INTELLIGENT STAFFING FORAN ANNUAL AMOUNT NOT TO EXCEED $275,000.00; AND TRI-STARR PERSONNEL, LLC FORAN ANNUAL AMOUNT NOT TO EXCEED $275,000.00; ALL FOR A PERIOD OF ONE YEAR WITHTHE OPTION TO EXTEND FOR (2) TWO ADDITIONAL ONE-YEAR PERIODS.

es Castro Ramirezent and CEO

~Director of Human Resources

REQUESTED ACTION:Consideration and appropriate action regarding Resolution 5313, authorizing an award of fourcontracts for temporary and contract personnel services for an annual cumulative amount not toexceed $1,100,000.00 to the following companies: Howroyd Wright Employment Agency, Inc. dbaAppleone Employment Services (MBE, WBE) for an annual amount not to exceed $275,000.00; LaborOn Demand, Inc. (DBE, HABE, MBE, SBE, WBE, Section 3 Business Concern) for an annual amountnot to exceed $275,000.00; JAT Partners DBA Remedy Intelligent Staffing (WBE, HUB) for an annualamount not to exceed $275,000.00; and Tri-Starr Personnel, LLC (ESBE, SBE, WBE, HUB) for anannual amount not to exceed $275,000.00; all for a period of one year with the option to extend for (2)two additional one-year periods.

PURPOSE:To meet workforce needs on a temporary basis. The agency utilizes temporary trained and skilledworkers to fill vacant positions on a short-term basis while the position is being posted and candidatesare being screened through the hiring process, as well as to meet short-term personnel needs forspecial projects. This activity aligns with the agency's priority to improve our basic systems andservices, by ensuring seamless service when vacancies arise.

FINANCIAL IMPACT:The annual cost for temporary and contract personnel services is not expected to exceed an annualcumulative amount of $1,100,000.00 and will be funded through the approved operating budgets.

SUMMARY:On July 16, 2012, SAHA issued a "Request for Proposals" (RFP) #1206-962-69-3822 for temporaryand contract personnel services. which closed on August 16, 2012. The RFP was published on ourwebsite, E-procurement, La Prensa, the Express News and various other venues (See AdvertisementList). A total of 14 proposals were received in response to the RFP: Advanced Temporaries,Howroyd Wright Employment Agency, Inc. dba AppleOne Employment, BG Personnel, DATAMAN,Native Vision Group Staffing, Labor On Demand, LK Jordan, Premier Staffing, Reliable Staffing,Remedy, Roth Staffing, Silotech Group, The Liberty Group and Tri Starr Personnel. All proposalswere evaluated on experience, quality plan, response time, price, and the strength of the Section 3and SWMBE Plans. After the initial evaluation of the submitted proposals, interviews were conductedwith the four highest rated proposers.

AgendaItemNO.4


Based upon the above factors, all four of the top rated responsive and responsible companies arebeing recommended for award. (See Bid Tabulation and Cost Analysis).

Howrovd WriQht Emplovment AQencv. Inc. dba AppleOne Emplovment Services has been certified bythe Southern California Minority Business Development Council as a minority owned and managedcompany and by the Women's Business Enterprise National Council as a WBE. They will besubcontracting with TBey & Associates, which has received certifications by the HistoricallyUnderutilized Business Certification Compliance Program (HUB), Dallas Fort Worth Minority SupplierDevelopment Council (MBE) and the Women's Business Enterprise National Council (WBE). Thiscontractor is currently under contract with SAHA to provide temporary services and have participatedat SAHA job fairs.

Section 3/SWMBE: As part of their Section 3 Good Faith Effort Compliance Plan, HowroydWright Employment Agency, Inc. dba AppleOne Employment services has indicated they willprovide job skills training on a quarterly basis to include interview skills, computer skills,resume writing, appearance and presentation, and will assist with identifying job categoriesthat best fit the individual.

Labor On Demand has received certifications from the South Central Texas Regional CertificationAgency as a DBE, HABE, MBE, SBE and WBE. They have also been certified by the City of SanAntonio and SAHA as a Section 3 Certified Business.

Section 3/SWMBE: The firm indicates they will seek out SWMBE companies should anyopportunities to subcontract arise. In an effort to meet the Section 3 Good Faith EffortCompliance Plan, Labor On Demand will partner with the Alamo Community College District toprovide two (2) $500 Scholarships to two (2) Section 3 Residents. The selected candidates forthe scholarship awards will come from individuals recruited from housing programs that workfor Labor On Demand, Inc. on a continuous basis for one year, or work for three months andare hired by a client agency. They will continue to provide these scholarships throughout theterm of the contract with SAHA.

TriStarr Personnel has been certified by the South Central Texas Regional Certification Agency as anESBE, SBE, WBE and by the State of Texas Historically Underutilized Business Certification andCompliance Program as a HUB.

Section 3/SWMBE: They agree to meet the Section 3 goal of 30% for new hires and SWMBEpolicy.

JAT Partners dba Remedv IntelliQent StaffinQ self certifies they are a certified women-owned HUBand fully supports the utilization of Historically Underutilized Businesses.

Section 3/SWMBE Their proposal indicates they will strive to work with and sub-contract tothese SWMBE businesses as the need arises, and agree to meet the Section 3 goal for newSection 3 hires. This firm is currently under contract to SAHA to provide temporary services,has participated in SAHA job fairs and met their goal for Section 3 new hires.

ATTACHMENTS:Company ProfileResolution 5313Bid Tab

Price AnalysisAdvertisementList

AppleOne Employment Agency Company Profile

AppleOne Employment Agency Founded in 1964, and built on a policy of helping quality individuals achieve their employment goals, AppleOne has grown to become the single largest privately owned employment service in North America. Offering full-service career assistance and numerous special benefits, AppleOne can help with everything from temporary projects to direct hire (permanent placement) positions. And, with over 200 offices located throughout the United States and Canada, you'll always find an AppleOne close to the places where you live and work! If you are moving to a new location, chances are there's already an AppleOne in place, ready to serve you. AppleOne is more than just a job. It's a place where you can find the flexibility to pursue your interests while building a career! We can help you open the door to new and exciting opportunities. AppleOne is committed to you. We are here to assist you throughout your interviews and your new jobs, and to listen to your thoughts and needs when you're ready to make a change. We are always available to answer your questions, and no matter what your goals, we look forward to the opportunity to work with you. AppleOne is nationwide with offices in San Antonio.

Tri-Star Personnel Company Profile

Tri-Star Personnel Tri-Starr Personnel provides strategic staffing solutions by recruiting talented job seekers to connect with reputable employers through specialized divisions engaging in the most prominent employment industries. Tri-Stall Personnel is a small, local, women owned business. They are also certified as a HUB by the State of Texas. Tri-Star Personnel was founded in 2009 and is headquartered in San Antonio.

As we continue to grow we will remain focused on establishing innovative recruitment techniques while delivering the highest level of customer service and quality assurance standards available. Tri-Starr Personnel is centered on becoming the most eminent staffing service both regionally and nationally.

Remedy Intelligent Staffing Company Profile

Remedy

Founded in 1965, Remedy Intelligent Staffing has offices nationwide and is part of The Select Family of Staffing Companies; a top 10 industry leader in the U.S. Selecting the right person for a position is difficult, especially if you need productivity and instant results. The difference between average and outstanding performance is directly related to how well the person is suited for the work, the company, and their manager. It starts with understanding the whole person – from the inside out.

At Remedy, we “get” people. Understanding people helps us recruit the right people. Understanding our clients enables us to find smart solutions for them and inspires us to deliver extra-mile service.

Our Values:

We are professional in every aspect of our business. We insist on integrity. We "go the extra mile" to deliver service to our three customers: clients, internal

colleagues, and temporary associates. We are decisive and embrace growth opportunities. We make commitments and set meaningful goals. We measure results and recognize and reward achievement. We leverage technology, innovation, and teamwork to satisfy our customers. Our CDR (Courtesy, Dignity, and Respect) distinguishes us. Every colleague owns the solution to satisfy our three customers.

Remedy is nationwide and has an office in San Antonio.

Labor on Demand, Inc. Company Profile

Labor on Demand, Inc. Labor on Demand is a San Antonio based staffing firm providing permanent and temporary support staff. Labor on Demand was incorporated in Texas in 2003. Labor on Demand is locally owned and operated. They are WBE, MBE, SBE, DBE, HUB and a SAHA Certified Section 3 Business. Labor on Demand Inc quickly became the source corporations could count on when needing solution based staffing. Labor on Demand was designed and has maintained the philosophy that our client’s business development and growth equates to an excellent business relationship. Our mission statement reflects our beliefs that the goals of our clients are our goals and only together can we achieve those goals.


SAN ANTONIO HOUSING AUTHORITY RESOLUTION 5313

RESOLUTION 5313, AUTHORIZING AN AWARD OF CONTRACTS FOR TEMPORARY AND CONTRACT PERSONNEL SERVICES FOR AN ANNUAL CUMULATIVE AMOUNT NOT TO EXCEED $1,100,000.00 TO THE FOLLOWING COMPANIES: HOWROYD WRIGHT EMPLOYMENT AGENCY, INC. DBA APPLEONE EMPLOYMENT SERVICES FOR AN ANNUAL AMOUNT NOT TO EXCEED $275,000.00; LABOR ON DEMAND, INC. FOR AN ANNUAL AMOUNT NOT TO EXCEED $275,000.00; JAT PARTNERS DBA REMEDY INTELLIGENT STAFFING FOR AN ANNUAL AMOUNT NOT TO EXCEED $275,000.00; AND TRI-STARR PERSONNEL, LLC FOR AN ANNUAL AMOUNT NOT TO EXCEED $275,000.00 ALL FOR A PERIOD OF ONE YEAR WITH THE OPTION TO EXTEND FOR (2) TWO ADDITIONAL ONE-YEAR PERIODS. WHEREAS, the Housing Authority of the City of San Antonio, Texas must provide safe and quality living conditions for its residents; and WHEREAS, a Request For Proposals was issued on July 16, 2012 and subsequently closed on August 16, 2012; and WHEREAS, fourteen (14) companies submitted their proposals to RFP, #1206-962-69-3822 for evaluation by the due date; and WHEREAS, after review of the written proposals and interviews with the top rated companies, Howroyd Wright Employment Agency, Inc. dba AppleOne Employment Services, Labor On Demand, TriStarr Personnel and JAT Partners dba Remedy Intelligent Staffing were the highest rated proposers; and WHEREAS, Howroyd Wright Employment Agency, Inc. dba AppleOne Employment Services is certified by the Southern California Minority Business Development Council as a minority owned and managed company and by the Women’s Business Enterprise National Council as a WBE. They will be subcontracting with TBey & Associates who has received certifications by the Historically Underutilized Business Certification Compliance Program (HUB), Dallas Fort Worth Minority Supplier Development Council (MBE) and the Women’s Business Enterprise National Council (WBE). This contractor is currently under contract with SAHA to provide temporary services and has participated at SAHA job fairs and satisfactorily performed the services requested including the Section 3 compliance. As part of their Section 3 Good Faith Effort Compliance Plan, Howroyd Wright Employment Agency, Inc. dba AppleOne Employment services will provide job skills training on a quarterly basis to include Interview skills, computer skills, resume writing, appearance and presentation and will assist with identifying job categories that best fit the individual; and WHEREAS, Labor On Demand has received certifications from the South Central Texas Regional Certification Agency as a DBE, HABE, MBE, SBE and WBE and are a Section 3 Certified Business. They indicate they will seek out SWMBE companies should any opportunities to subcontract arise and will partner with the Alamo Community College District to provide two Five Hundred Dollar Scholarships to (2) two Section 3 Residents and will continue to provide these scholarships throughout the term of the contract with SAHA; and WHEREAS, TriStarr Personnel has been certified by the South Central Texas Regional Certification Agency as an ESBE, SBE, WBE and by the State of Texas Historically Underutilized Business Certification and Compliance Program as a HUB. They have agreed to meet the Section 3 goal of 30% for new hires and SWMBE policy.


WHEREAS, JAT Partners dba Remedy Intelligent Staffing self certifies they are a certified women-owned HUB and fully supports the utilization of Historically Underutilized Businesses. They will strive to work with and sub-contract to these SWMBE businesses as the need arises and agree to meet the Section 3 goal for new Section 3 hires. This contractor is currently under contract to SAHA to provide temporary services, has participated in SAHA Job Fairs and met their goal for Section 3 new hires; and WHEREAS, staff requests that the Board of Commissioners authorize the President and CEO or her designee to execute all documents to enter into these contracts. NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of SAHA hereby:

1) Approves Resolution 5313, authorizing an award of contracts for temporary and contract personnel services for an annual cumulative amount not to exceed $1,100,000.00 to the following companies: Howroyd Wright Employment Agency, Inc. dba AppleOne Employment Services for an annual amount not to exceed $275,000.00; Labor On Demand, Inc. for an annual amount not to exceed $275,000.00; JAT Partners dba Remedy Intelligent Staffing for an annual amount not to exceed $275,000.00; and Tri-Starr Personnel, LLC for an annual amount not to exceed $275,000.00 all for a period of one year with the option to extend for (2) two additional one-year periods.

2) Authorizes the President and CEO or her designee to execute all necessary documents associated with this contract.

Passed and approved the 14th day of February, 2013 _______________________________ Ramiro Cavazos Chair, Board of Commissioners Attested and approved as to form: ________________________________ Lourdes Castro Ramirez President and CEO

Max Points AppleOne Labor Remedy Tri StarrCriterion Description Weight Employment On Demand Personnel

Relevant experience: 1-520%

Rater 1 5.00 4.00 5.00 5.00Rater 2 5.00 4.00 4.00 4.00Rater 3 5.00 4.00 5.00 5.00Total Score 15.00 12.00 14.00 14.00Average Score 5.00 4.00 4.67 4.67Weighted Score 1.00 0.80 0.93 0.93

Quality plan: 1-510%


Response Time: 1-515%


Price proposal: 1-535%

Total Score 4.26 3.99 3.89 4.23Weighted Score 1.49 1.40 1.36 1.48

Strength of the Section 3 plan: 1-515%


Strength of the S/W/M/BE plan: 1-55%


Section 3 Preference: A firm may qualify for Section 3 status for up to an additional 5 points.

Priority 1: As detailed in Attachment D

Priority II: As detailed in Attachment D

Priority III: As detailed in Attachment DPriority IV: As detailed in Attachment D 2/.1 0.10Tota Weighted Score 4.72 4.18 4.38 4.56

* No Bid Bond

TABULATION - Presentations Temporary & Contract Personnel Services

1206-962-69-3822

Max Points Advanced AppleOne BG DATAMAN Native Vision Labor LK Premier Reliable Remedy Roth Silotech The Liberty Tri StarrCriterion Description Weight Temporaries Employment Personnel Group Staffing Jordan Staffing Staffing Staffing Group Group Personnel


Rater 1 4.00 4.00 2.00 3.00 2.00 4.00 3.00 4.00 4.00 4.00 4.00 3.00 4.00 5.00Rater 2 3.00 4.00 3.00 3.00 2.00 4.00 3.00 3.00 3.00 3.00 4.00 3.00 4.00 4.00Rater 3 4.00 5.00 3.00 3.00 1.00 4.00 4.00 3.00 4.00 4.00 4.00 3.00 5.00 4.00Total Score 11.00 13.00 8.00 9.00 5.00 12.00 10.00 10.00 11.00 11.00 12.00 9.00 13.00 13.00Average Score 3.67 4.33 2.67 3.00 1.67 4.00 3.33 3.33 3.67 3.67 4.00 3.00 4.33 4.33Weighted Score 0.73 0.87 0.53 0.60 0.33 0.80 0.67 0.67 0.73 0.73 0.80 0.60 0.87 0.87



Response Time: 1-515%



Total Score 4.02 4.24 4.27 2.08 3.26 3.92 3.61 3.59 4.31 3.82 4.05 3.91 3.80 4.20Weighted Score 1.41 1.48 1.49 0.73 1.14 1.37 1.26 1.26 1.51 1.34 1.42 1.37 1.33 1.47

Strength of the Section 3 plan:

1-515%





Priority 1: As detailed in Attachment DPriority II: As detailed in Attachment DPriority III: As detailed in Attachment DPriority IV: As detailed in Attachment D 2/.1Tota Weighted Score 3.07 4.42 3.36 2.89 2.17 4.21 3.31 3.46 3.28 3.94 3.88 3.49 3.60 3.92

* No Bid Bond

TABULATION Temporary and Contract Personnel Services

1206-962-69-3822

VendorAdvanced

TemporariesAppleOnePersonnel

BG Personnel Dataman

NativeVision

Labor onDemand LK Jordan Premier Reliable Remedy Roth Silotech Liberty Tri Star

Job TitleBill Rate

(per hour)Points

Bill Rate (per hour)

PointsBill Rate

(per hour)Points

Bill Rate(per hour)

PointsBill Rate(per hour)










Points

Accountant I $24.70 5.00 $27.98 4.41 No Bid $39.73 3.11 $32.20 3.84 $26.95 4.58 $28.38 4.35 $28.13 4.39 $25.58 4.83 $27.55 4.48 $26.82 4.60 $26.45 4.67 No Bid $26.20 4.71

Accountant II $28.60 5.00 $30.38 4.71 No Bid $46.38 3.08 $43.10 3.32 $31.50 4.54 $33.13 4.32 $33.00 4.33 $28.62 5.00 $30.45 4.70 $32.48 4.40 $30.87 4.63 No Bid $32.34 4.42

Accounting Supervisor $36.40 3.63 $33.10 4.00 No Bid $58.39 2.27 $47.15 2.81 $39.62 3.34 $41.71 3.17 $40.63 3.26 $26.46 5.00 $39.15 3.38 $40.60 3.26 $38.87 3.40 No Bid $37.80 3.50

Admin Secretary II (Public Information) $19.50 4.85 $23.78 3.97 No Bid $31.53 3.00 $22.10 4.28 $21.42 4.41 $22.57 4.19 $22.50 4.20 $20.31 4.65 $21.75 4.34 $21.19 4.46 $21.03 4.49 No Bid $18.90 5.00

