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OPERATIONAL STATUS REPORT
AGENDA
Friday 18 May 2018
commencing at 9:30am
Quilpie Shire Council Boardroom 50 Brolga Street Quilpie
Ordinary Meeting of Council
10 May 2018
The Mayor and Council Members
Quilpie Shire Council
QUILPIE QLD 4480
Dear Members
Notice is hereby given that a Pre Meeting Briefing will be held at the Council Boardroom, on Friday,
18 May 2018, commencing at 8:30am.
Notice is also hereby given that an Ordinary Meeting of the Quilpie Shire Council will be held at the
Council Chambers, on Friday, 18 May 2018, commencing at 9:30am.
Please find attached for your information, Quilpie Shire Council Operational Status Reports.
Yours faithfully
Dave Burges
Chief Executive Officer
OPERATIONAL STATUS REPORT
AGENDA
Friday 18 May 2018
Quilpie Shire Council Boardroom
TABLE OF CONTENTS
1 ENGINEERING SERVICES
1.1 (05/18) – MANAGER OF ENGINEERING SERVICES OPERATIONAL STATUS REPORT .....................................................01
1.2 (05/18) – WORKSHOP SUPERVISOR OPERATIONAL STATUS REPORT.......................................................................16
1.3 (05/18) – WATER AND SEWERAGE OPERATIONAL STATUS REPORT ........................................................................19
2 CORPORATE AND COMMUNITY SERVICES
2.1 (05/18) – MANAGER OF CORPORATE AND COMMUNITY SERVICES OPERATIONAL STATUS REPORT ..............................21
2.2 (05/18) – PEST AND LIVESTOCK MANAGEMENT COORDINATOR STATUS REPORT ......................................................22
2.3 (05/18) – RURAL LAND OFFICERS STATUS REPORT .............................................................................................23
2.4 (05/18) – HEALTH PROMOTIONS OFFICERS STATUS REPORT ................................................................................24
2.5 (05/18) – LIBRARIAN OFFICERS STATUS REPORT ................................................................................................26
2.6 (05/18) – SWIMMING POOL LESSEE OPERATIONAL STATUS REPORT ......................................................................28
3 FINANCE
3.1 (05/18) – FINANCIAL SERVICES OPERATIONAL STATUS REPORT .............................................................................30
4 GOVERNANCE
4.1 (05/18) – GOVERNANCE STATUS REPORT .........................................................................................................36
4.2 (05/18) – TOURISM DEVELOPMENT OFFICER STATUS REPORT ..............................................................................40
4.3 (05/18) – WORKPLACE HEALTH AND SAFETY OFFICER OPERATIONAL STATUS REPORT...................................NO REPORT
4.4 (05/18) – BUILDING AND ENVIRONMENTAL PLANNING OFFICER OPERATIONAL STATUS REPORT .................................44
Operational Status Report Engineering Services
__________________________________________________________________________________
1 ENGINEERING SERVICES
1.1 (05/18) – Manager of Engineering Services Operational Status Report
Author: Casey de Preiera
IX: 154639
The following report comprises the key planning and delivery of activities undertaken by the
Engineering Services Department for the month of April 2018 and covers future works proposed for
the remainder of the financial year.
OPERATIONAL & CAPITAL WORK BUDGET IMPLEMENTATION (~ $11,000,000)
The critical budget items amount to approximately $11 million covering the approved Capital Works
projects, RMPC, TMR nominated works and key operational activities such as Shire road
maintenance works. Overall, expenditure to date is tracking well at around 80% of total budget.
The numerous technical issues relating to the irrigation system for the garden bed in Brolga Street
are being assessed. The streetscaping and laying of a new water mains in Brolga Street will be
finalised by August 2018.
QUILPIE-ADAVALE RE-SHEETING AND SEALING (RED ROAD) $1,658,500 - COMPLETED
The following sections of the Red Road (Quilpie to Adavale Road) have been completed.
1. Chainage 5.08 to 10.20 (5.12km) – BITUMEN SEAL COMPLETED.
2. Chainage 39.14 to 40.14 (1km) – Corona Creek section - BITUMEN SEAL COMPLETED.
3. Chainage 70.60 to 72.81 (2.21km) – works along the Bulls Gully section. BITUMEN SEAL
COMPLETED.
4. Chainage 11.56 – 12.60 (1.04Km) – Bungunaberry Creek bore crossing section. BITUMEN SEAL
COMPLETED.
FY 18/19 & 19/20 PROGRAM FOR RED ROAD
Below is a list of project in order of priority for Red Road totalling 19.25km have been identified by
TMR for implementation over 3-5 years depending on the availability of funding.
Proposed Sections of Red Road
for Bitumen Sealing
Start
Chainage
Finish
Chainage Length Status Priority
Floodway 14.58 19.90 0.32 Final resheeting and bitumen
seal works; deferred to
commence July 2018.
Priority 1
Bulls Gully Adavale Connection 78.23 80.57 2.18 Final resheeting and bitumen
seal works deferred to
commence July 2018.
Priority 2
77.00 78.23 1.23
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 1 | Page
Proposed Sections of Red Road
for Bitumen Sealing
Start
Chainage
Finish
Chainage Length Status Priority
Beltram Park Intersection 29.33 31.02 1.69 Preliminary design prepared
awaiting funding to undertake
the works.
Priority 3
Mickey Creek 54.35 58.5 4.15 Preliminary design prepared
awaiting funding to undertake
the works.
Priority 4
Granville - Bulls Gully Connection 66.00 70.60 4.60 Preliminary design prepared
awaiting funding to undertake
the works.
Priority 5
First section of Red Road from
Quilpie -Charleville/Adavale Road
(60 metres north of rail line at)
0.00 5.08 5.08 Preliminary design prepared
awaiting funding to undertake
the works.
Priority 7
Figure 1 Red Road resheeting – prior to bitumen sealing
ADAVALE STREETS UPGRADE ($200,000) COMPLETED
Works completed include
Laying top-up gravel on all streets in Adavale township; and,
The first section of access road to the Dump.
Additionally, pipes have been installed across a number of Adavale town streets to improve
drainage.
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 2 | Page
The sections of McKinlay and Blackwater Streets in Adavale were bitumen sealed on 28thand 29th
April. For efficiency, these bitumen sealing works were undertaken in conjunction with the works on
Red Road (Bulls Gully section).
Figure 2 Adavale Street resheeting – prior to bitumen sealing
2017-18 RMPC PROGRAM ($2,000,000)
Value of works completed and claimed from TMR to date is approximately $1,200,000.
RMPC works undertaken in April 2018 include:
Medium formation on Adavale- Blackall Rd Stage 1 completed; and, commencing on Stage 2;
Heavy formation on Red Rd Stage 1 (various sections) completed; and, commencing on Stage 2;
93B Quilpie- Windorah Rd Heavy shoulder grade Stage 1 completed; and, commencing on Stage
2;
Heavy formation grade on the Red Rd (Bulls Gully and various other sections) completed;
Light formation on Quilpie – Adavale Rd (Red Road) Stage 1 completed; and commencing on
Stage 2;
Weed management/spraying on 93A and Coonaberry Creek Rd.
ONGOING RMPC WORKS
Continue works on the Adavale/Blackall Rd - Medium formation, embankment works and
drainage.
Shoulder work on 79A Cooper Development Road.
Shoulder work on 93A – Diamantina Development Road (Charleville – Quilpie Road).
Continue works on Red Road - Heavy formation grade.
Summerfield Rd and Old Charleville Rd intersection improvements; and,
Quilpie/ Charleville Road – Patrol grade and shoulder works.
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 3 | Page
BALDY TOP NEW INTERSECTION, REALIGNMENT, PARKING, AND OTHER IMPROVEMENTS
($250,000 COUNCIL FUNDING)
Roadworks: Further road widening works on Thargomindah Rd (over the crest to Baldy Top road)
and the intersection have been completed and the road bitumen sealed.
Power Supply: Work to supply single-phase electricity to Baldy Top progressing well. Ergon has
requested Council to establish an easement in favour of Ergon. Survey works has been completed
and applications lodged.
Twin Culverts on order for Thargomindah Road widening, to replace existing culverts. These works
are funded by TMR.
