UTMB eSubmissionsUpdate

Open ForumApril 2006

Agenda

NIH timeline General status of eSubmissions Grants.gov submission process UTMB submission timeline Training

NIH Timeline

eSubmissions

Direct interface into Grants.gov for all specified mechanisms during 2006

Targeted implementation of InfoEd proposal tracking & submission by Dec 01, 2006

eSNAP has been enabled

Getting Started Make sure you and your key personnel

are registered in eRA Commons (does not include reviewer registrations)

Download PureEdge software from Grants.gov site

You do not need to register in Grants.gov

Remember, the deadline for submission is 5:00 local time

Grants.gov Process Download program announcement

and instructions from Grants.gov No more unsolicited proposals Each announcement provides specific

instructions related to forms and information for that PA

All work is done outside of Grants.gov Be sure to save file to your computer /

network drive

Grants.gov Submission process (and suggested timeline)

Begin routing near final / final budget for approvals at least 5 working days prior to submission deadline Email attachment or paper Routing form is still paper

Plan to route final proposal to OSP at least 3 working days prior to submission deadline

OSP Process

Verify completeness of proposal as per PA

Validate for Grants.gov errors Upload into Grants.gov Track proposal into eRA Commons

Errors vs. warnings Validation period

Our “folder” strategyCAMPUS INBOX

(Proposals submitted to Research Services

for review)

NOGA received

ACCEPTED by eRA COMMONS

SUBMITTED to grants.gov

PENDING SUBMISSION

INTERNAL REVIEW

(Pre Award Use)

Dept A

Div D

Dept C

Dept B

Div E

Dept F

Specialist

Specialist

Specialist

Specialist

Specialist

Specialist

CORRECT & RESUBMIT

IF ERRORS, MARKED AS REVISED

MacIntosh Users

Office of Sponsored Programs has purchased a Mac User support Training Testing

Cytrex solution

Grants.gov Training Workshops

Scheduled for May 3 (9 – 11, 4.302 RSH) and May 5 (3 – 5, 4.302 RSH)

Can schedule additional for June and later deadlines

Staff is prepared to provide one-on-one assistance

Available to provide department training for admin support

InfoEd training will be rolled out late summer

Other assistance Have developed sample forms Have developed “tips” sheet Available work station Available to come to you Research Services has established an

“Electronic Submissions” quick link on its website with helpful information (http://research.utmb.edu/eSubmit.asp)

InfoEd Is UTMB’s longterm esubmission

solution Will bypass upload process into

grants.gov Goal is to be ready to pilot late

summer Be fully implemented by December

01, 2006 More information will be forthcoming

eSNAP

Is available for use Not mandatory Training will be developed and

rolled out in the near future

Items to remember Deadline is a 5:00 upload into

Grants.gov % effort has been replaced with

man-months Non-modular budgets require a

detailed budget for each year Every proposal must have an

affiliated program announcement

Pre-Award Specialists: Tracie Albritton

taalbrit@utmb.edu X69558 Helen Cook

hcook@utmb.edu X69424 Sandi Cowan

scowan@utmb.edu X69423 Kelly Lee

klee@utmb.edu X69464 Cathy Sainz

clsainz@utmb.edu X69430

Other Contacts: Toni D’Agostino (AO)

todagost@utmb.edu X69422

Mike King (technical) mijking@utmb.edu X69441

Christy Taylor (training) cjtaylor@utmb.edu X69433

Questions:

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