Administrative Secretary $16.90 5.00 $17.18 4.92 No Bid $26.98 3.13 $19.57 4.32 $18.34 4.61 $19.42 4.35 $19.00 4.45 $17.85 4.73 $18.85 4.48 $18.20 4.64 $17.96 4.70 No Bid $17.50 4.83

Administrative Specialist I $14.95 5.00 $15.18 4.92 No Bid $28.38 2.63 $18.50 4.04 $16.03 4.66 $16.63 4.49 $16.50 4.53 $29.54 2.53 $17.40 4.30 $15.84 4.72 $15.38 4.86 No Bid $16.80 4.45

Administrative Specialist II $18.20 4.54 $16.53 5.00 No Bid $31.81 2.60 $20.27 4.08 $19.74 4.19 $20.88 3.96 $18.75 4.41 $23.38 3.54 $20.30 4.07 $19.46 4.25 $19.31 4.28 No Bid $18.20 4.54

Admissions Manager (AOD) $33.80 2.83 $19.15 5.00 No Bid $34.61 2.77 $45.15 2.12 $36.75 2.61 $38.68 2.48 $34.78 2.75 $27.08 3.54 $36.25 2.64 $35.02 2.73 $36.04 2.66 No Bid $32.48 2.95

Analyst I $33.80 4.49 $30.38 5.00 No Bid $54.15 2.81 $44.15 3.44 $34.02 4.47 $35.77 4.25 $32.17 4.72 $35.69 4.26 $34.80 4.36 $34.51 4.40 $33.33 4.56 No Bid $3.10

Analyst II $36.40 4.14 $33.10 4.55 No Bid $58.39 2.58 $45.15 3.34 $39.62 3.80 $41.71 3.61 $39.13 3.85 $30.15 5.00 $37.70 4.00 $41.32 3.65 $38.87 3.88 No Bid $35.00 4.31

Assistant Community Manager $21.45 5.00 $34.32 3.13 $23.75 4.52 $98.00 1.09 No Bid $24.99 4.29 $26.27 4.08 $21.61 4.96 $22.15 4.84 $26.10 4.11 $24.74 4.34 $24.48 4.38 $25.28 4.24 $22.40 4.79

Assistant Director Internal Controls $49.40 3.61 $35.64 5.00 No Bid $126.00 1.41 $52.25 3.41 $39.62 4.50 $56.76 3.14 $56.25 3.17 $38.77 4.60 $52.20 3.41 No Bid $52.89 3.37 No Bid $47.74 3.73

Assistant Director of Assisted Housing Programs $49.40 2.74 $30.38 4.46 No Bid $126.00 1.07 $52.25 2.59 $39.62 3.42 $56.76 2.39 $37.00 3.66 $27.08 5.00 $52.20 2.59 No Bid $52.89 2.56 No Bid $47.74 2.84

Assistant Director of Construction Operations $49.40 2.74 $42.24 3.21 No Bid $126.00 1.07 $52.25 2.59 $49.91 2.71 $56.76 2.39 $56.25 2.41 $27.08 5.00 $52.20 2.59 No Bid $52.89 2.56 No Bid $47.74 2.84

Assistant Director of Human Resources $49.40 2.62 $27.72 4.66 No Bid $126.00 1.03 $52.25 2.47 $34.02 3.80 $56.76 2.28 $56.25 2.30 $25.85 5.00 $52.20 2.48 $53.65 2.41 $52.89 2.44 No Bid $47.74 2.71

Assistant Director of Non Profit $49.40 2.12 $30.36 3.45 No Bid $126.00 0.83 $52.25 2.00 $34.02 3.07 $56.76 1.84 $56.25 1.86 $20.92 5.00 $52.20 2.00 No Bid $52.89 1.98 No Bid $47.74 2.19

Assistant Director of Procurement $37.70 3.75 $30.36 4.66 No Bid $126.00 1.12 $49.25 2.87 $42.77 3.31 $45.01 3.14 $44.00 3.22 $28.31 5.00 $55.10 2.57 $42.39 3.34 $41.94 3.38 No Bid $37.80 3.74

Assistant Housing Director $49.40 3.07 $30.36 5.00 No Bid $126.00 1.20 $52.25 2.91 $39.62 3.83 $66.13 2.30 $56.25 2.70 $42.46 3.58 $50.75 2.99 No Bid $52.89 2.87 No Bid $47.74 3.18

Assisted Housing Program Manager $49.40 1.87 $29.08 3.17 No Bid $98.00 0.94 $43.10 2.14 $31.50 2.93 $66.13 1.40 $38.00 2.43 $18.46 5.00 $52.20 1.77 No Bid $36.04 2.56 No Bid $32.48 2.84

Asst. Director of Compliance & Process Improvements $49.40 2.81 $27.72 5.00 No Bid $126.00 1.10 $52.25 2.65 $31.50 4.40 $56.76 2.44 $56.25 2.46 $35.08 3.95 $52.20 2.66 No Bid $52.89 2.62 No Bid $47.74 2.90

Asst. Director of Development & Neighborhood Revitalization $49.40 3.21 $31.68 5.00 No Bid $126.00 1.26 $52.25 3.03 $49.91 3.17 $56.76 2.79 $56.25 2.82 $36.31 4.36 $52.20 3.03 No Bid $52.89 2.99 No Bid $47.74 3.32

Asst. Director of Development & Special Projects No Bid $31.68 4.27 No Bid $126.00 1.07 $52.25 2.59 $53.97 2.51 $56.76 2.39 $56.25 2.41 $27.08 5.00 $52.20 2.59 No Bid $52.89 2.56 No Bid $47.74 2.84

Asst. Director of Public Housing ED Asset Management $49.40 2.62 $33.08 3.91 No Bid $126.00 1.03 $52.25 2.47 $62.86 2.06 $56.76 2.28 $56.25 2.30 $25.85 5.00 $52.20 2.48 No Bid $52.89 2.44 No Bid $47.74 2.71

Attorney I No Bid $43.56 3.46 No Bid $175.00 0.86 $47.15 3.20 No Bid $41.71 3.10 $41.00 3.68 $30.15 5.00 No Bid No Bid $38.87 3.88 No Bid $35.00 4.31

Attorney II No Bid $52.80 2.91 No Bid $245.00 0.63 $50.25 3.06 No Bid $52.54 2.93 $52.00 2.96 $30.77 5.00 No Bid No Bid $48.95 3.14 No Bid $44.10 3.49

Attorney III No Bid $63.36 2.53 No Bid $280.00 0.57 $62.15 2.57 No Bid $56.76 2.82 $56.00 2.86 $32.00 5.00 No Bid No Bid $52.89 3.03 No Bid $47.74 3.35

Board Laison $28.60 4.92 No Bid No Bid $70.00 2.01 $43.10 3.26 $31.50 4.47 $33.13 4.25 $33.00 4.26 $31.38 4.48 $30.45 4.62 $30.39 4.63 $30.87 4.56 No Bid $28.14 5.00

Capital Funds/Finance Manager No Bid No Bid No Bid $133.00 0.95 $50.25 2.51 $46.20 2.73 $52.54 2.40 $47.65 2.65 $25.23 5.00 $44.95 2.81 $51.47 2.45 $48.95 2.58 No Bid $44.10 2.86

Carpenter $24.80 3.47 $22.44 3.84 No Bid $42.00 2.05 $22.10 3.90 $21.42 4.02 $22.74 3.79 $22.00 3.92 $17.23 5.00 $22.50 3.83 $19.50 4.42 $21.03 4.10 $21.60 3.99 $19.58 4.40

Carpenter Supervisor $31.00 3.47 $25.08 4.29 No Bid $70.00 1.54 $34.20 3.15 $26.95 4.00 $28.60 3.77 $28.00 3.85 $21.54 5.00 $27.55 3.91 No Bid $26.45 4.07 No Bid $24.65 4.37

Case Management Specialist $21.45 4.76 $22.44 4.55 No Bid $112.00 0.91 $28.20 3.62 $23.10 4.42 $24.29 4.21 $24.00 4.26 $30.15 3.39 $23.20 4.41 No Bid $22.63 4.52 No Bid $20.44 5.00

Case Management Specialist Lead $24.05 4.13 $19.88 5.00 No Bid $126.00 0.79 $28.20 3.52 $29.12 3.41 $26.27 3.78 $26.00 3.82 $38.15 2.61 $23.20 4.28 No Bid $24.48 4.06 No Bid $22.12 4.49

Client Services Manager $33.80 3.22 $22.44 4.85 No Bid $56.00 1.94 $45.15 2.41 $36.75 2.96 $38.68 2.81 $33.00 3.30 $35.69 3.05 $21.75 5.00 $32.24 3.37 $36.04 3.02 No Bid $32.48 3.35

Client Services Representative $15.60 4.46 $17.82 3.90 No Bid $21.00 3.31 $17.25 4.03 $14.84 4.68 $15.43 4.50 $17.00 4.09 $23.38 2.97 $15.95 4.36 $13.90 5.00 $14.27 4.87 No Bid $15.40 4.51

Client Services Specialist I $21.45 3.56 $18.48 4.14 No Bid $22.40 3.41 $22.10 3.46 $21.42 3.57 $22.57 3.39 $19.00 4.02 $20.92 3.65 $21.75 3.51 $15.29 5.00 $21.03 3.64 No Bid $18.90 4.04

Client Services Specialist II $21.45 4.62 $19.80 5.00 No Bid $25.20 3.93 $24.15 4.10 $23.10 4.29 $24.29 4.08 $24.00 4.13 $22.15 4.47 $23.20 4.27 $20.29 4.88 $22.63 4.37 No Bid $20.30 4.88

Communications Manager No Bid $29.04 5.00 No Bid $77.00 1.89 $43.10 3.37 $34.02 4.27 $35.77 4.06 $59.95 2.42 $35.69 4.07 $33.35 4.35 $32.66 4.45 $33.33 4.36 No Bid $30.80 4.71

Community Manager I $27.30 3.87 $21.15 5.00 $26.50 3.99 $63.00 1.68 $40.10 2.64 $29.12 3.63 $30.62 3.45 $26.00 4.07 $25.23 4.19 $29.00 3.65 $25.57 4.14 $28.54 3.71 $24.99 4.23 $25.90 4.08

Community Manager II $31.20 3.71 $23.15 5.00 $29.95 3.86 $77.00 1.50 $44.15 2.62 $34.02 3.40 $35.77 3.24 $30.00 3.86 $28.92 4.00 $34.80 3.33 $32.66 3.54 $33.33 3.47 $34.40 3.36 $30.10 3.85

Community Manager III $36.40 3.80 $27.75 4.99 $33.95 4.08 $91.00 1.52 $47.15 2.94 $39.62 3.49 $41.71 3.32 $35.00 3.96 $27.69 5.00 $40.60 3.41 No Bid $38.87 3.56 $40.00 3.46 $35.00 3.96

Compliance Specialist $22.43 4.99 $25.08 4.47 No Bid $36.78 3.05 $28.20 3.97 $24.99 4.48 $26.27 4.26 $26.00 4.31 $28.31 3.96 $24.65 4.54 $23.35 4.80 $24.48 4.58 No Bid $22.40 5.00

Construction Inspector No Bid $36.96 3.14 No Bid $36.78 3.15 $28.20 4.11 $24.99 4.64 $26.27 4.42 $26.00 4.46 $25.85 4.49 $24.65 4.71 No Bid $24.48 4.74 No Bid $23.20 5.00

Construction Specialist No Bid $40.95 3.31 No Bid $42.87 3.16 $40.10 3.38 $29.12 4.65 $30.62 4.42 $30.00 4.51 $27.08 5.00 $30.45 4.45 No Bid $28.54 4.74 No Bid $27.55 4.91

Contract Specialist $28.60 3.66 $26.98 3.88 No Bid $63.00 1.66 $43.10 2.43 $31.50 3.32 $33.13 3.16 $35.46 2.95 $20.92 5.00 $31.90 3.28 $27.66 3.78 $30.87 3.39 No Bid $32.20 3.25

Corporate Relations Liaision $20.80 4.76 $19.80 5.00 No Bid $50.08 1.98 $44.15 2.24 $23.10 4.29 $24.29 4.08 $35.00 2.83 $20.31 4.87 $24.65 4.02 $21.68 4.57 $33.33 2.97 No Bid $20.44 4.84

Custodian $15.00 4.08 $12.25 5.00 No Bid $30.80 1.99 $16.50 3.71 $13.86 4.42 $14.50 4.22 $15.25 4.02 $13.54 4.52 $14.50 4.22 $15.00 4.08 $13.41 4.57 No Bid $15.23 4.02

Customer Care Specialist $16.90 4.11 $13.88 5.00 No Bid $26.98 2.57 $19.57 3.55 $18.34 3.78 $19.42 3.57 $19.00 3.65 $21.54 3.22 $18.85 3.68 $17.37 4.00 $17.96 3.86 No Bid $16.80 4.13

Customer Service Lead $22.43 2.88 $14.88 4.34 No Bid $34.01 1.90 $24.15 2.67 $23.10 2.80 $26.27 2.46 $24.00 2.69 $12.92 5.00 $23.20 2.78 $21.68 2.98 $22.63 2.85 No Bid $20.44 3.16

Customer Service Representative $15.60 4.46 $14.55 4.78 $14.95 4.65 $24.15 2.88 $17.25 4.03 $14.84 4.68 $15.43 4.50 $17.00 4.09 $16.62 4.18 $15.95 4.36 $13.90 5.00 $14.27 4.87 $18.56 3.74 $15.40 4.51

dotNet Programmer No Bid $42.24 3.50 No Bid $119.00 1.24 $49.50 2.98 $42.77 3.45 $45.01 3.28 $42.97 3.44 $29.54 5.00 $40.50 3.65 No Bid $41.94 3.52 No Bid $37.80 3.91

EIV/PIC Analyst No Bid No Bid No Bid $42.00 2.83 $34.20 3.48 $26.95 4.42 $28.38 4.19 $42.50 2.80 $33.85 3.52 $27.55 4.32 No Bid $26.45 4.50 No Bid $23.80 5.00

Electrician No Bid $32.34 2.78 No Bid $42.00 2.14 $28.20 3.19 $24.99 3.60 $26.47 3.40 $26.00 3.46 $23.38 3.85 $26.10 3.45 $18.00 5.00 $24.48 3.68 No Bid $22.91 3.93

Elite System Super User No Bid $36.96 4.00 No Bid $84.00 1.76 $45.15 3.27 $36.75 4.02 $38.68 3.82 $47.60 3.10 $29.54 5.00 No Bid No Bid $36.04 4.10 No Bid $32.48 4.55

Endowment Community Case Manager $22.43 5.00 $27.98 4.01 No Bid $91.00 1.23 $28.20 3.98 $24.99 4.49 $26.27 4.27 $43.51 2.58 $36.92 3.04 No Bid No Bid $24.48 4.58 No Bid $22.68 4.94

Executive Administrative Assistant $20.80 4.44 $21.28 4.34 No Bid $34.01 2.71 $24.15 3.82 $23.10 4.00 $24.29 3.80 $24.00 3.85 $18.46 5.00 $27.55 3.35 $22.24 4.15 $22.63 4.08 No Bid $20.44 4.52

Executive Secretary to the President CEO $24.70 3.74 $29.10 3.17 No Bid $39.73 2.32 $34.20 2.70 $26.95 3.42 $28.38 3.25 $28.00 3.30 $18.46 5.00 $29.00 3.18 $25.02 3.69 $26.45 3.49 No Bid $25.20 3.66

Family Support services Case Management Specialist No Bid $27.98 3.65 No Bid $91.00 1.12 $24.15 4.23 $24.99 4.09 $26.27 3.89 $39.78 2.57 $28.31 3.61 No Bid No Bid $22.63 4.52 No Bid $20.44 5.00

Fraud Investigator $24.70 4.82 $36.90 3.22 No Bid $39.73 3.00 $34.20 3.48 $26.95 4.42 $28.38 4.19 $27.34 4.35 $29.54 4.03 $27.55 4.32 No Bid $26.45 4.50 No Bid $23.80 5.00

General Services Supervisor $31.20 3.28 No Bid No Bid $70.00 1.46 $44.15 2.32 $34.02 3.01 $35.77 2.86 $20.46 5.00 $21.54 4.75 $27.55 3.71 No Bid $33.33 3.07 No Bid $30.10 3.40

Grant Program Analyst $31.20 4.54 $33.18 4.27 No Bid $77.00 1.84 $44.15 3.21 $34.02 4.16 $35.77 3.96 $32.34 4.38 $28.31 5.00 $29.00 4.88 $33.70 4.20 $33.33 4.25 No Bid $30.10 4.70

Hearings Officer $28.60 4.92 No Bid No Bid $96.60 1.46 $43.10 3.26 $31.50 4.47 $33.13 4.25 $28.19 4.99 $31.38 4.48 $31.90 4.41 No Bid $30.87 4.56 No Bid $28.14 5.00

Home Ownership Coordinator $20.80 4.91 $22.48 4.55 No Bid $34.01 3.00 $24.15 4.23 $23.10 4.42 $24.29 4.21 $24.00 4.26 $38.77 2.64 $29.00 3.52 No Bid $22.63 4.52 No Bid $20.44 5.00

Home Ownership Manager $31.20 4.04 $25.18 5.00 No Bid $68.60 1.84 $44.15 2.85 $34.02 3.70 $35.77 3.52 $29.53 4.26 $38.15 3.30 $34.80 3.62 No Bid $33.33 3.78 No Bid $30.10 4.18

Housing Assistance Specialist I $21.45 4.41 $19.88 4.75 $20.25 4.67 $31.60 2.99 $22.10 4.28 $21.42 4.41 $22.57 4.19 $22.00 4.30 $31.38 3.01 $20.30 4.66 $21.19 4.46 $21.03 4.49 $21.60 4.38 $18.90 5.00

