Welcome to another LIASA Webinar!

Online Webinar Management & Presentation Workshop

11 March 10:00 – 11:00

Please note

We will start at 10:00 promptly.

Please keep your microphone muted while the presenter presents.

Please do not turn your webcam on.

Questions can be typed in the chat box to the right.

Please introduce yourselves while waiting.

Workshop Online Webinar Management & Presentation

Webinar Software brought to you by LIASA & Big Blue Button

Presented by Ina Smith

11 March 2015

"Libraries that only contain books and chess tables are obsolete.

A 21st century library should be at the heart of the school and a place where both students and staff can come in to relax, read, get advice, access powerful devices, edit videos, music, print in 3D and learn how to code to name a few.

This 21st century learning space should give people an equal chance to use these devices and access information. Otherwise these libraries will turn into museums where people go to look at all the things we used to use.“

Source: http://ingvihrannar.com/14-things-that-are-obsolete-in-21st-century-schools/

Objectives

• Familiarise you with Open Conference Systems Open Source Software (LIASA Conference)• LIASA purposes

• Institutional purposes

• Familiarise you with Big Blue Button Open Source Software (LIASA Webinar)• LIASA purposes

• Institutional purposes

LIASA Web

LIASA Conference

Events

LIASA Webinar

Virtual

LIASA SlideShare

Presentations

LIASA YouTube

Videos

LIASA FlickrPhotos

LIASA Wiki

Tutorials

LIA

SA in

th

e C

lou

d

Need to Connect

• Communicate information

• Training workshops

• Presentations

• Marketing

• Meetings, brainstorming, discussions

• And more

LIASA Conference

Events

LIASA Webinar

Virtual

Create event & web addressRegistrationshttp://conferenceliasa.org.za

Present virtual eventhttp://webinarliasa.org.za

Two Tools to Connect

Make a Booking http://goo.gl/forms/y5DQpGLRlE

Roles when presenting a Webinar

• Administrator (LIASA Office)• Book LIASA Webinar on request of Conference Manager• Create event on LIASA Conference• Register Conference Manager & grant access to event• Send URLs to Conference Manager

• Conference Manager (coordinator = you)• Full responsibility for speaker/presenter & event & tests (incl. booking)• Populate event on LIASA Conference• Communicate with presenter, delegates: 2 weeks, 1 week, 1 day, on day, day after

• Presenter (guest)• Uploads presentation in pdf & present & responds to questions

• Participants (‘’readers”, delegates)• Listen & questions

Presenting a Webinar

• Step 1: Book LIASA Webinar (Google Forms) http://goo.gl/forms/y5DQpGLRlE• LIASA Office will confirm booking for LIASA Webinar • Create event on LIASA Conference if required• Register coordinator for event as event director for LIASA Conference

• Step 3: Coordinator (Conference Manager) populates event (LIASA Conference)

• Step 4: Send out invite, promote event (Email) (1 – 2 weeks prior to event)• Step 5: Online test with presenter (LIASA Webinar) (1 week prior)• Step 6: Send reminder to participants to test all (Email) (1 day prior)• Step 7: Day of event – sign on 30 min. before the time and welcome all &

presentation (LIASA Webinar) • Step 8: Evaluate session (Google Forms) (1 day after)

LIASA Conference (all LIASA events)

All events will be listed on page & archived when

expire

Functionalities LIASA Conference offers

• Keep track & record of all LIASA events, by all IGs & Branches

• Create mini-website

• Compose & send call for papers

• Electronically submit & accept papers

• Paper submitters can edit work

• Post-conference proceedings & papers searchable

• Post original data sets

• Register participants

• Integrate post-event online discussions

Populating Event on LIASA Conference – Login as Conference ManagerGo to http://conferenceliasa.org.za/

User Home

Event for which you are Conference Manager

For this specific event only

LIASA Conference – to assign a role for a specific event, the

person must be registered as a User

first – once only

Setup

Conference Timeline & Information

OverviewRegistrations

Organizing Team

Program

Stats & Reports

Registrations

Registration Types

Registration Policies

Registration URL to include in invitation/announcementhttp://conferenceliasa.org.za/index.php/helig/WOWMP/schedConf/registration

Shorten URL with http://bit.ly/

Information about eventhttp://conferenceliasa.org.za/index.php/helig/WOWMP

Shorten URL with http://bit.ly/

LIASA Webinar (virtual presentations)

Functionalities LIASA Webinar offers

• Keep track & record of all LIASA events, by all IGs & Branches

• Online presentations, workshops, seminars, conferences

• Whiteboard

• Desktop sharing

• Webcam

• Chat & private chat

• Record & playback: next phase

Examples

• Public Libraries: digital storytelling, expert presentation evenings, training on how to conduct research, collaborate with school libraries

• School Libraries: tacit knowledge, media skills, learn to present

• Research Libraries: presentations, meetings with lecturers, group work, training how to submit thesis/dissertations, defend thesis/dissertation, consult with supervisor/promotor/class etc.

• Other: interviews, meetings etc.

Keep in mind different learning styles.

Sign in at http://webinarliasa.org.za

Type own name & institution & number of participants in

group if any.

Click Join.

Presenter & Director

Click Allow in Chrome

General

• Keep presentations clean and simple, avoid small detail

• Upload presentations in pdf

• Publish pdf to SlideShare and link between LC & SS

• Professional & spelling

• Only one webinar at a time – therefore make bookings (also for tests)

• Conference Manager – introduce presenter, brief bio

• LIASA opening & welcome slide

• Manually register people who struggle with CAPTCHA

Thank you!

Software

Big Blue Button http://bigbluebutton.org/

Open Conference Systems https://pkp.sfu.ca/ocs/

System Installation

Hilton Gibson hgibson@sun.ac.za

Ricardo Davids rddavids@sun.ac.za