On

Online MoU Systemby

Department of Public Enterprises

Ministry of Heavy Industry and Public Enterprises

Govt. of India

21st August, 2018

Online MoU System Design and Development of MoU

Design Extended to implement workflow based approval system to meet the requirements MoU Process of DPE

Initial Design based on RFMS developed by NIC.

Initiated by Performance Management Division, Cabinet Secretariat and Department of Public Enterprises.

Based on inputs/discussions with the Department of Public Enterprise(DPE) and related guidelines

Trial Run and Release

• NIC released first version of MoU in March’2014.

• Feedback and suggestion incorporated for further improvement.

• Second version released in April 2015 for input of MoU by CPSEs.

• Third version released in Nov’2015 incorporating fully online approval system. (CPSE->Ministry/Dept->DPE)

MoU Main Parameters

Main parameters defining role lies with DPE.

Main parameters remain static for CPSEs but corresponding criterion can be added by CPSEs.

For each main parameter (action) there will be corresponding criterion.

May vary in future. (for current year)

Structure of MoU System

Section 1 CPSE brief description.

Section 2 Main parameters and targets.

Section 3 Last five years trend Analysis.

Section 4 Definition and Methodology.

Section 5 Adjustment of targets and Mandatory Compliances.

Online MoU System

Section 1 : Entry of CPSE Brief DescriptionName of the CPSE, Ratna Status, Schedule of the CPSE, Purpose of the which CPSE has been setup and the main business, Any capital addition/proposed during the year etc.

Section 2 : Main Parameters

S.No. Main Parameters Weightage

1 Revenue from Operations

2 Operating Profit

3 Return on Investment

::

n Capex

100 Marks

Main Parameter• Set by DPE • Thus, can’t be modified by CPSE• CPSE can only choose

(Contd.)

Section 2 - Process

1 Main Parameters Add criterion to main parameter

Assign weight to each criterion

Enter the target values for criterion

Capacity Utilisation

Revenue from Operation

n…. parameters

2 3

4

(Contd.)

Assigning Weights to criterion

S No Main Parameter Weights Criterion Unit

1 Capacity Utilisation

35 Criterion A Rs Cr

Criterion B Number

Criterion C Number

2 HRM Parameter

65 Criterion A %

Criterion B Date

Criterion C No of Days

Total weight35 (100%)

Total weight65 (100%)

Section 3 -Trend Values

• For each criterion, application captures trend data for last five years

• Last two columns are Actual upto September and Estimated Upto March.

• Five years Target Vs Actual required to submit .

Section 4 Definition and Methodology

This section facilitates to submit definitions from deviation or new definition of the criterions.

Explanation in text format.

Section 5 Adjustment of Targets and Mandatory Compliances.

A. Adjustment of targets requires the following factors: – Relevant criteria– Affecting elements – Value at the time of Draft MoU– Comment and upload document.

B. Compliances by the CPSEs as per MoU Guideline.

Section 5 is the last stage of submission of MoU data by CPSE

Application provides a hyper link to “Track of MoU” status

DPE

MoU submission Process (for online MoU system)

MoUPreparation by

CPSE

Approval by AM/Dept. with revision

Approval by AM/Dept. without revision

Approval by DPE without

revision

FinalizedMoU

Approval by DPE with revision

Sent back by DPE to CPSE for revision

Re-Submission of MoU

Administrative Ministry/Department

MoU Evaluation

Final Achievement

Final achievement is entered against the particular criterion.

Final achievement follows same approval workflow as for MoU approval.

Upload document feature is facilitated.

Online Evaluation of CPSE’s Performance

At the end of the year,:

Targets are compared with achievements

Composite score is evolved based on evaluation methodology.

Report Generation

Report Generation

System provides various reports . For e.g.

• View of MoU at different level i.e. Self, AM, DPE

• Year wise or section wise MoU report

• Year wise or section wise MoU achievement

• Subsidiary MoU ‘view role’ to CPSE

Reports available in PDF and Excel format only

For any query and clarification kindly mail us :-

helpdesk.mou-dpe@nic.in

User manual of Online MoU system is available at WhatsNew tab in MoU Website (dpemou.nic.in).

Thank You