Online Motor Vehicle Licensing System

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TITLE PAGE

ONLINE MOTOR VEHICLE LICENSING SYSTEM

BY

OLIJI CHRISTOPHER IKECHUKWU

CE/2007/221

BEING A B.ENG PROJECT REPORT SUBMITTED IN PARTIAL

FULFILLMENT OF THE REQUIREMENTS FOR THE AWARD

OF A BACHELOR OF ENGINEERING DEGREE IN COMPUTER

ENGINEERING DEPARTMENT, CARITAS UNIVERSITY,

AMORJI-NIKE, ENUGU.

SUPERVISOR: ENGR. C. N. MBA

DEPARTMENT OF COMPUTER ENGINEERING

CARITAS UNIVERSITY

AMORJI-NIKE, ENUGU.

AUGUST, 2012.


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CERTIFICATION PAGE

This project was approved by the underlisted and has been completed.

--------------------------------------------------- ---------------------------------------------

Engr. C. N. Mba Engr. C. N. Mba

Project Supervisor Head of Department

Date Date:

--------------------------------------------------

External Supervisor


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ACKNOWLEDGEMENT

I express my sincere gratitude to the Almighty God who is the author and finisher

of my life. Who makes all things possible.

I also acknowledge my supervisor and the Head of Department Engr. C. N. Mba,

Prof. O. E. Uzomaka and my other lecturers Engr. E. Okpala, Engr. Tony Nsodukwo,

Engr. Obi M. C, of the department of Computer Engineering, Caritas University Amorji-

Nike Enugu.

I am very appreciative of my dear parents and my siblings for their love, patience,

prayers, financial support, encouragement and understanding.

I acknowledge the staff and management of Federal Road Safety Commission

Enugu and Nsukka Branch for providing me with useful information and materials.

Worthy of note is the Bureau of Internal Generated Revenue Enugu and the Vehicle

Inspection Office, Enugu.

Finally, I acknowledge some of my fellow class mates who have been a source of

inspiration to me; Emezue Handel, Babatunde Aremu, Umoke Moses, Okwor Emeka, and

many more. To my friends and well-wishers who were invaluable to me during the course

of this project and my stay in school.

OLIJI CHRISTOPHER IKECHUKWU

CE/2007/221

COMPUTER ENGINEERING DEPARTMENT

CARITAS UNIVERSITY, AMORJI-NIKE

ENUGU.


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LIST OF FIGURES

Figure 3.1: Hierarchy of System Functionality. - - - - - 19

Figure 3.2: Program Flowchart . - - - - - 23

Figure 3.3: Overview model of registration module. - - - - 24

Figure 3.4: Overview model of renewal module. - - - - 25

Figure 3.5: Overview model of vehicle module. - - - - 25

Figure 3.6: Overview model of administrator sub-system. - - - - 26

Figure 3.7: Entity relationship model of Motor Vehicle Licensing System - - 26

Figure 3.8: A normalized entity relationship model between owner and administrator - 27

Figure 3.9: A normalized entity relationship model between administrator and vehicle - 27

Figure 3.10: A normalized entity relationship model between administrator and vehicle - 27

Figure 3.11: Home Page - - - - - - - - 29

Figure 3.12: Database Administrator Page - - - - - - 29

Figure 3.13: Operations Subsystem page - - - - - - 30

Figure 3.14: Report Generation Page - - - - - - 30

Figure 3.15: Help Page - - - - - - - - 30

Figure 3.16: Customer Registration Form - - - - - - 32

Figure 3.17: System Flowchart - - - - - - 36

Figure 3.18: Top Down System Design - - - - - - 37

Figure 3.19: Front End Design - - - - - - 38

Figure 3.20: Back End Design - - - - - - 38


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LIST OF TABLES

Table 3.1: Admin License - - - - - - - - 33

Table 3.2: Vehicle Registration table - - - - - - 34

Table 3.3: Change of Ownership table - - - - - - 35

Table 4.1: Unit Test plan - - - - - - - - 44


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ABSTRACT

Motor vehicle administration is a composite process and revolves around the management and the

control of motor licensing. Vehicle licensing is the payment of a fee for the use of motor vehicle

on public roads. Vehicle licensing in Nigeria began over 100 years ago starting from the colonial

administration and the records then was manually kept which did not help in raising efficiency of

the general automotive services. Motor vehicle licensing system on the other hand is a

phenomenon that is still estranged to the Nigerian terrains. Though many western countries e.g.

United States of America and some Asian countries have implemented online licensing in one

form or the other; it is yet to gain popularity in this part of the world. The obvious merit of online

motor vehicle licensing system prompted this research project to see ways of integrating our

vehicle licensing to the internet for speed, efficiency, reliability and customer satisfaction. This

work was designed to aid the framework for a client server distributed database system for

licensing and registration of automobiles in Nigeria online. The project integrated the three

government agencies empowered by law for vehicle licensing and registration. The system was

implemented using PHP scripting language, HTML, MySQL Server and Macromedia

Dreamweaver.


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TABLE OF CONTENTS

TITLE PAGE - - - - - - - - - i

CERTIFICATION PAGE - - - - - - - - ii

DEDICATION - - - - - - - - iii

ACKNOWLEDGMENT - - - - - - - - iv

LIST OF FIGURES - - - - - - - - v

LIST OF TABLE - - - - - - - - vi

ABSTRACT - - - - - - - - vii

TABLE OF CONTENTS - - - - - - - - viii

CHAPTER ONE: INTRODUCTION - - - - - - 1

1.1

Background of study - - - - - - 1

1.2

Statement of the problem - - - - - - 4

1.3

Objective of study - - - - - - 4

1.4

Significance of the study - - - - - - 5

1.5 Scope of study - - - - - - 5

1.6 Project Report Organization - - - - - - 5

CHAPTER TWO: LITERATURE REVIEW - - - - 6

2.1 INFORMATION SYSTEM - - - - - - 6

2.2 DATABASE SYSTEM - - - - - - 7

2.3 DATA ACCURACY - - - - - - 11

2.4 COMPLETENESS OF TRAFFIC DATA - - - - 12

2.5 CONSISTENCY OF REGISTRATION DATA - - - - 13

2.6 FACTORS INFLUENCING DATA QUALITY - - - - 13

2.7 AUTOMATION AND LAW ENFORCEMENT - - - - 14

2.8 THE NEED FOR TECHNOLOGIES AND COMMERCIAL SOFTWARE -


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FOR DATA COLLECTION DURING VEHICLE REGISTRATION. - 15

CHAPTER THREE: SYSTEM ANALYSIS AND DESIGN - - - 17

3.1 Research Methodology - - - - - - - 17

3.2 Data collection - - - - - - - 17

3.2.1 Primary source - - - - - - - 17

3.2.2 Secondary source - - - - - - - 18

3.2.3 The Technical Perspective - - - - - - - 19

3.3 Analysis of the existing system - - - - - - 19

3.3.1 Evaluating the existing system - - - - - - 20

3.3.2 Efforts aimed at solving the problems facing the existing system - - 21

3.3.3 System model of the proposed system - - - - - 21

3.3.4 Security of the proposed system - - - - - 21

3.4 Limitation of the existing system - - - - - - 21

3.5 System Design - - - - - - - 23

3.5.1 Design Methodology - - - - - - - 24

3.5.2 Overview Model - - - - - - - 24

3.5.3 Entity Relationship Model - - - - - - - 26

3.5.4 Design Standard of the System - - - - - - 28

3.6 File Design - - - - - - - - 33

3.7 System flowchart - - - - - 36

3.8 Top-down diagram - - - - - - - 37

CHAPTER FOUR: IMPLEMENTATION, TESTING & INTEGRATION - 39

4.1 Choice of development tools - - - - - - 39

4.2 System Requirements - - - - - - 42

4.2.1 Software requirements - - - - - - 42


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4.2.2 Hardware requirements - - - - - - 42

4.3 System Implementation - - - - - 43

4.4 Testing - - - - - - 44

4.4.1 Unit test - - - - - - 44

4.4.2 System test - - - - - - 44

4.5 Integration - - - - - - 45

CHAPTER FIVE: SUMMARY, RECOMMENDATIONS AND CONCLUSION 46

5.1 Summary - - - - - - 46

5.2 Limitations - - - - - - 46

5.3 Recommendations - - - - - - 46

5.4 BEME (Bill of Engineering measurement and Evaluation) - - - 47

5.4 Conclusion - - - - - 47

BIBLIOGRAPHY - - - - - 48

APPENDIX A - - - - - 49

APPENDIX B - - - - - 58


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CHAPTER ONE

INTRODUCTION

1.1 BACKGROUND OF STUDY

Traffic laws and regulations in Nigeria were inherited from colonial administration. The

first Edith is the 1920 Road Traffic Ordinance of Lagos Colony and Southern Protectorate of

Nigeria which was applied to the operations of all motor vehicles until the country was

demarcated into regions (Northern, Western and Eastern). Thereafter, each region was

empowered to promulgate its traffic regulations.