Figure 3 Thargomindah Road widening approach to crest (Baldy Top area) to be Bitumen sealed to 8.0 metres width
RESHEET PROGRAM 2017-2018
Council resolved that the resheeting works for 2017-18 to be confirmed as follows:
Pinkenetta Road $100,000 - COMPLETED
Old Charleville Road $70,000 - COMPLETED
Gravel carting for the additional 1.5km has been COMPLETED. Ready to be mixed and laid in
early April
Baldy Top Access Road $50,000 - COMPLETED
Pinkenetta Road & Piasta Road end - COMPLETED
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 4 | Page
ROAD MAINTENANCE WORKS (COUNCIL ROADS)
Completed and Current Works
Maintenance Grader - Tobermory Rd and Ingeberry Rd - COMPLETED
Corowa Rd Medium formation grading – COMPLETED
Link Road & Milo Road maintenance grading – COMPLETED
Maintenance/ Patrol grading of Black Rd, Gilmore Rd, Gooyea Rd and Milo Rd – COMPLETED
Town street culvert repairs – COMPLETED
Trinidad Road patrol grading – COMPLETED
BULLOO PARK DEVELOPMENT (~ $100,000)
Significant works have been completed at Bulloo Park in preparation for the Quilpie Cup and further
improvements are planned for the second half of 17/18 FY including:
Landscaping works (in progress)
Drainage from Polocrosse area across race course to Sommerfield Road – COMPLETED
Bulloo Park entry archway and signage (Installation – COMPLETED)
Quotations for installation of exclusion fence around Bulloo Park received
Measure up and quote prepared for display walls in Bulloo Park Pavilion shed
All electrical switches at Bulloo Park complex have been labelled by Greater Western
Electrical to clarify use of power plan for Park users
Additional concrete pathway installed in preparation for May Races
JOHN WAUGH PARK
Significant improvements have been made at the John Waugh Oval and are ongoing:
Rehabilitation of the playing surface/turf, (on going)
Maintenance of kiosk - – COMPLETED
Extension of concrete around Kiosk area and Bicentenary Park (plan to lay concrete in
May/June2018)
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 5 | Page
GRAVEL PITS
Gravel Pits Management Plan and implementation strategy being reviewed by Technical Officers; and, all gravel pits in Shire (over 85) are being inspected and photographed as required.
Mandatory reporting to Department of Agriculture and Fisheries – Forest Products has been implemented quarterly, as required, and is now up-to-date.
Gravel Pit program – use and mandatory reporting – has been reviewed and updated over the past couple of months.
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 6 | Page
LANDSCAPING OF QUILPIE TOWN CENTRE MEDIAN ISLAND UPGRADE
Extensive planning undertaken and including detailed review of current landscaping designs and
irrigation systems to serve the median islands in town.
The evaluation has revealed that the use the cold water from the dam to irrigate the town centre
median islands is cost prohibitive.
Various irrigations systems were also being investigated to identify the most cost effective solution
providing optimum results using hot water.
CHULUNGRA STREET EXTENSION & RAILWAY LINE WATER MAINS CROSSING
After extensive negotiations between MES, Council staff, TMR and QR officers, approval has been
achieved on Council’s proposal for a relaxation from stringent and costly specifications/requirements
to utilise directional drilling machinery for the rail and road crossings.
The laying of new water main (about 300 metres) across Brolga Street at Chulungra street, the
crossing of the main QR rail line including the second rail crossing (across the rail balloon loop) and
the installation of a polythelene water line to the saleyards have both been completed.
The backfill of the trench was carried out by the plumbing crew.
The trench has been backfilled and will be re-sealed with cold mix, once enough time as been
allowed for the trench to settle to minimise subsidence.
The Quality Assurance was over seen by Mike Castles, WH&S and Luke Hunter, Technical Officer.
Figure 1: A Tee piece and Valve were installed to tie-in the existing A.C main with the new ductile iron main.
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 8 | Page
Figure 2 The extensive works to install the new water main and crossing
LAYING OF NEW WATER MAIN IN BROLGA STREET (SOUTHSIDE BETWEEN CHIPU STREET AND
BULN BULN STREET)
Due to the complex alignment of Brolga Street, the main works have been deferred for a few
months as technical issues are resolved.
The evaluation of whether to use cold water from the dam has also delayed the project.
As mentioned, the use the cold water from the dam to irrigate the town centre median islands is
cost prohibitive.
Considering other cost effective alternatives, it is recommended to proceed with the replacement of
water main in Brolga Street, without the need to also install a cold water pipe.
LAYING OF NEW WATER MAIN IN CHIPU STREET, PEGLAR STREET AND BULN BULN STREET
(FUNDED UNDER THE LOCAL GOVERNMENT) AND COUNCIL
Council has received funding of about ($495,000) and Council has also funded of about ($495,000) to
undertake a water mains replacement program under the Local Government Grants and Subsidies
Program (LGGSP). This will allow about replacement of about 3.5km of existing water mains.
It is proposed that new 150mm main are installed to replace existing AC mains that are in poor
condition. The alignment of the pipe route has been determined to minimise on traffic disruption
and cost.
The installations will follow in order of priority
1. Chipu Street (Brolga to Winchu);
2. Brolga Street (Buln Buln to Gyrica Street);
3. Peglar Street (Chipu to Buln Buln);
4. Buln Buln Street (from Brolga to Winchu).
Chipu Street water mains replacement (approximately 650 meters) has already commenced.
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 9 | Page
SEWERAGE TREATMENT PLANT
The scope of works has been determined and research into product/material specifications is
underway.
The design of safety rails and flooring platforms has been resolved and costing is been investigated.
Sand blasting may be required to prepare the surface for new coating.
Repair or replacement of the concrete baffles is still under investigation to see which option is the
most viable.
REVERSE OSMOSIS WATER TREATMENT PLANT EROMANGA
A meeting has been arranged with Geoff Pike of Ago Vires to inspect and evaluate the condition and
performance of the Reverse Osmosis plant.
It is hoped that consulting with a local specialist in this field will help establish
the correct operational procedures; and,
put in place a timely response to maintenance schedules.
This initiative will better train our staff and will then insure the optimal performance of the Reverse
Osmosis plant.
TOWN SERVICES ACTIVITIES
A concerted effort has also been made to tidy up the townships and improve landscaping along the
Quilpie Airport frontage, Brolga Street, Buln Buln Street, John Waugh Park and Bulloo Park.
The following chart provides an outline of the key sites that the crews have been working over the
month of April.
Accountable Areas John Waugh Park Completed Drain beside Cricket Nets
Concreting a drain on the footpath to direct water to the storm drain
Removed mound around the cricket pitch
Laid the pitch cover, ready for footy season
Treated oval with copper oxychloride - the first treatment of 3 over a 3
week period
Bicentennial Park Completed construction of concrete path to BBQ area
Regular maintenance, reduced watering
Commenced trial of hydrochloric acid treatment on diseased grass areas
Gym Regular maintenance, reduced watering of newly established
landscaping
Bulloo Park Commenced construction of landscaping for the carpark and entry
Treated some areas of lawn with copper oxychloride
Adjusted water for the cooler weather
Visitors’ Centre Regular maintenance and completed pruning in courtyard
Weeding in Progress
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 10 | Page
Accountable Areas Mural Park Installed a concrete path
Relocation of some sprinklers
Shire Hall Regular maintenance, completed pruning
Administration Office Regular maintenance, pruning and weeding
RSL Park Regular Maintenance
Median Strips Regular maintenance and application of fertiliser
Continued investigations and planning for upgrades
Met with Warrego Waters; awaiting information and costing on best
options. WW completely ruled out subsoil irrigation due to the makeup
of our soil and water
Western Tree Line Regular maintenance
Rodeo Grounds Tidying up and regular maintenance
St Finbarrs Church Regular maintenance
Dump & Animal Pit Regular maintenance and extension of general waste pit
Ceased twice daily checks of dump as per EPA notice requirements
Rates Trees Dispensing rate trees as vouchers are received. Number dispensed at
time of report writing - 145
Cemetery Regular maintenance
Depot Yard Cleaning
Quilpie public places Regular maintenance, sweeping and cleaning of toilets
Vacant housing General cleaning up
Opal Fossicking Area Restocked opal
Eromanga & Adavale Planned townships clean up to commence in May
Airport Management 2018 ATI Completed will now await response from recently completed
Jasko Report (April)
Preparations for CASA inspection next month (May)
ARO Training next month (end of May)
Sewerage Plant &
grounds
General cleaning and maintenance
Town Streets General cleaning and maintenance
Picnic Areas Regular maintenance and cleaning of toilets
Rate Trees 145 trees dispensed to date
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 11 | Page
Figure 3 Bulloo Park landscaping works in progress
BUILDING MAINTENANCE, SIGNAGE & REFURBISHMENT
Library – new rear door and locks; plus re-purposed the containers are used for storage.
Bulloo Park - master key locks installed; Contractor engaged for new gates and completions
of fences plus finish some other building issues (sheeting under the tower), windows
cleaned.
Various finishing have been completed at Bulloo Park.
Quilpie swimming pool - new safety signs and baby change table fitted.
Signage crew have been working at Eromanga – Kyabra Rd.
Installation of Warrego Way signage 100% completed.
BUILDING MAINTENANCE, SIGNAGE & REFURBISHMENT
List of works implemented by Council’s Factotum, Lachlan Kent, during April 2018:-
Toompine Hall - BBQ roof
Eromanga playground repairs
Eromanga Shire Hall- painting of A/C ducting, building/stump repairs, new signage fitted in toilets
Quilpie airport- wayfinding signs installed in new terminal, installed sign frame for the opening, repairs to Amy Johnson memorial
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 12 | Page
Bulloo Park- various building maintenance/repairs, quote for installation of fans to outdoor bar and covered area
Test’n’tag on work crews electrical equipment
Window repairs to 57 Galah street, Quilpie
…………
Red Road culverts installation April 2018
MINOR CAPITAL WORKS
Adavale Recreation grounds: plans have been drawn up by the recreation group, works will
be put into a specifications document and quotes will be called.
