Online HR Onboarding and Digital Forms Management
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2www.PowerSchool.com . 1-877-873-1550 .
Unified TalentTM Employee Records helps districts manage electronic forms and simplify workflows. Automate paper- based HR processes like onboarding, offboarding, and contract renewals. Assign and track documents, electronically sign forms, and centrally monitor it all online.
Unified TalentTM Employee Records
As U.S. schools are set to receive unprecedented relief funding in 2021, this year presents a unique opportunity for district leaders to make huge advances in supporting teachers across their district.
District leaders have been working to digitize and modernize talent management for years. And the COVID pandemic showed us all how critical that is. As we move toward the 2021/22 school year, districts can’t afford to operate manually while relying solely on hardworking staff and outdated technology.
However, some districts had previously provided online onboarding and records management to eliminate paperwork and streamline the onboarding experience. These districts weathered the crisis better than most and were able to keep HR running, get required signatures, and easily
onboard new staff remotely. They supported teachers with:
• Online onboarding and process management
• Contract renewal management
• Workflows and E-forms
• Employee self-service and submissions
• Centralized reporting to track and monitor documentation
As we move toward the 2021/22 school year, districts can’t afford to operate manually while relying solely on hardworking staff and outdated technology. They need to support teachers with a complete solution to assign and track documents, electronically sign forms, and centrally monitor the process.
3www.PowerSchool.com . 1-877-873-1550 .
Support teachers with a complete solution to assign and track documents, electronically sign forms, and centrally monitor the process.
It’s been pretty amazing how much quicker our onboarding ‘paperwork’ has been completed, not to
mention that it’s filed and organized for us.
JACKIE FLOYD | Assistant Superintendent of Personnel Services,
Fort Zumwalt School District, MO
3www.PowerSchool.com . 1-877-873-1550 .
4www.PowerSchool.com . 1-877-873-1550 .
The only records solution that integrates with the entire recruiting and hiring process Unified TalentTM Employee Records is part of a comprehensive talent management solution. Streamline hiring, managing, and evaluating while optimizing processes with the power of data.
Process Management & Onboarding Checklist
Process checklists and digital form management help you easily facilitate all aspects of new hire onboarding, beginning of school year, leave, and employee exit processes online. Even include welcome and orientation videos.
EXAMPLE: New employees have a clear and easy path to review, onboard, and submit all necessary documentation. Help your HR staff spend less time walking new hires through paperwork and more time training and setting them up for success
Contract Renewal Management
Send electronic contracts to employees to review and sign. With contract reporting, easily see who has signed. Send reminders to those who haven’t right from within the report.
EXAMPLE: Teachers can receive a customized annual contract with only their own information. They can review it online and digitally sign the contract
4www.PowerSchool.com . 1-877-873-1550 .
5www.PowerSchool.com . 1-877-873-1550 .
and E-Forms
Build and customize electronic forms for seamless, paper-free filing, including FMLA documents, policy forms, leave requests, and more. Completed forms are forwarded to appropriate people for review and approval. Plus, schedule automated reminders to employees, so you’re not left chasing down missing or incomplete forms.
EXAMPLE: Staff have an easy way to submit update and request forms so HR can spend less time chasing paperwork!
Process Management & Onboarding Checklist
5www.PowerSchool.com . 1-877-873-1550 .
6www.PowerSchool.com . 1-877-873-1550 .
We’ll be with you every step of the way Our Educational Impact Consultants are experts in PowerSchool products, educational practices, and adoption techniques. They provide varied and flexible consulting solutions designed specifically for your district, teacher, and student needs.
• Consultations to ensure you get the most out of Employee Records
• Hands-on, direct engagement centered on your processes and requirements
Planning Including:
• Personalized review of your practices and platforms to help you work most efficiently and effectively
Technology and Platform Setup Including:
• Regular reports on progress toward goals
• Refreshers for new employees
Customer Success and Support Including:
• Consultant-led training and support
• Best practices for you and your team so you can manage tasks on your own going forward
Training and Rollout Including:
7www.PowerSchool.com . 1-877-873-1550 .