Before 1939, vehicle inspection was carried out by the Directorate of works, while Motor

Licensing was supervised by the Motor Licensing office under finance. As a result of critical issue

with the colonial regiment of England during the world war, the Inspector General of Police was

mandated to undertake the responsibility of vehicle inspection as well as motor licensing until the

1958 constitution of Nigeria which conferred powers on regional (state) government to create

their own traffic laws.

On 1st January 1949, the road Traffic Act was promulgated which is available to the Road

Traffic Act chapter 548 Laws of the Federation of Nigeria (1990). It is this Act (1949) that gave

birth to Vehicle Inspection Office. Vehicle registration is the process of adding a vehicle to the

motor vehicle register and issuing it with registration plates. Vehicle licensing is the payment of a

fee for the use of motor vehicle on public roads. When the fee is paid, you receive a label

indicating the expiry date of the license. This label must be displayed on the vehicle.

In Nigeria, there are three arms of government agencies that are responsible for

automobile licensing, registration and control. They are Federal Road Safety Commission

(FRSC), the state Vehicle Inspection Officer (VIO) and the state Board of Internal Revenue

(BIR). The usual practice is for an owner to visit these three arms for the necessary payment, data

collection and issuance of necessary documents and materials such as plate numbers. The state


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board of internal revenue collects fees for new automobile licenses and registration from owners

through a designated bank. They may request more documents such as custom papers, purchase

receipt, or a change of owner certificate on automobile.

Every automobile within the nation must be registered under a state and a local

government before a license plate is issued. Nigerian automobile registration plates often have the

state written at the top and have a group of three letters at the right hand side, indicating the

district of registration followed by their main town to aid in tracing and identifying location.

License plates serve to help law enforcement, motor vehicle authorities and others identify a

vehicle while simultaneously indicating that the registrant has paid the proper registration fee and

taxes on the automobile. License plates also offer information such as the weight class, the

country, state and local government in which the vehicle is registered, use restrictions (private or

commercial) and the age and engine capacity. In addition, some license plates show whether the

owner of the vehicle is a member of special organization or group such as the police force, custom

and the federal road safety commission. Moreover proof of ownership certificates are issued to

owners of automobiles on payment of certain fee by the board.

Apart from other advantages, this will now replace the manual process of registering

vehicle, issuing during licensing, renewing expired licenses, as well changing of ownership of the

vehicle. Since the computerize mode of operation is flexible and accurate record keeping assured,

it will give the management of the motor licensing authority enough time for planning and

decision making rather than being immersed in the detail of routing function (manual work).

This is necessary since the control of any establishment alternatively lies in the hand of

management. Also, the computerized operations of the licensing authority will ensure a very fast

retrieval of necessary information about (e.g.) vehicle information to the police in terms of urgent

need like during that of road accident.


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In this research work, interaction will be created on the computerization and

implementation of motor vehicle licensing authority at the three level organization; vehicle

inspection officer, (VIO), Federal Road Safety Commission (FRSC) and the Board of Internal

revenue, which are required to monitor the processes that are involved starting from the exact date

of motor vehicle is registered, licensed, renewed, etc.

In the early 80s, the vehicle licensing system then was that each vehicle was licensed

based on the local government issuing the licenses. For instance, a vehicle licensed from Ikorodu

could bear (LAG 28 IKD) as plate number. Later with the formation of the Federal Road Safety

Commission (FRSC) in February 18, 1988, many procedures were changed, the plate number

format and their various slogans. Also it was made constitutional under the motor vehicle

administration as a Residual issue under the 1999 Nigerian constitution that a person seeking for

vehicle licensing must first possess the National driving license.

Motor vehicle administration is a composite process and revolves around the management

and the control of motor licensing including driving and other related licenses which include the

following matters:

1. Issuance and renewal of:

Motor vehicle licenses

Local driving license

Learners permit

Certificate of Roadworthiness of all licenses issued

2. Registration of vehicle

3. Preparing and keeping of statutory Registers of all licenses issued.

4. Collection of fees emanating from its operation and payment of same into the appropriate

subhead of the state governments account.


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Motor vehicle licensing system on the other hand is a phenomenon that is still estranged to

the Nigerian terrains. Though many western countries e.g. United States of America and some

Asian countries have implemented online licensing in one form or the other; it is yet to gain

popularity in this part of the world. The obvious merit of online motor vehicle licensing system

prompted this research project to see ways of integrating our vehicle licensing to the internet for

speed, efficiency, reliability and customer satisfaction.

In a highly populated country such as Nigeria, where a number of car owners increases

yearly, and the registration of motor vehicle is a slow process and sometimes in the sense of it a

difficult task. This is true in the sense that motor vehicle licensing authority/ system attend to

thousands of cars per year; thereby keeping records of license and their registrations manually

was a tedious work. It resulted in files containing records of application being misplaced,

damaged or misfiled due to the way the manual method of writing these records. Also writing

records of applicants in books affected the span of the record materials, and since the continue use

and re-use of these booklets everyday might lead to wear and tear which eventually led to loss of

important information.

1.2 STATEMENT OF PROBLEM

The basic problems facing motor vehicle licensing are: lack of proper security in the

system that creates avenue for fraud and manipulation of stored data in the system, lack of proper,

accurate and concise information about the vehicle owner, poor performance of the system during

information retrieval due to inefficient storage of data, lack of proper and accurate record keeping

of stored information and finally lack of review process: this is a situation where there is no

avenue created for review. This hinders adequate maintenance of the system.

1.3 OBJECTIVES OF THE STUDY

The aims of this study are:


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To develop software that will link by computerization all the procedures of motor vehicle

licensing system in motor license authority (that is, to have a centralized system).

To improve the system performance and efficiency.

To enhance the database for proper information and record keeping.

To provide a reliable security access in order to avoid tempering with stored data.

To provide a means of accessibility in case of accident and emergency.

To enhance speedy recovery of stolen vehicles

1.4 SIGNIFICANCE OF THE STUDY

The significance of this study is to serve better than the existing system, enhance database

and improve effectiveness, efficiency and security of the system. Also to give appropriate

attention and quick access to prospective application. It is also intended that the study will assist

in the development of a new and hopefully better computer aided system.

1.5 SCOPE OF THE STUDY

The research work is restricted to motor vehicle licensing procedure that can take place in

the motor licensing office. This procedure involves an individual registering to obtain vehicle

license if the client meets up with the procedure.

1.6 PROJECT REPORT ORGANIZATION

This research work has five distinct chapters. Chapter one contains introduction,

background of the study, statement of problem, objectives of the study, significance of the study

and the scope of the study. Chapter two is the review of related literature, while chapter three is

the system analysis and design. Chapter four presents the system implementation with choice of

programming language and the system requirements. Chapter five contains summary,

recommendations and conclusion. There is also bibliography and appendix.


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CHAPTER TWO

LITERATURE REVIEW

2.1 INFORMATION SYSTEM

According to Wikipedia, an information system is any combination of information

technology and peoples activities that support operations, management and decision making. In a

very broad sense, the term information system is frequently used to refer the interaction between

people, processes, data and technology. In this sense, the term is used to refer not only to the

information and communication technology (ICT) that an organization uses, but also to the way in

which people interact with this technology in support of business processes.

There is a clear distinction between information systems, computer systems, and business

processes. Information systems typically include an ICT component but are not purely concerned

with ICT, focusing in instead, on the end use of information technology. Information systems help

to control the performance of business processes. Motor vehicle licensing system is an

information system which is a special type of work system. A work system is a system in which

humans and/or machines perform works using resources to produce specific products and/or

services for customers. An information system is a work system whose activities are devoted to

processing (capturing, transmitting, storing, retrieving, manipulating and displaying) information.