Toompine Hall: BBQ area – substantially completed. Works included:-
Concrete works commenced;
Slab, handrail, post and beam for BBQ area;
Awaiting roofing panels to complete works.
Eromanga recreation grounds lighting works completed.
Eromanga recreation grounds ablution block- deferred.
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 13 | Page
ENVIRONMENTAL ISSUES INCLUDING LANDFILL/DUMP SITES
Clean-ups of the Quilpie, Eromanga and Adavale dumps have been undertaken and further
clean- up activities are planned.
Redleaf are currently preparing submissions for licence extensions for Quilpie & Eromanga
landfill sites.
Investigation are also being made regarding burning of green waste and timber similar of
some neighbouring Councils.
CAMP KITCHEN AND LAUNDRY AT EROMANGA NATURAL HISTORY MUSEUM
Council has awarded contract to Holling Constructions to construct camp kitchen and laundry
facilities at the Eromanga Natural History Museum. Works on the building pad has commenced.
QUILPIE SHIRE HALL
Quilpie Shire Hall – Lighting and sound systems installed. Working group has reviewed options for
upgrades to the Supper Room and treatment of the asbestos roof.
Quotations received for the roof sealing/painting, gutters and down pipes and door replacement is
exorbitant and requires review. A new roof replacement would be a prudent solution.
Brandon & Associates are working on access ramps for the Supper Room and other upgrades
proposed for the Supper Room.
BUS WRAPPING FOR TOURISM PROMOTION
The project to wrap buses in imagery to promote local tourism was approved and works on the
Eromanga Bus completed. All buses have returned to service promoting the highlights of Quilpie
Shire.
OCCUPATIONAL HEALTH & SAFETY
To date the WH&S record for 17/18 is very encouraging and the aim is for a successful WH&S
17/18 period.
There were no Occupational Health and Safety issues reported for the month of April 2018.
STAFFING
Brendon Andrews promoted from Multi-skilled Plant Operator to Maintenance Grader Operator.
The Apprentice Mechanic’s vacancy received 45 applications. The applications were shortlisted to
5 outstanding candidates and interviews conducted.
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 14 | Page
CONTRACTORS AND CONSULTANTS: CURRENTLY ENGAGED OR RECENTLY COMPLETED WORKS ON
QSC PROJECTS
CONTRACTORS CURRENT/COMPLETED WORKS
Eromanga Contracting RMPC Grading
B Hall Transport Water Truck and carting of gravel on Red Rd and Old Charleville Road
Completed
Water Truck Red Rd - Completed
Water Truck Blackall Rd - Ongoing
Kev Richardson Welding Miscellaneous building works and plant hire
Bulloo Park/Airport entrance Crane Hire
Toilet block to Adavale camp Crane Hire
Outback Communications Workshop auto electrical
Stu Bowen Machinery & plant hire for Thargomindah Road, Old Charleville Road and
Bulloo Park including Grader, Multi Roller, Side tippers, water truck, steel
drum roller and padfoot roller
Stockpiling gravel for Blackall Road
Adavale Plant Hire Machinery & plant hire including
Maintenance grader
Dry hire Multi Roller
Dry hire maintenance grader
Dry hire padfoot roller
Hallibec Plant Hire
Great Western Electrical Miscellaneous electrical
Electrical switches at Bulloo Park complex
Steve Bonsey Transport Side tippers for gravel haulage and water tanker hire on Red Rd
Brandon & Associates Design and consulting; Shire Hall and other projects
Holling Constructions Camp kitchen and laundry facilities at the Eromanga Natural History
Museum
Redleaf Preparing submissions for licence extensions for Quilpie & Eromanga
landfill sites
Warrego Waters Irrigation of Median Strip
Ago Vires Inspect and evaluate the condition and performance of the Reverse
Osmosis plant
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 15 | Page
Operational Status Report Workshop
__________________________________________________________________________________
1.2 (05/18) – Workshop Supervisor Operational Status Report
Author: Keith Clarkson
IX: 154388
ENVIRONMENTAL ISSUES
Nil issues reported
GENERAL
Operational Cost
The Workshop has been working with Stores to reduce the number and range of spare parts that are
kept in store. This process has been achieved by working out what parts, filters, blades and cutting
edges are considered obsolete and surplus to Quilpie Shire Council’s needs. Keith Clarkson has been
working with Rebecca Thompson and Hannah Tully to create an accurate asset register that includes
the addition of pictures so that plant items can be easy identified. This is a big job and it is a work in
progress at this time.
Plant items that have been sold off/disposed of are being removed from the register. A process to
dispose of parts that are deemed to be obsolete, out-dated and/or no longer required items, will be
reviewed.
ACTIONS FOR THE MONTH OF APRIL
Airport Refuelling Facilities
Following repairs undertaken by Peter Reynolds, from Global Engineering Solutions, there have been
no further problems with the airport refuelling facility.
Fuel sales have increased over last month reporting. The tank readings are as follows:
JetA-1 7385 Litres
Avgas 4382 Litres
Plant Rationalisation
The Old DynaPac roller (Unit 104) has been in the Workshop to be converted from a drum roller to a
pad foot roller. Other repairs were also carried out, before returning this machine into service as a
dedicated pad foot roller. This will provide additional assistance to improve compaction on road
works.
Other vehicles have been reallocated as follows: Roads Maintenance & Construction Supervisor, Kris
Watson, has now been allocated Unit 1106 and his previous vehicle Unit 1112 has been reallocated
to the Technical Staff to use on road and project inspections. If this vehicle is available, it can also be
used by the Parks & Garden crew or other crews as necessary.
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 16 | Page
The Fuso Canter Tipper unit 2000 has been allocated to the Parks & Garden crew to be used. This
vehicle has only been driven 69,000 kilometres; the current Parks & Gardens Unit 55 (189,000
kilometres) will be sold following the delivery of the replacement for Unit 54. This replacement
vehicle will not be allocated to any one crew, and will be booked from the Workshop by crews as
their need arises and can be better utilised as a supplement across work groups as their transport
needs change.
Plant Servicing
The Workshop is up to date with all servicing of vehicles and plant. When services are due they are
completed within a week. After keeping accurate records for the past year, the average service
interval of our fleet is every three months. Given the distances Council’s vehicles travel and, the
extreme conditions they are working under, this is a very acceptable service interval.
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 17 | Page
WORKSHOP JOBS
The graph below shows work conducted by the Workshop crew for the month of 22/3/2018 to
20/4/2018 - 75 jobs in total with only 4 unplanned jobs.
These unplanned jobs were due to the cooler weather and the Easter break causing a few of the
vehicles with older batteries to lose charge. This is usually caused by an internal leakage that is very
common as the weather cools down.
OCCUPATIONAL HEALTH AND SAFETY
There were no Occupational Health and Safety issues reported for the month of April.
STAFFING
The vacant position of Diesel Fitter Apprentice was advertised. There was an overwhelming
response for this position (45 applications). At the time of writing this report, the applications are
under review and will be shortlisted to a selection of candidates who will be invited to an
interview in due course.
CONTRACTORS
Kev Richardson carried out a welding repair to a drawbar on a trailer (Unit 330) and a crane job to
install the drum on the DynaPac (Unit 104)
73 69
4
0
20
40
60
80
Jobs Completed in Workshop
Workshop Jobs Totals
Total Jobs Planned Jobs Unplanned Jobs
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 18 | Page
Operational Status Report Water and Sewerage
__________________________________________________________________________________
1.3 (05/18) – Water and Sewerage Operational Status Report
Author: Alan McNall
IX 154454
For the period 23/03/18 – 20/04/18
WATER
Water – Consumption
Raw Water Consumption statistics
Locality Monthly
Use (meg)
2017/18 YTD Total (meg)
Annual License (kl)
% Time Remaining
% of License Remaining
Quilpie - Meter under repairs
Eromanga .71 22/03/18-09/04/18
Adavale - -
Water - Call-outs
Nil
Water - Planned Interruptions (Customer Supply Cut)
Nil
Water - Unplanned Interruptions (Customer Supply Cut)
Nil
Water - Minor Works / Breaks / Repairs
Locality Date Details/ Reason
Mains repair
Service repair
Service replace
New mains
Outcome and comments
11 Winchu St 26/03/18 Leak Yes Complete
11 Boonkai St 05/04/18 Leak Yes Complete
2 Jabiru St 09/04/18 Leak Yes Complete
47 Jabiru St 20/04/18 Leak Yes Complete
Water - New Services
Nil
Water – Complaints / Requests
Nil
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 19 | Page
SEWERAGE - STATUS DETAILS
Sewerage - Overflows / Breaks / Repairs
Nil
Sewerage - Minor Works / Breaks / Repairs
Locality Date Details/ Reason Mains repair
Connection
Point
House
Drain
Response time
17 Buln Buln 16/04/18 Blocked drain Yes N/A
Sewerage - Call-outs
Nil
Sewerage - New Connections
Nil
Sewerage – Complaints
Nil
Capital Works and Council Requests
Project details Status/Comments % Complete
Chulungra St water main upgrade. Hennessy/Lake/Pound paddock services
Water main and services complete
100%
Quilpie Sewerage Treatment Plant repairs WIP
Brolga St water main upgrade
Chipu St Water main upgrade Start early May
Buln Buln St Water main upgrade
Caravan dump point relocation (need location)
Baldy top water service on hold until power line cleared
Other Works and Requests.