If any of our employees want to change their forms, such as tax forms, direct deposit, benefits, and more, no one has to
come down to us. All they have to do is log into Employee Records and complete the documents they need to complete,
and then we can process from home on our end.
LETISHA RUSSEL | HR Supervisor,
Portsmouth Public Schools, VA
K-12 districts see the need for change and are quickly moving to online records management solutions. Our annual TalentIndex survey results show HR and Admin leaders report:
• "Processing forms and requests for staff such as FMLA requests" was a top 3 issue
• 47% expect an increase in the required compliance reports and employee forms HR will need to produce next year
• 83% of HR leaders plan to improve employee records management
in the next 1-3 years, and 57% plan to implement electronic personnel
action forms
7www.PowerSchool.com . 1-877-873-1550 .
8www.PowerSchool.com . 1-877-873-1550 .
Districts that implemented Employee Records already see the positive results:
Positive onboarding experience for new hires ‘‘Onboarding and orientation have taken on a whole new light. We’ve gotten so much unsolicited positive feedback.’’
Jason E. Romero | Assistant Superintendent of Human Resources, Del Mar Union School District, CA
Reduced onboarding time by 50% ‘‘The new hire onboarding experience has improved, and HR teams spend 50% less time managing onboarding tasks. This is possible through electronic completion and storing of new hire documents, customizable workflows, a dashboard that multiple departments can view to monitor employees’ onboarding progress, and bulk reminders to ensure task completion.’’
Hobson & Company | Talent Management ROI in K-12, 2016
Cut document management costs by at least 50% ‘‘Eliminating printing and copying of employee-related documents cut costs by at least 50% and improved efficiency by making all employee documents available online and storing them electronically.’’
Hobson & Company | Talent Management ROI in K-12, 2016
50% less time on contracts and renewals ‘‘Spending 50% less time creating, tracking and managing contracts and intent forms thanks to user-friendly import and mail merge functionality, customizable contract templates, electronic distribution and collection of signed forms, and real-time tracking of task completion.’’
Hobson & Company | Talent Management ROI in K-12, 2016
To learn more, contact your PowerSchool Account Representative, visit www.PowerSchool.com, or call 1-877-873-1550.
UT-ER-eb-001-041621
Unified TalentTM Employee Records helps districts manage electronic forms and simplify workflows. Automate paper- based HR processes like onboarding, offboarding, and contract renewals. Assign and track documents, electronically sign forms, and centrally monitor it all online.
Unified TalentTM Employee Records
As U.S. schools are set to receive unprecedented relief funding in 2021, this year presents a unique opportunity for district leaders to make huge advances in supporting teachers across their district.
District leaders have been working to digitize and modernize talent management for years. And the COVID pandemic showed us all how critical that is. As we move toward the 2021/22 school year, districts can’t afford to operate manually while relying solely on hardworking staff and outdated technology.
However, some districts had previously provided online onboarding and records management to eliminate paperwork and streamline the onboarding experience. These districts weathered the crisis better than most and were able to keep HR running, get required signatures, and easily
onboard new staff remotely. They supported teachers with:
• Online onboarding and process management
• Contract renewal management
• Workflows and E-forms
• Employee self-service and submissions
• Centralized reporting to track and monitor documentation
As we move toward the 2021/22 school year, districts can’t afford to operate manually while relying solely on hardworking staff and outdated technology. They need to support teachers with a complete solution to assign and track documents, electronically sign forms, and centrally monitor the process.
3www.PowerSchool.com . 1-877-873-1550 .
Support teachers with a complete solution to assign and track documents, electronically sign forms, and centrally monitor the process.
It’s been pretty amazing how much quicker our onboarding ‘paperwork’ has been completed, not to
mention that it’s filed and organized for us.
JACKIE FLOYD | Assistant Superintendent of Personnel Services,
Fort Zumwalt School District, MO
3www.PowerSchool.com . 1-877-873-1550 .
4www.PowerSchool.com . 1-877-873-1550 .
The only records solution that integrates with the entire recruiting and hiring process Unified TalentTM Employee Records is part of a comprehensive talent management solution. Streamline hiring, managing, and evaluating while optimizing processes with the power of data.