Housing Assistance Specialist II $20.80 4.91 $21.18 4.83 $21.95 4.66 $34.01 3.00 $24.15 4.23 $23.10 4.42 $24.29 4.21 $24.00 4.26 $30.77 3.32 $24.65 4.15 $23.07 4.43 $22.63 4.52 $23.36 4.38 $20.44 5.00

Housing Assistance Supervisor $26.00 4.84 $25.18 5.00 $26.50 4.75 $42.87 2.94 $40.10 3.14 $29.12 4.32 $30.62 4.11 $29.53 4.26 $25.85 4.87 $29.00 4.34 $28.63 4.40 $28.54 4.41 $29.44 4.28 $25.76 4.89

Housing Quality Inspector $21.00 4.50 $19.18 4.93 No Bid $56.00 1.69 $45.15 2.09 $21.42 4.41 $22.57 4.19 $22.50 4.20 $28.92 3.27 $31.90 2.96 No Bid $21.03 4.49 No Bid $18.90 5.00

Housing Quality Standards Inspections Supervisor $33.60 3.19 $26.48 4.04 No Bid $50.08 2.14 $34.20 3.13 $21.42 5.00 $28.38 3.77 $28.00 3.83 $27.08 3.95 $34.80 3.08 No Bid $33.33 3.21 No Bid $30.10 3.56

Human Resources Assistant $16.90 4.97 $18.58 4.52 No Bid $31.60 2.66 $20.17 4.16 $18.34 4.58 $19.42 4.33 $19.00 4.42 $19.69 4.27 $26.10 3.22 $18.34 4.58 $17.96 4.68 No Bid $16.80 5.00

Human Resources Generalist I $24.70 4.02 $19.88 5.00 No Bid $39.73 2.50 $34.20 2.91 $26.95 3.69 $28.38 3.50 $28.00 3.55 $28.31 3.51 $27.55 3.61 $26.41 3.76 $26.45 3.76 No Bid $25.20 3.94

Human Resources Supervisor $36.40 3.21 $29.11 4.02 No Bid $46.38 2.52 $47.15 2.48 $39.62 2.95 $41.71 2.80 $41.00 2.85 $23.38 5.00 $43.50 2.69 $39.33 2.97 $38.87 3.01 No Bid $35.00 3.34

HVAC Mechanic $21.00 5.00 $32.08 3.27 $21.95 4.78 $42.87 2.45 $24.15 4.35 $23.10 4.55 $24.47 4.29 $24.00 4.38 $21.54 4.87 $24.65 4.26 No Bid $22.63 4.64 $23.36 4.49 $21.17 4.96

HVAC Mechanic Supervisor $25.20 4.88 $38.15 3.23 $26.50 4.65 $50.08 2.46 $40.10 3.07 $29.12 4.23 $30.86 3.99 $30.00 4.10 $24.62 5.00 $29.00 4.24 No Bid $28.54 4.31 $29.44 4.18 $26.97 4.56

Informal Hearings Coordinator $24.70 4.82 No Bid No Bid $49.00 2.43 $34.20 3.48 $26.95 4.42 $28.38 4.19 $36.25 3.28 $25.85 4.60 No Bid No Bid $26.45 4.50 No Bid $23.80 5.00

Inspections Manager No Bid $33.08 4.37 No Bid $70.00 2.07 $45.15 3.20 $36.75 3.93 $38.68 3.74 $42.50 3.40 $28.92 5.00 No Bid No Bid $36.04 4.01 No Bid $32.48 4.45

Intergovernmental and Community Relations Liaison No Bid $25.08 5.00 No Bid $68.60 1.83 $47.15 2.66 $34.02 3.69 $35.77 3.51 $35.00 3.58 $51.08 2.45 No Bid $33.36 3.76 $33.33 3.76 No Bid $30.10 4.17

Internal Audit Manager $53.30 2.42 $25.78 5.00 No Bid $68.01 1.90 $50.15 2.57 $46.20 2.79 $61.38 2.10 $48.00 2.69 $40.62 3.17 No Bid No Bid $45.26 2.85 No Bid $51.52 2.50

IT Project Coordinator No Bid $23.76 4.79 No Bid $36.78 3.09 $32.20 3.53 $26.10 4.36 $26.27 4.33 $26.00 4.38 $28.31 4.02 $26.10 4.36 No Bid $24.48 4.65 No Bid $22.75 5.00

ITS Manager No Bid $30.36 5.00 No Bid $112.00 1.36 $54.20 2.80 $49.91 3.04 $52.54 2.89 $50.00 3.04 $31.38 4.84 No Bid No Bid $48.95 3.10 No Bid $44.10 3.44

JDE CNC Administrator No Bid No Bid No Bid $112.00 1.97 $51.25 4.30 $49.91 4.42 $52.54 4.20 $50.00 4.41 $53.54 4.12 No Bid No Bid $48.95 4.50 No Bid $44.10 5.00

JOBS Placement Coordinator $28.60 3.69 $21.12 5.00 No Bid $73.56 1.44 $43.10 2.45 $31.50 3.35 $33.13 3.19 $31.88 3.31 $34.46 3.06 No Bid No Bid $30.87 3.42 No Bid $27.86 3.79

JOBS Plus Community Orgainizer $28.60 4.04 $23.10 5.00 No Bid $82.60 1.40 $43.10 2.68 $31.50 3.67 $33.13 3.49 $40.00 2.89 $32.00 3.61 No Bid No Bid $30.87 3.74 No Bid $27.86 4.15

JOBS Plus Community Resource Specialist $21.45 5.00 $23.10 4.64 No Bid $96.60 1.11 $24.15 4.44 $24.99 4.29 $26.27 4.08 $34.38 3.12 $33.23 3.23 No Bid No Bid $22.63 4.74 No Bid $22.12 4.85

LAN Administrator No Bid $47.55 3.56 No Bid $91.00 1.86 $45.15 3.75 $36.75 4.61 $38.68 4.38 $38.00 4.45 $33.85 5.00 $37.70 4.49 No Bid $36.04 4.70 No Bid $35.00 4.84

Lead Custodian $19.60 2.94 $17.18 3.35 No Bid $54.60 1.05 $22.10 2.61 $21.42 2.69 $22.74 2.53 $15.00 3.84 $11.52 5.00 $21.75 2.65 $15.00 3.84 $21.03 2.74 $21.60 2.67 $19.85 2.90

Leasing Agent $18.20 3.16 $17.18 3.35 $20.25 2.84 $42.00 1.37 $22.10 2.61 $21.42 2.69 $22.57 2.55 $21.88 2.63 $11.52 5.00 $21.75 2.65 No Bid $21.03 2.74 $21.60 2.67 $18.90 3.05

Legacy System Administrator No Bid No Bid No Bid $105.00 1.47 $40.10 3.84 $34.02 4.53 $35.77 4.31 $35.00 4.40 $38.77 3.97 $33.35 4.62 No Bid $33.33 4.62 No Bid $30.80 5.00

Mail Clerk $14.95 3.42 $11.88 4.31 No Bid $23.28 2.20 $18.20 2.81 $16.03 3.19 $16.63 3.08 $14.03 3.65 $10.24 5.00 $16.68 3.07 $14.45 3.54 $15.38 3.33 No Bid $15.40 3.32

Maintenance Superintendent $36.40 4.31 $34.32 4.57 No Bid $42.50 3.69 $47.15 3.33 $39.62 3.96 $42.03 3.73 $46.23 3.39 $31.38 5.00 $39.15 4.01 No Bid $38.87 4.04 No Bid $36.25 4.33

Maintenance Supervisor I $27.30 4.20 $30.36 3.77 $23.75 4.82 $42.00 2.73 $32.20 3.56 $24.99 4.58 $26.47 4.33 $30.00 3.82 $26.46 4.33 $26.10 4.39 No Bid $28.54 4.01 $25.28 4.53 $22.91 5.00

Maintenance Supervisor II $29.40 3.98 $31.68 3.69 $26.50 4.41 $63.00 1.86 $40.10 2.92 $29.12 4.01 $30.62 3.82 $30.00 3.90 $23.38 5.00 $30.45 3.84 No Bid $28.54 4.10 $29.44 3.97 $26.97 4.33

Maintenance Technician $17.50 4.29 $23.78 3.15 $16.95 4.42 $24.95 3.01 $18.20 4.12 $19.60 3.83 $17.96 4.18 $18.00 4.17 $19.08 3.93 $17.40 4.31 $15.00 5.00 $16.61 4.52 $21.60 3.47 $17.40 4.31

Management Analyst Construction Services No Bid $27.72 4.97 No Bid $39.73 3.47 $40.10 3.44 $36.75 3.75 $30.62 4.50 $42.50 3.24 $38.15 3.61 No Bid No Bid $28.54 4.83 No Bid $27.55 5.00

Management Analyst Real Estate $27.30 3.87 $21.15 5.00 No Bid $98.00 1.08 $40.10 2.64 $29.12 3.63 $83.42 1.27 $42.50 2.49 $36.92 2.86 No Bid No Bid $28.54 3.71 No Bid $25.20 4.20

Manager of Assisted Housing $36.40 3.38 $34.35 3.58 No Bid $98.00 1.26 $47.15 2.61 $39.62 3.11 $41.71 2.95 $43.75 2.81 $24.62 5.00 $37.70 3.27 No Bid $38.87 3.17 No Bid $35.00 3.52

Manager of Budget & Financial Resources No Bid $31.68 4.76 No Bid $98.00 1.54 $49.50 3.05 $42.77 3.52 $45.01 3.35 $48.00 3.14 $30.15 5.00 $37.70 4.00 No Bid $41.94 3.59 No Bid $37.80 3.99

Moving to Work Manager $37.70 3.15 $23.78 5.00 No Bid $105.00 1.13 $45.15 2.63 $42.77 2.78 $45.01 2.64 $43.75 2.72 $24.00 4.95 $40.60 2.93 No Bid $41.94 2.84 No Bid $37.80 3.15

Ombudsman $24.70 4.98 No Bid No Bid $77.00 1.60 $34.20 3.60 $26.95 4.57 $28.38 4.34 $53.13 2.32 $24.62 5.00 $27.55 4.47 No Bid $26.45 4.65 No Bid $24.92 4.94

Operations Support Supervisor No Bid $29.05 4.34 No Bid $50.08 2.52 $44.15 2.86 $34.02 3.71 $35.77 3.53 $35.00 3.60 $25.23 5.00 $34.80 3.63 No Bid $33.33 3.78 No Bid $30.10 4.19

Painter $17.15 3.50 $21.15 2.84 $17.25 3.48 $27.47 2.18 $19.57 3.07 $18.34 3.27 $19.42 3.09 $19.00 3.16 $12.00 5.00 $17.40 3.45 $16.50 3.64 $17.96 3.34 $18.56 3.23 $17.40 3.45

Payroll Administrator $26.65 3.58 $23.76 4.02 No Bid $42.87 2.23 $40.10 2.38 $29.12 3.28 $30.62 3.12 $30.00 3.18 $19.08 5.00 $29.00 3.29 $30.16 3.16 $28.54 3.34 No Bid $26.04 3.66

PC / LAN Manager No Bid $35.64 4.07 No Bid $54.15 2.68 $45.15 3.21 $36.75 3.95 $38.68 3.75 $38.00 3.82 $37.54 3.86 $29.00 5.00 No Bid $36.04 4.02 No Bid $32.48 4.46

PC Maintenance Technician I No Bid $19.15 5.00 No Bid $36.78 2.60 $32.20 2.97 $24.99 3.83 $26.27 3.64 $26.00 3.68 $24.62 3.89 $26.10 3.67 No Bid $24.48 3.91 No Bid $22.40 4.27

PC Maintenance Technician II No Bid $19.80 5.00 No Bid $53.73 1.84 $34.20 2.89 $26.95 3.67 $28.38 3.49 $32.61 3.04 $28.31 3.50 $29.00 3.41 No Bid $26.45 3.74 No Bid $23.80 4.16

PIC Coordinator No Bid No Bid No Bid $36.78 3.01 $24.15 4.58 $24.99 4.43 $26.27 4.21 $26.00 4.25 $30.77 3.59 $24.65 4.49 No Bid $24.48 4.52 No Bid $22.12 5.00

Plumber No Bid $29.05 3.74 No Bid $34.01 3.20 $24.15 4.50 $23.10 4.71 $24.47 4.44 $24.00 4.53 $24.62 4.42 $21.75 5.00 No Bid $22.63 4.81 No Bid $21.75 5.00

Plumber Supervisor No Bid $34.33 3.46 No Bid $42.87 2.77 $40.10 2.96 $29.12 4.08 $30.86 3.85 $30.00 3.96 $36.92 3.22 $23.75 5.00 No Bid $28.54 4.16 No Bid $27.55 4.31

Policy and Process Improvements Manager $33.80 4.77 $39.96 4.04 No Bid $54.15 2.98 $45.15 3.57 $36.75 4.39 $38.68 4.17 $37.50 4.30 $36.91 4.37 $32.25 5.00 No Bid $36.04 4.47 No Bid $32.48 4.96

Porter $15.00 3.59 $11.88 4.53 $14.25 3.78 $22.75 2.37 $17.25 3.12 $13.86 3.89 $14.50 3.71 $14.60 3.69 $10.77 5.00 $14.50 3.71 $15.00 3.59 $13.41 4.02 $17.44 3.09 $15.23 3.54

Procurement Supervisor $26.65 5.00 $44.22 3.01 No Bid $42.87 3.11 $43.10 3.09 $31.50 4.23 $33.13 4.02 $30.00 4.44 $30.15 4.42 $28.58 4.66 No Bid $28.54 4.67 No Bid $28.14 4.74

Project Manager I Construction $36.40 4.63 $52.80 3.20 No Bid $105.00 1.61 $45.15 3.74 $36.75 4.59 $38.68 4.36 $55.72 3.03 $36.92 4.57 $37.70 4.47 No Bid $36.04 4.68 No Bid $33.74 5.00

Project Manager I Development Services No Bid $52.80 3.20 No Bid $112.00 1.51 $45.15 3.74 $36.75 4.59 $38.68 4.36 $55.72 3.03 $40.00 4.22 $37.70 4.47 No Bid $36.04 4.68 No Bid $33.74 5.00

Project Manager II Construction No Bid $57.95 3.26 No Bid $112.00 1.69 $45.15 4.19 $39.62 4.77 $45.01 4.20 $72.32 2.61 $41.23 4.58 $43.00 4.40 No Bid $41.94 4.51 No Bid $37.80 5.00

Project Manager II Development Services No Bid $56.76 3.33 No Bid $112.00 1.69 $49.50 3.82 $39.62 4.77 $45.01 4.20 $72.32 2.61 $40.62 4.65 $43.00 4.40 No Bid $41.94 4.51 No Bid $37.80 5.00

Project Specialist Facilities and Construction No Bid $33.00 4.12 No Bid $42.87 3.17 $40.10 3.39 $29.12 4.66 $30.62 4.44 $49.38 2.75 $30.77 4.41 $30.45 4.46 No Bid $28.54 4.76 No Bid $27.16 5.00

Purchasing Agent $21.45 4.90 $21.45 4.90 No Bid $31.60 3.32 $24.15 4.35 $23.10 4.55 $24.29 4.32 $22.00 4.77 $24.00 4.38 $22.50 4.67 No Bid $21.03 4.99 No Bid $21.00 5.00

Real Estate Specialist $26.65 5.00 $27.72 4.81 No Bid $42.87 3.11 $40.10 3.32 $29.12 4.58 $30.62 4.35 $28.81 4.63 $43.08 3.09 $30.45 4.38 No Bid $28.54 4.67 No Bid $27.16 4.91

Total Points 337.82 453.56 68.36 242.79 377.98 447.18 422.17 419.79 503.75 382.01 190.46 457.43 68.36 487.73

Average Points 4.02 4.24 4.27 2.08 3.26 3.92 3.61 3.59 4.31 3.82 4.05 3.91 3.80 4.20

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BOARD OF COMMISSIONERSOperations and Human Resources

RESOLUTION 5316, AUTHORIZING AN AWARD OF TWO CONTRACTS FOR MOWING &GROUND MAINTENANCE SERVICES FOR THE NON PROFIT PROPERTIES FOR AN ANNUALCUMULATIVE AMOUNT NOT TO EXCEED $165,744.00 TO THE FOLLOWING COMPANIES:ENDEAVORS UNLIMITED FOR AN ANNUAL AMOUNT NOT TO EXCEED $91,764.00; AND R & CLANDSCAPE, LLC FOR AN ANNUAL AMOUNT NOT TO EXCEED $73,980.00; BOTH FOR APERIO.QOF ONE ~AR WITH THE OPTION TO EXTEND FOR (2) TWO ADDITIONAL ONE-YEARPERldD

LOE~S Castro RamirezPresident and CEOLawrence FernandeDirector of Non Prof)

REQUESTED ACTION:Consideration and appropriate action regarding Resolution 5316, authorizing an award of twocontracts for Mowing & Ground Maintenance Services for the Non Profit Properties for an annualcumulative amount not to exceed $165,744.00 to the following companies: Endeavors Unlimited (NonProfit, Section 3 Business) for an annual amount not to exceed $91,764.00; and R & C Landscape,LLC (ESBE, HABE, MBE, SBE, Section 3 Business) for an annual amount not to exceed $73,980.00;both for a period of one year with the option to exceed for (2) two additional one-year periods.

PURPOSE:

To provide mowing and grounds maintenance service for properties owned and managed by SAHAand its affiliates. This activity aligns with SAHA's priorities to improve the quality of life of our clientsand preserve our affordable housing assets.

FINANCIAL IMPACT:

The annual cost for mowing and grounds maintenance services is not expected to exceed an annualcumulative amount of $165,744.00, and will be funded through the approved operating budgets.

