Open Forum Discussion of Organizational Merge

BYSA & CVSA Open Forum 1Open Forum Discussion of Organizational Merge

Barre Youth Sports Association &

Central Vermont Skating Association

BYSA & CVSA Open Forum 2

Purpose for Merge Discussion?

To be proactive by bringing together participants of two local organizations to discuss the state of hockey in our communities and propose ideas on how to be improve the product for current and future participants.

Purpose:


Merge Committee

Brent Tewksbury

Adam Martin

Clay Bell

Dave Cameron

Veronica Eldred

Gerry Otis

Garritt Bresett

Jim Kurrle

Jason Merrill

Craig Marineau

Chad Burke


• Increasing Cost of Registrations.

• Immediate Program Needs to Maintain Levels.

• Increasing Cost of Ice Rental.

• Decrease in Registration Head Count.

Merge Discussion Topics


2013-2014 Needs For Both Programs

U14 Girls- BYSA anticipates 7-8 U14 players registering, would like 3-4 more girls to create team true U14 age team.

Bantams- After High School teams are selected, 5-6 Bantam skaters need placement for CVSA. Adding 5-6 skaters to existing BYSA Bantam numbers would help create ideal team sizes.

U10/ U12 Girls- BYSA anticipates 7-8 U10 age girls wanting to enter Girls program, need 3-4 more girls to create team to allow girls to transition into Girls Program.

Squirts- CVSA anticipates 18 players registering, difficult to develop this many players on one team.

Peewee- CVSA anticipates 17 players registering, difficult to develop this many players on one team.

Present/ Future Collaborations:House Mites- Second half of 2012-2013 Season BYSA & CVSA worked closely on scheduling games and jamborees.


Decrease In Registrations – Reasons Why?

Cost

Commitment - Program Transfer

-To Expensive

-Long Season

( Registration, Equipment, Travel)

(Hockey Every Weekend)

-Return To Home Program

-Competition


Previous Seasons Registration Results

219 215

165188

97 111

126 120

0

50

100

150

200

250

2009-2010 2010-2011 2011-2012 2012-2013

BYSACVSA

Registration Count Since 2009•Does Not Include Split Season Midget Numbers

•Overall National level for U8 and under population was down 4%.

•Vermont U8 and under population was down 7%.

•CVSA U8 and under population was down 11%.

•BYSA U8 and under population was down 8%.

A B C


BYSA &CVSA Registration Combine 2013-2014

32

24

17

18

5

Intro/House

Mite

Squirt

PeeWee

Bantam

45

3123

24

21

14

Intro/House

Mite

Squirt

PeeWee

Bantam

Girls

77

5540

42

2614

Intro/House

Mite

Squirt

PeeWee

Bantam

Girls

BYSA CVSA

Combined Head Count

B C


• Increasing Cost of Ice Rental.

Registration And Ice Rental

• BYSA Ice Rental increasing from $175/hr to $180/hr.– BYSA Returned 20 hours of Ice Rental to assist Budget = $3,500

• Increasing Registration Cost.• Often times Ice Rental increase results in Registration Cost increase.

• CVSA Ice Rental increasing from $195/hr to $205/hr.– CVSA Returned 20 hours of Ice Rental to assist Budget = $3,900


2012-2013 Registration Cost vs Ice Budget

• BYSA rented 400 hours of ice at $175 per/hour = $70,000• CVSA rented 239 hours of ice at $195 per/hour =$46,605

• Total budget $116,605• Total ice rented 639 hours, both programs each returned 20 hours of ice.