Complete 14 x requests on council buildings/infrastructure.
Various irrigation repairs and modifications.
In field audit of Drinking Water Quality Management Plan. Eromanga and Quilpie Schemes.
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 20 | Page
Operational Status Report Corporate and Community Services
__________________________________________________________________________________
2 CORPORATE AND COMMUNITY SERVICES
2.1 (05/18) – Manager of Corporate and Community Services Operational Status Report
Author: Lisa Hamlyn
IX: 155518
CONDOLENCE CARDS
Nil
QUILPIE SWIMMING POOL
Quilpie Swimming Pool closed for the season on 29th April 2018. It was a successful season with very
high attendance numbers. The community events held at the swimming pool for the children /
teenagers was also very successful and added to the limited social options for youth.
RECORD MANAGEMENT – ARCHIVING PROJECT
Mike Vale (Legacy Records, Appraisals and Solutions) spent a week in Quilpie reviewing and culling
appropriate documents. Mike also spent time with the Records Management Officer and advised
that he believes she is an excellent Records Management Officer. Mike assisted in providing some
draft policy documents for consideration and advice regarding future disposal options for hard copy
records.
ANZAC DAY 2018
Once again, Council has received many compliments regarding all ANZAC Day Services and the
efforts Council puts into community inclusion. Several compliments were received by visitors in this
regard – “I have never seen an ANZAC Day like this – how special” Of course these services do not
happen without the hard work of staff, particularly Janet Foley and the Parks and Gardens staff.
It was disappointing that the Department of Defence was unable to provide support to the Quilpie
ANZAC Services this year.
WILD DOG ADVISORY COMMITTEE MEETING & WILD DOG BAITING
There will be a meeting of the Wild Dog Advisory Committee being held on Wednesday 23rd May
2018 in the Quilpie Shire Council Boardroom, commencing at 10.30am.
Quotations for the Supply of meat for the Shire Funded Baiting Program close on Wednesday 9th
May 2018.
SWNRM
Council provided a letter to South West Natural Resource Management supporting their funding
application for the Quilpie / Como Floodplain Aggregation Project Proposal. The total project funding
proposal is for $250k over 2 years, a portion of which Council may utilise to improve landscape
support to enhance the reliance of the MNES area – Como Waterhole, Lake Youngwoman and Lake
Houdraman and some Council land, if successful.
CAN – COMMUNITY ADVISORY NETWORK (SOUTH WEST HOSPITAL & HEALTH SERVICE)
A Community Advisory Network Meeting will be held at the Quilpie Hospital on Thursday 24th May,
commencing at 10.00am.
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 21 | Page
Operational Status Report Pest and Livestock Management
__________________________________________________________________________________
2.2 (05/18) – Pest and Livestock Management Coordinator Status Report
Author: Damien McNair
IX: 155482
PROPERTY INSPECTIONS / TRAPPING
The following properties were inspected and traps laid during the month:
Wanko Traps laid
Canaway Traps laid
Baxters/Thylungra Traps laid
Colac Traps laid
Araluen / Trinidad Traps laid
There has been 29 dogs trapped this month.
1080 BAITING / HOTSPOT BAITING
Wanko
SURVEILLANCE CAMERAS / GPS
FULCRUM is now operating. I am currently back loading data into the system.
MEETINGS / TRAINING
Attended Biosecurity Meeting in Charleville – 3rd May 2018
Quilpie Shire Wild Dog Advisory Committee Meeting scheduled to be held on 23rd May.
PLANT
All plant running well
CONTRACT TRAPPERS
QFPI Project
GENERAL
Nil
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 22 | Page
Operational Status Report Rural Lands
__________________________________________________________________________________
2.3 (05/18) – Rural Land Officers Status Report
Author: Andrew Byrne
IX: 155483
COMMON AND RESERVES
Reserve Condition Notes
Quilpie Common Front common average
Back Common – good condition.
90 % of cattle on back common.
Dillons Well Reserve No feed - bare
Warrabin Lane Good - fair condition.
Eromanga Common Condition average – starting to slip. Stock are good.
Adavale Common Condition average – starting to slip. Stock are ok.
WEEDS
Declared Weed Property Action
Coral Cactus Pinkenetta, Nyngarie Sprayed
Rubbervine Pinkenetta Sprayed
Mesquite Nyngarie, Tebin Sprayed
Parkinsonia Pinkenetta, Nyngarie Sprayed
WILD DOG CONTROL
1080 Baiting Property Action
Nil
LOCAL LAWS / ANIMAL CONTROL
2 dogs destroyed during the month
Feral cat trapping program in progress – numbers have reduced.
PLANT & EQUIPMENT
Unit Description Status
1105 Toyota Hilux Good
691 Quad Bike Good
151 Motorbike Good
GENERAL
Weed Control
My concern is increasing in regard to the number of properties who are not practicing weed
control and the expense that Council is incurring to deter the spread of weeds.
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 23 | Page
Operational Status Report Health Promotions
__________________________________________________________________________________
2.4 (05/18) – Health Promotions Officers Status Report
Author: Michelle Donohue
IX: 155535
COMMUNITY ACTIVITIES AND SENIORS PROGRAM
April has been another busy month for the Community Activities and Seniors Program. Craft
Creations and Healthy Minds have both been a popular choice. Seniors have been training for the
Outback Seniors Games, which are to be in Charleville on Friday 4th May. Some seniors took part in
the Anzac Day services by laying a poppy at the Twilight service at the cemetery, laying a wreath at
the Dawn service at the RSL Park and the Community service at the Quilpie Shire Hall.
Tina Johnston and I attended two free workshops held during April. Standby Community (Suicide)
Postvention Response Team presented the workshops. Tina and I gained a lot of information from
the workshops that we can put to use in the community.
Health Promotions
The Foot care morning for April was cancelled due to Amy Kliese not being available on that day. The
next foot care morning will be Thursday 3rd May.
Aqua sessions with All About Aquatics are going well with Alina Graham. Our last Aqua session for
the season will be on Thursday 26th April.
The Active Agers group sessions at the Quilpie Sport & Rec Centre are going really well with Ash
Crawford.
Healthy Breakfast is very busy on a Wednesday morning at Quilpie State College. The children have
been enjoying fresh fruit, toast, milk, juice and freshly cooked breakfast muffins.
Flu vaccinations are now available for staff at the Quilpie Multi-Purpose Hospital Service. Staff have
been notified about the flu vaccinations.
Seniors Craft
The seniors have been enjoying the craft sessions. They have been busy putting final additions to
their Outback Seniors Games uniforms. The craft group made a huge poppy to display in the foyer in
the Quilpie Shire Hall for Anzac Day.
Men’s Group
The Men’s Group was held at Gyrica Gardens on Friday 27th April due to Terry Collins being away.
Five men attended. The men had an enjoyable morning, the next Men’s Group will be on Friday 25th
May.
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 24 | Page
Healthy Ageing Lunch
The Healthy Ageing lunch was at the Quilpie Multi- Purpose Hospital Service on Tuesday 24th April.
Twenty-one people attended the luncheon. I provided an update on the planned activities and
events for May. Brendan Murray, Acting DON Quilpie Multi-Purpose was guest speaker at the
luncheon. Brendan gave a brief update on the hospital and advised the seniors that flu vaccinations
were available.
Craft Activities
After School Activities at the Library for school aged children are still popular. We have had forty-two
children attend after school craft sessions for the Month of April. The children have enjoyed
colouring in poppies and pictures for Anzac Day to be displayed in the Quilpie Shire Hall foyer. The
children have been making wind chimes using paper cups, coloured paper, beads and coloured
thread for Mother’s Day in May.
Youth Centre Activities
The children have enjoyed playing indoor and outdoor activities. Some of the activities have been
catch the flag, card games and PS games. We have had eighteen children attend the centre for the
month of April. Once again, I have had to remind children about their behavior at the Youth Centre.
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 25 | Page
Operational Status Report Librarian
__________________________________________________________________________________
2.5 (05/18) – Librarian Officers Status Report
Author: Janet Foley
IX: 155511
GENERAL INFORMATION
The library has received the first bulk book and DVD exchange from State Library in over 12 months.
This was due to refurbishment of State Library’s Cannon Hill facility that handles exchanges. Megan
Rojek and I processed and shelved the 12 cartons of books we received. We have also selected and
packed 11 cartons of books to be returned to State Library.
On her recent visit to Quilpie, Pamela Denise held a session at the Library with the children from
Eromanga State School. The children enjoyed drawing some innovative designs for the poles in the
main street. I provided Pamela with some historic information about the Pelton wheel at the old
bore head and Jim Corones.
STATISTICS
Visitor numbers have been lower for the month of April with 535 people visiting. The Library
continues to be very well utilised by locals and visitors.