As such there are arguments that information systems inter-relate with data systems on the

other hand and activity systems on the other. An information system is a form of communication

system in which data represent and are processed as a form of communication system in which

data represent and are processed as a form of social memory. An information system can also be

considered a semi-formal language which supports human decision making and action. This

system also has the basic five components of information system which consists of namely:

1.

People, which consists of IT specialists (such as a Database Administrator, Vehicle

Inspectors) and end-users.


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2. Hardware, which consists of all the physical aspects of an information system, ranging from

peripherals to computer parts and servers.

3. Software, which consists of System software, Application software and Utility software.

4. Data, which consists of all the knowledge and databases in the information system.

5. Networks, which consists of communication media and network support.

2.2 DATABASE SYSTEM

A database system is a term that is typically used to encapsulate the constructs of a data

model, database management system (DBMS) and database. A database is an organized pool of

logically related data.Data is stored within the data structures of the database. A DBMS is a suite

of computer software providing the interface between users and a database. A DBMS is a shell

which surrounds a database or series of databases and through which all interactions takes places

with the database. The interactions catered for by most existing DBMS fall into four main groups:

Data definition: defining new data structures for a database, removing data structures

from the database, modifying the structure of the existing data.

Data maintenance: inserting new data into existing data structures, updating data into

existing data structures, deleting data from existing data structures.

Data retrieval: querying existing data by end-users and extracting data for use by

application programs.

Data control: creating and monitoring users of the database, restricting access to data in

the database and monitoring the performance of the databases.

Both a database and its DBMS conform to the principles of a particular data model.

The Federal Road Safety Commission (FRSC) was established in February 1988 with the

statutory mandate to reduce to the barest minimum the incidence of road traffic crash and the

consequent human and material losses among other functions includes designing the drivers


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license to be used by the various categories of vehicle operators, and designing vehicle plate

identification numbers and controlling the use of speed limiting devices.

In January 1991, the FRSC introduced a new harmonized design which was implemented

nationwide reflecting the following, super-imposed codes for various categories of vehicles,

description parameters to show colour of vehicle and previous registration (where applicable), and

Republic counterfoil to enhance documentation and auditing.

In January 1993, National Vehicle Identification Scheme (NVIS) was introduced with the

retro-reflective number plates coming into force. The new vehicle number plate is standardized

with full security features and produced in a secured environment by the commission in

collaboration with Governments, Military, Paramilitary and Diplomatic Missions. Among its

security features are; colour-coded to distinguish categories of vehicles and Reflectivity at night

under normal vehicle lamp.

In July 2009, the FRSC planned to restore the integrity of Unified Licensing Scheme

(ULS) and National Vehicle Identification Scheme (NVIS), also planned to maintain a credible

database of all drivers in Nigeria and to develop a robust Information and Communication

Technology (ICT) network. Indeed, the FRSC was one of the earliest federal agencies to embrace

ICT. The idea behind ULS was to unify vehicle and driver licensing in Nigeria in order to create a

national database so that authority/personnel would have instant access to vehicle or motorists

records. Drivers sex, height, blood group, disability, health status etc. similar scheme have long

operated in developed and even developing countries with positive implication for road safety

management and crime control.

Josephine Lahore (2005) stated that the greatest failure of the FRSC is its inability to

realize this target with the result that it is still possible for any person living or dead to obtain

multiple drivers license. Drivers license remains a huge racket for road safety officers, revenue

officials and the touts that litter licensing offices.


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Cronkhite (1974), stated that automation is not a panacea but rather just a tool for; rapid

correlation of crime and criminal information from massive amounts of data, quickly locating and

dispatching field forces, storing, correlating, manipulating and retrieving massive amounts of data

accurately and promptly, speedily transmitting and interchanging and information from field

personnel to data files and from one agency to another.

Transport system represents a major interface between the location of activities and the

general movement of people in an urban system (Pratelli and Brebbia, 2001). Hitherto, urban

transport problems are becoming more and more acute in the cities in Nigeria (Oladipo, 2001)

World Health Organization (2002) recently articulated that health concerns related to

traffic and transportation have become a worldwide phenomenon and will likely become more of

an issue in the future. Findings from other recent studies that stress from transportation may

represent an important factor that will influence the well being of urban population (Pratelli, 2001;

Gee and Takeuchi, 2004).

The second half of the 20thcentury witnessed rapid rate of urbanization, an emergence of

cities in various parts of Nigeria due to a number of factors among which are: introduction of

wheeled transportation, particularly railway and roads; categorization of settlement into

hierarchical order of development; introduction of monetized economy and consequently

production of cash crops and exploitation of mineral resources; continuous geopolitical

restructuring, through creation of states and local governments in 1967, 1976, 1987, 1991 and

1995; and the industrialization process between 1960 and 1975, which was based on import

substitution strategies and consumer market for imported goods and services (Ogundeji, 1982).

In Nigeria, the pace of Urbanization has been dramatically showing extraordinarily high

rates of 5-10 percent per annum (Egunjobi, 1999). Consequently, there has been rapid expansion

of Nigeria cities a real extent, which is now sometimes tenfold their initial point of growth


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(Hawkins, 1958). A crucial aspect of this is that city growth and expansion in Nigeria has been

largely uncontrolled (Ogundeji, 1982; Ogunremi, 1997).

In many Nigerian cities, urban transport exhibits remarkable features. Several studies have

revealed these features of Nigerian urban transport (Frank, 2011). Among these features as

summarized by Oyesiku (2002:257).

Features of urban transport system in Nigerian cities.

95% of urban trips are by road. Out of this, about 70% of the urban trips are made

by public transport.

Inter modality of trips is limited to public transport journey by road based public

transport.

Ownership and organization of road public transport system are characterized by

haphazard and uncoordinated operators.

Complete absence of comprehensive and integrated urban mass transit public

transportation system.

Specifically poor condition of city roads which in turns shortens life span of motor

vehicles and high cost of maintenance (Torres, 2001).

Since Nigeria political independence in 1960, (Oladipo, 2011) notes that the country has

the lowest level of motorization in West Africa with as 4 vehicles per 1000 inhabitants.

Quality of vehicle registration data

Quality is a major factor for data collection in vehicle registration. In Nigeria, vehicle

Registration data such as vehicle license, car insurance, drivers license, and other vehicle related

document are usually collected by officials of both the Federal Road Safety commission (FRSC)

and the state liaison office for both the federal and state government respectively.

Sometimes, the data forms are collected away from the scene. These data collected often

have problems including errors, incomplete information, illegibility due to poor handwriting, and


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errors due to multiple data entries at various levels. The data obtained might not be of acceptable

quality.

Keller, (2001) defined data quality as accuracy, precision, timeless, and completeness of

the data. The various components of quality listed by Keller are ascertainment (completeness of

data coverage), consistency of coverage, missing data, appropriate level of detail, correct entry

procedure, and freedom from response error. Viva et al (2011) defined data quality as a set of

dimension which includes accuracy, precision, completeness, coverage, timeless, and consistency.

The most commonly observed attributes of data quality are data accuracy, data completeness, data

consistency, and timeless of the data.

AutoReg is an automated vehicle Licensing and Renewal system in Nigeria. It is a

proprietary, web based, business solution developed by Courteville Business Solutions PLC, to

address the inefficiencies of the motor-vehicle administration system in Nigeria. However,

AutoReg succeeded in helping government generate accrued revenue by using a designated

banking system for payment of tax and licensing fees but never solved the problem of security

and inspection of vehicles.

2.3 DATA ACCURACY

The vehicle registration data collected is of great importance and is the main sources of

vehicle identification information. The vehicle registration data collected recorded by the officials

of both the FRSC and the state liaison office includes;

The information about the vehicle

Characteristics of the vehicle

Residential information of the owner

Driver license number

Number plate

Vehicle Engine number


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Chassis Number.

The duty of the official at commission/state liaison office is not only to collect data. But

the primary task of an officer is to create a file so as to secure the vehicles information and other

relevant information for updating, correction, renewal and tracking.

During this process, some critical vehicle data and evidence might be lost, removed, or

replaced during these routing procedures.

