On-Line: Undergraduate Admissions Applications. College of Charleston Profile 13 th oldest college...
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![Page 1: On-Line: Undergraduate Admissions Applications. College of Charleston Profile 13 th oldest college in the nation founded in 1770 Traditional Liberal Arts.](https://reader036.fdocuments.us/reader036/viewer/2022072014/56649eaa5503460f94bafeb4/html5/thumbnails/1.jpg)
On-Line: Undergraduate Admissions Applications
![Page 2: On-Line: Undergraduate Admissions Applications. College of Charleston Profile 13 th oldest college in the nation founded in 1770 Traditional Liberal Arts.](https://reader036.fdocuments.us/reader036/viewer/2022072014/56649eaa5503460f94bafeb4/html5/thumbnails/2.jpg)
College of Charleston Profile•13th oldest college in the nation founded in 1770
•Traditional Liberal Arts & Sciences Curriculum
•42 Undergraduate Majors 15 Graduate Degrees
•State assisted College/University
•Undergraduate students: 9,787
•Graduate students: 1,977
•Number of Faculty: 439
•Average class size: 25
•Student/Faculty Ratio: 18/1
•SCT SIS+
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Why On-Line?• Applicant Benefits• Rapid access and
submission in a rolling admissions environment
• International Application time reduced
• On-line Payments
• Institution Benefits• Data Entry Time
Reduced• Minimize Errors• Collect Fees
Electronically• Rapid
acknowledgement of submission
![Page 4: On-Line: Undergraduate Admissions Applications. College of Charleston Profile 13 th oldest college in the nation founded in 1770 Traditional Liberal Arts.](https://reader036.fdocuments.us/reader036/viewer/2022072014/56649eaa5503460f94bafeb4/html5/thumbnails/4.jpg)
• Limited in-house staff resources to devote to initial production and maintaining the process
• Multiple, customized versions of the application are available on-line
• Security of payment and records information were handled by the vendor
Outsource vs. In-house
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Choosing the Vendor•Transparent to applicant, apply from CofC web site
•Autonomy & control remains with institution
•Rapid response to application edits and modifications
•No wait to print updated paper versions of applications
•Data analysis capabilities
•Cost-effective for medium-size college
•No software or hardware to purchase
•Charged only for valid submissions, minimal investment risk
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Technology Involved
•Upfront time spent on the form design
•SCT SIS+ records system running on Alphas with RMS files
•Batch uploads nightly to update records
•FOCUS to create update transactions to system
•CofC created a master file description to read the file from CollegeNet
•Files uploaded via in-house programming
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Technology Process
•The transactions are loaded into SIS+ via the maintenance cycle
•Totally automated process with no staff intervention
•Admissions prints and checks data loaded for accuracy
CollegeNet downloads applications into a data file by date
CofC picks up the data via FTP and runs a FOCUS program against it to create transactions
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Implementing the Process•Review application versions and send to vendor
•Review & integrate with CofC web site
•Review current application processing operations and align paper & electronic workflow
•Training and changing work tasks and patterns
•Downloading applications & data from vendor
•Building links to web site
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1999 ResultsOn October 4, 1998, the College of Charleston provided an electronic method of undergraduate degree application via the institutional web site.
9.6 % of total undergraduate applications were received electronically for Fall 1999.
These applications were received from 42 states of the United States and 13 Foreign Countries.
More than 35 % of the electronic applications received were from South Carolina with 55 % submitted from the Southeastern United States.
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Fall 2000 ResultsApplications were accepted from August 1 through April 26 on-line.
15% of all applications received were submitted online from:
-43 states of the US -18 foreign countries, -29% South Carolina -60% Southeastern US
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Applicant Profile Comparisons1999
Electronic All Other
% Accepted 5% 95%
Average GPA 3.14 3.25
Average Class Rank 68% 73%
23 and younger 78% 85%
24 and older 22% 15%
Male 47% 36%
Female 53% 64%
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Applicant Profile ComparisonsFall 2000
Electronic All Other
% Accepted 13% 87%
Average GPA 3.3 3.3
Average Class Rank 72% 75%
23 and younger 89% 88%
24 and older 11% 12%
Male 43% 34%
Female 57% 66%
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The Future• Optical Scanning
• SCT Web products (Faculty and Student)
•eCommerce options
• Operations and work flow refinement
• Management of technology tools
•EDI Enhancements
•Automated response refinements
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•Other forms-inquiry, graduation, etc.•Esponse email management•Triggers as notification tool to applicants•For the Enterprise-notifications to other departments •Extra – Enterprise (data portability)
–State System–Career services
Application Enhancements
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Don Burkard, Dean, Admissions & Adult Student Services, College of Charleston [email protected]
Dorinda Harmon, Director, Transfer & Adult Student Services, College of Charleston [email protected]
Eileen Mansfield, SIS Program Manager, Admin, Computing & Telecommunications, College of Charleston [email protected]
Heidi Doebel, CollegeNet, [email protected]
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