STATISTICS
APRIL 2018
Library Visitors Wi-Fi
Users
IPad
Usage
Senior Computer
Users
Paid Computer
Users
535 143 42 38 1
EXAMINATIONS
I have a schedule of 6 examinations to supervise during June. The examinations are for students
studying externally with Central Queensland University and the University of Southern Queensland.
ACTIVITIES
After School Crafts have recommenced on Monday afternoons. Megan Rojek continues to assist Heath Promotions Officer Michelle Donohue with the craft activities.
We deferred hosting our ‘Rattle & Rhyme’ sessions (under the State Library’s Forever 5 Program) during the April school holidays and the ANZAC week. We will commence the program on Wednesday 16 May.
HPO Michelle Donohue and I are planning to hold Coding and Robotic sessions for a term at the Library. The sessions would be for children over the age of ten who usually attend the After School Activities Program that Michelle usually holds at the CWA Hall.
We will however have the problem of not enough IPads as each piece of robotic equipment requires the use of an IPad with the relevant program installed. Whilst we have a number of robotic devices, the Library presently only has 3 iPads which means only three children can participate at any one time.
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 26 | Page
HISTORY
I have provided historical information to several people over the last month.
VISITING SERVICES
Nil
CEMETERY / FUNERALS
Sister Margaret Andersen and I, along with family members of the late Mrs Marlene Wendleborn
organised a Service that was held at the Columbarium at the Quilpie Cemetery on Tuesday 17 April.
Stores personnel, Grant Proctor and Susan Turner, sourced and ordered the 111 replacement steel
numbered grave markers for the Quilpie Cemetery. Sue Turner has advised that the markers have
been delivered and will be required to be cemented in at the correct graves. In addition, there a
number of existing numbered markers that require cementing.
EVENTS
Much of my time during the past month has been taken up with ANZAC preparations. All three
ANZAC services were very well attended. As 2018 will be the last year of the commemoration of the
Centenary of WW1, we not be using the crosses signifying the KIA soldiers, at the Twilight Service in
future. The crosses are presently stored in the container at the back of the Library. I have been asked
by a number of people if the crosses could be installed/displayed in a public area to enable people to
view them.
STAFF
No changes.
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 27 | Page
Status Report Swimming Pool
__________________________________________________________________________________
2.6 (05/18) – Swimming Pool Lessee Operational Status Report
Author: Alina Graham , All About Aquatics
IX: 155487
GENERAL INFORMATION
PROGRAM UPDATE
Swimming Lessons
Swimming lessons continued in Term 2. A small number continued lessons until end of season
Dive in Movie Night with Blue Light
Dive-in Movie Night was held during the school holidays on 5th April with 49 attendees. The movie
shown was Kung Fu Panda 3.
Thanks to Mark and Heather Baker for putting these movies on once a month in conjunction with
AAA for the community.
Courses
I travelled to Tieri to conduct First Aid, Pool Lifeguard and AUSTSWIM courses for the pool.
AAA staff and myself travelled to Brisbane for the AUSTSWIM Qld Conference where we were joined
by our AAA Brisbane team. I presented a session on teaching infants to swim at the Conference.
Everyone enjoyed the conference with some new learnings and new aqua moves to try out.
OTHER ITEMS
Incident reports
NA
Issues and wish list
To be reviewed and discussed with the Corporate & Community Services Manager.
ATTENDANCE NUMBERS
See attached
UPCOMING EVENTS / FUNCTIONS / GROUP BOOKINGS
The Pool is scheduled to reopen on 3rd September 2018. The below draft hours will be effective until
21st September 2018:
Monday, Wednesday and Friday 6:00am-8:00am
Monday, Wednesday and Friday 3:00pm-6:00pm
Saturday 8:00am-10:00am
2:00pm-6:00pm
Sunday 1:00pm-5:00pm
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 28 | Page
Operational Status Report Swimming Pool
__________________________________________________________________________________
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 29 | Page
Operational Status Report Financial Services
__________________________________________________________________________________
3 FINANCE
3.1 (05/18) – Financial Services Operational Status Report
Author: Arminda David
IX 155264
Cheque Register
For the month ending 30 April 2018
Date Cheque # Payee Description Amount
03-04-18 CHARGE National Australia Bank Ltd. Merchant Fee 60.23
04-04-18 84 National Australia Bank Ltd. Dishonour Chq 961.39
09-04-18 11446207 National Australia Bank Ltd. Cash Max Transfer 700,000.00
10-04-18 1ATOPAYG Australian Taxation Office Pay Dedns Pay 1 Period No 21 38,675.00
10-04-18 1CHILD21 Child Support Agency Pay Dedns Pay 1 Period No 21 1,094.13
10-04-18 1LGSUPER LGSuper Pay Dedns Pay 1 Period No 21 1,660.00
10-04-18 1LGSUPER LGSuper Pay Dedns Pay 1 Period No 21 295.23
10-04-18 1LGSUPER LGSuper Pay Dedns Pay 1 Period No 21 110.42
10-04-18 1LGSUPER LGSuper Pay Dedns Pay 1 Period No 21 4,905.92
10-04-18 1LGSUPER LGSuper Pay Dedns Pay 1 Period No 21 2,723.64
10-04-18 1NAB21 National Australia Bank Ltd. D/Cr Pay 1 Period No 21 132,449.74
10-04-18 1RFDS21 Royal Flying Doctor Service Pay Dedns Pay 1 Period No 21 6.00
10-04-18 E006176 All About Aquatics Remuneration - Pool Lease 6,591.00
10-04-18 E006177 S.C.&.K.G. Bowen Plant hire 36,950.00
10-04-18 SGL PY1P LGSuper SGL Pay No 1 Period 2018/21 19,187.11
10-04-18 SGL PY1P LG Super Clearing House SGL Pay No 1 Period 2018/21 432.03
10-04-18 2018 National Australia Bank Ltd. NAB Connect Fee 92.48
10-04-18 68192 Queensland Treasury Corporation Cash Transfer 1,500,000.00
11-04-18 2ATOPAYG Australian Taxation Office Pay Dedns Pay 2 Period No 22 920.00
11-04-18 2NAB22 National Australia Bank Ltd. D/Cr Pay 2 Period No 22 19,979.39
11-04-18 SGL PY2P LGSuper SGL Pay No 2 Period 2018/22 1,985.43
13-04-18 E006179 Adavale Plant Hire Maintenance Grader hire 9,957.52
13-04-18 E006180 APN NEWSPAPERS PTY.LTD. Employment Advertisements 1,967.53
13-04-18 E006181 Australasian Performing Rights Annual Licence - Office & Hall 429.15
13-04-18 E006182 Australia Post Postage 1,552.27
13-04-18 E006183 Austrail Training Services Forklift Licence 795.00
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 30 | Page
Date Cheque # Payee Description Amount
13-04-18 E006184 Banks Bolts & Fasteners - QLD Bolts, washers 104.16
13-04-18 E006185 J.Blackwood & Son Ltd., Step ladder 527.20
13-04-18 E006186 Boc Limited Oxygen 314.19
13-04-18 E006187 Steve Bonsey Transport Hire of side tippers 15,169.00
13-04-18 E006188 Branded Australia Supply of Uniforms 1,927.53
13-04-18 E006189 Cadia Plumbing Equipment Plumbing supplies 1,949.75
13-04-18 E006190 Clever Patch Craft Supplies - Easter Picnic 154.23
13-04-18 E006191 Collins Investment Trust Dan Collins - Workshops 6,403.12
13-04-18 E006192 CoolDrive Distribution Automotive accessories 665.88
13-04-18 E006193 Winc Australia Pty Ltd Paper shredder 156.95
13-04-18 E006194 Construction Equipment Australia Gas Springs 1,049.22
13-04-18 E006195 Sajer Trust T/A Elle's Newsagency Newspapers 383.45
13-04-18 E006196 Ergon Energy Queensland Pty Ltd Watchman Bulloo Park 58.08
13-04-18 E006197 Eromanga State School P & C Refund Hire Deposit - Bus 60.00
13-04-18 E006198 Followmont Transport Freight 2,160.82
13-04-18 E006199 Golders Charleville Safety boots 324.99
13-04-18 E006200 Great Western Electrical Install power point for fridge 296.79
13-04-18 E006201 Rates Assessment Refund Refund of Rates Assessment 2,682.75
13-04-18 E006202 B.H.L. & D.A. Hall Transport Side tipper hire 17,572.50
13-04-18 E006203 Hastings Deering [Aust] Ltd. Lube Filter 48.00
13-04-18 E006204 FR & G Heinemann Council Workshop catering 235.00
13-04-18 E006205 Holding Redlich Mardigan People 1,947.71
13-04-18 E006206 Imperial Hotel Motel Cocktails & Karaoke Goods 1,793.60
13-04-18 E006207 IOR Petroleum Pty Ltd Diesel Fuel 31,687.92
13-04-18 E006208 JP Motorcycles & Armory Balance - Exchange blades 24.00
13-04-18 E006209 Landmark [Qld] Limited Clark Poly Tank 1,195.12
13-04-18 E006210 Large's Foundry & Engineering P/L Grave Pegs 3,295.60
13-04-18 E006211 LGMA QLD Future Leaders forum – 2 staff 1,700.00