Level BYSA Registration Budget Level CVSA Registration Budget

Intro $100 27 2,700.00 Intro $80 16 $1,280

House Mite $260 18 4,680.00 House Mite $200 16 $3,200

Travel Mite $420 31 13,020.00 Travel Mite $498 24 $11,952

Squirt $485 23 11,155.00 Squirt $538 13 $6,994

PeeWee $550 24 13,200.00 PeeWee $564 17 $9,588

Bantam $615 21 12,915.00 Bantam $592 11 $6,512

Girls U14 $560 14 7,840.00 Girls U14 X

Total165

$65,510 Total97

$39,526

Ice Time Budget (400 hours @ $175) $70,000

Ice Time Budget $46,605

($4,490) (239 hours @ $195) ($7,079.00)


2012-2013 Budgets

BYSABirth Year/ Level Projected CountRegistration fee Total Registration Sponsor $100TotalBantams 21 515 $10,815.00 $2,100.00 $12,915.00Peewee 24 450 $10,800.00 $2,400.00 $13,200.00Squirt 23 385 $8,855.00 $2,300.00 $11,155.00Travel Mites 31 320 $9,920.00 $3,100.00 $13,020.00House 18 260 $4,680.00 $0.00 $4,680.00Intro 27 100 $2,700.00 $0.00 $2,700.00U14 Girls 14 460 $6,440.00 $1,400.00 $7,840.00

$54,210.00 $11,300.00 $65,510.00

CVSABirth Year/ Level Projected CountRegistration feeTotal RegistrationBantams 11 $592.00 $6,512.00Peewee 17 $564.00 $9,588.00Squirt 13 $538.00 $6,994.00Travel Mites 24 $498.00 $11,952.00House 16 $200.00 $3,200.00Intro 16 $80.00 $1,280.00

97 $39,526.00

BYSA CVSA CombinedRevenue:Registration and sponsorship $65,510.00 $39,526.00 $105,036.00Snack Bar $4,500.00 $4,600.00 $9,100.00Calcutta $10,000.00 $9,000.00 $19,000.00

$80,010.00 $53,126.00 $133,136.00

Expenditures:Ice - 400 hrs @ $175/ 239@195 $70,000.00 $46,605.00 $116,605.00Referees $6,000.00 $4,000.00 $10,000.00State Tournament $4,350.00 $2,425.00 $6,775.00

$80,350.00 $53,030.00 $133,380.00

Surplus/Deficit -$340.00 $96.00 -$244.00York Fund/ Corporate Sponsors $7,400.00 $5,000.00 $12,400.00

$7,060.00 $5,096.00 $12,156.00


Estimated 2013-2014 Budgets

BYSABirth Year/ Level Projected Count Registration fee Total Registration Sponsor $1001999/2000 21 515.00$ 10,815.00$ 2,100.00$ 2001/2002 25 450.00$ 11,250.00$ 2,500.00$ 2003/2004 28 385.00$ 10,780.00$ 2,800.00$ 2005/2006 29 320.00$ 9,280.00$ 2,900.00$ House 22 260.00$ 5,720.00$ Intro 23 100.00$ 2,300.00$ 1999 - girls 3 515.00$ 1,545.00$ 300.00$ 2000 - girls 6 515.00$ 3,090.00$ 600.00$

157 54,780.00$ 11,200.00$ $65,980.00

CVSABirth Year/ Level Projected Count Registration fee Total Registration1999/2000 5 592.00$ 2,960.00$ 2001/2002 18 564.00$ 10,152.00$ 2003/2004 17 538.00$ 9,146.00$ 2005/2006 20 498.00$ 9,960.00$ House 16 200.00$ 3,200.00$ Intro 16 80.00$ 1,280.00$ 1999 0 -$ -$ 2000 0 -$ -$

92 36,698.00$

BYSA CVSA CombinedRevenue:Registration and sponsorship 65,980.00$ 36,698.00$ 102,678.00$ Snack Bar 4,500.00$ 4,600.00$ 9,100.00$ Calcutta 10,000.00$ 9,000.00$ 19,000.00$

80,480.00$ 50,298.00$ 130,778.00$

Expenditures:Ice - 400 hrs @ $180/ 239@205 72,000.00$ 48,995.00$ 120,995.00$ Referees 6,000.00$ 4,000.00$ 10,000.00$ State Tournament 4,350.00$ 2,425.00$ 6,775.00$