SUMMARY:

On July 9, 2012, SAHA issued a "Request for Proposals" (RFP) #1205-988-36-3801 for Landscaping& Ground Maintenance Services for the Non Profit Properties, which closed on August 22, 2012. TheRFP was published on our website, E-procurement, La Prensa, the Express News and various othervenues (See Advertisement List). A total of five (5) proposals were received in response to the RFP:A & S Landscaping, Endeavors Unlimited, Jay's Lawn & Tree Service, Maldonado Nursery and R & CLandscape. All proposals were evaluated on managerial capacity and experience, quality plan, price,and the strength of the Section 3 and SWMBE Plans. After the initial evaluation of the submittedproposals, interviews were conducted with the four highest rated proposers.

Based upon the above factors, the two highest rated responsive and responsible companies are beingrecommended for award. (See Bid Tabulation and Cost Analysis).

Endeavors Unlimited (Non-Profit Organization, Section 3 Business) employs individuals that areeconomically disadvantaged and individuals with significant disabilities. They have been certified bySAHA as a Section 3 business. Endeavors Unlimited is currently under contract with SAHA to providelandscaping and grounds maintenance services and reported a total of 11 new hires during thecurrent calendar year. These individuals were all certified as Section 3. This Contractor remainscommitted to the Section 3 Program and indicates a 50% goal for Section 3 new hires. They haveidentified the usage of one sub-contractor, Earlybird Irrigation, which specializes in irrigation andlandscape.

Agenda Item NO.5


R & C Landscape LLC is certified as an ESBE, HABE, MBE and SBE by the South Central TexasRegional Certification Agency and has also been certified as a Section 3 business by SAHA. R & CLandscape LLC (ESBE, HABE, MBE, SBE, Section 3) currently has three agreements with SAHA:Landscaping & Grounds Maintenance Services, Section 3 Pilot Landscaping at Lincoln and Wheatley,and Irrigation Maintenance and Repair Services. Since 2011, this contractor reported a total of 16new hires, all Section 3. R & C Landscape LLC (ESBE, HABE, MBE, SBE, Section 3) has indicatedthey remain committed to providing training, and maintaining the 30% hiring goal for Section 3 newhires.

ATTACHMENTS:

Company ProfileResolution 5316Bid TabCost AnalysisAdvertisement List

Equal Housing Opportunity Equal Opportunity Employer

R&C Landscape

Company Profile

R&C Landcape R&C Landscape, LLC was founded in February, 2007. Although a new company, the Principals of R&C Landcape, LLC capitalize on 35 years of combined diverse construction experience in Commercial and Industrial General Contracting. The principal operating officers, Ramiro Mojarro, President and Rodolfo Flores, Vice President, have many years of experience in general contracting and construction management experience. During various stages of their careers they have both held positions such as laborers, foreman, assistant superintendent, project superintendent, project engineer, project manager, senior project manager. R&C Landscape LLC is a family owned SBE Company that has been in existence since February 2007. R&C Landscape LLC ownership is involved with the day to day operations of the company and make this a full-time job. This helps insure that the properties of projects get done with a high level of quality and are able to mitigate any potential problem. The company does Landscape Maintenance, Landscape Construction, Irrigation, Concrete Hardscapes, Plaster, CMU and General Construction. On the Landscape Maintenance, the company currently does maintenance on over 100 Properties. R&C Landscape is located at 15761 Tamaron Pass, San Antonio, Texas, 78283. R&C Landscape is a small business concern. They are also a Section 3 Business Concern.


Endeavors Unlimited

Company Profile

Endeavors Unlimited Endeavors Unlimited, founded in 1972, is a long standing non-profit agency that trains, supports, and employees people with disabilities. Endeavors Unlimited provides quality service in the landscaping and custodial field for over 15 years (at location 535 Bandera Rd). In 2010 and additional 15,000 square foot warehouse was leased expanding the ability to provide packaging and fulfillment services, and E-recyling. Adding this component has allowed Endeavors Unlimited to double the workforce and ensure growth and continued employment opportunities to the community we serve. Endeavors Unlimited, has been employing adults with severe disabilities for over 20 years through contracts serving governmental buildings, commercial businesses, and private residences. Endeavors Unlimited is located at 535 Bandera Rd. P.O. Box 28210, San Antonio, Texas, 78228.Endeavors Unlimited is a Non Profit Organization. They are also a Section 3 Business Concern.


RESOLUTION 5316 RESOLUTION 5316, AUTHORIZING AN AWARD OF CONTRACTS FOR MOWING & GROUND MAINTENANCE SERVICES FOR THE NON PROFIT PROPERTIES FOR AN ANNUAL CUMULATIVE AMOUNT NOT TO EXCEED $165,744.00 TO THE FOLLOWING COMPANIES: ENDEAVORS UNLIMITED (NON PROFIT, SECTION 3 BUSINESS) FOR AN ANNUAL AMOUNT NOT TO EXCEED $91,764.00 AND R & C LANDSCAPE, LLC (ESBE, HABE, MBE, SBE, SECTION 3 BUSINESS) FOR AN ANNUAL AMOUNT NOT TO EXCEED $73,980.00 BOTH FOR A PERIOD OF ONE YEAR WITH THE OPTION TO EXTEND FOR (2) TWO ADDITIONAL ONE-YEAR PERIODS. WHEREAS, the Housing Authority of the City of San Antonio, Texas must provide safe and quality living conditions for its residents; and WHEREAS, a Request For Proposals was issued on July 9, 2012 and subsequently closed on August 22, 2012 and five (5) companies submitted their proposals to RFP, #1205-988-36-3801 for evaluation by the due date; and WHEREAS, after initial evaluations of the proposals, four companies were interviewed and the highest rated responsible and responsive companies were Endeavors Unlimited (Non Profit, Section 3 Business) and R & C Landscape, LLC (ESBE, HABE, MBE, SBE, Section 3 Business); and WHEREAS, Endeavors Unlimited is a non-profit organization and Section 3 business that employs individuals that are economically disadvantaged and individuals with significant disabilities and has reported a total of 11 new Section 3 hires during the current calendar year. This Contractor remains committed to the Section 3 Program and indicates a 50% goal for Section 3 new hires; and WHEREAS, R & C Landscape LLC is certified as an ESBE, HABE, MBE and SBE by the South Central Texas Regional Certification Agency and has also been certified as a Section 3 business by SAHA. and since 2011 this contractor reported a total of 16 new hires, all Section 3. R & C Landscape LLC remains committed to provide training and maintaining the 30% hiring goal for Section 3 new hires; and WHEREAS, staff requests that the Board of Commissioners authorize the President and CEO or her designee to execute all documents to enter into these contracts. NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of SAHA hereby:

1) Approves Resolution , authorizing an award of contracts for Mowing & Ground Maintenance Services for the Non Profit Properties for an annual cumulative amount not to exceed $165,744.00 to the following companies: Endeavors Unlimited for an annual amount not to exceed $91,764.00 and R & C Landscape, LLC for an annual amount not to exceed 73,980.00 both for a period of one year with the option to extend for (2) two additional one-year periods.



Passed and approved the 14th day of January, 2013 _______________________________ Ramiro Cavazos Chair, Board of Commissioners Attested and approved as to form: ________________________________ Lourdes Castro Ramirez Secretary/SAHA President and CEO

Max Points A & S Endeavors Maldonado R & C Criterion Description Weight Landscaping Unlimited Nursery Landscape

Managerial Capacity and Relevant experience : 1-520%





Total Score 2.62 3.31 4.37 2.44Weighted Score 1.31 1.66 2.19 1.22






Priority 1: As detailed in Attachment D 5/.25Priority II: As detailed in Attachment D 4/.2Priority III: As detailed in Attachment D 3/.15Priority IV: As detailed in Attachment D 2/.1 0.10 0.10 0.10Tota Weighted Score 3.26 3.91 3.35 3.59

TABULATION Landscaping & Grounds Maintenance Services - Non Profit

1205-988-36-3801 - Interviews

Max Points A & S Endeavors Jays Lawn Maldonado R & C Criterion Description Weight Landscaping Unlimited Tree Service Nursery Landscape

Managerial Capacity and Relevant experience : 1-520%

Rater 1 5.00 5.00 0.00 4.00 5.00Rater 2 4.00 5.00 0.00 4.00 4.00Rater 3 5.00 5.00 0.00 4.00 5.00Total Score 14.00 15.00 0.00 12.00 14.00Average Score 4.67 5.00 0.00 4.00 4.67Weighted Score 0.93 1.00 0.00 0.80 0.93




Total Score 1.49 2.04 4.24 4.31 1.54Weighted Score 0.75 1.02 2.12 2.16 0.77






Priority 1: As detailed in Attachment D 5/.25Priority II: As detailed in Attachment D 4/.2Priority III: As detailed in Attachment D 3/.15Priority IV: As detailed in Attachment D 2/.1 0.10 0.10 0.10Tota Weighted Score 2.93 3.42 2.12 3.67 2.94

BID TABULATION Landscaping & Ground Maintenance Services for the Non Profit Properties

1205-988-36-3801

A & S Points Endeavors Points Maldonado Points R & C Points

Bella Claire $359.00 1.44 $200.00 2.59 $103.45 5.00 $550.00 0.94

Castle Point $849.00 2.77 $579.00 4.06 $470.25 5.00 $2,650.00 0.89

Churchill Estates $424.00 1.15 $279.00 1.75 $97.66 5.00 $800.00 0.61

Claremont $274.00 1.37 $140.00 2.68 $75.00 5.00 $260.00 1.44

Dietrich $319.00 1.18 $120.00 3.13 $75.00 5.00 $705.00 0.53

Encanta Villas $389.00 2.02 $330.00 2.38 $157.22 5.00 $800.00 0.98

Homestead $1,019.00 2.55 $591.00 4.40 $520.60 5.00 $2,525.00 1.03

La Providencia $439.00 1.88 $310.00 2.67 $165.30 5.00 $930.00 0.89

Park Place $1,169.00 1.89 no bid 0.00 $441.51 5.00 $2,410.00 0.92

Pecan Hill $398.00 2.98 $249.00 4.77 $237.50 5.00 $1,130.00 1.05

Sunshine Plaza $449.00 2.11 $290.00 3.27 $189.52 5.00 $900.00 1.05

Warren House $289.00 1.30 $140.00 2.68 $75.00 5.00 $290.00 1.29

Unit Price Items

Seasonal Color $90.00 2.38 $135.00 1.58 45.00 4.75 $42.75 5.00

Irrigation Repair $79.00 3.96 $90.00 3.47 $65.00 4.81 $62.50 5.00

St Augustine Sod $1.25 4.40 $1.25 4.40 $1.95 2.82 $1.10 5.00

Bermuda Sod $1.25 4.40 $1.50 3.67 $1.95 2.82 $1.10 5.00

Mulch $125.00 3.00 $75.00 5.00 95.00 3.95 $95.00 3.95

Tree Removal $120.00 4.79 $115.00 5.00 $145.00 3.97 $145.00 3.97

Spread Mulch $2.50 1.90 $3.85 1.23 $6.20 0.77 $0.95 5.00

Trimming Trees $100.00 5.00 $120.00 4.17 $145.00 3.45 $120.00 4.17

Total Points 52.47 62.89 87.33 48.71Average Points 2.62 3.31 4.37 2.44

Cost Analysis-BAFOLandscaping For Non Profit Properties

1205-988-36-3801

A & S Points Endeavors Points Jay's Lawn Points Maldonado Points R & C Points

Bella Claire $389.00 1.16 $206.77 2.18 $90.00 5.00 $103.48 4.35 $555.37 0.81

Castle Point $894.00 2.63 $587.24 4.00 $550.00 4.28 $470.25 5.00 $2,693.50 0.87

Churchill Estates $424.00 0.83 $282.35 1.24 $70.00 5.00 $97.63 3.58 $822.70 0.43

Claremont $274.00 0.73 $140.00 1.43 $40.00 5.00 $47.50 4.21 $267.48 0.75

Dietrich $319.00 0.74 $120.00 1.98 $60.00 3.96 $47.50 5.00 $714.43 0.33

Encanta Villas $389.00 1.93 $338.33 2.22 $150.00 5.00 $157.23 4.77 $812.36 0.92

Homestead $1,039.00 2.17 $597.69 3.76 $450.00 5.00 $520.64 4.32 $2,552.79 0.88

La Providencia $439.00 1.71 $316.72 2.37 $150.00 5.00 $165.30 4.54 $956.96 0.78

Park Place $1,289.00 1.71 no bid 0.00 $550.00 4.01 $441.51 5.00 $2,459.03 0.90

Pecan Hill $449.00 1.34 $252.42 2.38 $120.00 5.00 $237.50 2.53 $1,166.08 0.51

Sunshine Plaza $469.00 1.39 $297.93 2.18 $130.00 5.00 $189.52 3.43 $912.94 0.71

Warren House $289.00 0.69 $145.00 1.38 $40.00 5.00 $47.50 4.21 $294.09 0.68

Unit Price Items

Seasonal Color $95.00 2.37 $135.00 1.67 no bid 0.00 no bid 0.00 $45.00 5.00

Irrigation Repair $89.00 3.09 $90.00 3.06 no bid 0.00 $55.00 5.00 $65.00 4.23

St Augustine Sod $3.00 1.00 $1.20 2.50 $0.80 3.75 $0.60 5.00 $1.15 2.61

Bermuda Sod $3.00 1.00 $1.45 2.07 $0.80 3.75 $0.60 5.00 $1.15 2.61

Mulch $125.00 0.20 $75.00 0.33 $5.00 5.00 no bid 0.00 $100.00 0.25

Tree Removal $120.00 1.04 $115.00 1.09 $40.00 3.13 $25.00 5.00 $150.00 0.83

Spread Mulch $2.50 2.00 $3.85 1.30 $50.00 0.10 $3.00 1.67 $1.00 5.00

Trimming Trees $100.00 2.00 $120.00 1.67 $60.00 3.33 $40.00 5.00 $125.00 1.60

Total Points 29.72 38.79 76.31 77.61 30.71Average Points 1.49 2.04 4.24 4.31 1.54

Cost AnalysisLandscaping For Non Profit Properties

1205-988-36-3801

Advertising List for RFP 1205-988-36-3801

Landscaping and Ground Maintenance Services for the Non Profit Properties Minority Business Alamo Asian American Chamber of Commerce Alamo City Black Chamber Asian Chamber of Commerce Builder's Exchange Goodwill Hispanic Chamber of Commerce Hispanic Contractors Association De San Antonio Plan Room/ Craftsmen Association Women's Chamber San Antonio Chaper of the AGC South Texas Regional Certification Agency South SA Chamber Texas Veterans Commission Chinese Chamber TIBH Industries UTSA 2 UTSA 4 Women's Business Enterprise AAA Lawn Care Services Cleanscapes K & W; Lawn's Etc A&S Landscaping Services Bexar Landscaping Company Express Landscaping Fentress Tree Farm Gregory's Lawn & Landscape Services Hill Country Nursery & Landscaping Lawn Patrol Lawn & Landscape Lawn's Etc New Life Plant It Wise Plants for Texas Preferred Landscape & Lighting R&C Landscape Showplace Lawns Texzen Landscapes, LLC Tyler Landscaping



RESOLUTION 5317, AUTHORIZING AN AWARD OF CONTRACTS FOR UNIT MAKE READYSERVICES FOR PUBLIC HOUSING FOR AN ANNUAL CUMULATIVE AMOUNT NOT TOEXCEED $ 1,200,000.00 TO THE FOLLOWING COMPANIES: A & S LANDSCAPING FOR ANANNUAL AMOUNT NOT TO EXCEED $240,000.00; EA CONTRACTOR FOR AN ANNUALAMOUNT NOT TO EXCEED $240,000.00; GARCIA BROTHER'S MAKE-READY & REPAIRS FORANNUAL AMOUNT NOT TO EXCEED $240,000.00; GEOFILL MATERIAL TECHNOLOGIES, LLCFOR AN ANNUAL AMOUNT NOT TO EXCEED $240,000.00 AND MONTEMAYOR GENERALCONTRACTOR FOR AN ANNUAL AMOUNT NOT TO EXCEED $240,000.00; ALL FOR A PERIODOF ONE YEAR WITH THE OPTION TO EXTEND FOR (2) TWO ADDITIONAL ONE-YEAR

PERIODS;, ~Ed Hi j aChief Financial Officer

REQUESTED ACTION:Consideration and appropriate action regarding Resolution 5317, authorizing an award of contracts forunit make ready services for public housing for an annual cumulative amount not to exceed$1,200,000.00 to the following companies: A & S Landscaping for an annual amount not to exceed$240,000.00; EA Contractor for an annual amount not to exceed $240,000.00; Garcia Brother's MakeReady & Repairs for an annual amount not to exceed $240,000.00; Geofill Material Technologies,LLC for an annual amount not to exceed $240,000.00; and Montemayor General Contractor for anannual amount not to exceed $240,000.00; for a period of one year with the option to extend for (2)two additional one-year periods.

PURPOSE:

SAHA performs approximately 130 make-readies for public housing unit turnover each month, at anaverage cost of $629.00 per unit, or about $981,240.00 per year. To receive the maximum points onthe annual Public Housing Assessment System (PHAS) submission, HUD requires a 20-dayturnaround time from the date of unit vacancy to the next move-in. SAHA is currently trending anaverage of 18 days. The services from these four recommended contractors will meet SAHA'scurrent make-ready needs. Each vendor will be assigned make-readies on an as-needed basis. Thisactivity aligns with SAHA's priorities to improve the quality of life of our clients and preserve ouraffordable housing assets.

FINANCIAL IMPACT:The annual cost for unit make ready services is not expected to exceed an annual cumulative amountof $1,200,000,00, and will be funded through the approved operating budgets.

SUMMARY:

On August 1, 2012, SAHA issued a "Request for Proposals" (RFP) #1112-909-62-3711 for Unit MakeReady Services For Public Housing, which closed on September 5,2012. The RFP was published onour website, E-procurement, La Prensa, the Express News and various other venues (SeeAdvertisement List). A total of 15 proposals were received in response to the RFP: A & SLandscaping, The Artran Supply, Inc., Consolidated Service Group, EA Contractor, Garcia Brother'sMake-Ready & Repairs, Geofill Material Technologies, Harper Painting & Construction, J & ACarpenters, JXM, Inc., MDC Painting, Montemayor General Contractor, R & J Muniz Remodeling,RAM's Weatherization & Construction, Renaissance Men Services and Trevino Contractor. All

proposals were evaluated on experience and project management, quality and safety plan, price, and

AgendaItemNo.6


the strength of the Section 3 and SWMBE Plans. After the initial evaluation of the submittedproposals, Best and Final Offers were requested from the five highest rated proposers.

