Online Registration

2014/5

Sandy Day, Registry Services

Ian Wellaway, Academic Systems

Tracy Banks, Student Finance

Introduction

2014/5 Registration Preparation / New developments Communications and information for students Registration process Arrivals weekend / Freshers’ Week

Student Portal – MyExeter / exehub Registration demonstration Post registration processes

Registration preparation Progression of continuing students (now complete)

1st August – 8th August 2014 Transfer of new applicants during August

(RPR for unconditional, RCD* for conditional *NEW*) New students can activate their IT access using

Student ID Number and Date of Birth *NEW* Students can select online modules (where available)

from Tuesday 26th August 2014 Online registration for PG & PGCE students available

from Tuesday 26th August 2014 Online registration for UG students available

from Monday 1st September 2014 Online registration will close on Friday 3rd October 2014

New Developments New enrolment statuses

o RCD_D for students requiring DBS clearanceo RCD_R for continuing students who have both

visa/document checking due and ref/def

assessments New optional data being collected in Online Registration

o Religiono Spoken languageo Placement & Career aspirations (New entrants only)

Communicating with students

All new students: Sent welcome email from Admissions

All PG & PGCE students who are RPR: Receive email when online registration opens (26 August 2014)

All UG students who are RPR: Receive email when online registration opens (1 September 2014)

All students who are RPR: Reminders on 12th, 19th, 26th September & 3rd October Registration closes at midnight on 3rd October

Only students with RPR status will receive reminders

Sources of information and access

University home page

New students pages

Registration page

http://www.exeter.ac.uk/newstudents/

http://www.exeter.ac.uk/students/administration/registration/

2014/5 Online Registration Who can register?

New Unconditional Home/EU: Full Time UG/PG/PGCE/ &

Distance Learners/ Part Time PG/ Returning students

All RPR status can register off campus prior to arrival New Conditional: International Full Time, Erasmus, JYA, any with

DBS outstanding

All RCD* status need to be cleared to register by

presenting original documents to Admissions on campus SITS Statuses

RPR (provisionally enrolled) - able to register RCD* (conditional), RHL* (results held or interrupted), RDB (debtor)

- unable to registerA late fee of £50 may be payable if students do not register within the allocated dates.

Freshers’ Week - Exeter

Saturday 13th September – Friday 19th September Student Information Desk / IT Helpdesk Admissions Student Finance International Student Support UniCard printing (NB most new students will receive their card

with room keys)

All services above are available in the Forum during Freshers’ Week

SID will circulate a summary including opening times

Freshers’ Week- CornwallArrivals days: Academic Services Unit (ASU)

presence in the Lower Stannary– Thursday 11th September : 10am – 5pm– Friday 12th September : 10am – 6pm– Saturday 13th September : 8am – 8pm– Sunday 14th September : 10am – 4pm

Monday 15th September onwards

ASU and College Administration Teams are based in

Peter Lanyon Building Reception : 9am – 5pm

New Students: IT username & password collection (1/3)

New Students: IT username & password collection (2/3)

New Students: IT username & password collection (3/3)

Online Registration

http://admin.exeter.ac.uk/sits/e-vision/reg_pathway_demo/

Post-Registration Processes

On Monday 6th October RPR status amended to “Not Registered” (RNR)

IT access withdrawn within an hour

Spreadsheets of non-registered students supplied to Colleges - any ‘No shows’ (RCD*, RNR) investigated by Colleges, Admissions and Student Records

Any individual cases to be discussed direct with Student Records please not the Student Information Desk (regadmin@exeter.ac.uk if by email)

Late Arrivals for

International Tier 4 students Tier 4 conditional students remain as RCD* after

registration closes.

If the student is due to arrive after the programme start date please record the late arrival date and reason in SPR UDF “PBS Late Arrival date”

Automatic notification is sent to PBS Compliance and Accommodation

To comply with UKVI legislation we are required to report non-enrolments within a strict deadline

No student is reported for non-registration to the Home Office without prior consultation with the College

Information for Colleges and Professional Services Staff

Registry website for more info: Screen shots of the online demonstration Key dates This presentation

All online registration STAFF ONLY queries to regadmin@exeter.ac.uk All Exeter STUDENT queries to sid@exeter.ac.uk All Cornwall STUDENT queries to cc-registry@exeter.ac.uk

http://as.exeter.ac.uk/support/admin/staff/registryservices/registration/

Student Records Team

1st September 2014– “Admissions & Student Records”

• Admissions• Student Records incl PG Admin

– Registry in Cornwall remains– Exams move to Learning Spaces– Graduation moves to SID– “Registry Services” team name no longer in use– RegAdmin@ email address to be replaced, messages

will still be received

Feedback please!

• Links will be circulated to everyone invited

• Feedback received will help to shape future plans

Any questions?

What you can do to help?

Please encourage your

students to register……..

Thank you and best wishes everyone

for a successful registration!