Therefore, the vehicle data collected and reported by the official may contain errors

(inconsistencies) and may not be of sufficient quality to meet the needs of Department of motor

vehicle inspection and transport division (MND). The accuracy of data is defined as a component

of quality as the degree to which thevehicle data is report is correct, both in terms of what the

collector reports. Accuracy includes verification of reported facts and care in making

observations. All errors in vehicle registration data, especially miscoding some data elements such

as vehicle owner, owners address and location, vehicle type, vehicle manufacturer/make, vehicle

model, chassis and engine number, vehicles plate number, and so on can lead to either in-

appropriate conclusions or inability to use the data due to lack of integrity.

2.4 COMPLETENESS OF TRAFFIC DATA

Rudman, (2004) stated problem associated with missing data. There might be many

reasons for the missing data in the reports. It might be a result of failure of the licensing officers

to report the data, failure to submit the report to central repository. Sometimes the data might not

be entered into the database during the process of data entry. It might be difficult to find data

entered in the system. Incompleteness or missing data usually occur when officers need to

perform urgent duties, such as wanting;

(i) Objectively the traffic flow

(ii) Help the injured

(iii)

Respond to additional high priority calls, or weather related factors and so on.


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Tendency to select and use only few codes from pick-licks, although more of them are

available.

Poor hand-working, misspelled or incorrect street names, etc

OTHER EXTERNAL FACTORS

Drivers involved hiding facts about the vehicle, or reluctance of owner to divulge

information.

Extensive time required filling out the vehicle registration form depend on personality

involved.

2.7 AUTOMATION AND LAW ENFORCEMENT

Rudman (2004) stated that information is the life blood of any law enforcement agency.

The accurate and rapid flow of information is essential for effective law enforcement. Without

information, police work would come to nothing. Without a fast and reliable means of obtaining

and communicating police information, manpower is wasted and police operations are degraded.

As the rate at which crime increased from 1999 through 2011 (75% increase in major

crimes nationally) so has the amount of information the police have to handle (The punch

Newspaper, 2011). It has reached such volume in most police agencies that information can no

longer be manually manipulated with any degree of accuracy and efficiency.

Automation can assist law enforcement to be more effective, particularly in relationship to

some major problem areas;

Reducing crime

Optimizing police manpower

Tracking vehicle online

Gathering information to locate owners of recovered vehicles but, one problem which

seems to plague all of the automation systems was the length of time it took to get data

into the computer.


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Northrop (1995), in a study conducted in discussing the effectiveness of police computer

use and the problems that exist with the use. It was found in that study that the respondents in

forty-four cities across the United States view computers as a major force in the fight against

crime. This too could be applied in Nigeria if properly established and managed.

2.8 THE NEED FOR TECHNOLOGIES AND COMMERCIAL SOFTWARE FOR

DATA COLLECTION DURING VEHICLE REGISTRATION.

A variety of technologies have been tested and used by many law enforcement agencies in

Nigeria. The technologies used in data collection and processing include a variety of systems such

as optical scanners, mobile phones, printers, optical storage disks, portable computers, digital

cameras, etc. The current computer technologies allow stakeholders to pay their

collection/renewal bills at the designated banks or existing offices, electronically transfer the

payment to the state agency account and provide deposit slips for the collection of receipts at the

state agencies. The use of online error checks, and subsequently the needs for reentering vehicle

detailed data not inevitable.

At the beginning, these devices was seen as the best solution to all registration problems

but that is not so. In fact, it only solved the issue of payment of vehicle registration dues because

the money now goes into government coffer.

However, it still has its limitation as they are yet to meet up with the demands to the

masses that spend endless time anxiously for their demands to be met at the licensing/commission

offices.

Hence, the full computerization have not been effected while technology and software

programming has advanced in other countries. Shall we continue to wait for the criminals to get

away with our stolen vehicle? Shall we keep spending endless time waiting on queues in which

have been divulged by corrupt practices of officials based on personalities? Shall we spend


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endless time searching for owners of whose vehicle have been recovered, when software can be

developed to tackle such problems like these?


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The processes are:

Proof of ownership is required before registration of new vehicle.

Get a learners permit showing the passport of the applicant.

Fill a form for the class of license you apply for.

On payment of prescribed fee, go to the vehicle inspection officer (VIO) for driving

test with your driving test learners permit. If satisfied, then form O ( a form which

indicates you are qualified) will be issued to you to fill.

Go to the license office to pay for the processing fee.

Sign the form so that it will be forwarded to FRSC for lamination.

It will then be returned to the Board of Internal Revenue for disburse

iv. What are the problems associated with registering vehicles?

Vehicle registration has problem of e-license registration, that is; network delays in

course of registration, inspection of vehicle to ascertain the engine number.

The applicant or customer may not have sufficient money to complete his registration

therefore there will be delay.

3.2.2 Secondary Source: Consultation of magazines, journals, newspaper and library were

carried out and data were collected. Reference to important and relevant documentation of the

Enugu licensing office (No 12 Zik Avenue opposite First Bank plc.) were made, information

required to complete this study were also gathered from the Enugu State motor licensing office

board library. This information which was well detailed and comprehensive aided the course of

this project.

The diagram below shows the hierarchy of the systems functionality of a processed

vehicle licensing.


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Fig 3.1: Hierarchy of System Functionality

3.2.3 THE TECHNICAL PERSPECTIVE

The technical perspective of this project has to do with the development, deployment,

testing and maintenance of an online vehicle monitoring systems which are all software

engineering processes. Under this aspect, a web application or portal to automate and handle the

process of motor license administration is developed and deployed. The application will make use

of a database in which it will reside all entries of a license application.

3.3 ANALYSIS OF THE EXISTING SYSTEM

The analysis involves all the processes that are carried out as regarding ordinance of

vehicle license. Before obtaining the motor license, the applicant has to first of all, present the

particulars of the car, which will be accessed. After that, he will be given a form to fill. The job of

issuing a motor license to the vehicle owners is the work of the Federal Road Safety Commission

(FRSC).

Without the issuing of this license, the car/vehicle will not be allowed to ply on the road,

and if anyone drives a vehicle that has no license, when arrested will be liable for prosecution by

the provision of the law establishing highway rules and regulation.

Therefore, for someone to obtain motor/vehicle license, the vehicle inspector must have to

make sure that the entire document on the persons possession is authentic.

VIORegistration

Renewal

Change

Vehicle

Owner

E-payment

card

Distributed

Database System

FRSC


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3.3.1 EVALUATING THE EXISTING SYSTEM

After evaluating the existing system we can conclude that the system is;

Ineffective

Tedious

Monotonous of its operation

Inaccurate

Inconsistent

Incapacitated

Unreliable

Unproductive

Substandard

Redundant

Having considered all these, it becomes obvious that a new online computerized system is

needed for vehicle licensing system in Nigeria.

3.3.2 EFFORTS AIMED AT SOLVING THE PROBLEMS FACING THE EXISTING

SYSTEM

Having itemized the problem facing the existing system, there is need for an alternative

system. This alternative system is a computerized system that will obviate the problem

experienced in the current system. The need for this new system cannot be over emphasized as it

is aimed at achieving:

Productivity

Effectiveness and efficiency by reducing work intensity

Less tedious

Speed optimization and reduced use of paper

Ease of update and maintenance of operation


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Accuracy of computation

Consistency of data and reports

Productivity achieved through the optimization of speed and enhanced connectivity to

other stakeholders.

Enhancement of service delivery through prompt accurate and concise retrieval of

information

Helps in combating crime in terms of car robbery and snatching

3.3.3 SYSTEM MODEL OF THE PROPOSED SYSTEM

Since the system to be implemented is already predefined, it is assumed that based on the

problems actualized in the existing system, the new system is technically, operationally and

economically feasible.

3.3.4 SECURITY OF THE PROPOSED SYSTEM

The online system proposed had been fully equipped with contemporary security policies

to ensure customers satisfaction. Payment of the service is done through a designated bank.

Also, the forms when completed and submitted online, are not accepted completely

without validation to ensure compliance with security restrictions. In addition, the required or

mandatory field must be filled in other for the form to be accepted. These policies ensure the

security of the motor vehicle licensing system.

3.4 LIMITATION OF THE EXISTING SYSTEM

Presently, the mode of storage is both in manual and computerized form (digitized).

Owing to lack of proper database maintenance. Database recovery plan, coupled with the increase

in the vehicle registration, various problems raise their ugly heads in various fashions.