Based upon the above factors, the four highest rated responsive and responsible companies arebeing recommended for award. (See Bid Tabulation and Cost Analysis).

A & S Landscapina is self-certified as a Hispanic American Business Enterprise (HABE) and has beencertified as a Section 3 Business by SAHA. This contractor will utilize and foster Jet CleaningProfessionals (SBE, MBE, WBE), a small and under-utilized business as a subcontractor. A & SLandscaping has provided services to SAHA under the landscaping and unit make ready agreements.As part of their Section 3 commitment, this year A & S Landscaping donated four (4) $1,000.00scholarships to the Education Investment Foundation for residents of SAHA and has met their 30%goal for new hires. This contractor remains committed to working with low-income residents to helpimprove their job skills and quality of life.

EA Contractor is self-certified as a Hispanic American Business Enterprise (HABE) and has beencertified as a Section 3 Business by SAHA. This contractor indicates use of the followingsubcontractors: Gallegos Plumbing Services, LLC (MBE); Agustin Lopez, General Maintenance(MBE); Miguel Angel Navarro, Electrical Contractor (MBE); Conrado Garcia, General Maintenance(MBE); Fabian Urbina, cabinets, carpentry and woodwork (MBE); Manuel Rodriguez, concrete work,stucco and ceramic tile (MBE); German Olvera, painting and cleaning (MBE); and Armando Amaya,painting and cleaning (MBE). EA Contractor has provided services to SAHA under the followingagreements: Resurfacing Services and Remove & Replace Bath Tubs and Shower Pans. ThisContractor has agreed to recruit, train and hire Section 3 individuals.

Garcia Brother's Make Ready & Repairs is self-certified as a Hispanic American Business Enterprise(HABE) and has been certified as a Section 3 Business by SAHA. The following sub-contractors willbe utilized on an as-needed basis: Emma C Villarreal, Home Team of America (MBE); RichardCastro, A & V Painting and Texture (MBE); and H.D. Brown Home Improvement, (VBE). Thiscontractor will commit to a 30%-50% hiring goal for Section 3 individuals.

Geofill Material Technoloaies. LLC has received certification as a WBE by the South Central TexasRegional Certification Agency and has been certified as a Section 3 Business by SAHA. They willutilize Priority Electric, LLC and Cruz Enterprises (SBE, MBE) which is certified by the South CentralTexas Regional Certification Agency for plumbing. This contractor has received awards from SAHAfor Repair and Replace Roofs at Westway Apartments, Fair Avenue Burn Units Reconstruction, andRepairs at Gus Garcia and Towering Oaks. Over the current year, they have met their Section 3hiring goal and remain committed to the 30% goal for new hires.

Montemayor General Contractor is a San Antonio, small minority owned business that has workedwith SAHA for 13 years, with an estimate of between 3,000 and 4,000 unit make ready services atmulti-family and single family units. Montemayor General Contractor relies on their 18-personoperational staff.

ATTACHMENTS:

Company ProfileResolution 5317Bid TabCost AnalysisAdvertisement List


Montemayor General Contractor

Company Profile

Montemayor General Contractor Montemayor General Contractor has worked with San Antonio Housing Authority through 13 years with an estimate of between 3,000 and 4,000 unit make ready services at multi-family and single family units. In order to have accomplished this task, Montemayor General Contractor relies on their highly skilled operational staff made up of eighteen persons. These individuals posses the capacity to successfully accomplish the task of unit make ready servives. Montemayor General Contractor is located at 9302 Marsh Creek, San Antonio, Texas, 78250. Montemayor General Contractor is a small minority owned business.


Geofill Material Tech.

Company Profile

Geofill Material Tech. Geofill Material Tech. was founded in 2003. Geofill Material Tech. has had experience of providing scope of service for the multi-family housing industry. Geofill Material Tech. has assisted various owners with hundreds of properties, make readies, rebuilds, rehabs and construction projects. Geofill Material Tech. is located at 6838 State Hwy 97E, Floresville, Texas 78114. Geofill Material Tech. is a Woman-Owned Business Enterprise (WBE). They are also a Section 3 Business Concern.


Garcia Brother’s Make-Ready & Repairs

Company Profile

Garcia Brother’s Make-Ready & Repairs Garcia Brother’s Make-Ready & Repairs was founded in 2006. Garcia Brother’s Make-Ready & Repairs has had experience of providing scope of service and with the San Antonio Housing Authority in all aspects of Home Renovation/Improvement/Modernization/Repairs/Make-Readies/Trash-outs/ Code Compliance Scopes/ADA Standards and Requirements. Garcia Brother’s Make-Ready & Repairs is located at 615 Cedar St., San Antonio, Texas, 78210. Garcia Brother’s Make-Ready & Repairs is a small minority owned business (MBE). They are also a Section 3 Business Concern.


EA Contractor

Company Profile

EA Contractor EA Contractor was founded in 2006. EA Contractor has provided unit make ready services for SAHA and they have done other types of construction projects. EA Contractor with more than 10 years of remodeling, repair, and maintenance experience throughout San Antonio, EA Contractor has acquired great knowledge and know how to deal with any task set forth. EA Contractor is located at 9027 Burnt Peak, Helotes, Texas 78023. EA Contractor is a Woman-Owned Business Enterprise (WBE). They are also a Section 3 Business Concern.


A&S Landscaping Services

Company Profile

A&S Landscaping Services A&S Landscaping was founded in 1992. A&S Landscaping Services has had experience of providing scope of service and contracts with the San Antonio Housing Authority for make readies, lawn maintenance, and floor contracts. A&S Landscaping Services has over nineteen years of unit make ready experience. This includes, demolition, remodeling, texture, paint, carpentry, electrical, roofing, and plumbing. A&S Landscaping is located at 1731 S. San Marcos, Bldg 935-300. San Antonio, Texas, 78207. A&S Landscaping Services is a small minority owned business (MBE). They are also a Section 3 Business Concern.


RESOLUTION 5317 RESOLUTION 5317, AUTHORIZING AN AWARD OF CONTRACTS FOR UNIT MAKE READY SERVICES FOR PUBLIC HOUSING FOR AN ANNUAL CUMULATIVE AMOUNT NOT TO EXCEED $1,200,000.00 TO THE FOLLOWING COMPANIES: A & S LANDSCAPING FOR AN ANNUAL AMOUNT NOT TO EXCEED $240,000.00; EA CONTRACTOR FOR AN ANNUAL AMOUNT NOT TO EXCEED $240,000.00; GARCIA BROTHER’S MAKE-READY & REPAIRS FOR ANNUAL AMOUNT NOT TO EXCEED $240,000.00; GEOFILL MATERIAL TECHNOLOGIES, LLC FOR AN ANNUAL AMOUNT NOT TO EXCEED $240,000.00; AND MONTEMAYOR GENERAL CONTRACTOR FOR AN ANNUAL AMOUNT NOT TO EXCEED $240,000 ALL FOR A PERIOD OF ONE YEAR WITH THE OPTION TO EXTEND FOR (2) TWO ADDITIONAL ONE-YEAR PERIODS. WHEREAS, the Housing Authority of the City of San Antonio, Texas must provide safe and quality living conditions for its residents; and WHEREAS, in order to receive the maximum points on the annual Public Housing Assessment System (PHAS) submission, HUD requires a 20-day turnaround time from the date of unit vacancy to the next move-in and; WHEREAS, a Request For Proposals was issued on August 1, 2012 and subsequently closed on September 5, 2012; and WHEREAS, fifteen (15) companies submitted their proposals to RFP, #1112-909-62-3711 for evaluation by the due date; and WHEREAS, after the evaluation and best and final offers, A & S Landscaping, EA Contractor, Garcia Brother’s Make-Ready & Repairs and Geofill Material Technologies, LLC, and Montemayor General Contractor were the five highest rated responsive and responsible companies; and WHEREAS, staff requests that the Board of Commissioners authorize the President and CEO or her designee to execute all documents to enter into these contracts. NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of SAHA hereby:

1) Approves Resolution 5317, authorizing an award of contracts for unit make ready services for public housing for an annual cumulative amount not to exceed $1,200,000.00 to the following companies: A & S Landscaping for an annual amount not to exceed $240,000.00; EA Contractor for an annual amount not to exceed $240,000.00; Garcia Brother’s Make Ready & Repairs for an annual amount not to exceed $240,000.00; Geofill Material Technologies, LLC or an annual amount not to exceed $240,000.00, and Montemayor General Contractor for a annual amount not to exceed $240,000, all for a period of one year with the option to extend for (2) two additional one-year periods.



Passed and approved the 14th day February, 2013, _______________________________ Ramiro Cavazos Chair, Board of Commissioners Attested and approved as to form: ________________________________ Lourdes Castro Ramirez President and CEO

Max Points A & S EA Garcia Goefill MontemayorCriterion Description Weight Landscaping Contractor Brothers Gen Contractor

Relevant experience & ProjectManagement :

1-530%





Total Score 3.74 4.04 4.94 2.08 4.01Weighted Score 1.50 1.62 1.98 0.83 1.60






Priority 1: As detailed in Attachment D 5/.25Priority II: As detailed in Attachment D 4/.2Priority III: As detailed in Attachment D 3/.15Priority IV: As detailed in Attachment D 2/.1 0.10 0.10 0.10 0.10 0.10Tota Weighted Score 3.81 3.37 3.61 3.57 3.07

TABULATION-BAFO Make Ready- Public Housing

1112-909-62-3711

Max Points A & S EA Garcia Goefill Harper J & A JXM MDC Montemayor R & J Ram's Renaissance Trevino The Artran ConsolidatedCriterion Description Weight Landscaping Contractor Brothers Painting Carpenters Painting Muniz Weatherization Men Contractor Supply Service Group

Relevant experience & ProjectManagement :

1-530% Non Responsible Non Responsible Non Responsible

Rater 1 4.00 4.00 3.00 4.00 2.00 Did not bid on 2.00 2.00 3.00 2.00 2.00 3.00 3.00 Late Bid

Rater 2 4.00 3.00 3.00 5.00 2.00 All Additional 3.00 3.00 3.00 3.00 2.00 4.00 3.00Rater 3 4.00 3.00 3.00 4.00 2.00 Repairs Unit Prices 3.00 3.00 3.00 3.00 2.00 3.00 3.00Total Score 12.00 10.00 9.00 13.00 6.00 8.00 8.00 9.00 8.00 6.00 10.00 9.00Average Score 4.00 3.33 3.00 4.33 2.00 2.67 2.67 3.00 2.67 2.00 3.33 3.00Weighted Score 1.20 1.00 0.90 1.30 0.60 0.80 0.80 0.90 0.80 0.60 1.00 0.90


Rater 1 2.00 3.00 2.00 4.00 2.00 4.00 3.00 2.00 3.00 2.00 4.00 3.00Rater 2 2.00 2.00 2.00 4.00 2.00 4.00 3.00 2.00 2.00 2.00 4.00 2.00Rater 3 3.00 2.00 3.00 4.00 1.00 3.00 3.00 2.00 2.00 2.00 4.00 3.00Total Score 7.00 7.00 7.00 12.00 5.00 11.00 9.00 6.00 7.00 6.00 12.00 8.00Average Score 2.33 2.33 2.33 4.00 1.67 3.67 3.00 2.00 2.33 2.00 4.00 2.67Weighted Score 0.23 0.23 0.23 0.40 0.17 0.37 0.30 0.20 0.23 0.20 0.40 0.27


Total Score 3.67 3.87 5.00 2.12 2.44 2.39 3.12 3.95 2.92 1.46 1.52 3.27Weighted Score 1.47 1.55 2.00 0.85 0.98 0.96 1.25 1.58 1.17 0.58 0.61 1.31

Strength of the Section 3 plan:

1-515%


Strength of the S/W/M/BE plan:

1-55%



Priority 1: As detailed in Attachment D 5/.25Priority II: As detailed in Attachment D 4/.2Priority III: As detailed in Attachment D 3/.15Priority IV: As detailed in Attachment D 2/.1 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10Tota Weighted Score 3.78 3.30 3.63 3.58 2.09 2.37 2.70 3.05 2.55 1.68 2.72 2.87

TABULATION Make Ready- Public Housing

1112-909-62-3711

Unit Make Ready Services Public Housing

A&S Landscaping Geofill

Garcia Brother's

EA Contractor

Montemayor Gen Contractor

1112-909-62-3711 BAFO Cost Analysis ConstructionMake-Ready

Unit Per Service- Clean (square feet) 0.20 0.40 0.15 0.24 0.20Unit Per Service- Paint (sqare feet) 0.25 1.35 0.17 0.28 0.19Total 0.45 1.75 0.32 0.52 0.39Clean & Paint Points 3.56 0.91 5.00 3.08 4.10Additional Repairs Unit Prices Points 3.92 3.25 4.88 5.00 3.91Total Points for Clean, Paint, & Additional Repairs 3.74 2.08 4.94 4.04 4.01

Unit Make Ready Services Public Housing A&S Landscaping Trevino Renaissance Ram's Weatherization R & J Muniz Harper Painting Montemayor MDC Painting JXM, Inc. Geofill Garcia Brother's EA Contractor The Artran Consolidated Jaime R.

1112-909-62-3711 Additional Repairs Unit Prices Contractor Men Services & Contruction Remodeling & Construction Gen Contractor Construction Make-Ready Supply Service Group Anzaldua

