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Open Source ILS: Preparing Your Data Carol Love. Choosing Open Source: Make Your Own Set of Tools...
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Transcript of Open Source ILS: Preparing Your Data Carol Love. Choosing Open Source: Make Your Own Set of Tools...
![Page 1: Open Source ILS: Preparing Your Data Carol Love. Choosing Open Source: Make Your Own Set of Tools Your library’s characteristics –Type, patrons, collections,](https://reader035.fdocuments.us/reader035/viewer/2022072014/56649e855503460f94b87f57/html5/thumbnails/1.jpg)
Open Source ILS: Preparing Your Data
Carol Love
![Page 2: Open Source ILS: Preparing Your Data Carol Love. Choosing Open Source: Make Your Own Set of Tools Your library’s characteristics –Type, patrons, collections,](https://reader035.fdocuments.us/reader035/viewer/2022072014/56649e855503460f94b87f57/html5/thumbnails/2.jpg)
Choosing Open Source: Make Your Own Set of Tools
• Your library’s characteristics– Type, patrons, collections, branches
• Open source software features– Some traditional ILS features– Some new with open source
• Support from within the library, or outside– Your own IT staff– Open source support vendor
![Page 3: Open Source ILS: Preparing Your Data Carol Love. Choosing Open Source: Make Your Own Set of Tools Your library’s characteristics –Type, patrons, collections,](https://reader035.fdocuments.us/reader035/viewer/2022072014/56649e855503460f94b87f57/html5/thumbnails/3.jpg)
Open Source Players and Products
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Implementing the Software:Bibliographic Database Decisions
• Migrate a substandard database – Brief Record Upgrade
• Create an entire database from scratch (or add a collection not yet in the catalog)– Retrospective Conversion
![Page 5: Open Source ILS: Preparing Your Data Carol Love. Choosing Open Source: Make Your Own Set of Tools Your library’s characteristics –Type, patrons, collections,](https://reader035.fdocuments.us/reader035/viewer/2022072014/56649e855503460f94b87f57/html5/thumbnails/5.jpg)
Implementing the Software:More Database Decisions
• Correct names and subject headings– Authorities Processing
• Add content to help retrieval– TOC, Fiction/Biography, Summaries– Accelerated Reader, Lexile, Reading
Counts• Create smart barcode labels
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Case Study: Gunston Hall and George Washington’s Mt. Vernon
• No existing catalog, limited number of staff– General collection plus manuscripts,
deeds, personal papers, genealogy architecture, rare books
– Web access, multiple formats, date-format call numbers, display of notes
• Decision to use Koha with PTFS support because of flexibility, scale, and cost
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Sneak peek at Gunston Hall and George Washington’s
Mt. Vernon Libraries Catalog
Types and locations
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Extensive notes were keyed as
part of MARCIVE
retrospective conversion
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Advice: Quality of Data Reflected in System
• Authorities processing is critical. Currently, open source systems lack authority control. – Keyword searching dependent on correct,
current terms.
– Authority records built from headings.
• Up-to-date coding allows features to function correctly. Current data fields.
• Content accessed by keyword search. More content means more discovery.
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Know What You Need and Ask For It
• Functionality to fit your situation• Clean, consistent, content-rich data to load
into open source system• Result: Patrons experience increased
satisfaction with search results in new system.
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Make the Most of Your New Open Source System with Better Data
Contact MARCIVE for
database evaluation
detailed information
pricing
www.marcive.com
1-800-531-7678