Open access

policies

Iryna Kuchma

Open Access Programme Manager

www.eifl.netAttribution 3.0 Unported

Open access

repository policies

Institutional open

access policies

Attribution 4.0 International

Operational policies

Types of policies

1. Content policy (defining the type of content that will be stored in your repository)

2. Submission policy (defining the policy for getting content into the repository)

3. Data re-use policies (how the content in your repository can be used by others)

4. Preservation policy (how you define the preservation approach for your repository)

5. Take-down policy (to deal with disputes over items that have been submitted)

Content policy intro

The [repository title] is an OA repository with a set of services to capture, store, index, and provide access to scholarship produced by [name of the institution]. The repository, coordinated by [name of the university department that coordinates the project] offers worldwide access to a wide variety of works: conference proceedings, monographs, book chapters, peer-reviewed journals and articles, publicly funded research, reports, theses and dissertations, working papers and learning objects are some examples of the scholarly output represented in the repository.

Sample policy intro

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Powered by [software which you use], the aim of the repository is to improve dissemination and visibility of a variety of scholarly materials throughout the academic communities and general public and to provide a free and persistent point of access. The Repository provides a robust, statewide platform for saving, discovering and sharing—free of charge—the instructional, research, historic and creative materials produced by [name of the institution].

1. Content Policy

Deposited items may include: working drafts; submitted versions (as sent to journals for peer-review); accepted versions (author's final peer-reviewed drafts); published versions (publisher-created files)

Items are individually tagged with: their version type and date; their peer-review status; their publication status.

2. Submission policy

1. Items may only be deposited by accredited researchers based at any participating university, college or research organization, or their delegated agents.

2. Authors may only submit their own work for archiving.

3. Submitted items are not vetted by the administrator.

2. Submission policy

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4. The validity and authenticity of the content of submissions is not checked.

5. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.

2. Submission policy

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6. Any copyright violations are entirely the responsibility of the authors/depositors.

7. If the repository receives proof of copyright violation, the relevant item will be removed immediately.

3. Data re-use policies

(metadata policy and

data policy)

This repository is not the publisher; it is merely the online archive.

4. Preservation

policy

1. Items will be retained indefinitely.

2. Repository will try to ensure continued readability and accessibility.

It may not be possible to guarantee the readability of some unusual file formats.

3. Repository regularly backs up its files according to current best practice.

5. Take-down policy

1. Items may be removed at the request of the author/copyright holder.

2. Acceptable reasons for withdrawal:

Journal publishers' rules

Proven copyright violation or plagiarism

Legal requirements and proven violations

National Security

Falsified research

5. Take-down policy

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3. Withdrawn items are not deleted per se, but are removed from public view.

4. Withdrawn items' identifiers/URLs are retained indefinitely.

5. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories.

6. In the event of repository being closed down, the database will be transferred to another appropriate archive.

Reference

Repository Support Project: Policies & legal issues: http://bit.ly/H74zAq

Open access policies and mandates

Deposit what?

The final version of the author's peer-reviewed manuscript

Data

A citation and link to the published edition

Deposit what? (2)

Allow the deposit of unrefereed preprints, previous journal articles, conference presentations, book manuscripts, the journals edited or published on campus, open courseware, administrative records, digitization projects from the library, theses & dissertations

Scope of policy

For simplicity & enforceability, follow the example of most funding agencies: apply your OA policy to research you fund "in whole or in part"

What exceptions?

Private notes, records not intended for publication, classified research

Patentable discoveries

Royalty-producing books

Good practices

When universities need to see a list of a faculty member's recent journal publications (e.g. for promotion, tenure, or post-tenure review), they should either draw up the list from the institutional repository or request the list in digital form with live links to OA copies in the institutional repository

References (2)

ROARmap: http://roarmap.eprints.org/

Ten years on from the Budapest OA Initiative: setting the default to open: http://bit.ly/Q2ucDE

Peter Suber: OA policy options for funding agencies

and universities: http://bit.ly/1Tp1KV

Good practices for university OA policies by Stuart

Shieber & Peter Suber: bit.ly/goodoa

Policy Guidelines for the Development and Promotion

of OA by Alma Swan comissioned by UNESCO:

http://bit.ly/HnibYc

Thank you! Questions?

iryna.kuchma@eifl.net