82,350.00$ 55,420.00$ 137,770.00$

Surplus/Deficit (1,870.00)$ (5,122.00)$ (6,992.00)$ York Fund/ Corporate Sponsors 7,400 5,000 12,400

5,530.00$ (122.00)$ 5,408.00$


2012-2013 Practice Schedule

Monday Tuesday Wednesday Thursday Friday Saturday Sunday5:15pm 5:45pm 5:15pm 5:15pm 8:00am - 2:15pm8:00am - 1:15pm6:30pm 7:00pm 6:30pm 6:30pm 7:45pm 7:45pm 7:45pm 8:00am - 3:15pm9:00am - 1:30pm7:45pm X 5:45pm X

7:00pm

• BYSA rented 400 hours of ice at $175 per/hour• CVSA rented 239 hours of ice at $195 per/hour• Both BYSA & CVSA Returned 20 Hours of Ice

Monday Tuesday Wednesday Thursday Friday Saturday Sunday6:30 PM ** 5:45 pm 6:30 PM

Example of a Practice Schedule for any Level

** Practice every other week X = Additional Ice time available

These are the hours of ice time available. We believe that by utilizing both rinks, we can offer better ice times for each level, and not necessarily have to share ice times among various age groups.


2012-2013 Registration Cost

• BYSA Cost Includes Sponsorship Fee

• BYSA/CVSA Cost Does Not Include USA Hockey Registration Fee $44

Merge$75

$225$440$505$575$625$625

Program Y$100$380$450

$1,025$1,025$1,025

Level BYSA CVSAIntro $100 $80House Mite $260 $200Travel Mite $420 $498Squirt $485 $538PeeWee $550 $564Bantam $615 $592Girls U14 $560 X

• Increase in Registration could provide funding for more practice time for all levels, as well as opportunities to offer hockey to more children in our communities.

“Program Y” is another VT youth hockey program- for cost comparison purposes


2013-2014 Anticipated Registration/ Ice Cost vs Budget

• BOR- 420 hours of ice at $180 per/hour = $75,600• CVCC- 260 hours of ice at $205 per/hour =$53,300

• Total ice rented 680 hours• More Ice = More Practice

Level Cost Registration BudgetIntro $75 39 $2,925.00House Mite $225 38 $8,550.00Travel Mite $440 56 $24,640.00Squirt $505 40 $20,200.00PeeWee $575 42 $24,150.00Bantam $625 26 $16,250.00Girls U10 $505 6 $3,030.00Girls U12 $575 1 $575.00Girls U14 $625 8 $5,000.00

Total 262 $105,320.00Ice Time Budget (420 hours @ $180) $75,600.00Ice Time Budget (259 hours @ $205)(259 hours @ $205) $53,300.00

Total Ice Budget $128,900.00-$23,580.00

BYSA CVSA CombinedRevenue:Registration and sponsorship N/A N/A $105,320.00Snack Bar $4,500.00 $4,600.00 $9,100.00Calcutta $10,000.00 $9,000.00 $19,000.00

$133,420.00

Expenditures:Ice - 420 hrs @ $180/ 260@195 $75,600.00 $53,300.00 $128,900.00Referees $6,000.00 $4,000.00 $10,000.00State Tournament $4,350.00 $2,425.00 $6,775.00

$145,675.00

Surplus/Deficit Revenue - Expense = -$12,255.00York/Corporate Sponsor $7,400.00 $5,000.00 $12,400.00

Surplus Total $145.00


Opportunities Merge Could Offer

•Possibility to Grow the Game in our communities

•Provide opportunities for more families in our communities to play hockey.

•Provide a stronger, more competitive program.

•Possibility to offer more ice time for proper development

•Additional practices per month, instead of the current 1:1 practice to game ratio..

•Better practice time for levels.

•Ideal team sizes at each level.

•Possibility to control increasing costs and decreasing registration count.

Open Forum Discussion of Organizational Merge

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