Replace Solid Exterior Slab Door 75.00 70.00 50.00 80.00 65.00 175.00 90.00 85.00 58.69 30.00 50.00 55.00 Non Responsible Non Responsible Non ResponsiveReplace Pre-Hung Exterior Slab Door 75.00 120.00 25.00 125.00 100.00 150.00 80.00 80.00 58.69 50.00 50.00 70.00 Late Bid Did not bid onReplace Screen Door 45.00 40.00 10.00 50.00 25.00 98.00 45.00 45.00 29.34 20.00 40.00 35.00 All AdditionalReplace Patio Screen Door 30.00 20.00 10.00 50.00 50.00 52.00 20.00 40.00 14.61 15.00 40.00 20.00 Repairs Unit PricesReplace Hollow Core Slab 35.00 55.00 15.00 40.00 55.00 40.00 27.00 40.00 23.48 20.00 30.00 28.00Replace Pre-Hung Hollow Core 40.00 65.00 10.00 60.00 100.00 72.00 45.00 40.00 23.48 40.00 35.00 35.00Repair Closet Doors (Bi-Fold Doors) 40.00 40.00 15.00 40.00 65.00 72.00 40.00 40.00 9.74 30.00 25.00 25.00Replace Patio Sliding Glass Door 110.00 95.00 50.00 180.00 190.00 200.00 70.00 150.00 38.95 170.00 150.00 80.00Replace Sliding Glass Door Rollers 30.00 20.00 25.00 40.00 40.00 52.00 45.00 25.00 24.35 75.00 25.00 15.00Replace Pocket Doors 80.00 110.00 30.00 120.00 135.00 100.00 50.00 150.00 14.61 50.00 75.00 70.00Replace Patio Door Locks (Non-keyed) 15.00 10.00 10.00 40.00 25.00 20.00 15.00 12.50 9.74 10.00 15.00 6.00Replace Closet Door Hardware 10.00 15.00 5.00 30.00 35.00 15.00 5.00 12.50 14.61 10.00 10.00 8.00Replace Privacy Locks 10.00 4.00 5.00 15.00 6.00 15.00 15.00 12.50 9.74 10.00 10.00 6.00Replace Passage Knobs 10.00 4.00 5.00 15.00 6.00 15.00 15.00 12.50 9.74 10.00 10.00 6.00Replace Peep holes 10.00 8.00 5.00 10.00 9.00 10.00 10.00 7.00 4.87 5.00 5.00 7.00Replace Kick plates 12.00 12.00 5.00 15.00 5.00 20.00 20.00 7.00 9.74 10.00 5.00 10.00Replace Door Closures 15.00 18.00 5.00 60.00 10.00 40.00 7.00 15.00 19.48 10.00 10.00 8.00Replace Striker Assemblies 15.00 18.00 5.00 20.00 10.00 25.00 7.00 5.00 6.82 10.00 5.00 7.00Replace Hinges 15.00 18.00 2.50 20.00 10.00 30.00 7.00 10.00 24.35 10.00 5.00 7.00Replace Door Jambs 40.00 45.00 3.00 60.00 75.00 105.00 40.00 50.00 70.43 25.00 30.00 20.00Replace Moldings/Trim Casing 1.25 0.80 3.00 25.00 3.00 3.00 1.50 1.50 1.57 2.00 1.00 0.70Install Thresholds 15.00 25.00 10.00 15.00 20.00 15.00 15.00 15.00 19.48 10.00 20.00 14.00Install Weather-stripping 10.00 15.00 10.00 25.00 25.00 30.00 15.00 10.00 14.61 5.00 15.00 8.00Install Door sweeps 10.00 10.00 10.00 15.00 9.00 25.00 15.00 7.00 9.74 5.00 10.00 8.00Replace Shower Glass Doors 50.00 60.00 15.00 125.00 70.00 50.00 19.00 100.00 29.21 50.00 50.00 50.00Install Keyless Deadbolt 15.00 18.00 10.00 40.00 20.00 25.00 10.00 20.00 29.21 10.00 10.00 10.00Install Wrap Around Door Security Plate 15.00 20.00 15.00 15.00 12.00 30.00 10.00 20.00 14.61 20.00 10.00 10.00Replace Striker Plates 8.00 10.00 5.00 15.00 15.00 5.00 7.00 5.00 4.87 10.00 5.00 5.00Replace Passageway Locks/Knobs 10.00 8.00 10.00 10.00 6.00 20.00 15.00 12.50 9.74 10.00 5.00 10.00Install/Reverse Refrigerator Doors 15.00 15.00 15.00 40.00 25.00 25.00 15.00 12.50 29.21 20.00 5.00 10.00Replace Window Pane 15.00 15.00 20.00 50.00 15.00 30.00 15.00 20.00 24.35 15.00 10.00 12.00Replace Window Screen 20.00 25.00 10.00 40.00 20.00 20.00 15.00 20.00 7.79 5.00 10.00 12.00Install Security Latches 8.00 7.00 10.00 20.00 7.00 20.00 9.00 5.00 7.79 5.00 5.00 6.00Replace Window locks 7.00 7.00 15.00 15.00 5.00 20.00 9.00 5.00 9.74 5.00 5.00 6.00Replace Window Balancers 20.00 25.00 10.00 25.00 15.00 50.00 25.00 20.00 19.48 30.00 10.00 20.00Install Window Trim/Casing 2.00 0.80 3.50 3.00 1.75 2.50 1.50 2.50 1.96 1.50 1.00 0.70Replacing Glazing 5.00 6.50 3.50 2.50 2.75 5.00 1.00 1.50 3.25 1.00 1.00 5.00Install Vertical Blinds 15.00 25.00 20.00 25.00 20.00 15.00 15.00 25.00 19.48 15.00 15.00 10.00Install Mini Blinds and Center Brackets 8.00 6.00 20.00 20.00 5.00 10.00 10.00 7.50 6.82 15.00 7.50 7.00Replace drywall up to 1 (2x2) Sheet 30.00 15.00 15.00 40.00 15.00 45.00 25.00 30.00 50.43 40.00 10.00 18.00Replace drywall up to 1 (4x8) Sheet 45.00 45.00 20.00 65.00 45.00 100.00 40.00 60.00 50.43 50.00 15.00 35.00Replace Durarock up to (3x5)1 Sheet 30.00 60.00 25.00 80.00 35.00 120.00 15.00 30.00 58.43 40.00 15.00 15.00Replace Baseboard/Trim (Wood) 1.25 0.85 1.00 1.00 1.75 5.00 1.50 1.50 0.98 1.00 1.50 0.80Replace Rubber Covebase 1.00 0.60 1.00 1.50 1.00 12.00 1.40 1.00 0.81 1.00 1.00 0.70Replace Furdowns 10.00 2.75 1.50 3.25 30.00 10.00 15.00 10.00 11.74 4.00 1.00 9.50Apply Monterrey Drag 1.25 0.80 2.00 2.25 1.25 0.25 1.20 1.80 1.34 0.40 1.00 0.90Apply Orange Peel 1.25 0.75 2.25 2.10 1.50 0.20 1.20 1.50 1.34 0.25 1.00 0.90Apply Sand Texture 1.25 0.75 2.50 2.00 1.50 0.20 1.20 1.50 1.34 0.35 1.00 0.90Apply Acoustical (popcorn) 1.75 0.85 2.75 1.75 1.25 0.20 1.20 2.00 0.81 0.50 1.00 0.90Re-Groute Shower Walls 1.25 1.75 2.75 3.50 2.00 0.40 1.50 1.50 0.61 2.00 1.00 0.95Install Wall Insulation 1.50 2.25 2.25 1.50 2.50 0.75 0.90 2.00 0.43 0.30 1.50 1.50Repair Concrete Wall 7.00 6.25 5.00 3.00 6.00 4.00 6.00 10.00 1.95 2.00 5.00 5.70Install Vent-a-Hoods 18.00 18.00 130.00 75.00 15.00 50.00 25.00 20.00 19.48 25.00 10.00 15.00Install Fluorescent Fixtures 15.00 15.00 120.00 25.00 20.00 35.00 15.00 20.00 19.48 25.00 10.00 15.00Install Exterior Fixtures 10.00 12.00 40.00 30.00 10.00 35.00 15.00 15.00 27.48 25.00 5.00 10.00Install Interior Lighting Fixtures 10.00 9.00 40.00 25.00 15.00 20.00 15.00 15.00 9.74 25.00 5.00 10.00Install Bathroom Electrical Heater/Exhaust 20.00 18.00 120.00 75.00 30.00 60.00 20.00 40.00 54.95 30.00 25.00 15.00Replace Switches/Receptacles/GFCI’s 10.00 5.00 40.00 2.25 5.00 15.00 15.00 10.00 6.87 15.00 5.00 6.50Replace Smoke Detector Battery and Electric 10.00 5.00 40.00 15.00 5.00 15.00 10.00 5.00 9.74 15.00 2.50 6.00Install Doorbells 15.00 8.00 35.00 20.00 10.00 20.00 10.00 25.00 14.61 25.00 10.00 9.00Install CO2 Detector 10.00 10.00 35.00 15.00 20.00 20.00 15.00 5.00 6.82 25.00 2.50 6.00Install Thermostat 15.00 15.00 40.00 80.00 20.00 20.00 15.00 30.00 19.04 25.00 20.00 15.00Replace Faucet (kitchen/lavatory) 20.00 25.00 35.00 35.00 55.00 60.00 27.00 20.00 19.48 25.00 20.00 18.00Replace Sink (Kitchen) 25.00 30.00 40.00 45.00 55.00 80.00 27.00 30.00 82.51 75.00 20.00 20.00Replace Sink (Lavatory) 20.00 25.00 35.00 45.00 50.00 60.00 27.00 20.00 63.47 75.00 20.00 18.00Replace Basket Strainer 10.00 15.00 2.00 25.00 25.00 15.00 15.00 10.00 29.21 25.00 10.00 10.00Replace Garbage Disposal 40.00 20.00 75.00 45.00 40.00 75.00 45.00 35.00 38.95 25.00 20.00 30.00Replace Splashguard 15.00 20.00 5.00 55.00 25.00 30.00 15.00 15.00 38.95 20.00 15.00 18.00Install Dishwasher 50.00 20.00 35.00 125.00 75.00 75.00 50.00 40.00 34.08 75.00 30.00 38.00Install Icemaker 40.00 10.00 20.00 135.00 25.00 85.00 40.00 40.00 24.35 20.00 20.00 30.00Install Pop-up Assy 10.00 10.00 10.00 30.00 15.00 60.00 15.00 15.00 14.61 20.00 10.00 10.00Replace Cartridge 10.00 15.00 4.25 50.00 25.00 60.00 10.00 15.00 9.74 25.00 10.00 15.00Replace Supply lines 7.00 10.00 21.00 40.00 5.00 25.00 15.00 10.00 4.87 5.00 5.00 8.00Replace Handles 15.00 5.00 10.00 20.00 5.00 10.00 10.00 5.00 9.74 5.00 5.00 8.00Replace Cutoffs (1/4 turn ball valve type) 10.00 12.00 15.00 35.00 25.00 25.00 15.00 15.00 19.04 25.00 10.00 14.00Replace Diverter 5.00 5.00 17.00 20.00 7.00 40.00 10.00 15.00 6.82 5.00 5.00 14.00Replace Aerators 5.00 2.00 15.00 15.00 4.00 5.00 5.00 5.00 1.95 5.00 2.50 5.00Replace Showerhead 8.00 5.00 8.00 15.00 5.00 20.00 7.00 5.00 4.87 5.00 5.00 7.00Replace Tub/shower Trim Kit 40.00 25.00 165.00 25.00 30.00 35.00 20.00 150.00 24.35 75.00 20.00 20.00Install p-traps/drain assemblies 20.00 35.00 27.00 30.00 25.00 35.00 25.00 10.00 14.61 25.00 15.00 15.00Replace waste and overflows 20.00 45.00 27.00 25.00 25.00 25.00 16.00 7.00 24.35 25.00 10.00 15.00Replace Shower Rods 6.00 6.00 2.75 20.00 5.00 10.00 5.00 7.00 4.87 5.00 5.00 5.00Replace flush valve 15.00 10.00 8.00 20.00 9.00 20.00 15.00 10.00 9.74 25.00 10.00 10.00Replace ballcock assembly 15.00 15.00 15.00 35.00 20.00 35.00 20.00 15.00 9.74 25.00 10.00 15.00Replace Tank w/ Tank to bowl kit 30.00 60.00 27.50 40.00 50.00 55.00 20.00 30.00 19.04 50.00 30.00 30.00Replace toilet seat 10.00 8.00 12.00 10.00 10.00 20.00 7.00 10.00 4.87 10.00 5.00 10.00Replace Wax Ring/Closet Bolts 25.00 30.00 35.00 15.00 20.00 45.00 25.00 25.00 38.08 10.00 20.00 12.00Replace Commode, Complete 45.00 65.00 50.00 80.00 50.00 80.00 45.00 45.00 50.78 120.00 30.00 30.00Replace Floor Flange 30.00 35.00 27.50 50.00 20.00 20.00 25.00 35.00 38.08 25.00 30.00 18.00Replace Towel Bar 8.00 5.00 15.00 20.00 7.00 11.00 9.00 7.50 4.87 10.00 5.00 8.00Replace soap dish or Tumbler holder 10.00 15.00 15.00 20.00 10.00 15.00 7.00 7.50 4.87 10.00 5.00 8.00Replace tissue roller 5.00 8.00 2.50 20.00 4.00 10.00 7.00 7.50 4.87 10.00 5.00 8.00Install Washing Machine cut-offs 10.00 30.00 27.50 60.00 40.00 20.00 15.00 10.00 31.74 50.00 10.00 10.00Replace through the wall dryer vent 25.00 10.00 27.00 25.00 15.00 40.00 14.00 30.00 9.74 25.00 20.00 18.00Install hose bibs 10.00 5.00 15.00 20.00 5.00 15.00 9.00 10.00 9.74 25.00 7.50 10.00Replace Escutcheon plates 10.00 2.00 4.00 15.00 5.00 8.00 9.00 10.00 4.87 10.00 5.00 8.00Resurface bathtub 95.00 155.00 20.00 450.00 175.00 120.00 90.00 50.00 315.00 125.00 75.00 90.00Resurface kitchen sink or lavatory 50.00 70.00 20.00 250.00 60.00 35.00 40.00 30.00 225.00 75.00 50.00 35.00Replace Registers 8.00 5.00 12.00 45.00 15.00 5.00 10.00 10.00 4.87 15.00 5.00 8.00Clean Air handler Closet 10.00 10.00 10.00 180.00 15.00 15.00 15.00 10.00 9.00 20.00 10.00 10.00Install Insulation on refrigeration lines 10.00 10.00 2.25 2.00 5.00 5.00 10.00 10.00 0.85 2.00 2.00 10.00Install Water Heater Connector-Supply Line 20.00 20.00 27.50 40.00 75.00 60.00 25.00 15.00 6.35 40.00 10.00 20.00Remove/Replace Counter Top 75.00 85.00 200.00 150.00 80.00 90.00 54.00 50.00 77.90 10.00 70.00 50.00Remove/Replace Wall Hung Cabinets 30.00 45.00 255.00 40.00 30.00 90.00 40.00 40.00 29.21 20.00 30.00 30.00Remove/Replace Base Cabinets 30.00 30.00 155.00 40.00 25.00 90.00 40.00 40.00 48.69 25.00 30.00 30.00Stain/Varnish/Clear Coat 6.00 3.75 75.00 3.25 4.00 8.00 9.00 1.80 4.03 20.00 2.00 3.50Sand, Prime & Paint 10.00 2.25 75.00 2.00 4.00 8.00 9.00 1.80 6.72 20.00 2.00 3.50Install Hardware (hinges, latches, knobs) 10.00 2.00 20.00 2.50 2.00 15.00 10.00 3.00 6.82 15.00 5.00 5.00Install Cabinet Doors 10.00 12.00 15.00 10.00 7.00 20.00 10.00 10.00 9.74 15.00 5.00 10.00Replace cabinet deck 15.00 15.00 20.00 25.00 8.00 25.00 25.00 15.00 14.61 15.00 10.00 10.00Replace Medicine Cabinet 15.00 15.00 75.00 25.00 20.00 20.00 15.00 20.00 19.48 10.00 15.00 10.00Resurface Counter Top 10.00 8.00 50.00 20.00 10.00 12.00 7.00 7.50 34.38 10.00 5.00 9.50Install New Cabinet Drawer from kit 13.00 20.00 15.00 30.00 15.00 50.00 10.00 15.00 19.48 25.00 10.00 10.00Replace/Install VCT 1.25 0.95 2.25 2.00 1.75 2.00 1.76 1.35 1.30 1.50 0.75 1.10Replace/Install Ceramic Tile 2.50 7.50 2.25 3.00 7.00 2.50 2.50 3.50 4.87 2.50 1.50 2.75Replace/Install Vinyl Tile 1.25 0.95 2.25 2.00 1.75 2.00 1.76 1.35 1.30 1.25 0.75 1.10Replacement of underlayment 2.00 0.75 2.25 3.00 2.50 2.50 2.00 1.20 9.74 1.25 0.75 1.20Replacement of Subflooring 5.00 2.00 2.25 4.00 10.00 9.00 2.00 10.00 19.48 1.25 0.75 2.50Replace/Install vinyl Floor Plank 7.00 1.35 2.75 3.00 2.75 4.75 2.00 1.50 3.90 1.50 0.75 1.50Repair chain link fence 4’ 15.00 5.00 5.00 17.00 10.00 25.00 15.00 15.00 6.49 2.00 5.00 14.00Repair chain link top railing 10.00 2.00 2.50 5.00 10.00 5.00 14.00 5.00 1.95 2.00 2.00 10.00Install Wood Fence 6’ 20.00 7.00 2.25 12.00 15.00 15.00 20.00 15.00 15.65 10.00 7.50 17.00Repair Wood Fence 6’ 12.00 12.00 2.25 8.00 15.00 15.00 15.00 8.00 3.35 2.00 10.00 14.00Install Chain Link Fence 3’ 15.00 4.00 5.00 8.00 10.00 20.00 15.00 15.00 19.48 5.00 5.00 15.00Repair Chain Link Fence 3’ 10.00 7.00 5.00 7.00 10.00 20.00 14.00 8.00 6.49 2.00 5.00 12.00Install Mailbox to unit 20.00 15.00 40.00 60.00 10.00 65.00 25.00 25.00 9.74 25.00 10.00 20.00Install stair tread 8.00 10.00 10.00 30.00 15.00 45.00 10.00 7.50 6.82 10.00 7.50 7.50Install stair riser 8.00 10.00 10.00 20.00 15.00 65.00 10.00 7.50 9.74 25.00 7.50 7.50Install stair nosing 8.00 10.00 10.00 20.00 20.00 85.00 10.00 7.50 17.61 5.00 7.50 7.50Paint Exterior Handrails 10.00 15.00 1.00 3.00 20.00 50.00 10.00 2.50 1.34 5.00 5.00 3.80Total 2422.75 2595.20 3232.25 4951.35 3123.00 4619.25 2357.12 2672.30 2790.45 2755.55 1833.75 1916.60Points 3.78 3.53 2.84 1.85 2.94 1.98 3.89 3.43 3.29 3.33 5.00 4.78

1

1

Advertising List for RFP# 1112-909-62-3711

Unit Make Ready Services for Public Housing African American Chamber Alamo Asian American Chamber of Commerce Alamo City Black Chamber of Commerce Asian Chamber Builders Exchange Central & So Texas Minority Business Council Central & South Texas Minority Business Council Goodwill Industries Hispanic Contractors Association isqftplanroo Northside Chamber of Commerce PTAC SA Chapter of the AGC SA Craftsman Association SA Women's Chamber of Commerce South Texas Regional Certification Agency Southside Chamber of Commerce Texas Veterans Commission The Greater San Antonio Chinese Chamber of Commerce UTSA West San Antonio Chamber of Commerce Westside Chamber of Commerce Women's Business Enterprise Alliance Montemayor General Contractor A&S Landscaping Trevino Contractor MDC Painting EA Contractor Oviedo Contractor Group Building Maintenance Inc. JXM, Inc. Kegley, Inc. 5 Star Carpet Care ACDE All 1 Contracting Business World Contractors Cleanology Services/Supply Finser Construction and Remodeling, Inc. Harper Painting and Construction J Rod Custom Trim & Remodeling Maldonado Nursery and Landscaping Reliable Staffing Total Services Triple R Make Ready R.L. Chapa Painting, LTD. Co. Farr Builders, LLC

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U.S. Med Warehouse ATD-Attention to Detail DMH Construction & Professional Services Tracy Cleaning Service Texas Utility Engineering, Inc. Treco Services, Inc. Jade Remodeling, LLC

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RESOLUTION 5318, AUTHORIZING THE ADDITIVE CHANGE ORDER TO THE CONTRACTWITH F. A. NUNNELLY CO., GENERAL CONTRACTOR, IN THE AMOUNT OF $33,205.29FOR THE REPLACEMENT OF LEAKING WATER SUPPLY ISOLATION VALVES ATBLANC~PARTMENTS.

~Development Services andNeighborhood Revitalization Officer

Lo~astro Ramirezpre$ident and CEO

REQUESTED ACTION:Consideration and appropriate action regarding Resolution 5318, authorizing an additive changeorder to the contract with F.A. Nunnelly Co., general contractor, in the amount of $33,205.29, forthe repair and replacement of leaking water supply isolation valves at Blanco Apartments.

PURPOSE:

In February 2012, SAHA entered into a contract in the amount of $1,135,000.00 with F. A.Nunnelly, general contractor, for the installation of new storefronts, windows, lighting, and HVACimprovements at Blanco Apartments.

During the construction, it was discovered that the NC cold water supply isolation valves wereleaking water and in various states of deterioration after the apartment kitchen ceilings wereremoved. The engineer of record was asked to provide a repair recommendation, and thecontractor provided a proposal for a permanent repair, based on the engineer's repairrecommendation which calls for replacing all 200 valves in the building. The contractor hasrequested an additional 15 days be added to the contract to complete the work.