The problems are itemized below;

i) Poor performance experienced during information retrieval, due to lack of efficient

storage of data.


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ii) Lack of proper, correct, accurate and concise information about the car owner.

iii) Lack of proper and accurate keeping of information about old records that have been

stored for some time.

iv) Lack of space for files and registers: the packing of old files and register sometimes

are destroyed in order to make space for new ones.

v) Lack of review process: this is a situation where there is no avenue creation for review.

This hinders adequate maintenance of the system.


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3.5 SYSTEM DESIGN

Figure 3.2: PROGRAM FLOWCHART

Start

Home Page

Enter as admin

or customer

Are you a

customer?

Enter username

and assword

Enter admin

password

Is loginpassword

valid?

Is loginpassword

valid?

Errormessage

Error message

IssueLicense?

Deleterecord?

Updaterecord?

Query forre ort?

Registervehicle?

RenewLicense?

Change

ownership?

Performre istration

Apply forrenewal

Changeownershi

GenerateLicense

Deleterecord

Updaterecord

Generatereport

Stop

Yes

No

No

Yes

Yes

Yes

Yes

No

No

No

No

No

No

No

No

Yes

Yes

Yes

Yes

Help? View Helpfile

Yes

No


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PROGRAM FLOWCHART DESIGN

The structure of the flow chart in figure 3.2 above describes the directional path in which

users link from page to page. The flow chart has the Home page as the root page which is the first

page encountered on opening the portal. The home page then links to the vehicle registration

pages, information pages, the administrator page and the help page.

The operations page comprises of the vehicle registration page, the renewal page, and the

change of ownership page. The administrator page provides a platform where the administrator(s)

of the website can manage information concerning the website. The help page provides guide as

to how to make use of the website.

3.5.1 DESIGN METHODOLOGY

The analysis and design of a system involve various methodologies. The methodology

used in the analysis and design of this system is the Structured System Analysis and Design

Methodology (SSADM). This methodology uses a systematic and structured manner to analyse

and design a system. The methodology which uses a linear life circle, divided the whole project

task into various stages or phases.

3.5.2 OVERVIEW MODEL

This is a logical diagram that shows the input, output, data store, process and report of

each of the various primitive subsystem of the various sub-system.

Below are some overview diagrams of the different primitive modules.

Fig 3.3: Overview model of registration module.

Data

Store

Registration

Sub-SystemReport

INPUTINPUT

OUTPUT OUTPUT


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The input data into the registration module includes; ID, car Reg ID, owners first name,

owners last name, owners middle name, gender, marital status, owners data of birth, owners

religion, nationality, state of origin, address etc. These data also is processed, a report is generated

with an output which flows into the administrators sub-system.

Fig 3.4:Overview model of renewal module.

In renewal module, the following are the data input. ID, car_reg ID, amount paid,

registration officer, state of registration, data of renewal, Expiration date etc. these data inputs are

processed in the sub-system, a report is generated and output flows into the administrators sub-

system.

Fig 3.5: Overview model of vehicle module.

The input data into the vehicle sub-system includes ID, car_reg ID, vehicle type, Engine

number, chassis number, manufacturer, state of registration, registration officer, date of

registration, data of expiration, amount paid etc.

In this system, a report is generated with an output that flows into the administrator sub-

system.

Data

Store

Renewal

Sub-SystemReport

INPUTINPUT

OUTPUT OUTPUT

Data

Store

Vehicle

Sub-S stemReport

INPUTINPUT

OUTPUT OUTPUT


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Fig 3.6: Overview model of administrator sub-system.

In the administrator sub-system, the following data input are; the administrator pass code,

name, gender, Rank, address, phone number, e-mail address etc.

3.5.3 ENTITY RELATIONSHIP MODEL

This is a model that shows how the various entities in the hierarchical model can be

related. The relationships that can exist between these entities are as follows;

Onetoone relationship

Manytoone relationship

Onetomany relationship

Manytomany relationship

The relationships that can exist between entities are illustrated as follows;

Fig 3.7: Entity relationship model of Motor Vehicle Licensing System

DataStore

Administrator

Sub-SystemReport

INPUTINPUT

OUTPUT OUTPUT

Owner

Vehicle

Administrator

Registration

Change of ownership

Renewal

Licensing


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From the above entity relationship model, there exist many-to-many relationship between

administrator and vehicle, administrator and owner, and owner and vehicle.

For the fact that many-to-many relationship exist between the entities, there is need for

normalization.

Normalization is the ability of normalizing many-to-many relationship to many-to-one or

one-to-many relationship, so that the activities that exist will be clearly shown.

Fig 3.8: A normalized entity relationship model between owner and administrator

Fig 3.9: A normalized entity relationship model between administrator and vehicle

A normalized entity relationship model between vehicle and administrator.

In the above normalized entity relationship model, the activity that exist between them is

licensing.

Fig 3.10: A normalized entity relationship model between administrator and vehicle

OwnerAdministrator

Registration

Administrator

Vehicle

Licensing

Administrator

Vehicle

Renewal


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In the above normalized entity relationship model, the activity that exist between the

administrator and vehicle is renewal.

3.5.4 DESIGN STANDARD OF THE SYSTEM

The standard of the design includes:

1. Design an input format that will enable the system capture all the necessary data on owner

and vehicle details.

2. Structure a database system that will store all the information

3. Design a well formatted output that will present information to both vehicle owners and

government agencies in a meaningful format.

4.

Employ a top-down methodology in the design to enable a central control menu for

accessing other sub systems.

Input Analysis:

The input forms are designs generally based on the necessary data that needs to be entered

into the system. The data are captured through the keyboard and stored on a magnetic disk in the

database. The new system is composed mainly of vehicle and owner inputs,

Process Analysis:

Once the inputs are collected, the obtained data are processed properly for effective use.

The data processed is stored in the database as information for subsequent use.

Output Analysis:

The output from the system designed is generated from the system inputs. More of the

output generated is on vehicle information. This involves the resultant documentation generated

after processing of data supplied to the system.

The output here can be registered vehicles, customers details, license details, registration details

etc, change of ownership, renewal etc. These outputs can be generated as softcopy or printed in

hardcopy.


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Fig 3.11: Home Page

This is the root page of the software; this page is the first page of the website from which users

can navigate to other pages. The home page contains the access login for customer and

administrator.

Fig 3.12: Database Administrator Page

The DBMS page contains all the basic activities of the Administrator of the website. Here

if the administrator gains access to it can create, add, issue license and update records in the

database. Access to this page is granted to the administrator only and only if it is validated unless

access is denied.

HOME DBMS OPERATIONS REPORT HELP EXIT

LOGIN

USERNAME

PASSWORD

Database Management System.

Create Record Issue License Delete record Update record Close


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The help page contains information about using the site and other necessary details for a

user to navigate and perform registration or any other activity. The help page also provides

contact information to the site administrator.


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Fig 3.16: Customer Registration Form

SUBMIT

Vehicle Registration ID

Vehicle Type

Vehicle make

Year of manufacture

Vehicle color

Plate number

Chassis Number

Engine Number

Date of purchase

Ownership

Insurance company

VEHICLE DETAILS

First Name

Middle Name

Last Name

Gender

Date of Birth

Marital Status

Street AddressReligion

Nationality

Town/neighborhood

State of origin

L.G.A

CUSTOMER DETAILS

Phone number

E-mail

Permanent contact Address

Next of Kin

Next of kin Mobile number

INSPECTION DETAILS

Inspection date

Road Cert. no.

Inspection Officers name.

CANCEL


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3.6 FILE DESIGN

Files held in this database are made up of different data types. These are integer, variable

character, date, etc. Some of the files used are designed and linked with database. Below is the

database specification for the files used.

Table 3.1: Admin License

Field Type Length Null

Vehicle reg_ID Int 5 Not null

State of

registration

Varchar 15 Not null

Issuing officer Varchar 25 Not null

Date of

registration

Varchar 10 Not null

Amount paid Int 6 Not null

License number Int 10 Not null

The automated licensing system uses mysql, myphpadmin and apache server for its database. The

database contains tables that hold important data and their specifications.