13-04-18 E006212 Maney Transport Freight 763.98
13-04-18 E006213 Meads Buyrite Milk, sugar, coffee 527.31
13-04-18 E006214 Mercury Group of Companies P/L Employee Police Check 87.78
13-04-18 E006215 M & L Carriers Freight - March 29.04
13-04-18 E006216 Mulga Tools & Parts Hydraulic Pump drive 1,410.55
13-04-18 E006217 Orion Satellite Systems Monthly Internet Fees - EWTP 309.90
13-04-18 E006218 Outback Gondwana Foundation Wages - Feb & March 2018 9,628.97
13-04-18 E006219 Paulsen Brothers Foodworks Cocktails and Karaoke Goods 910.26
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 31 | Page
Date Cheque # Payee Description Amount
13-04-18 E006220 Quilpie Hardware Supply & fit Truck tyres 11,408.49
13-04-18 E006221 Queensland Fire & Rescue Services Fire Levy 1/10/17 - 31/3/18 68,575.73
13-04-18 E006222 Quilpie Motor Inn Tony Goldsworthy 958.25
13-04-18 E006223 Quilpie Heritage Inn Accom & Meals - Vital Places 228.00
13-04-18 E006224 Mr Kevin J Richardson Bracing for Call tower 2,414.50
13-04-18 E006225 Roma Sands Pty Ltd 20mm Aggregate -Mar Quarry 7,220.38
13-04-18 E006226 Billy Russell Staff Reimbursement 87.50
13-04-18 E006227 Shire Networks LaserJet Printer 1,316.94
13-04-18 E006228 IXOM Operations Pty Ltd Service fee - Chlorine 647.90
13-04-18 E006229 Tensens Litter grabber 29.65
13-04-18 E006230 Traffic Control Supplies P/L Signage 71.50
13-04-18 E006231 Truckline Truck and Trailer Parts Mechanical supplies 306.56
13-04-18 E006232 Pinnacle Publishing Advertising 1,848.00
13-04-18 E006233 VIADUX Plumbing supplies 4,358.14
13-04-18 E006234 Warrego Water Services Pty Ltd Site visit/travel/ motel/meals 1,393.17
13-04-18 E006235 Westco Truck Sales Relay switch & Freight 128.21
13-04-18 E006236 West-Tech Systems Pty Ltd Photocopier - Mar 18 2,416.87
13-04-18 E006237 Wilson Media Pty Ltd Advertising Quilpie Refuelling 700.00
13-04-18 28120 Petty Cash Reimburse 85.75
13-04-18 28121 David Do Refund Hire Deposit - Bus 60.00
13-04-18 28122 Telstra Corporation Limited General account - March 6,631.30
19-04-18 E006238 S.C. &.K.G. Bowen Push4000m3 gravel/plant hire 30,767.50
19-04-18 E006239 Systag - Specialised Safety Equip Attend to MSA Gas set up 535.70
19-04-18 E006240 Australian Taxation Office BAS March 2018 28,147.00
19-04-18 E006241 Rob Savory Environmental Onsite fees - Eromanga landfill 4,840.00
23-04-18 14081200 Wright Express Australia Pty L Fuel Card 80.84
24-04-18 1ATOPAYG Australian Taxation Office Pay Dedns Pay 1 Period No 23 68.00
24-04-18 1ATOPAYG Australian Taxation Office Pay Dedns Pay 1 Period No 22 38,618.00
24-04-18 1CHILD22 Child Support Agency Pay Dedns Pay 1 Period No 22 1,094.20
24-04-18 1LGSUPER LGSuper Pay Dedns Pay 1 Period No 22 1,660.00
24-04-18 1LGSUPER LGSuper Pay Dedns Pay 1 Period No 22 295.23
24-04-18 1LGSUPER LGSuper Pay Dedns Pay 1 Period No 22 110.42
24-04-18 1LGSUPER LGSuper Pay Dedns Pay 1 Period No 22 5,080.88
24-04-18 1LGSUPER LGSuper Pay Dedns Pay 1 Period No 22 2,855.04
24-04-18 1LGSUPER LGSuper Pay Dedns Pay 1 Period No 23 38.63
24-04-18 1NAB22 National Australia Bank Ltd. D/Cr Pay 1 Period No 22 130,805.13
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 32 | Page
Date Cheque # Payee Description Amount
24-04-18 1NAB23 National Australia Bank Ltd. D/Cr Pay 1 Period No 23 537.25
24-04-18 1RFDS22 Royal Flying Doctor Service Pay Dedns Pay 1 Period No 22 6.00
24-04-18 E006242 Top Choice Entertainment ANZAC Day Entertainment 4,675.00
24-04-18 E006243 Imagine Media TV Ad - Tourism/ Races 1,100.00
24-04-18 E006244 G & T Mechanical Filters 854.74
24-04-18 SGL PY1P LGSuper SGL Pay No 1 Period 2018/22 19,237.79
24-04-18 SGL PY1P LGSuper SGL Pay No 1 Period 2018/23 77.27
24-04-18 SGL PY1P LG Super Clearing House SGL Pay No 1 Period 2018/22 432.02
27-04-18 E006245 Action Graphics Pty. Ltd. Advert in Matilda Country 1,760.00
27-04-18 E006246 Adavale Plant Hire Dry hire roller/cartage 6,620.00
27-04-18 E006247 All About Aquatics Seniors Aqua for April 165.00
27-04-18 E006248 Amalgamated Pest Control Spray cockroaches - 5 Gyrica 220.00
27-04-18 E006249 BN Bannerman Freight 104.50
27-04-18 E006250 S.C. & K.G. Bowen Plant hire 24,860.00
27-04-18 E006251 Brandi Projects Knot-O-Saurus sign (50% Bal) 3,289.00
27-04-18 E006252 Bridgestone Australia Ltd. Tyres 1,415.41
27-04-18 E006253 Brown & Hurley Group Pty Ltd Mechanical supplies 702.81
27-04-18 E006254 Bulloo River Ice Bagged ice 1,110.00
27-04-18 E006255 Carroll & Richardson Flagworld P/L Anzac Day Street Banners 1,336.50
27-04-18 E006256 Charleville Motel Accom - Dave B/ Stuart M 250.00
27-04-18 E006257 Compac Sales Pty Ltd On Line Service Fee - Airport 104.50
27-04-18 E006258 Conplant Pty Ltd Hose 1,539.24
27-04-18 E006259 Winc Australia Pty Ltd Office chairs 2,740.82
27-04-18 E006260 D D Concretors Warehouse Diamond Blade 836.00
27-04-18 E006261 Agriculture, Fisheries & Forestry 2nd Install 17/18 Weed / Pest 58,096.00
27-04-18 E006262 Ergon Energy Queensland Pty Ltd Council Depot Electricity 16,797.40
27-04-18 E006263 Trent Everitt 20 Days Trapping 8,000.00
27-04-18 E006264 Followmont Transport Pty Ltd Freight 156.57
27-04-18 E006265 27 Gallery Coffee Council Meeting 13/4/18 200.00
27-04-18 E006266 Grant Daniel & Long Yellow Tags + Freight 85.00
27-04-18 E006267 Tony Goldsworthy & Associates Enviro Health Services Mar 18 2,649.00
27-04-18 E006268 BHL & DA Hall Transport Water tanker hire 11,605.00
27-04-18 E006269 Hewsonhall Electrical Centre Water Cooler + Filter 513.00
27-04-18 E006270 Innamincka Earthmoving Pty Ltd Staff uniforms 2,344.54
27-04-18 E006271 ITR Pacific Pty Ltd Roll pins/bolts 77.22
27-04-18 E006272 Komatsu Australia Edge and end bit 2,002.86
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 33 | Page
Date Cheque # Payee Description Amount
27-04-18 E006273 Legacy Records Solutions Archiving April 2018 7,950.00
27-04-18 E006274 Lowes Petroleum Service Grease 1,927.04
27-04-18 E006275 Maney Transport Freight 301.59
27-04-18 E006276 Steve McCann Aircon repairs Supper Room 1,155.00
27-04-18 E006277 Meads Buyrite Healthy Breakfast Items 160.72
27-04-18 E006278 Mobile Energy Australia Service Kit with filter 482.10
27-04-18 E006279 Mulga Tools & Parts Stores consumables 1,594.50
27-04-18 E006280 Gemma Murray Refund Cat Trap Bond 30.00
27-04-18 E006281 Civica Solutions Pty Ltd Training processing in stores 165.00
27-04-18 E006282 Quilpie Club Inc. Goods for ANZAC Day 624.00
27-04-18 E006283 Quilpie Cultural Society Council Meeting Catering 130.00
27-04-18 E006284 Quilpie Hardware Roofing 13,619.90
27-04-18 E006285 Quilpie Motor Inn Accom - Memphis Movers 648.50
27-04-18 E006286 Quilpie State College RADF 17/18 Round 3 7,832.00
27-04-18 E006287 Queensland Rail Limited QR service with water main x 3,272.50
27-04-18 E006288 Richard Jay Laundry Matters Goods for ENHM Laundry 10,230.00
27-04-18 E006289 Mr Kevin J Richardson Shift Backhoe 1,826.00
27-04-18 E006290 ROC Hydraulics PTO 12v Control kit 547.73
27-04-18 E006291 Safe Flame Linfield Pacific Pty Ltd LED Candles - ANZAC Day 323.50
27-04-18 E006292 Samios Plumbing Services Easydrain 1,148.40
27-04-18 E006293 Shepherd Services Tech Coordinator Services 8,923.79
27-04-18 E006294 Signet Pty Ltd Stores consumables 586.74
27-04-18 E006295 Stafford Welding Products Mechanical supplies 810.86
27-04-18 E006296 South West Ford Filters 1,211.85
27-04-18 E006297 Tas Mini Motors Trail Blazer trimmer line 808.50
27-04-18 E006298 Tax Smart Tax Smart 2018/2019 440.00
27-04-18 E006299 Toyo Tyre & Rubber Australia Tyres 2,307.05
27-04-18 E006300 Traffic Control Supplies P/L Signs 687.94
27-04-18 E006301 Viadux Valves 3,831.34
27-04-18 E006302 Vital Places Stage 2 - April 2018 8,965.00
27-04-18 E006303 Warrego Water Services Pty Ltd Grundfos pump 1,182.60
27-04-18 E006304 Warrego Signs Community Bus Wrapping 4,400.00
27-04-18 E006305 Western Rural Services Concrete supplies 3,327.00
27-04-18 E006306 Westco Truck Sales Mechanical supplies 436.52
27-04-18 E006307 Max Richardson 1 x M 2 X F Leopardwood 150.00
27-04-18 2018 National Australia Bank Ltd. NAB Fee 104.72
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 34 | Page
Date Cheque # Payee Description Amount
27-04-18 28123 Tim Borthwick Tim Borthwick Books 120.00
27-04-18 28124 Dept. Natural Resources & Mines Application For Road Closure 270.90
27-04-18 28125 Pivotel Satellite P/L In Reach Trackers 294.00
27-04-18 28126 Telstra Corporation Limited Telstra Sat Phone Account 944.12
30-04-18 CHARGE National Australia Bank Ltd. Trust Account Fee 5.00
