Online Recruitment 2

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6 Months Industrial Training

MID TERM REPORT

PROJECT: ONLINE RECRUITEMENT SYSTEM

& EXAMINATION

BY:

PANKAJ KUMAR(8261)

RAHUL SHARMA(8273)


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ONLINE RECRUITMENT SYSTEM

CONTENTS

1. ABSTRACT

2. INTRODUCTION

3. DESIGN PRINCIPLES & EXPLANATION

3.1. MODULES

3.2. MODULE DESCRIPTIOIN

4. PROJECT DICTIONARY

4.1. DATAFLOWDIAGRAMS

4.2. DATA DICTIONARY

5. FORMS & REPORTS

5.1. I/O SAMPLES


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1. ABSTRACT

Now a days the necessity of executing things increasing rapidly in our

daily activities. Technology plays a vital role in day-to-day activities. And

this in turn made great changes in many work fields and out of them

recruitment process is one that changed lot of colors in their systematic

approaches.

The computer based recruitment system is to replace manual

operations of recruitment of an IT company. As recruitment is a round the

year activity involving thousands of candidates a need has been felt to

automate the entire operations. Applications are collected in a prescribed

format and checked for eligibility. All eligible candidates are sent Admit cards

for the selection test.

The test in three areas-Aptitude ,Verbal and technical skills. The results

are compiled and presented to management to decide the cut-offs for

interviews. Based on the selection criteria decided by management interview

letters are generated. The system should provide for queries and

management reports during the recruitment process.


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2. INTRODUCTION

Online Recruitment system is to replace manual operations of

recruitment of an IT company. As recruitment is a round the year activity

involving thousands of candidates a need has been felt to automate the

entire operations. Applications are collected in a prescribed format and

checked for eligibility. All the eligible candidates are sent an automated

message (just like Admit Card) for the selection test.

The test is in three areas:

1.Aptitude Test

2.Verbal Ability

3.Technical Test

The results are compiled and presented to management to decide on cut-offs

for interview. Based on the selection criteria decided by the management,

the qualified candidates are called for the interview. Also details of

candidates called for interview are prepared for the interview board. The

system should provide for queries and management reports during the

recruitment process.

Recruiting

Recruiting is defined as persuading someone to work for a company or

become a new member of an organization.


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Objectives of Online Recruitment System

Provide an innovative, cost efficient and effective recruitmentsystem.

Increase the quality and quantity of applicants applying forvacancies.

Offer immediate cost savings on recruitment with substantial longterm saving over a prolong period.

Dramatically reduce paper work and administrative work.

Streamline the recruitment process and reduce the corporatesoverall recruitment cycle.

Introduction to existing system

In the existing system all the activities are done manually. For recruiting

thousands of candidates, the physical system have the following steps.

1.Calling for the applicants.

2.Selecting the applicants.

3.Generating Admit Card

4.Conducting examination.

5.Compiling results.6.Selecting candidates for interview.

7.Generating Interview letters.

8.Preparing details for interview board.


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In the existing system all these activities are done manually. It

takes lot of time to recruit candidates. In order to overcome this we must

develop a solid platform for an online recruiting solution that can be rapidly

customize and deployed to meet the specific needs of each client.

Every organization should have a separate recruitment cell. The

recruitment board must provide an innovative, cost efficient and effective

recruitment system. Using the advanced technology the recruitment cell

must provide efficient system so that it reduces the paper work and

administrative risks.

Proposed System

We are proposing to computerize all the tasks involved. We go about the

following way.

Admit card generations now devoid of any mistakes. The roll numbersassigning is done efficiently by maintaining a database so that there is

no chance of the same number being assigned to different applicants.

Even the chance of a roll number not being issued to a candidate is

minimized.

The examination is being conducted online. The three spheres in whichthe exam is being conducted have the respective database of

questions. The candidates take the examination online within the time

constraints after which the page automatically closes.

As the examination is online the evaluation process is simplified to agreat extent.


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With the database of the results being maintained it is very easy togenerate a range of statistics necessary to put to candidates in

different categories.

Based on the categories the details pertaining to the students can beretrieved from the database which we maintain for the students and

this can be forwarded to the interview board.


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3. DESIGN PRINCIPLES & EXPLANATION

3.1. MODULES

Overall Description of Online Recruitment System

Registration Administration Operator Company

3.2. MODULE DESCRIPTION

Registration

This module involves the fulcrum part of laying a foundation for

the whole process by registering the aspiring candidates. This process is

accomplished online by allowing the interested candidates to provide the

related information of them. Recruitment cell advertises for the post in

various websites and asks the applicants to submit their details and post

their CVs on or before a fixed date. The candidates who are interested can

logon to the website and apply online.

First the candidates log on to the website and fill the application form.

The information provided by the candidate is verified to check whetherit fits the criterion that has been put forth.