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Table 3.3: Change of Ownership table

Field Type Length Null

Vehicle reg_ID Int 5 Not null

Former owner first name Varchar 15 Not null

New owner first name Varchar 15 Not nullFormer owner middle name Varchar 15 Null

New owner middle name Varchar 15 Null

Former owner last name Varchar 15 Not null

New owner last name Varchar 15 Not null

Former owner gender Varchar 6 Not null

New owner gender Varchar 6 Not null

Former owner date of birth Varchar 10 Not null

New owner date of birth Varchar 10 Not null

Former owner marital status Varchar 15 Null

New owner marital status Varchar 15 Null

Former owner Street address Varchar 40 Not null

New owner Street address Varchar 40 Not null

Former owner Religion Varchar 10 Null

New owner Religion Varchar 10 Null

Former owner Nationality Varchar 15 Null

New owner Nationality Varchar 15 Null

Former owner Town Varchar 25 Not null

New owner Town Varchar 25 Not null

Former owner State of origin Varchar 25 Not null

New owner State of origin Varchar 25 Not null

Former owner Local govt. area Varchar 40 Not null

New owner Local govt. area Varchar 40 Not null

Former owner Phone number Int 11 Null

New owner Phone number Int 11 Null

Former owner E-mail Varchar 25 Null

New owner E-mail Varchar 25 Null

Former owner Permanent address Varchar 40 Not null

New owner Permanent address Varchar 40 Not null

Former owner Next of kin Varchar 25 Not null

New owner Next of kin Varchar 25 Not null

Former owner Phone of next of kin Int 11 Not null

New owner Phone of next of kin Int 11 Not null

Former owner Picture Varchar 30 Not null

New owner Picture Varchar 30 Not null


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3.7 SYSTEM FLOWCHART

Figure 3.17: SYSTEM FLOWCHART

The system flowchart figure 3.17 above shows that the input data from users is accepted through

the keyboard. Data is processed by the central processing unit, which can be stored in the database

(disk). Data can also be retrieved from the database for processing as shown by the bi-directional

arrow. The output from processing is sent to the appropriate output device. Reports can also be

generated from processed data.

Input Data

Output

Report

Input from thekeyboard

Disk

CPU


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3.8 Top-down diagram

FIG 3.18: TOP DOWN SYSTEM DESIGN

In the above diagram, the motor vehicle licensing system have been partitioned into four

functional sub-systems; the DBMS sub-system, the operations subsystem, the report and help

subsystems.

The operations sub systems which are the users (front end) and the DBMS administrators

(back end). The front end consists of the user log in where customers log in and carry out the

Motor Vehicle Licensing System

System driver

DBMS

DBMS Subsystem driver

Operations Subsystem driver

Report generationSub system driver

Help Sub systemdriver

CreateRecord

Issuelicense

DeleteRecord

UpdateRecord

Query

Exit

Operations

Subs stemReport

GenerationHelp Quit

Log in

Register

Change

ownershi

LicenseRenewal

Exit Exit Exit

Licensin

Renewal

Change ofownership

Other

FAQs

About us

E-mail us


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registration of the vehicle. While the back end is a private access log in, for the system

administrator to gain access into the software and the database system for maintenance functions

and also issuing the user the license and other particulars required.

Figure 3.19: FRONT END Figure 3.20: BACK END

The diagrams (figures 3.19 and 3.20) above show the activities for the front end and back

end of the software. The front end contains the activity module for the customers for registration

subsystem. The procedure which involves log in, register, change of ownership, license renewal

and log out. The back end for the database administrator contains modules such as log in, create

record, issue license etc. The back end system is reserved for the system administrators and is not

accessible to other customers or users. This back end system demands for authentication and

authorization to grant access to the database administration.

REGISTRATION (USERS)

LOG IN

REGISTER

CHANGE OWNERSHIP

LOG OUT

ADMINISTRATOR

LOG IN

CREATE

RECORD

ISSUE LICENSE

LOG OUT

LICENSE RENEWALUPDATE RECORD

GENERATE REPORT


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CHAPTER FOUR

SYSTEM IMPLEMENTATION, TESTING AND INTEGRATION

4.1 Choice of Development Tools

The development tools are the necessary requirement tools used during the design to

enable us achieve the system design. The listed packages was used because of their features,

accessibility and also because it is more effective.

1. Macromedia Dreamweaver

2. My SQL database application

3.

PHP scripting Language

4.

HTML language

Macromedia Dreamweaver

Macromedia Dreamweaver CS5 integrates with Adobe BrowserLab, one of the new CS Live

online services, which provides a fast and accurate solution for cross-browser compatibility

testing. With BrowserLab you can preview web pages and local content using multiple viewing

and comparison tools. Dreamweaver lets you build everything from basic data-driven websites to

powerful online stores. Dreamweaver CS5 includes updated and simplified CSS starter layouts.

Dynamically-Related Files

The Dynamically-Related Files feature lets you discover all of the external files and scripts

necessary to assemble PHP-based Content Management System (CMS) pages, and displays their

filenames in the Related Files toolbar. By default Dreamweaver supports file discovery for the

Wordpress, Drupal, and Joomla! CMS frameworks.

Live view navigation activates links in Live view, allowing you to interact with server-side

applications and dynamic data. The feature also allows you to enter a URL to inspect pages served

from a live web server and edit pages you have browsed to if they exist in one of your locally

defined sites.


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A Dreamweaver site provides a way to organize and manage all of your web documents,

upload your site to a web server, track and maintain your links, and manage and share files. A

Dreamweaver site consists of as many as three parts, or folders, depending on your development

environment and the type of website you are developing:

Local root folder

Stores the files you are working on. Dreamweaver refers to this folder as your local site. This

folder is typically on your local computer, but it can also be on a network server.

Remote folder

Stores your files for testing, production, collaboration, and so on. Dreamweaver refers to this

folder as your remote site in the Files panel. Typically, your remote folder is on the computer

where your web server is running. The remote folder holds the files that users access on the

Internet. Together, the local and remote folders enable you to transfer files between your local

hard disk and web server, making it easy to manage files in your Dreamweaver sites. You work

on files in the local folder, and then publish them to the remote folder when you want other people

to view them.

MySQL Database Server:MySQL is a popular choice of database for use in web applications,

and is a central component of the widely used LAMP open source web application software

stackLAMP is an acronym for "Linux, Apache, MySQL, Perl/PHP/Python". The MySQL

Database powers the most demanding Web, E-commerce and Online Transaction Processing

(OLTP) applications. It is a fully integrated transaction-safe, ACID compliant database with full

commit, rollback, crash recovery and row level locking capabilities. MySQL delivers the ease of

use, scalability, and performance that has made MySQL the world's most popular open source

database.

MySQL is the database construct that enables PHP and Apache to work together to access

and display data in a readable format to a browser. It is a Structured Query Language server


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designed for heavy loads and processing of complex queries. As a relational database system,

MySQL allows many different tables to be joined together for maximum efficiency and speed.

Some of the more popular features of MySQL are as follows:

Multiple CPUs usable through kernel threads

Multi-platform operation

Numerous column types cover virtually every type of data

Group functions for mathematical calculations and sorting

Commands that allow information about the databases to be easily and succinctly shown to the

administrator

Function names that do not affect table or column names

A password and user verification system for added security

Up to 32 indexes per table permitted; this feature has been successfully implemented at levels

of 60,000 tables and 5,000,000,000 rows (version 4.1.2, currently in development, will allow 64

indexes)

International error reporting usable in many different countries

MySQL is the perfect choice for providing data via the Internet because of its ability to handle

heavy loads and its advanced security measures.

PHP: PHP is a server-side scripting language that allows your Web site to be truly dynamic.

PHP stands for PHP: Hypertext Preprocessor Its flexibility and relatively small learning curve

(especially for programmers who have a background in C, Java, or Perl) make it one of the most

popular scripting languages around. PHPs popularity continues to increase as businesses, and

individuals everywhere embrace it as an alternative to Microsofts ASP language and realize that

PHPs benefits most certainly outweigh the costs.


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HTML Language:

Hypertext Markup Language (HTML), the standard text-formatting language for

documents on the interconnected computing network known as the World Wide Web. HTML

documents are text files that contain two parts: content that is meant to be rendered on a computer

screen; and markupor tags,encoded information that directs the text format on the screen and is

generally hidden from the user. Some tags in an HTML document determine the way certain text,

such as titles, will be formatted. Other tags cue the computer to respond to the user's actions on

the keyboard or mouse. For instance, the user might click on an icon (a picture that represents a

specific command), and that action might call another piece of software to display a graphic, play

a recording, or run a short movie. Another important tag is a link,which may contain the Uniform

Resource Locator (URL) of another document. HTML also includes markups for forms, that let

the user fill out information and electronically send, or e-mail, the data to the document author,

initiate sophisticated searches of information on the Internet, or order goods and services.

