Operating Theatre Management System (OTMS) - first year experience with OT … · 2006-05-23 · OT...
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Operating Theatre Management System (OTMS)- first year experience with OT time capture
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Background
In view of high risk and resource intensive nature as well as the huge workload of the operating theatre, Operating Theatre Management System (OTMS) was initiated to develop in year 2000 with an aim to bring about significant improvement in:patient care processresource management efficiency of OT
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Objectives
To improve the quality of patient care and services through information sharing among different disciplines during the
patient care delivery process.To assist management in resources utilization by providing OT management real-time information on status and schedules of all theatres.
To improve the staff productivity by saving time in compiling statistics report and searching information. For example, average elective major OT waiting time.
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Dr. Joseph LUICOS(Ana)/CMCCo-Chairman
Dr. C. YEUNGCONS(SRG)/QMH
Co-Chairman
Dr. Wallace CHIUCOS(ANA)/PYNEH
HKEC
Dr. Theresa HUICON(ANA)/QMH
HKWC
*Dr. Y.F. CHOWCCOS(ANA)/QEH
KCC
Dr. H.K. CHENGCOS(ANA)/TKOH
KEC
Dr. Joseph LUICOS(ANA)/CMC
KWC
*Dr. K.M. HOCON(ANA)/NDH
NTEC
Dr. T.W. LEECOS(A&IC)/TMH
NTWC
<Anaesthetisiologist>Cluster Representative
Dr. C.K. WONGCONS(NEU)/PYNEH
HKEC
Dr. C. YEUNGCONS(SRG)/QMH
HKWC
Dr. H. K. WONGCOS(O&G)/QEH
KCC
Dr. S.H. LAMCOS(Surg)/UCH
KEC
*Dr. John KWOKCOS(Neuro)/KWH
KWC
*Dr. P M YUENCON(O&G)/PWH
NTEC
Dr. Y.Y. CHOWCOS(O&T)/TMH
NTWC
<Surgical Stream >Cluster Representative
Mr. Alick CHIUDOM(OT)/NDH
(Nursing)
Dr. S. W. TSANGCOS(GYN)/TKOH
(O&G)
COC Representative
Dr. N.T. CHEUNGEM(HI)/HAHO/ITD
Mr. Anthony CHEUNGSSM(CS)/HAHO/ITD
Mr. Tony FUNGSM(CS)3/HAHO/ITD
(Secretary)
Ms Ellen TONGM(CD)5/HAHO/ITD
<CIPO>/<ITD>
OTMS Steering Group
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OTMS Project ScopePhase 1 : 4 years project 03/04 – 06/07
Development Phasesa. Elective booking moduleb. Emergency booking modulec. OT Activity tracking module
Implementation 14 acute hospitals9 major surgical stream departments
StatisticsTotal no. of OT room in HA = 200Total no. of Operation Booking / year = 250,000
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•Elective•Emergency•Cross Hospitals•OT List •Patient Tracking
•Suites Status Enquiry•Utilization Reports•Case Record (大簿)
•Pre-assessment•Intra-op Anaesthetic Record•Post-assessment•Nursing record•Anaesthetic record
•Anaesthetic machines•EIS / Data warehouse
•HAHO Monitoring Reports•Standard Reports•Ad hoc Reports•Data Extraction•Average Elective Major OT waiting time
OTMS Functions & Architecture
• Phase II
• Phase I
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Progress StatusOTMS Phase 1a, 1b, 1c planned and actual implementation schedule as at end of April 06
Planned Progress Planned Progress Planned Progress
HKWC QMH 03/04 Completed 04/05 Completed 05/06 Completed
NTWC TMH 03/04 Completed 04/05 Completed 05/06 Completed
UCH 03/04 Completed 04/05 Completed Aug-05 Completed
TKO 03/04 Completed 04/05 Completed Aug-05 Completed
CMC 03/04 Completed 04/05 Completed Jan-06 Completed
KWH 3Q 06 Completed 2Q 06 Completed 2Q 06 Completed
PMH 1Q 06 Commenced for O&G,NEURO
Aug-05 Completed 3Q 06
YCH 03/04 Completed Sep-05 Completed 3Q 06
KCC QEH 3Q 06 3Q 06 3Q 06
NDH Nov-05 Completed Jun-05 Completed May-06PWH Mar-06 Commenced for O&G, ENT,
NS4Q 06 4Q 06
AHN Mar-06 Commneced for O&G,Surgery, ENT
N/A N/A 4Q 06
PYN 03/04 Completed Sep-05 Completed 2Q 06
RHTSK 03/04 Completed Nov-05 Completed 2Q 06
HKEC
NTEC
KEC
KWC
Emergency OT Booking(Phase 1b)
Proposed Live Run Date
OT Theatre Time ActivityManagement (Phase 1c)
Proposed Live Run Date
Cluster Hospitals Elective OT Booking(Phase 1a)
Proposed Live Run Date
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Elective Booking - Weekly View
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Emergency OT List
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Statistical Reports
Emergency OT Utilization
Elective waiting time (waiting time)
Usage report
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OT Activities Time
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OT activities time & definitions
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First year experience
Need for benchmarkingLocal / overseasImprovement
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OT activities time & definitions
Induction time
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OT activities time & definitions
Turn around time
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OT activities time & definitions
Transport time
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First year experience - conclusion
Initial statistic report on OT time revealed confusing resultsRange:
- 30 to 140 minutes (induction time)- 10 to 120 minutes (turnaround time)
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OT activities time & definitions
Anaesthetist inserts an IV cannula in patient
in Day Surgery Unit
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OT activities time & definitions
Surgeon puts in a Foley catheter
Before Anaesthetistinduces
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OT activities time & definitions
Conversion of spinal anaesthesia
To GA after incision of skin
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OT activities time & definitions
Patient returns toOperating Theatre
For control ofbleeding
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First year experience - conclusion
More precise definition on specific times is requiredRegular training of frontline is important
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OT activities time & definitions
Anaesthetist control time
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OT activities time & definitions
Surgeon control time
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OT activities time & definitions
Nurse control time
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OT activities time & definitions
Supporting Service Control time
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