If the information is found to be invalid say the degree possessed bythe candidate does comply with that demanded by the board then theapplication process is stopped by terming invalid candidate.

If the information is found correct then the candidate is provided withId and password.


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Subsequently an admit card is generated that plays host to theinformation like candidate ID no., the date of exam, name and venue

of examination.

The admit card is mailed to all eligible candidates. The candidate by logging on with the ID and password allocated can

get the information and instructions related to the exam. Also, some

tips are provided for the benefit of the aspirant.

The stated steps form the core of the registration process. Once the

candidate takes all these steps then his registration can be termed as

successful.


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Administration

This module mainly constitutes of the person in charge of the whole

process that is the person who is at the helm of the affairs. He is the one

who has the authority to make the major decisions concerning the

recruitment process.

He is responsible for setting the criterion for the candidates to beexamined.

He is the one who decides on which different spheres are thecandidates to be examined.

He is the one who fixes the date of exam. He is in charge for appointing the operators required to carry forward

the process.

He decides the cut-off limit for the candidates that have under takenthe test.

He decides on the number of candidates that can be selected.

So, practically makes all the important decisions without actually

doing too much. He can be regarded as the driving force behind the whole

process. He can be compared to sailor of ship that is whole recruitment

process in this case.


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Operator

He is the aspect responsible for the test that is being conducted. He can

be considered as the examination controller. He is appointed by the

administrator.

He decides the questions that are to present in the question paper. He decides the overall structure of each part of the question paper. He watches over the test and is responsible for the evaluation. He categorizes the candidates depending upon the marks obtained and

the cut-off limit set.

He is responsible for making the list of the final selected candidates.It can be said that the operator is the potential workhorse of the complete

process. He is the aspect from whom the major work is being accepted.

Company

These are the clients of our web portal. Whenever some company has

some openings they list those openings on our website. Then in accordance

with the criteria the test is conducts in the desired modules.

The companies list the openings. The specifications and the qualifications that the company desires in

job aspirants.

Complying with the standards laid by the company the candidate istested in the required spheres.

The result of the exam conducted is intimated to the companies.

The list of selected candidates is then forwarded to the company.


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Project goal

The goal is to introduce a hybrid replacement from the age old manual

recruitment process. To create an effective and efficient system capable

of smoothening up the whole setup. The aim here is to develop an

interface through which two ends can meet. The ends being the job

aspirants and the job providers.


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4. PROJECT DICTIONARY

4.1. DATAFLOW DIAGRAMS

Data flow diagrams represent the flow of data through a system. A DFD is

composed of:

1.Data movement shown by tagged arrows.

2.Transformation or process of data shown by named bubbles.

3.Sources and destination of data represented by named rectangles.

4.Static storage or data at rest denoted by an open rectangle that is named.

The DFD is intended to represent information flow but it is not a flowchart

and is not intended to indicate decision-making, flow of control, loops and

other procedural aspects of the system. DFD is a useful graphical tool and is

applied at the earlier stages of requirements analysis. It may be further

refined at preliminary design stage and is used as mechanism for creating a

top level structural design for software.

The DFD drawn first at a preliminary level is further expanded into greater

details:

The context diagram is decomposed and represented with multiple bubbles

Each of these bubbles may be decomposed further and documented as more

detailed DFD s.

Explanation DFD s.


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VALIDATES

APPOINTSREGIS INFO

SETS

UNDERTAKES

DECLARES

DATA

REGISTR

ATION

TEST

RESULT

CANDIDATE

ADMINISTRATO

OPERATOR

COMPANY


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NAME

PASSWORDTEST MODULE

STU-ID

TESTDATE

QUALIFICATION

TEST LETTER

DATASTORED

CANDIDATE DATABASE

CANDIDATE ADMIT CARD

REGISTRATION


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APPOINTS

MAKES

MAINTAINS

OP- DATABASE

ADMINIST

RATOR-ID

OPERATOR

MAJOR

DECISIONS

ADMINISTRATOR


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LIST

GETS PROVIDES

ISSUES

ARE STORED

ED

SELECTED SPECIFICATIONS

CANDIDATES

CANDIDAT

ES -LIST

SPECIFICATI

ONS

OFFER

LETTERS

COMPANY


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PASSWORD

PREPARES

EVALUATES

PROVIDES

REFERS

RESULT DATABASE

OPERATORVALIDATIO

N

QUESTIONS

DETAILED

STATUS

RESULTSOPERATOR


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PASSWORD

INVALIDATE

STUDENTID

PROVIDER

QUESTIONS DATABASE

TEST

CANDIDATE RESULT


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4.3. DATA DICTIONARY

DATA FLOW DIAGRAMS

Database Tables


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5. FORMS & REPORTS

5.1. I/O SAMPLES


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Online Recruitment 2

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