4.2 System Requirements

4.2.1 Software Requirements

A windows XP or higher version operating system

SQL Server

Internet explorer

Macromedia Dreamweaver

PHP scripting language

4.2.2 Hardware Requirements

The software designed needed the following hardware for an effective operation of the

newly designed system.

1.

Pentium IV system

2.

At least 256MB of RAM


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3. Enhanced keyboard

4. 20GB hard disk space

5. SVGA monitor

6. Mouse

4.3 SYSTEM IMPLEMENTATION

System implementation is a collection of inter-dependent physical devices together with

their programming which provides the functionality and performance for which the system was

designed. It covers all the activities necessary to set the system that has been analysed and

designed to be fully functional to the users.

AUTHENTICATION AND AUTHORIZATION

The software is incorporated making most of the pages secured or protected which

demands only approved users gaining access to such pages. The secured pages comprises of the

staff pages, the user pages and the administrator page. The software utilized the PHP membership

to validate and store user credentials which help manage user authentication. Authentication is the

process of inputting a user name and password to gain access to a specified secured page. The

software also utilizes the PHP role management to manage authorization allowing the ability to

specify the resources users are allowed to access. It enables the treatment of group of users as a

unit by assigning users to specific roles and creating access rules for them. When a user requests

for a protected resource, take for instance, the staff page, the website will redirect the user to

logon page where he has to enter the required credentials, usually a name and password. The

membership validate user method in the code-behind file checks the name entered and

compares it will all the names in the membership store, when it finds a match, it compare the

password entered with the password of the match found in the store. If they are both the same, it

attaches an authentication ticket to the response that represents the use credentials (the password

not included) and if not, returns the user to the logon page with an access denied message. If the


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user is authenticated, the Isuser_In_Role method further checks if that name entered has

authority to access the resource requested. It does this by checking the access rule if the users

role can access the resource requested for. If it comes out with booken true, then the user is

given access and the page or resource requested for opens and if it comes out with booken false,

the user is returned to the logon page with an access denied message. This procedure helps to

ensure that a user does not log in as an administrator and vice-versa thereby viewing resources

that are not meant to. It is also important to note that the authentication ticket issued to an

authenticated user remains active until the user logs out or the session expires.

4.4 TESTING

4.4.1 Unit Test

Developing a good and logically sound test plan is very vital to developing a bug free software

system. The unit test plan developed for the testing of this application is as follows:

Table 4.1: Unit Test plan

Tested Data Expected Result Actual Result

1. Pin To correspond with what is in the

database storage.

It corresponded with the pin in

database and was validated.

2. User name and

password

Must be correct password given to

the student by the admin.

The password was correct and was

able to display page for registration.

3. Administrator

login

Expected to login if and only if it is

the administrator.

Was able to login because of correct

identity.

4. Queries To view car information using

car_reg_id

Was successful

5. Data connections

and linking buttons

To see if the interface is connecting

to database and view other pages

Was able to connect to database and

can also display other pages.

4.4.2 System Test

This software has been tested with data and it is functioning well. This was done through

the use of properly selected input data; ensure reliability and accuracy of output. The test data


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consists of formulated customers personal details and car details. The respective user names and

passwords, pin were used to login to the database, error message was displayed if the user name

and password and pin are incorrect.

All these varying data used in testing the systems performance, gives the assurance that

the new system will achieve its purpose and objectives.

4.5 INTEGRATION

The general deployment process consists of several interacted activities with possible

transitions between them. The integration would be performed using visual web developer under

the visual studios 2008 package. This entails a web server where users can access the site using an

internet explorer of their choice.


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CHAPTER FIVE

SUMMARY, RECOMMENDATIONS AND CONCLUSION

5.1 SUMMARY

In a great exposure, during the research work of this project, I was able to realize that the

consistent problem encountered is as a result of improper storage of data/information in the motor

vehicle licensing system.

This study explains well that the introduction of the online motor registration system in

motor licensing system in Nigeria will wipe away all human prone errors in processing and

increase the security of registered motor vehicles in the country.

This study shows that the decision-making process of the motor vehicle licensing system

offices depends solely on how well the records are managed and stored in the computer. It is now

paramount that security agencies such as police now have a reliable source of retrieving or getting

information on vehicles on the Nigerian roads.

5.2 LIMITATIONS

The software does not inspect vehicle. Inspection of vehicles is done by inspection officers

who then issue the owner road worthy certificate. This software does not process bank

transactions.

5.3 RECOMMENDATIONS

Having presented all that is necessary for a successful implementation of this research, the

following recommendations are suggested by the researcher aimed at improving and correcting

some lapses.

Licensing offices and departments should be well equipped with internet ready computers

to allow for proper communication. This will in turn make insurance companies to consider

operating online as well.


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Epileptic power supply should be reduced since this is a client server system running on

the internet, which means the servers must be online 24 hours every day. All the processes of

motor vehicle licensing and registration cannot be achieved only online, therefore there must be

human inspection of vehicle under a controlled environment.

There is need to implement real time processing on mobile devices and tracking systems

to enable independent tracking companies have access to the licensing database, because this will

help in fast tracking and recovering stolen vehicles.

Finally, training of staff in the area of computer usage, this will help in correction, fast and

easy retrieval of records. The need to incorporate payment subsystem in the software is also

recommended to reduce bank queues. To develop and achieve good and robust software, time is a

valuable factor. In order words, time must be spent for such project depending on the software

engineering methodology to be adopted.

5.4 BEME (Bill of Engineering Measurement and Evaluation)

The cost of this research project includes payment of transportation to various offices of

the government licensing agencies N15,000.00. The cost of 10 pages questionnaire documents for

about 200 respondents N5000. Cost of hosting a website on the internet N25,000.00. Cost of

procuring a laptop for programming N140,000.00. The cost of developing the documentation

report N7000.00 and cost of internet access N15,000.00. The cost of PHP software and

Wampserver N14,000.00.

5.5 CONCLUSION

The experience acquired from this project cannot be over-emphasized. It has really

bridged the gap between classroom paper work and practical work involved in software

development.

Furthermore, this project portal is still open for further studies and modifications to

increase its security and efficiency.


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BIBLIOGRAPHY

Bell, D. (2005). Database Software for Microcomputer Systems.McGraw-Hill Book Company,

USA.

Colby, J. & Wilton, P. (2005).Beginning SQL.Wiley publishing, Inc, Indiana, USA.

Edward, K. W. (1958). Road transport in Nigeria; A study of African Enterprise. Stanford

University Press, Stanford, California.

Frank, V. V. et al.(2010).Along a Long Road.Fulladu Publishing Company, Enugu.

Keller, J. J. (2001). Federal Motor Carrier Safety Regulations Pocketbook. Academic Press,

Ibadan.

Oladipo, O. I. (2011). Road Transportation in South Western Nigeria, 1900 1960: its Role,

Nature and Impact on the Economy. Nicholas Brealey Publishing, London.

Ogundeji, G. O. (1982). The Economics of Transportation in Pre-industrial Nigeria. Gulf

Publishing Company, Lagos.

Pratelli, A. & Brebbia, C. A. (2011). Urban Transport and the Environment. Academic Press

New York, USA.

Rudman, J.(2004).Motor Vehicle Licensing Supervisor. Gower Publishing Limited, Lagos.


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APPENDIX A

Source Codes

Index

Vehicle License Registration System


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home

about

ussearch vehicleterms & conditionsfaqs

Vehicle LicenseRegistration System

You are to make N5000.00 payment to UBA using a teller or

ATM. After payment, you will be given a card containing a Reg. ID and a pin.

You may use those details to login and register your vehicle.

You can also request for a license renewal or change of

ownership.

Register Vehicle

If you arelooking for extreme, try speed racing that gives you a feeling of freedom and danger. Learn moreabout it from this site.


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Renew License

If you are

looking for extreme, try speed racing that gives you a feeling of freedom and danger. Learn moreabout it from this site.

