Omwibale Surface water Stream at Mato sub village PROJECT ...

1 The improvement of Omwibale stream at Mato sub village Karagwe District Council 2021/2023

Omwibale Stream

Omwibale Surface water Stream at Mato sub village

PROJECT PROPOSAL ON

THE PROVISION OF CLEAN AND SAFE WATER AT MATO SUB-VILLAGE NYAKAHANGA VILLAGE KARAGWE DISTRICT COUNCIL KAGERA REGION, TANZANIA MAINLAND

2021/2023

BASIC INFORMATION OF THE PROJECT

Project Description

Project Title: Provision of Clean and safe water to 2,680 Communities

in Karagwe

Project Duration: 6 Months

Description of the Area


District: Karagwe

Nearest Town: Omurushaka Town

Distance from the nearest town -15 KM

Village: Nyakahanga Village

Project Location: Mato sub village

Project Beneficiaries

Total Number of Households: 536

Total Number of Beneficiaries: 2,680

Male: 513

Female: 527

Children (Below 18): 1, 640

Project Cost Estimate Total Cost of the Project : USD 129,183.94

Sources of Fund

Community Contribution: USD 2,810.48

NECO contribution: USD 733.07

REQUESTING USD125, 640.39

IMPLEMENTING AGENCY: Nyamiruguyu Environmental Conservation

Organization (NECO)

I. ORGANIZATION DATA Name of the Project : Improvement of Omwibale Stream

Name of the organization : Nyamiruguyu Environmental conservation

Organization (NECO)

Address No 1 : Nyiberekera village,Issenye Secondary school road

P.O.BOX 102, Mugumu Serengeti

Region : Mara

Address No 2 : Kayanga Town,P.O.BOX 294 Karagwe

Region : Kagera


Tel: +255-282227005

Email: [email protected], [email protected]

Website: http:// www. neco-tz. org

Name of the applicant : Mr. Chege L.Bukoli

Title : Chairman and founder of NECO

Legal Status of the organization : Registered under: NGOs act,2002 made under section 12(2) of act No

24 of 2002 Year of Establishment 2017 Registration 00NGO No 00009963 September 24,2018 TIN no 137-973-219

Children and woman collecting water in unsafe source

at Mato subvillage

II. EXECUTIVE SUMMARY Mato Sub village is located in Nyakahanga village at Nyakahanga ward in Karagwe District council

Kagera region Tanzania Mainland having the population of 2,680 people and 536 households, its main

activities of these community is farming and livestock keepers .

Mato has one primary school, no any health service nearby the area. Water being one of the necessary

need for people, at Mato hamlet access to water for human consumption has been uncertain, People

in the village walk about 15 km looking for fetching water where other human activities have not been

done properly for instance number of pupils have absconded from their school studies while spending

more time looking for water. The village have no clean water nearby so the communities are getting

water from un protected water source in far away, children and women suffers more as they have to

travel along distance for collecting water which is to 8 km from their home ,the pupils also lack water

when they are in school as the school has no water.


The major aim of this project is to provide clean and safe drinking water within the reasonable distance

of 400m to all communities which will also reduce the incidence of water borne diseases and travelling

of the communities along distance to collect unsafe water.

In spite of this water shortage the village has a very nice surface water stream which due water quality

analysis done, had proven that this water is safe for human consumption that if utilized can feed all

community and reduce the problem which is called Omwibale stream as local name

The improvement of Omwibale surface stream as Gravity water system which will be simple to be

operated by the community compared to pumping system using Electrical which is expensive to this

communities will be done by constructing two spring boxes upper stream which will allow water to be

collected and go direct to two 50m3 Cement stone storage tanks by gravity using pipes lines, The

excavation of trenches and installation of different pipes and soil backfilling will be done, which will

be 7.1 km for the whole project. Six months will be enough to complete the project for the total

budget of USD 129,183.94

Our request from the Donors is USD 122,623.7 the community contribution in this project is $ 2,810.48

and store for keeping industrial materials during construction.

NECO as an implementing Agency will contribute $ 733.07 and capacity building to CBWSO member’s

collaboration with RUWASA. The project will be done by NECO with partnership with Mato sub village,

Nyakahanga village and rural water Supply and Sanitation Agency (RUWASA), and Donors

The Partnership will work through legal contract before any project activities to be undertaken by

signing MOU (Memorandum of understanding) between the parties involved on the project.

Operation and maintenance will be done by the community itself by using the fees collected from its

Customers.


TABLE OF CONTENTS

BASIC INFORMATION OF THE PROJECT ............................................................................................................ 1

Project Description ............................................................................................................................................ 1

Project Location ................................................................................................................................................. 2

Project Beneficiaries ......................................................................................................................................... 2

Project Cost Estimate ........................................................................................................................................ 2

Sources of Fund .................................................................................................................................................. 2

IMPLEMENTING AGENCY ..................................................................................................................................... 2

I. ORGANIZATION DATA...................................................................................................................................... 2

II. EXECUTIVE SUMMARY .................................................................................................................................... 3

III. BRIEF HISTORY OF THE ORGANIZATION ..................................................................................................... 6

MISSION ................................................................................................................................................................ 6

BRIEF DESCRIPTION OF THE STUATION ............................................................................................................ 7

PROJECT OBJECTIVES ........................................................................................................................................ 7

PROJECT OBJECTIVE-1 ....................................................................................................................................... 7

PROJECT OBJECTIVE-2 ....................................................................................................................................... 8

PROJECT ACTIVITIES UNDER OBJECTIVE -2 ..................................................................................................... 8

DESCRIPTION OF THE PROJECT AND ACTION PLAN ..................................................................................... 10

Project action plan .......................................................................................................................................... 11

MONITORING AND EVALUATION ...................................................................................................................... 12

OPERATION AND MAINTENANCE PLAN............................................................................................................ 12

TOTAL BUDGET OF THE PROJECT .................................................................................................................. 12

Contacts Persons .............................................................................................................................................. 13


III. BRIEF HISTORY OF THE ORGANIZATION Nyamiruguyu Environmental conservation Organization (NECO) Is a voluntary, non- political rural

development organization registered committed for the empowerment and emancipation of women,

children, aged, working in grass-roots communities.