The cost of these additional repairs will be added to the damages being sought by SAHA inlitigation that has been brought against various parties for prior negligent and/or defectiveconstruction at Blanco.

FINANCIAL IMPACT:The cost is not to exceed $33,205.29. A cost comparison confirms that the pricing is in line withindustry standards. The Capital Fund Program (CFP) will be funding this change order in theamount of $33,205.29.

Original contract amount: $1,135,000.00Change Order #4 (15 day extension oftime): 33.205.29Adjusted Contract Value: $1,168,205.29 (.03% above the original amount)

SUMMARY:Blanco Apartments is a 100-unit elderly/disabled community located at 906 W. Huisache. Theproperty is currently undergoing a rehabilitation project involving the installation of newstorefronts, windows, lighting, and HVAC improvements.

ATTACHMENTS:Resolution 5318

Agenda Item No.7


San Antonio Housing Authority Resolution 5318

RESOLUTION 5318, AUTHORIZING THE ADDITIVE CHANGE ORDER TO THE CONTRACT WITH F.A NUNNELLY CO., GENERAL CONTRACTOR, IN THE AMOUNT OF $33,205.29 FOR THE REPAIR AND REPLACEMENT OF LEAKING SUPPLY ISOLATION VALVES AT THE BLANCO APARTMENTS. WHEREAS, the San Antonio Housing Authority (SAHA) entered into a contract on February 15, 2012 with F. A. Nunnelly, Co., for the installation of new storefronts, windows, lighting and, HVAC improvements; and WHEREAS, the work being performed by F. A. Nunnelly, Co. was necessary to correct major construction deficiencies that had resulted from previously negligent and/or defective work that is the subject of litigation by SAHA against various parties; and WHEREAS, recently it was discovered that the water supply isolation valves were all in various states of deterioration and leaking; and WHEREAS, these deteriorating water supply isolation valves were not previously known to exist and require resolution before the completion of the improvements being made to Blanco Apartments to preserve our affordable housing and to improve the quality of life for our residents; and WHEREAS, SAHA staff recommends an additive change order to the existing contract at the Blanco Apartments in the amount of $33,205.29 for the replacement of all leaking water supply isolation valves; and WHEREAS, This change order will result in an increase of the existing $1,135,000.00 contract to $1,168,205.29, a 0.3% increase in the total contract; and WHEREAS, the State of Texas allows changes up to 25% of an original contract to be modified to accommodate change orders; and WHEREAS, these additional charges will be added to the damages that have been caused to SAHA by the negligent and/or defective work that is the subject of the litigation.

WHEREAS, NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of SAHA hereby:

1) Approves Resolution No. 5318, authorizing the additive change order to the contract with F. A. Nunnelly Co., general contractor, in the amount of $33,205.29 for the repair and replacement of leaking supply isolation valves at the Blanco Apartments.

Passed and approved the 14th day of February, 2013. _____________________________ Attested and approved as to form: RAMIRO CAVAZOS CHAIR, BOARD OF COMMISSIONERS ________________________________ Lourdes Castro Ramirez,

President & CEO


BOARD OF COMMISSIONERSOperations and Human Resources

RESOLUTION 5309, AUTHORIZING A CONTRACT FOR COMMERCIAL REAL ESTATEBROKERAGE AND CONSULTING SERVICES WITH CANO & COMPANY AND BELMARESPROPERTIES FOR A PERIOD OF ONE YEAR WITH THE OPTION TO RENEW FOR TWO

ADDITIONALQNE-YEARPERIODS. ~i ~LourdeS$astro Ramirez ryn McCormicR ~President and CEO Development Services &

Neighborhood Revitalization Officer

REQUESTED ACTION:Consideration and approval regarding Resolution 5309, authorizing a contract for CommercialReal Estate Brokerage and Consulting Services with Cano & Company and BelmaresProperties for a period of one year with the option to renew for two additional one-year periods.

PURPOSE:To provide real estate services to include but not limited to the marketing, advertising, sellingand acquiring of commercial properties by SAHA and its affiliates. This is in alignment with theSAHA Board-approved Preservation & Expansion Policy and two-year work plan.

FINANCIAL IMPACT:SAHA will be required to pay the broker a percentage ranging from 2.59% to 2.9% for listing theproperty and an additional 2.59% to 2.9% if broker also represents the buyer, depending on thetype of property. All acquisitions will carry a 2.5% fee for every $1,000.

SUMMARY:On August 20, 2012, SAHA issued a "Request for Proposals RFP# 1207-958-83-3858 forResidential Real Estate Broker Services, which closed on September 26, 2012. The RFP waspublished on our website, Electronic State Business Daily (ESBD), La Prensa, the ExpressNews and various other venues (See Advertisement List). A total of three proposals werereceived in response to the RFP: Belmares Properties (HABE and WBE), Cano & Company(HABE), and Robbie Casey Commercial Realty (DBE, ESBE, SBE, and WBE). All proposalswere evaluated on experience, personnel, sales plan, price and the strength of the Section 3and SWMBE Plans. After the initial evaluation of the submitted proposals, interviews wereconducted with the top two proposers: Belmares Properties (HABE and WBE) and Cano &Company (HABE).

Based upon the above factors, Cano & Company (HABE) and Belmares Properties (HABE andWBE) were the highest rated responsive and responsible company.

Cano & Company's (HABE) staff has 32 years' of commercial experience working directly withseveral governmental entities, such as: Bexar County Juvenile Detention Center, Bexar CountyAdult Probation Office, U.S. Postal Service, and Alamo Area Council of Governments.Additionally they have many years of experience working for the San Antonio IndependentSchool District, Society of Saint Vincent De Paul, General Motors, H.E. Butt Grocery and manyothers.

Agenda Item NO.8


Belmares Properties was established in 1989 as a family run business that has evolved into areal estate brokerage firm. The company is headquartered in San Antonio and is a soleproprietorship small business, with five (5) full-time employees. Belmares Properties specializesin the sales, management and acquisition of real estate for governments, non-profits, privateindustry, and residential clients. Belmares Properties is 51% Hispanic American Woman owned.

ATTACHMENTS:

Company ProfileResolution 5309Bid Tab

Cost AnalysisAdvertisement List

Cano and Company Company Profile

Cano and Company was established in 1980 as a commercial real estate brokerage and consulting firm. The company is headquartered in San Antonio, Texas and is a small business which has 2 full time employees. Cano and Company specializes in the sale and acquisition of commercial real estate properties for governments, non-profits and private industry clients. In the past 32 years Cano and Company has completed many transactions and has been recognized as one of the top commercial real estate brokers in San Antonio. Cano and Company is 100% Hispanic American owned. Cano and Company has established a Section 3 plan to provide a SAHA residents interested in pursuing a career in commercial real estate an internship with their firm. They will also be utilizing COS Office Supply, a Section 3 Business Concern, as a supplier and will look for other opportunities to sub-contract with other Section 3 Businesses. Cano and Company also subcontracts with the following S/W/MBEs: Rey Garza Real Estate, Production Graphics, and A & A Secretarial Services.

Belmares Properties Company Profile

Belmares Properties was established in 1989 as a family run business that has evolved into real estate brokerage firm. The company is headquartered in San Antonio, Texas and is a sole proprietorship small business which has 5 full time employees. Belmares Properties specializes in the sale, management and acquisition of real estate for governments, non-profits, private industry, and residential clients. Belmares Properties is 51% Hispanic American Woman owned. Belmares Properties has established a Section 3 plan to provide for notifying residents and business concerns of training, employment and contracting opportunities, facilitating the training and employment of section 3 residents and the award of contracts to section 3 businesses. Belmares Properties also has a formal subcontracting plan to seek out and foster S/W/MBEs.


RESOLUTION 5309

RESOLUTION 5309, AUTHORIZING A CONTRACT FOR COMMERCIAL REAL ESTATE BROKERAGE AND CONSULTING SERVICES WITH CANO & COMPANY AND BELMARES PROPERTIES FOR A PERIOD OF ONE YEAR WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS

WHEREAS, the San Antonio Housing Authority, a Texas public instrumentality (“SAHA”) was created under chapter 392 of the Texas Local Government Code (the “Act”) to provide decent, safe and sanitary housing; and

WHEREAS, SAHA created and approved a Preservation and Expansion Policy that guides the strategic decision-making regarding real estate assets;

WHEREAS, SAHA and its affiliates maintain a portfolio of commercial and/or Industrial properties;

WHEREAS, SAHA requires the assistance of Real Estate Brokers for commercial or industrial properties so that it can be in alignment with the approved Plan for the liquidation of non-performing assets;

WHEREAS, this Board of Commissioners has reviewed the foregoing and determined that the action herein authorized is in furtherance of the public purposes of SAHA and its affiliates;

WHEREAS, staff requests that the Board of Commissioners authorize the President and CEO to approve and execute a contract for Commercial Real Estate Brokerage and Consulting Services with Cano & Company and Belmares Properties for a period of one year with the option to renew for two additional one-year periods;

NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of SAHA hereby:

1) Approves Resolution No. 5309, authorizing contracts for Commercial Real Estate Brokerage Services and Consulting services with Cano & Company and Belmares Properties on commission for a period of one year with the option to renew for two additional one-year periods; and

2) Approves commissions as submitted in their proposal ranging from 2.59% to 2.9% for listing the property and an additional 2.59% to 2.9% if broker also represents the buyer, depending on the type of property. All acquisitions will carry a 2.5% fee for every $1,000; and

3) Authorizes the President and CEO to execute all necessary documents associated with this matter.

Passed and approved on the 14th day of February, 2013. _____________________________ Ramiro Cavazos Chair, Board of Commissioners

Attested and approved as to form: ______________________________ Lourdes Castro Ramirez President and CEO

Max Points Belmares Cano and Robbie CaseyCriterion Description Weight Properties Company Commercial Realty


Rater 1 3.50 4.50 3.00Rater 2 3.00 5.00 2.00Rater 3 2.50 4.00 2.50Total Score 9.00 13.50 7.50Average Score 3.00 4.50 2.50Weighted Score 0.90 1.35 0.75

Personnel:1-510%


Sales Plan:1-510%



Total Score 4.64 4.14 3.54Weighted Score 1.39 1.24 1.06



Strength of the S/W/MBE plan: 1-510%


Section 3 Preference: A firm may qualify for Section 3 status for up to an additional 5 points.#

Priority 1: As detailed in Attachment D 5 (.25)Priority II: As detailed in Attachment D 4 (.2)Priority III: As detailed in Attachment D 3 (.15)Priority IV: As detailed in Attachment D 2 (.1)Tota Weighted Score 3.59 4.03 2.63

TABULATION Commercial Real Estate Broker Services

1207-958-83-3858

Advertisement List for RFP 1207-958-83-3858 Commercial Real Estate Broker Services

African American Chamber of Commerce Alamo Asian American Chamber of Commerce Alamo City Black Chamber of Commerce Asian Chamber of Commerce Builder's Exchange Central & South Texas Minority Business Council City of San Antonio Procurement Technical Assistance Ctr Chinese Chamber of Commerce Goodwill Industries Hispanic Chamber of Commerce Hispanic Contractors Association De San Antonio Minority Business Council MACB isqftplanroom/Construction Software Technologies, inc Northside Chamber of Commerce SA Craftsmen Association SA Women's Chamber of Commerce San Antonio Chaper of the AGC South Texas Regional Certification Agency Southside Chamber of Commerce TIBH Industries Texas Veteran’s Commission UTSA Minority Business Westside Chamber of Commerce Women's Business Enterprise Keller Williams, IH10 Market Center San Antonio Board of Realtors (SABOR) SOUTH TEXAS HORIZONS LP CROWNHILL PROPERTIES, LLC CADENA PROPERTY MANAGEMENT LLC Re/Max North-San Antonio Folks Realty Debbie Kline Belmares Properties

- - - -- - -- - ------



RESOLUTION 5310, AUTHORIZING A CONTRACT FOR RESIDENTIAL REAL ESTATEBROKERAGE AND CONSULTING SERVICES WITH TRUSTAR REAL ESTATE FOR APERIOD OF ONE YEAR, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS.

Lour e tro RamirezPresident and CEO

..

iytfJ!!:y.n-McCorm ickevelopment Services & Neigh

Revitalization Officer

REQUESTED ACTION:Consideration and appropriate action regarding Resolution 5310, authorizing a contract forResidential Real Estate Brokerage and Consulting Services with Trustar Real Estate for aperiod of one year, with the option to renew for two additional one-year periods.

PURPOSE:To provide residential real estate services, including but not limited to the marketing,advertising, acquiring and selling of various single-family houses by SAHA and its affiliates. Thiswill enable SAHA's Section 8 Housing Choice Voucher, Section 24/9 and Section 32Homeownership Programs to reach a broader market. These programs provide homeownershipopportunities to qualified low- to moderate-income participants.

These real estate services will also assist with revitalization initiatives that include the buyingand selling of newly constructed or rehabilitated single-family housing in areas ofredevelopment.

FINANCIAL IMPACT:SAHA will be required to pay the broker a percentage of the sales price ranging from 2% to 3%for listing and an additional 3% if the broker also represents the buyer, depending on the type ofproperty. All acquisitions will carry a 3% fee for every $1,000.

SUMMARY:On August 16, 2012 SAHA issued a "Request for Proposals RFP# 1207-958-83-3857 forResidential Real Estate Broker Services, which closed on September 19, 2012. The RFP waspublished on our website, Electronic State Business Daily (ESBD), La Prensa, the ExpressNews and various other venues (See Advertisement List). A total of three proposals werereceived in response to the RFP: Belmares Properties (HABE, WBE), R. B. Rowe & Associatesand Trustar Real Estate.

All proposals were evaluated on experience, personnel, sales plan, price and the strength of theSection 3 and SWMBE Plans. After the initial evaluation of the submitted proposals, interviewswere conducted with the two highest rated firms: Belmares Properties (HABE and WBE) andTrustar Real Estate.

Based upon the above factors, Trustar Real Estate was the highest rated, responsive andresponsible company. The Trustar Real Estate staff has 22 years of experience in mortgagebanking and over 16 years of experience in the residentialrealestateindustry.Trustarstaff has

AgendaItemNo.9


four years of experience working directly for HUD, assisting with liquidating foreclosed singlefamily properties and one year working for the FDIC (Federal Deposit Insurance Corporation).They currently have an in-coming call center that pulls credit on all parties interested inpurchasing a home, as well as the ability to refer clients to reputable credit repair companies toassist them with becoming credit worthy.

ATTACHMENTS:

Company ProfileResolution 5310Bid TabulationAdvertisement List

TruStar Real Estate, LLC Company Profile

TruStar Real Estate, LLC was established in 2005 as a real estate brokerage and management firm. The company is headquartered in Austin, Texas and has acted as the buyers agent on over 5000 listing and sales transactions of HUD and non-HUD REO properties in Texas, New Mexico, Arizona, Oklahoma, Louisiana, Tennessee and Indiana. TruStar Real Estate, LLC maintains offices in Austin, San Antonio, Dallas, Houston, Temple/Belton, Wichita Falls, Amarillo, Pampa, Midland-Odessa, El Paso, Corpus Christi and San Angelo, Texas. TruStar Real Estate, LLC has committed to seeking out Section 3 businesses to provide potential services that may be required to complete this contract. They maintain a diverse vendor network that includes a variety of S/W/MBEs.


SAN ANTONIO HOUSING AUTHORITY RESOLUTION 5310

RESOLUTION 5310 AUTHORIZING A CONTRACT FOR RESIDENTIAL REAL ESTATE BROKERAGE AND CONSULTING SERVICES WITH TRUSTAR REAL ESTATE FOR A PERIOD OF ONE YEAR WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS

WHEREAS, the San Antonio Housing Authority, a Texas public instrumentality (“SAHA”) was created under chapter 392 of the Texas Local Government Code (the “Act”) to provide decent, safe and sanitary housing; and

WHEREAS, SAHA created and approved a Preservation and Expansion Policy that guides the strategic decision-making regarding real estate assets;

WHEREAS, SAHA and its affiliates maintain a portfolio of homes;

WHEREAS, to carry on SAHA’s homeownership directive, it will utilize one of its three Homeownership Programs in an attempt to sell these homes;

WHEREAS, this Board of Commissioners has reviewed the foregoing and determined that the action herein authorized is in furtherance of the public purposes of SAHA and its affiliates;

WHEREAS, staff requests that the Board of Commissioners authorize the President and CEO to approve and execute a contract for Residential Real Estate Brokerage and Consulting Services with Trustar Real Estate for a period of one year with the option to renew for two additional one-year periods;

NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of SAHA hereby:

1) Approves Resolution No. 5310 authorizing a contract for Residential Real Estate Brokerage services and Consulting services with Trustar Real Estate for a period of one year with the option to renew for two additional one-year periods, and

2) Approves commissions as submitted in their proposal ranging from 2% to 3% for listing and an additional 3% if the broker also represents the buyer, depending on the type of property. All acquisitions will carry a 3% fee for every $1,000; and

3) Authorizes the President and CEO to execute all necessary documents associated with this matter.