30-04-18 CHARGE National Australia Bank Ltd. Operating Account Fee 59.30
30-04-18 504407 National Australia Bank Ltd. BPAY Fee 168.80
TOTAL OF CHEQUES 3,217,724.32
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 35 | Page
Operational Status Report Governance
__________________________________________________________________________________
4 GOVERNANCE
4.1 (05/18) – Governance Status Report
Author: Governance Officer, Nina Burges
IX: 155430
GOVERNANCE
Mr Alan Balloch of Jardine Lloyd Thompson visited Council on Wednesday 02 May 2018. In addition
to meeting with finance staff to discuss insurance matters, Mr Balloch met with the Chief Executive
Officer and the writer of this report in relation to risk management. A presentation providing an
overview of Council’s Local Government Mutual Liability Pool participation and trends was made,
with a summary of the outcomes provided in Attachment A.
It is pleasing to note that the Governance Team are making headway in a number of general
administrative matters. With the adjustments to the staff reporting arrangements made in late
January, the team is working well together and a number of non-urgent (but important) tasks are
now being addressed. Time constraints previously precluded a number of initiatives being
undertaken, however the efficiencies we are now realising is having a positive impact in this regard.
A focus will remain on providing support to the HR / Payroll function to ensure this critical function
can maintain its high levels of service.
As end of financial year approaches and information is provided we are commencing preparation of
the budget documentation and compiling information required for the annual report.
COMMUNICATIONS
Council’s Corporate Facebook has now reached 1,657 ‘likes’, an increase of 13 for the month.
Council’s Corporate Website continues to perform well with 5,759 visitors during the month of April.
Development of the new Tourism website is nearing completion. Following a full review, final
amendments are now being undertaken. At the time of writing, the developer advises that the
changes should be completed week ending 11 May, with the site to go ‘live’ by the end of May at the
latest.
HUMAN RESOURCES
At the time of writing, the Industrial Relations Commission hearing for approval of Council’s Certified
Agreement is scheduled for Friday 11 May. In anticipation of a successful outcome, the Human
Resources Officer and Payroll Officer have been working hard to prepare the payroll system in
readiness for the new agreement. As part of this process the opportunity to conduct a full audit of
staff allowances, leave entitlements etc. has seen this also undertaken. In conjunction, the writer
continues to undertake a full internal audit to identify any discrepancies in the payroll process,
particularly focusing on timesheet errors, coding etc.
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 36 | Page
Operational Status Report Tourism Development
__________________________________________________________________________________
4.2 (05/18) – Tourism Development Officer Status Report
Author: Janelle Cassol
IX: 153358
GENERAL INFORMATION
Sydney Caravan & Camping Supershow
I attended the Sydney Caravan & Camping Supershow, held from Tuesday 24th to Sunday 29th April.
This show attracted almost 60,000 people through the gates however numbers were reportedly
down from previous years. The Outback Queensland stand is situated on the second floor of the
Rosehill Racecourse facility and is set amongst other Queensland stands under the TEQ banner. The
daily average visit to the OQTA stand was approximately 350 and with anywhere from three to five
people on the stand at any time, these numbers make it extremely busy for those working the stand.
Last year’s stand numbers were around 250 per day showing the increase in interest in Outback
Queensland. I normally send one carton of our brochures to each of the shows that I’m not
attending and two cartons if I will be at that particular show. I sent two cartons of our brochures
and these were gone in the first three days, this was also the case with the Maranoa Guides….again
showing the interest in the region. There were also ENHM brochures on the stand and although I
am not aware of how many were sent, these also ran out early in the show.
Having attended the Brisbane Show for the previous 5 years, I found the Sydney Show to be quite
different. The people attending the Brisbane Show definitely know more about Outback Queensland
and most have already made their plans and many just need specifics on roads, travel times, fuel etc.
So it’s 50% promotion and 50% supplying information. With the Sydney Show, it’s very much
promoting the region, so it’s 80% promotion and 20% information.
As stated above, the stand is situated with other stands promoting different Queensland areas. The
OQTA stand was by far the most popular with Cape York region coming a close second for
popularity. The numbers show that there is a definite interest in travelling to the Outback region
and these shows, I believe, continue to be beneficial both to the Quilpie Shire and Outback
Queensland as a region.
Social Media Presence
During April, the Visit Quilpie Shire facebook page had a post reach of 20,369. The most popular
post by far was the Tourism Video promotional post with a reach of almost 7,200. This page
currently has 565 followers with a rise of 57 for this month.
The “Your Outback Adventure” Instagram page now has 239 followers. This page is also rising
steadily each month with regular updates now being posted.
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 40 | Page
Quilpie Shire Tourism Video
After speaking with Imparja, the Quilpie Shire Tourism Video was edited slightly to allow for correct
run time for television advertising, the website was changed to the tourism site and the Twitter logo
was replaced with the Instagram logo. This video has been heavily advertised on Imparja, Go and
Gem and we’ve received feedback from travelers, locals and people attending the Sydney Show.
Feedback has been extremely positive.
Advertising
Imparja for Tourism Video
EVENTS / PROJECTS
Quilpie Shire Community Buses
The bus wrapping project for the 3 community buses is now complete and feedback received from
the community has been great. I was very happy with the outcome of this project.
Special Promotions
In addition to promotions through mainstream advertising and in an effort to expand our social
media reach we are running three offers through social media.
1. “Check In” on Facebook to the Quilpie VIC to receive a gift pack. This is an ongoing offer and
will run until the end of the year.
2. “Like, Share & Tag” on a specific Facebook post to go into the draw for a Quilpie book. This
is a monthly competition with a different post each month. This offer has been extremely
successful and I believe is the main reason for the increase in Facebook followers.
3. Upload an image and #youroutbackadventure and the best photo each month will receive a
Quilpie Centenary Polo Shirt.
I also took some vouchers for a gift pack to the Sydney Show for anyone travelling through the Shire
in an effort to have them stop at the VIC and potentially give us the opportunity to promote staying
in the area longer. This is something I can measure through the year.
VISITORS COMMENTS
Comments from visitors to the Centre via visitor survey:
- Nice town. Very well serviced
- Always wanted to see outback Queensland
- People and service are very good and friendly
- Lake Houdraman – lovely spot for camping, kayaking and relaxing
- Very clear directions – just what we were hoping for
- Town is a credit to you well done!
- Enjoyed visit to Information Centre and Museum. Well put together – very interesting
history
- The Caravan Park is magnificent and Ken is a top bloke. 10/10
- Opal shop closed
- Very nice VIC, helpful staff and a charming small town
- Everything higher than expectations. Was very enjoyable and satisfying
- Lovely helpful lady, free Wi-Fi appreciated, awesome facility
- Van park excellent, both facilities and management. Phone service very poor (no service) not
good enough for the bush people
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 41 | Page
- Everyone very friendly and helpful, thought the town so beautifully cared for and attractive
to drive around
- Thanks you for your help Info Centre!
