OpenERP - Payroll IntegrationFormatech
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12 th of April 2012 Payroll Integration A new approach of the Human Resources management Karl Vas 17/04/2012
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Transcript of OpenERP - Payroll IntegrationFormatech
12th of April 2012
Payroll Integration A new approach of the
Human Resources management
Karl Vas 17/04/2012
PROJECTS
FINANCE
HR
PRESENCES RECRUITMENT
REPORTING
EXPENSES CLAIMS
HOLIDAYS
EVALUATIONS
EMPLOYEES
HR Modular proposal PAYROLL
RFP Rating: 65%
RFP Rating: 35%
New offer HR Management
The power and the
reliability of the calculation
engine and interfacing of
ForHRM, the payroll solution
of FormaTech
The flexibility and the technology of the modules
and user interfaces of OpenERP
The perfect combination
The synergies between the 2
solutions work around 3 axes :
• Identification sheet
• Functionalities
• Infrastructure
in order to optimize the
essential activities in the flows
of the human resources
management.
Candidatures
Personal file
Competences
Evaluations
Trainings
Upload of the working
hours data
Calculation from Gross
to Net
Reports
Transactions to third
parties
Careers and
framework
Joint approach :
HR Management & Payroll
Transfers to the
accounting / finance
The common bases of the two solutions Positions
The 4 stages the payroll administration
Heart of
the offer =
Added value
Differenciator
Added value
Differenciator
HRM
HRM
Composition of the remuneration
Payroll calculation
Transactions to third parties
BI & services
FormaTech: Who are we? FormaTech is a Brussels-based company, editing software
solutions and specialized in the
payroll management of workers in Belgium.
1982: Company for development and integration created by Claude Glowacki (Doctor of Science, ULB)
1995: Active in the area of the payroll software since the takeover of the activities of a specialized editor.
2003: Project management, f.ex. the re-engeering of the
backoffice of PARTENA SSE, in JAVA, with web server for on-line calculation of pays for the clients (Web-Salary project)
2008: Takeover by the social secretariat with the aim to renew its payroll applications.
2011: Return on the market with ForHRM V3.
ForHRM: Payroll software
•Composition of the remuneration
•Calculation of the pay
•Transactions for Third parties (NOSS, Taxes,
Payslip, …)
• Reporting, support and annex services
• HR management modules (integration
OpenERP)
More than 340 employers/ 11.000
employees (except UCM)
Top References: UCM Social secretariat, Materne Confilux, SmartBE, Boomerang, ...
FormaTech is a Brussels-based
company, editing software solutions
and specialized in the internal payroll
management of workers in Belgium.
Ambition What are we doing and why ?
FormaTech offers to organisations the possibility to :
• Save money by reducing the operational costs linked
to the workers’ wages
• React faster by a 100% internal and custom-tailored
control of the whole payroll management
• Be efficient through the automation of the regular
legal obligations (Dimona, DMFA, Belcotax,...),
• Save time and avoid mistakes by integrating these
management processflow in the internal processes via
interfaces or by the creation of workflows
• Have a tool at their disposal for the analysis of the
performances and the specific management of the HR
department
FormaTech : Widening of the offer and the markets
Result
Process
Software
Putting at disposal
Treatment Responsibility
Social Secretariat Service
providers
EDITEURS SOFTWARE Complementarities &
connectors
Products
Services
Clients For whom do we do it?
ForHRM: a custom-tailored solution
ForHRM is the evolving software solution of
FormaTech based on modern technologies (Java,
SOA, ORACLE …) facilitating its integration in the
most various environments.
ForHRM can be deployed on :
• small mono-station configurations (Company,
Fiduciary, small administration),
• batteries of servers (Large Company, Social
Secretariat, City), allowing the monthly treatment of
tens of thousands of pays and the issues of legal
documents.
ForHRM: Management of the
remunerations ForHRM covers the 4 functional axis of the administrative
management of human resources.
1. Composition of remuneration: Identification sheet,
measures and natures of the performances, application
of the HR policy and strategy, optimization =
Composition of the Gross
2. Calculation of the pay: Follow-up and legal updates,
Joint Committees, simulation, ergonomics, mass
modifications, personalization = from the Gross to the
Net
3. Transactions to third parties: Editing and transmission
of documents and information relating to the pays to
the third parties (ONSS, Tax department, Workers, meal
vouchers,…)
4. Reporting, Support and Services: Analysis of
performance, of conformity, information management,
operational and legal assistance.