Passed and approved the 14th day of February, 2013. _____________________________ Ramiro Cavazos Chair, Board of Commissioners Attested and approved as to form: ______________________________ Lourdes Castro Ramirez Secretary/SAHA President and CEO

Max Points Belmares TrustarCriterion Description Weight Properties Real Estate

Relevant experience: 1-5

30%

Rater 1 4.00 5.00Rater 2 4.00 4.00Rater 3 4.00 5.00Total Score 12.00 14.00Average Score 4.00 4.67Weighted Score 1.20 1.40

Personnel:1-5

10%


Sales Plan:1-5

10%


Price proposal: 1-5

30%

Total Score 3.66 4.26Weighted Score 1.10 1.28

Strength of the Section 3 plan: 1-5

10%


Strength of the S/W/MBE plan: 1-5

10%



Priority 1: As detailed in Attachment D 5 (.25)Priority II: As detailed in Attachment D 4 (.2)Priority III: As detailed in Attachment D 3 (.15)Priority IV: As detailed in Attachment D 2 (.1)Tota Weighted Score 3.46 4.38

TABULATION - Interviews Residential Real Estate Broker Services

1207-958-83-3857

Max Points Belmares R.B. Rowe TrustarCriterion Description Weight Properties & Associates Real Estate



Personnel:1-510%


Sales Plan:1-510%



Total Score 3.66 4.78 4.26Weighted Score 1.10 1.43 1.28



Strength of the S/W/MBE plan: 1-510%



Priority 1: As detailed in Attachment D 5 (.25)Priority II: As detailed in Attachment D 4 (.2)Priority III: As detailed in Attachment D 3 (.15)Priority IV: As detailed in Attachment D 2 (.1)Tota Weighted Score 3.46 2.98 3.74

TABULATION Residential Real Estate Broker Services

1207-958-83-3857

Advertisement List for RFP 1207-958-83-3857 Residential Real Estate Broker Services

African American Chamber of Commerce Alamo Asian American Chamber of Commerce Alamo City Black Chamber of Commerce Asian Chamber of Commerce Builder's Exchange Central & South Texas Minority Business Council Chinese Chamber of Commerce City of San Antonio Procurement Technical Assistance Ctr Goodwill Industries Hispanic Chamber of Commerce Hispanic Contractors Association De San Antonio isqftplanroom/Construction Software Technologies, inc Minority Business MACB Northside Chamber of Commerce SA Craftsmen Association SA Women's Chamber of Commerce San Antonio Chaper of the AGC South Texas Regional Certification Agency Southside Chamber of Commerce TIBH Industries Texas Veteran’s Commission UTSA Minority Business Westside Chamber of Commerce Women's Business Enterprise Keller Williams, IH10 Market Center San Antonio Board of Realtors (SABOR) SOUTH TEXAS HORIZONS LP CROWNHILL PROPERTIES, LLC CADENA PROPERTY MANAGEMENT LLC Re/Max North-San Antonio Folks Realty Debbie Kline Belmares Properties


MEMORANDUM

From:

esources CommitteeTo:

Presented by:Lourdes \~,rWmirez, President and CEO ./ .Alejandra ~illarreal, Chief Administrative Officer}oV

Update and discussion regarding SAHA's Minority Women Business Enterprise(MWBE) Plan

RE:

SUMMARY: SAHA awarded a contract to Innovative Strategies (MBE/HUB/DBE) for the technicalassistance to review and update the draft MWBE plan. Contract will be for 45 days and will beginupon execution of the contract by the Contractor. Deliverables of the contract include:

A. Review of current procurement expenditures to determine compliance with current SAHASWMBE policy.

B. Review of purchasing and contracting policies and procedures to determine whether any havea discriminatory or disparate effect upon the race/ethnicity or gender in the awarding ofcontracts or subcontracts.

C. Establish a formal, legally compliant MWBE Program, including forms and review process, tosupport and promote MWBE involvement on SAHA-related contracting and procurementopportunities, including race neutral/ race conscious efforts.

D. Develop recommendations of contractual requirements for SAHA bidders, contractors andproposers, including penalties and sanctions as part of the process.

E. Include certification standards, such as self-certification, to allow SAHA to be concise andspecific in establishing the interpretation and application of the program's terms andconditions.

F. Evaluate quantity and quality of contractor oversight, tracking and monitoring of SWMBEpractices and provide recommendations for improvements.

G. Develop new review plans, or other reports or necessary documentation, to track and monitorcontractor performance under the new program.

H. Conduct benchmarking analysis of peer institutions with similar programs and provide externalbest practices.

I. Ensure that SAHA's M/WBE Program is focused and narrowly tailored in accordance withapplicable law.

J. Assist in the development of outreach and solicitation practices to minority/women businessenterprises so they can compete successfully in SAHA's Procurement Program.

K. Provide updates to the CEO and Board/Committees on status of the project, as well aspresentation and explanation of the proposed SWMBE policy.

The Contractor will attend the next February Operations and Human Resources Committee meetingto discuss progress of the project.

PROPOSED ACTION:None at this time.

FINANCIAL IMPACT:The total cost of this activity will not exceed $30,000.

ATTACHMENTS:None

Agenda Item No.1 0


MEMORANDUM

To: Operations a

LourdesFrom:

Presented By: os, Policy, Planning and Public Affairs Officerr. Policy and Planning Manager

RE: Update and discussion regarding the 2013-2014 MlW Plan

SUMMARY:The U.S. Department of Housing and Urban Development (HUD) requires Public Housing Authorities(PHAs) to annually submit a five-year plan and an annual business plan, commonly referred to as theAgency Plan(s). Due to SAHA's designation as a Moving-to-Work (MlW) agency, the MlW Planserves as SAHA's Agency Plan. The MlW Plan includes: the Public Housing Admissions andContinued Occupancy Plan (ACOP), the Housing Choice Voucher Administrative Plan (Admin Plan),and the Capital Fund Program Plan. The MlW Plan will also describe SAHA's policies, programs,operations, strategies and flexibilities in meeting the local housing needs and goals.

SAHA is on track to complete the 2013-2014 Agency Plans in time for April submission to HUD. Thisyear, staff is prioritizing recommendations for activities that support significant progress towardagency goals. Tracking and reporting on MlW Activities incurs a cost in terms of staff time andresources, so staff recognize that the benefit of new Activities needs to be great enough to outweighthose costs.

Timeline:

. August to December 2012 - SAHA staff met on various occasions to discuss potential newMlW activities

. November 14, 2012 and December 19, 2012 - MlW Advisory Board met to discuss newactivity priorities

. January 2013 - Staff will meet to finalize the selection of new activities, taking into accountresearch and Advisory Board input

. January 16, 2013 - MlW Advisory Board will meet again to review recommendations

. January 31, 2013 - HUD site visit

. The month of February is dedicated to public input on the recommended activities for allAgency Plans. Meetings will be held at various sites to solicit the input of public housingresidents and Housing Choice Voucher participants.

. The final MlW and program plans will be presented to the Operations and Human ResourcesCommittee on March 18, 2013 and to the Board of Commissioners on April 4, 2013.

PROPOSED ACTION:None

FINANCIAL IMPACT:None at this time

ATTACHMENTS:None

Agenda Item No. 11


MEMORANDUM

To: Operations and H

From:

Presented by: Deborah Alen\anj iji1-ector of Assisted Housing ProgramsRichard Milk, Sc,jv1anager of Planning & Policy

RE: Update and discussion regarding Section 8 wait list data gathering andanalysis

SUMMARY:On September 20, 2012, staff presented to the Operations and Human Resources Committeedescriptive statistics of the households on the Section 8 waiting list. Using minimally processeddata, this preliminary analysis sketched out broad descriptions of household demographics andlocations. Based on the initial work, staff suggested next steps to prepare the data for moredetailed analysis, including clarifying data input parameters and database transfer mechanics.

In October and November 2012, staff worked with third-party contractors to ensure that the datamanagement process is transparent and up-to-date. Contractors have made changes to theway data is imported from the web application into the main databases. That work wascompleted in December 2012.

Moving forward, staff will update and expand the analysis of the waiting list data set, and reviewthe finding, as needed, for policy and planning implications.



ATTACHMENTS:None

Agenda Item No. 12


MEMORANDUM

To:

From:

sources Committee

"ez, President and CEO

Presented by: Ed Hinojos~, Jr.\ Chief Financial OfficerAlejandra Viltart'eal,Chief Administrative OfficerVeronica Guevara, Sr. Risk and Sustainability Manager

RE: Update and discussion regarding Workers' Compensation

SUMMARY:

On June 14, 2012, staff requested and received board approval to renew SAHA's insurancepolicies for all of its needs.

To properly answer several questions that were raised during the June 2012 presentation, athorough review was conducted. That review showed that, during fiscal year July 1, 2011through June 30, 2012, twenty one (21) employees recovered at home for 106 days at a cost of$270,000.

During the review, staff explored the current self-insured program and compared it to a fullyinsured program. Staff also re-examined some of its current practices, specifically the return towork policy.

Self-Insured Proqram v. Fully Insured ProqramStaff conducted a thorough evaluation of the costs and factors of one program over the other,and an agreement was reached to proceed with a fully insured program in the next fiscal year.The drivers are current costs, cost projections, and claims management. The average cost peryear under the current self-insured program is $454,370 (average over the past five years). Theprojected cost per year under a fully insured program is approximately $450,000. The latestannual cost was $560,053. Although the annual cost appears comparable, managing the costsis the key. Under the current self-insured program, the insurance carrier controls the cost out ofSAHA's pocket from the first dollar up to $50,000 per claim. Under a fully insured program, risktransfers to the insurance carrier from the first dollar.

We believe that a fully insured program incentivizes the insurance carrier to be lean andproactive in controlling the costs to reduce their risk. In so doing, our loss experience shoulddecrease and premiums should see a decline in subsequent years. The past fiscal year showsthat there is a claims management opportunity, and temporary income benefits have risendramatically. The past year shows an increase of $106,683 over the average of the past fiveyears. At this time, conditions and indicators in the medical care field support that their costs willalso continue to rise.

The current carrier is under contract through June 30, 2013. In the last quarter of this fiscal year,SAHA will request quotes through its Broker of Record and request the following:

. Cost of annual premium for a fully insured programReturn to work recommendations/programs, including fitness for duty protocolsData collection and analysis capacity to assist SAHA in identifying opportunities toreduGeoGGupationalrisksor to traGktrendsby age,tenure,job position,job location,type of injury, etc.

.

.

Agenda Item No. 13


. Monthly data analysis for all occupational injuries/illnesses

. Quarterly data analysis for all occupational injuries/illnesses and a plan of action forolder and open claims

The most responsive quote will be selected and recommended for approval.

Return-To-Work PolicvSAHA's current practice is to not accommodate light duty. This is a practice that is a matter ofpreference. Staff met and unanimously agreed that a more effective return to work programshould and will include light duty accommodation. The new practice will go into effect onFebruary 1, 2013, to allow time for communication and training with staff.



ATTACHMENTS:Historical Data

15-Nov-2012

WORKERS' COMPENSATION HISTORICAL COST 2007 THROUGH 2012

Policy Period Pre-Pay Payroll Audit Retention Total 7/1/07-6/30/08 WC Premium Discounts Adjustments Losses Cost07/01/07 201,349.00$ (6,040.47)$ 36,251.22$ 231,559.75$ 08/01/07 40,272.10$ 40,272.10$ 09/01/07 32,087.09$ 32,087.09$ 10/01/07 10,051.00$ (301.53)$ 26,375.04$ 36,124.51$ 11/01/07 4,829.06$ 4,829.06$ 12/01/07 31,993.70$ 31,993.70$ 01/01/08 (61,071.00)$ 24,675.57$ (36,395.43)$ 02/01/08 20,896.46$ 20,896.46$ 03/01/08 14,397.52$ 14,397.52$ 04/01/08 28,700.47$ 28,700.47$ 05/01/08 29,248.39$ 29,248.39$ 06/01/08 29,905.54$ 29,905.54$

319,632.16$ 463,619.16$

7/1/08-6/30/0907/01/08 41,325.00$ 43,539.84$ 84,864.84$ 08/01/08 29,275.53$ 29,275.53$ 09/01/08 64,119.46$ 64,119.46$ 10/01/08 41,325.00$ 22,607.10$ 63,932.10$ 11/01/08 38,619.55$ 38,619.55$ 12/01/08 24,525.98$ (22,508.02)$ 01/01/09 41,325.00$ 19,725.82$ 61,050.82$ 02/01/09 (47,034.00)$ 22,869.55$ 22,869.55$ 03/01/09 21,162.19$ 21,162.19$ 04/01/09 41,325.00$ 23,286.22$ 64,611.22$ 05/01/09 33,053.94$ 33,053.94$ 06/01/09 14,655.44$ 14,655.44$

357,440.62$ 475,706.62$

7/1/09-6/30/1007/01/09 37,894.00$ 24,950.92$ 62,844.92$ 08/01/09 25,975.51$ 25,975.51$ 09/01/09 22,772.44$ 22,772.44$ 10/01/09 37,894.00$ 25,245.20$ 64,183.20$ 11/01/09 25,853.18$ 25,853.18$ 12/01/09 24,604.27$ 24,604.27$ 01/01/10 37,894.00$ 40,686.64$ 78,580.64$ 02/01/10 1,044.00$ 28,338.77$ 28,338.77$ 03/01/10 18,882.35$ 18,882.35$

04/01/10 37,894.00$ 26,511.04$ 64,405.04$ 05/01/10 17,026.84$ 17,026.84$ 06/01/10 16,554.05$ 16,554.05$

297,401.21$ 450,021.21$

7/1/10-6/30/1107/01/10 11,245.01$ 11,245.01$ 08/01/10 35,078.75$ (5,065.39)$ 30,013.36$ 09/01/10 14,392.35$ 14,392.35$ 10/01/10 35,078.75$ 6,145.51$ 41,224.26$ 11/01/10 13,837.34$ 13,837.34$ 12/01/10 15,277.46$ 15,277.46$ 01/01/11 35,078.75$ 16,133.04$ 51,211.79$ 02/01/11 10,607.00$ 13,196.36$ 23,803.36$ 03/01/11 13,110.68$ 13,110.68$ 04/01/11 35,078.75$ 16,118.98$ 51,197.73$ 05/01/11 35.00$ 27,278.44$ 27,313.44$ 06/01/11 28,825.30$ 28,825.30$

170,495.08$ 321,452.08$

7/1/11-6/30/1207/01/11 27,991.00$ 67,527.06$ 95,518.06$ 8/1/2011 52,955.36$ 52,955.36$ 9/1/2011 26,318.65$ 26,318.65$ 10/1/2011 27,991.00$ 29,264.23$ 57,255.23$ 11/1/2011 34,729.13$ 34,729.13$ 12/1/2011 29,264.23$ 29,264.23$ 1/1/2012 27,991.00$ 23,701.28$ 51,692.28$ 2/1/2012 Pending 31,578.80$ 31,578.80$ 3/1/2012 41,477.98$ 41,477.98$ 4/1/2012 * 27,991.00$ 37,424.00$ 65,415.00$ 5/1/2012 * 37,424.00$ 37,424.00$ 6/1/2012 * 37,424.00$ 37,424.00$

449,088.72$ 561,052.72$

ANNUAL AVERAGE 454,370.36$

*Note: $37,424 is average for final quarter


MEMORANDUM

From: Lourdes C irez, President and CEO

To:

Presented by: Melanie ViltG@,bos,Policy, Planning and Public AffairsRichard Milk, Sr. Manager of Planning & Policy

RE:SUMMARY:New Columbia is an 82-acre HOPE VI project in Portland, OR (4605 North Trenton Street) thathas been recognized with numerous awards, including:

. Environmental Protection Agency's National Award for Smart Growth Achievement in2007

. American Institute of Architects' 2007 Mayor's Award for Design Excellence

. 2007 Planned/Mixed-Use Award from Affordable Housing Finance Magazine

. The community's Green Streets program has also been recognized by the city ofPortland for its contribution toward improving water quality and reducing runoff

Discussion regarding New Columbia development in Portland, OR

When planning for SAHA's current and future projects, staff may seek to learn from theinnovative financing and partnerships that characterize New Columbia, such as the jointplanning and funding for the Community Campus, the community-run grocery store andinnovative sustainability practices.

Proiect DescriptionNew Columbia is a mixed-use community that comprises 854 units of mixed-income housing,including 232 new for-sale units, 186 affordable apartments, and 370 public housing andSection 8 rental units, arranged along a traditional street grid. The community also incorporatesa traditional "Main Street," with two LEED-certified buildings, and a Community Campus, with aLEED Gold elementary school and Boys & Girls Club. Low-impact development strategies, suchas use of pervious pavement and bioswales (landscaping elements designed to remove silt andpollution from runoff water), have reduced the environmental footprint of New Columbia, andmore than 50 percent of the site is set aside for open space.

New Columbia replaced Columbia Villa, which was built in North Portland in 1942 as housing forWorld War II shipyard workers. After the war, it became a public housing site, with 462 housingunits in barracks-style buildings scattered over 82 acres. In 2001, Portland's Housing Authority,Home Forward, applied for and received a $35 million HOPE VI grant for New Columbia, whichwas supplemented with funding from multiple other sources into a project totaling$151 million.

One of the key features of New Columbia is the Community Campus. The Campus contains anew public elementary school (Rosa Parks School), and Boys & Girls Club, and includes a newwing for the City-owned recreation center (University Park Community Center). Joint use of thefacilities is governed by a "compact," designed to create a sense of community and expandprograms and services available to children and families in the neighborhood and in the widercommunity.

The Campus was a $20.2 million project, financed using New Market Tax Credits. HomeForward donated land and provided seed funding. Other financial resources came from theBoysandGirlsClub,thePortlandPublicSchoolDistrict,theCityofPortland,andothers.

Agenda Item No. 14


Another key feature is the Village Market. Described as a "Healthy Corner Store", the marketprovides the neighborhood with access to healthy food. The store is community-run, and wasdesigned with resident input. With help from Janus Youth Programs, Home Forward, and localand national business consultants, a resident committee created the project vision, a businessplan, finalized the store layout, visited over 40 food wholesalers in the area, hired staff, stockedthe shelves, and opened their doors to the neighborhood.

Proiect DetailsSustainability Measures

. Recycling During Demolition

. Sustainable Stormwater

. Tree Preservation

. LEED Certified Buildings

Funding SourcesLlHTC tax credit equity: $58,800,000Federal funds (HOPE VI): $43,400,000City of Portland (HUD 108 loan proceeds, city bureaus, CDBG): $19,100,000Home Forward (Lot sales, deferred developer fee): $13,400,000Debt financing: $14,600,000Donations: $1,900,000Total: $151,200,000


FINANCIAL IMPACT:None

ATTACHMENTS:None

Operations and Human Resources Committee January 30, …saha.org/pdf/January2013Opssecured.pdf ·...

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Transcript of Operations and Human Resources Committee January 30, …saha.org/pdf/January2013Opssecured.pdf ·...