Process Management & Onboarding Checklist
Process checklists and digital form management help you easily facilitate all aspects of new hire onboarding, beginning of school year, leave, and employee exit processes online. Even include welcome and orientation videos.
EXAMPLE: New employees have a clear and easy path to review, onboard, and submit all necessary documentation. Help your HR staff spend less time walking new hires through paperwork and more time training and setting them up for success
Contract Renewal Management
Send electronic contracts to employees to review and sign. With contract reporting, easily see who has signed. Send reminders to those who haven’t right from within the report.
EXAMPLE: Teachers can receive a customized annual contract with only their own information. They can review it online and digitally sign the contract
4www.PowerSchool.com . 1-877-873-1550 .
5www.PowerSchool.com . 1-877-873-1550 .
and E-Forms
Build and customize electronic forms for seamless, paper-free filing, including FMLA documents, policy forms, leave requests, and more. Completed forms are forwarded to appropriate people for review and approval. Plus, schedule automated reminders to employees, so you’re not left chasing down missing or incomplete forms.
EXAMPLE: Staff have an easy way to submit update and request forms so HR can spend less time chasing paperwork!
Process Management & Onboarding Checklist
5www.PowerSchool.com . 1-877-873-1550 .
6www.PowerSchool.com . 1-877-873-1550 .
We’ll be with you every step of the way Our Educational Impact Consultants are experts in PowerSchool products, educational practices, and adoption techniques. They provide varied and flexible consulting solutions designed specifically for your district, teacher, and student needs.
• Consultations to ensure you get the most out of Employee Records
• Hands-on, direct engagement centered on your processes and requirements
Planning Including:
• Personalized review of your practices and platforms to help you work most efficiently and effectively
Technology and Platform Setup Including:
• Regular reports on progress toward goals
• Refreshers for new employees
Customer Success and Support Including:
• Consultant-led training and support
• Best practices for you and your team so you can manage tasks on your own going forward
Training and Rollout Including:
7www.PowerSchool.com . 1-877-873-1550 .
If any of our employees want to change their forms, such as tax forms, direct deposit, benefits, and more, no one has to
come down to us. All they have to do is log into Employee Records and complete the documents they need to complete,
and then we can process from home on our end.
LETISHA RUSSEL | HR Supervisor,
Portsmouth Public Schools, VA
K-12 districts see the need for change and are quickly moving to online records management solutions. Our annual TalentIndex survey results show HR and Admin leaders report:
• "Processing forms and requests for staff such as FMLA requests" was a top 3 issue
• 47% expect an increase in the required compliance reports and employee forms HR will need to produce next year
• 83% of HR leaders plan to improve employee records management
in the next 1-3 years, and 57% plan to implement electronic personnel
action forms
7www.PowerSchool.com . 1-877-873-1550 .
8www.PowerSchool.com . 1-877-873-1550 .
Districts that implemented Employee Records already see the positive results:
Positive onboarding experience for new hires ‘‘Onboarding and orientation have taken on a whole new light. We’ve gotten so much unsolicited positive feedback.’’
Jason E. Romero | Assistant Superintendent of Human Resources, Del Mar Union School District, CA
Reduced onboarding time by 50% ‘‘The new hire onboarding experience has improved, and HR teams spend 50% less time managing onboarding tasks. This is possible through electronic completion and storing of new hire documents, customizable workflows, a dashboard that multiple departments can view to monitor employees’ onboarding progress, and bulk reminders to ensure task completion.’’
Hobson & Company | Talent Management ROI in K-12, 2016
Cut document management costs by at least 50% ‘‘Eliminating printing and copying of employee-related documents cut costs by at least 50% and improved efficiency by making all employee documents available online and storing them electronically.’’
Hobson & Company | Talent Management ROI in K-12, 2016
50% less time on contracts and renewals ‘‘Spending 50% less time creating, tracking and managing contracts and intent forms thanks to user-friendly import and mail merge functionality, customizable contract templates, electronic distribution and collection of signed forms, and real-time tracking of task completion.’’
Hobson & Company | Talent Management ROI in K-12, 2016
To learn more, contact your PowerSchool Account Representative, visit www.PowerSchool.com, or call 1-877-873-1550.
UT-ER-eb-001-041621