Change Owner

If you are

looking for extreme, try speed racing that gives you a feeling of freedom and danger. Learn moreabout it from this site.

Welcome to Vehicle LicenseRegistration

You can register your vehicle, renew your license and change

ownership of vehicle. all you need to do is login with your Reg. ID and pin.


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You can register your vehicle, renewyour license and change ownership of vehicle. all you need to do is login with your Reg. ID and

pin. You can register your vehicle, renew your license and change ownership of vehicle. all youneed to do is login with your Reg. ID and pin.

Login

Form

Vehicle Reg ID:

Pin:

Remember Me:

Log in as AdminForgot your Pin?

Home

About UsSearch Vehicle


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Terms andConditions

FAQS

Copyright 2012. Vehicle License Registration System.

Website powered by Chris Finals.

Cufon.now();

Vehicle Registration Form

SmartSterlingSubaruSuzukiTeslaToyotaVolkswagenVolvoYugo

Year of ManufactureSelect201220112010200920082007200620052004200320022001200019991998199719961995


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value="1994">19941993199219911990198919881987198619851950

Vehicle Color

SelectAliceBlueAntiqueWhiteAquaAquamarine

AzureBisqueBlackBlanchedAlmondCornflowerBlueMidnightBlueMintCreamMistyRoseMoccasinNavajoWhiteNavyOldLaceOlivePaleGoldenRodPaleGreenPaleTurquoise

PaleVioletRedPapayaWhipPeachPuffPeruPinkPlumYellowGreenSelect

IndividualOrganization


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Para-MilitaryInsurance Company [If any]

SelectADIC INSURANCE COMPANY

LTDAIICO GENERAL INSURANCE

LTDANCHOR INSURANCE

COMPANY LTDCONSOLIDATED

HALLMARK INSURANCE PLCCORNERSTONE INSURANCE

PLC

CRUSADER GENERALINSURANCE LTD

CUSTODIAN ANDALLIED INSURANCE PLC

EQUITY ASSURANCE PLCGOLDLINK INSURANCE PLCGREAT NIGERIA

INSURANCE COMPANY LTDGUARANTY TRUSTZENITH INSURANCE

COMPANY LTDNONE

Information about Customer:

First NameMiddle NameLast NameGender

SelectMaleFemale


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Date of BirthMarital Status

SelectSingleMarriedDivorcedStreet AddressReligionNationality

Town/Neighborhood

State of Origin

Select

AbujaAbiaAdamawaAkwa IbomAnambraBauchiBayelsaBenueBornoCross RiverDeltaEbonyiEdoEkiti

EnuguGombeImoJigawaKadunaKatsinaKanoKebbiKogiKwaraLagos

NasarawaNiger


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OgunOndoOsunOyoPlateau

RiverSokotoTarabaYobeZamfara

L.G.AMobile Phone NumberEmail

Note: Byclicking the submit button, the customer accepts our terms and conditions.


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$nnextofkin = $_POST['nnextofkin'];$nphonenextofkin = $_POST['nphonenextofkin'];

$npicture = $_FILES['npicture']['name'];$uploaddir = './regpic/';

$dt = date('dmy');$tm = strftime('%H%M%S');$new_file = $dt . $tm . $_FILES['picture']['name'];//print $new_file;$fileName = $uploaddir . basename($_FILES['picture']['name']);if (move_uploaded_file($_FILES['picture']['tmp_name'], $fileName)){

$imgUrl = $uploaddir . $new_file;$res = @rename($fileName , $imgUrl);

}$vehicletype = $_POST['vehicletype'];

$vehiclemake = $_POST['vehiclemake'];$yearofmanufacture = $_POST['yearofmanufacture'];$vehiclecolour = $_POST['vehiclecolour'];$platenumber = $_POST['platenumber'];$chassisnumber = $_POST['chassisnumber'];$enginenumber = $_POST['enginenumber'];$dateofpurchase = $_POST['dateofpurchase'];$ownership = $_POST['ownership'];$insurancecompany = $_POST['insurancecompany'];$inspectiondate = $_POST['inspectiondate'];$roadcertno = $_POST['roadcertno'];$inspectionofficer = $_POST['inspectionofficer'];// checking against posting empty formif (($vehicletype =="") ) {}else{$query = "INSERT INTO vehicleregister (vehicleregid,vehicletype,vehiclemake,

yearofmanufacture,vehiclecolour,platenumber,chassisnumber,enginenumber,dateofpurchase,ownership,insurancecompany,firstname,middlename,lastname,

gender,dateofbirth,


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maritalstatus,streetaddress,religion,nationality,town,

stateoforigin,lga,

phonenumber,email,address,nextofkin,

phonenextofkin,picture,inspectiondate,roadcertno,inspectionofficer)

VALUES ('$vehicleregid','$vehicletype','$vehiclemake','$yearofmanufacture','$vehiclecolour','$platenumber','$chassisnumber','$enginenumber','$dateofpurchase','$ownership','$insurancecompany','$firstname','$middlename','$lastname','$gender','$dateofbirth','$maritalstatus','$streetadddress','$religion','$nationality',

'$town','$stateoforigin','$lga','$phonemumber','$email','$address','$nextofkin','$phonenextofkin','$imgUrl','$inspectiondate','$roadcertno',

'$inspectionofficer')";


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$query2 = "INSERT INTO changeownership (vehicleregid)VALUES ('$vehicleregid')";$query3 = "INSERT INTO adminlicense (

vehicleregid)VALUES ('$vehicleregid')";$result=mysql_query($query);$result2=mysql_query($query2);$result3=mysql_query($query3);}

if ($result and $result2 and $result3) {echo "Congratulations! Your Vehicle Registration was successfull!";echo "
Name of Owner: " . $firstname . " ". $middlename . " " . $lastname;echo "
Your Vehicel Reg ID is: " . $vehicleregid;

echo "
Your Vehicel Type is: " . $vehicletype;echo "
Your Vehicel Make is: " . $vehiclemake;echo "
";echo "
";echo "Keep ur Vehicle Red ID and Pin Safe, as it shall be required for further

registration purposes.";} else {

echo "Sorry, there was an error processing your registration. Please Try again!";

}

?>


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{$query = "INSERT INTO adminlogin (username,

password)VALUES (

'$username','$password')";$result=mysql_query($query);}

if ($result) {echo "The User ". $username . " has been created successfully";

} else {echo "Sorry, there was an error processing your registration. Please Try again!";

}

?>


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$town = $_POST['town'];$stateoforigin = $_POST['stateoforigin'];$lga = $_POST['lga'];$phonenumber = $_POST['phonenumber'];$email = $_POST['email'];

$address = $_POST['address'];$nextofkin = $_POST['nextofkin'];$phonenextofkin = $_POST['phonenextofkin'];

$picture = $_FILES['picture']['name'];$uploaddir = './regpic/';$dt = date('dmy');$tm = strftime('%H%M%S');$new_file = $dt . $tm . $_FILES['picture']['name'];//print $new_file;$fileName = $uploaddir . basename($_FILES['picture']['name']);

if (move_uploaded_file($_FILES['picture']['tmp_name'], $fileName)){

$imgUrl = $uploaddir . $new_file;$res = @rename($fileName , $imgUrl);

}

// checking against posting empty formif (($vehicletype =="") ) {

}else{$query = "INSERT INTO vehicleregister (vehicleregid,vehicletype,vehiclemake,yearofmanufacture,vehiclecolour,

platenumber,chassisnumber,enginenumber,

dateofpurchase,ownership,insurancecompany,firstname,middlename,lastname,gender,dateofbirth,maritalstatus,streetaddress,religion,

nationality,town,


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stateoforigin,lga,

phonenumber,email,address,

nextofkin,phonenextofkin,picture)VALUES ('$vehicleregid','$vehicletype','$vehiclemake','$yearofmanufacture','$vehiclecolour','$platenumber','$chassisnumber',

'$enginenumber','$dateofpurchase','$ownership','$insurancecompany','$firstname','$middlename','$lastname','$gender','$dateofbirth','$maritalstatus','$streetadddress','$religion','$nationality','$town','$stateoforigin','$lga','$phonemumber','$email','$address','$nextofkin','$phonenextofkin',

'$imgUrl')";

$result=mysql_query($quer

Online Motor Vehicle Licensing System

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