ForHRM: Control
• Legal and sectoral compliance thanks to the
automated calculations for the specific characteristics
of the Joint Committees (scales, interpretation of the
diseases, various sectoral bonuses, Christmas
bonuses,…) or of the sectors such as the APL or the Public.
• The easy and regular update, for legal maintenance
(modification of the rates, the scales, the rules of
calculation, the new regulations and legal
constraints).
• The flexibility of the data structure allowing to quickly
meet the new legal needs or personalization for the
customer.
ForHRM: Optimalisation
• The automatic management of all the electronic
data flows (XML) related to e-government (Dimona,
DMFA, Belcotax, DRS,...)
• The integration interface for the links with external
software (ERP, HRM) and of export towards
databases (business intelligence).
• The simplification of the production of original and
rectifying pay slips by the complete historization of
the data for the regularizations and simulations.
• The refined management of the analytical
Accountancy entries, in 5 axis.
ForHRM: Efficiency
• The user-friendliness of treeview (Explorer-like) and
the assistance of wizards guiding and permanently
controlling the data entry.
• The calculation and the production in real time of
pay slips and social documents in pdf format.
• The possibility to operate in a multi-employers,
multi-contracts environment and in 4 languages (Fr,
Nl, En, De) on the level of the production of the
documents, as well as the different interfaces.
ForHRM: Security & Access
With regards to safety and access to the data,
ForHRM is controlled by means of a user name and
its password.
Both keys :
• open the access to one or more companies and,
within one company, to a whole of employees,
selected on the basis of more or less complex
criteria
• determine the authorised functions (on-line
calculation of the salaries, ...)
• can prohibit the access to certain data, certain
functionalities.
ForHRM: Automation Amongst all the possibilities of automation we mention:
The generation of pay codes through the interpretation of the employee’s social situation, without
requiring an in-depth knowledge of the Belgian
legislation,
Recovery of the amounts of holiday certificates and
the calculation of double holiday pays during the
course of the holidays,
Calculation of holiday pays and exit certificates,
The management of seizures and undue amounts,
Management of compulsory employment declarations (DIMONA),
Management of the original and rectifying NOSS -
DMFA declarations,
Management of the DSR,
The creation of custom-tailored workflows allowing
the automation of the procedures,…
ForHRM: Support and Services
Our solution : ForHRM + SERVICES « à la carte »:
•Support and Assistance
•Legal follow-up
•Trainings
•In-House administrator, Audit and Consultancy
•Assistance regarding social legislation
A custom-tailored coaching in collaboration with the services of the UCM Social secretariat.
Shared identification
sheets
•Wage scales •Joint committee
Identification sheets pay
Process and Software : HR administration
Candidatures Indiv. files
Acts carreer Absences
Evaluations Competences
Trainings Position Competences
•Automatic creation on the basis of E-mail • Management of the candidates Contracts
•Extensive identification sheet •Document management •History of the careers •Management of the holidays
•Plan of evaluation •Forms •Reports •Management of competences
•Type, sessions •Catalogue •Enlistment •Management of the meetings •Management of the rooms
•Management of the positions •Flow charts
• Employees (ForHRM) • Activities (planning software) • HR management (OpenERP)
Shared identification
sheets
•Wage scales •Joint Committee
Payroll Identification
sheets
Process and Software : Administration of the payroll
Uploading of the working
time data
Calculation from Gross to
Net Reports
Transaction to the
institutions
Transfer to the accounting
•Planning software •Interface validation controls •Planning •Display of the data •Holidays /diseases
•Determination of the Gross •Calculation of the reductions / deductions •Calculation Tax on Wages •Calculation of amounts due NOSS •Extra-legal advantages
•Pay slip •Statistics of performance •Accounting accordance •Individual account •Listing withholding tax reduction •Report of absenteeism
•E-Gov declarations •Belcotax files •Isabel files •274 files
•Excel file •Analytical Accountancy on 5 axis •Personalized accounting plan
•Employees (ForHRM) •Activities (planning software) • HR management (OpenERP)
ForHRM - OpenERP
Import / Synchronization:
Synchronization
(Webservice, xml,…)
New offer HR management
A new positioning allowing us
Effectiveness and evolutionary