- Good reception at Visitors Centre.
- The staff at the tourist info have been so helpful, both prior to our visit, when we were
making arrangements and in person on our visit – thank you!
- Thank you for an enjoyable historical account of the area.
- Great area, information centre service great! Will return.
- Here for ANZAC Day in 2017 – so impressed that we came back especially for ANZAC Day this
year.
- Great information available, very friendly town, plenty of camping options.
VISITOR STATISTICS
Visitor statistics from our updated survey. Only the highest percentage is listed.
- 39% are travelling from Thargomindah/Cunnamulla
- 42% are travelling to Charleville
- 56% are from Queensland
- 36% were staying for 2 days
- 72% have not visited before
VISITOR NUMBERS
Statistics on April numbers:
- Tourist numbers are up 422 on last month but down 990 on April 2017 (due to the Centenary), however tourist numbers are up 34 on the April 2016 number.
- Local numbers are down 79 on last month (due to there being no exhibition opening) and down 269 on April 2017 (Centenary) and down 80 on April 2016.
- Total number are up 343 on last month but down 1259 on April 2017 (Centenary). Also down 46 on April 2016 numbers.
- Visitors to the Tourism website are down 338 on last month, down 1963 on April 2017 (Centenary) and up 1143 on April 2016.
- Wi-Fi user numbers are up 16 on last month, down 33 on April 2017 and up 22 on April 2016.
Comparison Table
April 2018 March 2018 April 2017
Tourists 545 123 1535
Locals 38 117 307
Totals 583 240 1842
Phone Queries 37 46 128
Email Queries 7 9 64
Website Visits 2647 2985 4610
Wi-Fi Usage 26 10 59
Facebook Reach 20369 21837 ----
App Downloads Total 273 264 ----
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 42 | Page
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL
2008 4 72 123 180 680 970 1267 1130 1419 471 235 130 6681
2009 177 147 350 678 663 1098 1705 1482 1188 531 76 49 8234
2010 39 9 30 242 765 1121 1420 1546 1602 633 165 208 7780
2011 56 87 290 316 854 1208 1372 1881 1654 801 314 386 9219
2012 88 108 258 837 1302 1227 1895 2002 2224 765 237 167 11110
2013 174 359 408 442 1019 1498 1879 1887 1613 451 115 53 9898
2014 100 112 209 556 1513 1616 1832 1564 1912 414 139 127 10094
2015 112 73 174 843 1425 1811 2152 1820 1935 531 213 75 11164
2016 60 83 187 629 1523 2685 2421 1970 1220 529 205 69 11581
2017 97 106 207 1842 1300 2114 2348 2048 1079 445 246 88 11920
2018 67 62 240 583 952
GALLERY
The next exhibition in the Gallery will be the John Morrison Art Exhibition, which includes works of a
variety of mediums including oil, acrylic, watercolor and charcoal.
John has completed art in residences at Kakadu, Mt. Moffatt, Carnarvon Ranges and Fraser Island as
well as international residences in the Rocky Mountain Park in Colorado, The Yosemite National Park
in California and the Mt. Haleakala National Park in Maui, Hawaii. His 103 solo and joint exhibitions
has resulted in works acquired by the USA Dept. of Interior, The Queensland Government, City
Councils, Rural Shires and major corporations.
This exhibition will be officially opened on Friday 11th May at 6.30pm by Lyn Barnes.
LOCAL QLD NSW VIC SA WA NT TAS ACT NZ UK USA Euro Other Total
38 107 52 26 0 2 0 0 0 2 0 1 0 355 583
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 43 | Page
Operational Status Report Building and Environmental Planning
__________________________________________________________________________________
4.4 (05/18) – Building and Environmental Planning Officer Operational Status Report
Author: Jamie Wensley
IX: 151322
BUILDING / PLANNING
Building Applications
DA No Applicant Details Builder Class Status
191 Tim & Theresa Welk Extension to existing workshop
Tom Saunders - Statewide Sheds
8 Waiting on an assessment by Queensland Fire & Rescue as the size of the building including the extension is over 500m2 This will be finalised on inspection of BA04 16/17
277 Lowes Petroleum New Depot Information Request issued.
BA01 17/18 Quilpie Shire Council Bulloo Park Entrance QSC 10b Approved with conditions
BA04 17/18 Quilpie Shire Council Commercial Storage Container
QSC 7b Approved with conditions
BA08 17/18 D & L Hoch Relocation of Dwelling G McKellar 1a To be assessed, currently waiting on plan details
BA09 17/18 V & J Richardson Industrial Shed To be advised 8 Approval pending Town Planning Approval
BA13 17/18 C & G McConnell Dwelling Extension P Donohue 1a Approved with conditions
BA14 17/18 T Fraser Shed To be advised 10a Approved with conditions
BA15 17/18 A & E Purvis Dwelling Private Certifier 1a
BA16 17/18 D Cochrane Additional Bathroom Owner Builder 1a Approved with conditions pending payment of fees
BA17 17/18 Quilpie Shire Council BBQ Area Toompine Hall QSC To be assessed, currently waiting on details
BA18 17/18 Quilpie Shire Council Laundry Kitchen Eromanga Dinosaur Museum
Rosecove Pty Ltd 1b Approved with conditions
BA19 17/18 Quilpie Shire Council Airport Entrance QSC 10b Approved with conditions
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 44 | Page
Planning Applications
DA No Applicant Details Level of Assessment Status
DA04 14/15 Scott & Diane Walker MCU – Accommodation Facilities Code Assessable Proposal postponed.
DA01 17/18 Vin & Jenny Richardson MCU – Transport Depot Code Assessable – required referral to TMR
Application to be assessed under the Quilpie Shire Planning Scheme at May meeting.
DA02 17/18 Paul Easton MCU – Low Impact Industry - Temperature Controlled Storage Boxes
Impact Assessable Further information required including confirmation applicants wish to proceed with the application.
DA03 17/18 Clint Castles MCU – Low Impact Industry - Temperature Controlled Storage Boxes
Code Assessable – required referral to Queensland Rail
Approved with Conditions
ENVIRONMENTAL HEALTH
Notifiable Diseases - NIL
Date Barmah Virus Ross River Virus Salmonella Pertussis Campylobactor Location
27/03/18 1 Quilpie
Food Recalls
Date Recalled Item Package Size BB Date Level of Recall
26/03/2018 Say Cheese Cheeses Saint Simeon, Le Vignelait Brillat, Savarin, Coulommiers Truffe,Le Coulommiers, Brie De Nangis, Brie De Brie, Pasteurise
200g, 500g, 750g, 500g, 1kg, 2.8kg
Best Before 08/04/18- 22/04/18 Consumer
26/03/2018 Nutrisoy Pty Ltd Macro Chinese Honey Soy Flavoured Tofu 200g Use By 12/6/18 Consumer
6/04/2018 Inghams Enterprises Inghams Chicken Breast Tenders Sweet Chilli 400g BB 28/02/19 & 01/03/19 Consumer
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 45 | Page
Current Projects
Quilpie Landfill – Incorporation of additional area into existing landfill area has been finalized, this will now allow for the application for amendment to the
Environmental Authority to proceed. Redleaf Environmental will undertake this project on Council’s behalf with the support of Council Staff and will include
amending the current Site Based Management Plan and any procedures that require updating.
Eromanga Landfill – An application for road closure has been forwarded to the Department of Transport and Main Road to secure approval from the Director
General to acquire the land. Readleaf Environmental will make an application to the Department of Environment and Science for an Environmental Authority
for the Eromanga Landfill and will include developing a Site Based Management Plan and any procedures that require updating.
Toompine Landfill – An application to acquire the land has been made, however consent from the Lessee remains outstanding. Council are currently waiting
for Native Title to be addressed which requires survey of the landfill to be completed. Survey work is currently being undertaken.
Adavale Landfill – An application to acquire the land has been made, Council are currently waiting for Native Title to be addressed which requires survey of the
landfill to be completed. Survey work is currently being undertaken.
Toompine Cemetery – An application to acquire the land has been made Council are currently waiting for Native Title to be addressed which requires survey of
the landfill to be completed. The surveyor has advised field work has been completed.
Kyabra Road - Council are currently waiting for the Survey Plan to be signed by the landholder and the General Consent to be signed by the bank for this to be
finalized. Council staff and staff from DNRM continue to obtain appropriate landholder signatures on the Survey Plan.
Biosecurity Plan – Staff from DNRM in Charleville have completed this on Council’s behalf, this is set for Council consideration at the May Meeting.
Stock Route Management Plan – I have commence work on a draft plan.
Baldy Top Access – An application has been made and a signed offer of agreement has been returned to DNRM with the Survey Plan.
Baldy Top Electricity Easement – Ergon Energy will be completing this application. Survey work has been completed.
Street Numbering – A request has been made for street numbers to be placed on Council buildings, with residential street numbers to be sent out to relevant
property owners.
Status Reports Agenda - Ordinary Meeting of Council 18 May 2018 46 | Page