The organization have the core team with various professional backgrounds and experience such as

management, finances, Hr, Engineering etc .

VISION

To have a community which is not poor ,independent society and stable Environment.

MISSION

The organization will work to help communities in the lowest grassroots level and find out the best

way to solve problems in their environment through Co-operation and take all necessary steps to

enable the communities to become self-reliant and solve their own problems by reducing poverty.

NECO OBJECTIVES

1.Enabling the communities socially and economically to bring revolution to various agricultural and

livestock sector.

2.Promote community awareness in providing better social services such as health and education to

accelerate community development.

MANAGEMENT

The Organization is lead by the chairperson of the board who is formal head of the organization.

The board consists of 13 members which are Chairperson, Secretary, Treasurer and ten members

elected by the members of the organization in general assembly, the board stay in its position for

three years. The board consist of 13 members which are 7 male and 6 women

ORGANIZATION SOURCES OF CAPITAL

1. Admission and fees

2. Voluntary contributions by the members

3. Donations from donors ,various organizations, and individual stake holders

4. Grants from the Government

5. Operational of various organizational projects

6. Sales of organization assets

7. Interests arising from savings in the bank

CORE PROGRAMS

The primary focus of NECO is water for health, water for productive and water for environment.

Which is NECOs slogan

Water and Sanitation

Environment


Improve Quality for Education

Provide assistance to people with special need including people with disabilities and their

families

Entrepreneurship

NECO women and children care program

Humanitarian

BRIEF DESCRIPTION OF THE STUATION The core problem for this project is that the 2,680 communities at Mato location lack access to safe

sufficient water to meet their basic need. While sufficient water exists at a spring 8km from their

home Omwibale stream, thus this water source is not protected and thus is at high risk of contamination

and poses a threat to the health of Local communities who collect water there.

When there is insufficient water at school, pupils are required to walk 7km (each way) to collect water

from unprotected water source ,not only does this journey take away from the time that the pupils

would otherwise be in school learning ,but the water they are collecting is not safe for drinking. A

woman and children will walk an average 15 kilometers each day to fetch contaminated water

which she knows will eventually kill her family.

Consumption of unsafe drinking water can lead to diarrheal diseases such as dysentery, typhoid or

cholera. Young children are the first to get sick and die from waterborne and sanitation related

illnesses, including diarrhea and malaria.

PROJECT OBJECTIVES PROJECT OBJECTIVE-1

To empower the local community organization to implement and undertake their own water supply

project by establishment of the Community Based Water Supply Organization(CBWSO) which have the

frontline responsibility for sustaining rural water supply projects on behalf of the Communities

(Beneficiaries)

ACTIVITIES PLANNED UNDER THIS AREA

Community mobilization and inception meeting

Sign MOU between Mato Location, Nyakahanga Ward and RUWASA)

Setting out Operation and maintenance plan

Setting out Implementation of the water project plan for various activities of the

project.

Documentation of the meeting minutes

Implementation of the Project

Village level Mass meeting before implementation

Establishment of CBWSO


Training of the Community Based water Supply Organization

Weekly meetings with the CBWSO during project implementation

PROJECT OBJECTIVE-2 The objective of this project is to provide clean and safe drinking water within the reasonable distance

of 400m to all communities at Mato hamlet in order to reduce the incidence of water borne diseases

and travelling of the communities along distance to collect water.

PROJECT RESULTS

SOCIAL AND ECONOMIC BEFITS

The project will result in reduction in the effort and time required to collect water for the children

and women which are usually collect water for the family. This can help them to do productive

activities such as crop, washing and processing, small -scale gardening, the dying of cloth, school

learning and other income generating activities.

HEALTH BENEFITS

Majority of infectious disease are related to water .This include diseases which can be prevented or

reduced by hygienic handling of water. Water can be safe at source but may be contaminated during

collection, carrying, handling and the use. Hygienic improvements often depend on having an adequate

quantity of water for washing, regardless of its quality. Due to this construction of pit latrine 200m

from water sources is also important to area of water sources.

The outcome(1) Individuals have increased access to safe drinking water (2) The project structure are

in place to operate and maintain the water system. The roles and responsibilities of each group will

be detailed in Memorandum of understanding, signed by each party. The aim of MOU is to avoid

misunderstanding between the different parties and clearly outline the future management plans for

the water supply system.

Outcome1: Individual have increased access to safe drinking water

Indicators:

Water sources meeting national standards on drinking water quality(Microbial, chemical and

physical characteristics

Average distance users live within the water source

Reduce occurrence of water borne diseases

Safe hygiene practices in households and Mato Primary school

Adequate households and environmental sanitation

Reduction in levels of burden in household water supply

Increased numbers of households with access to potable water

Reduction in the level of diarrheal diseases

PROJECT ACTIVITIES UNDER OBJECTIVE -2 Mato hamlet start Generate fund for their contribution as community share.

Water user committees will be formed in each water points which will be six members


Chairman, Secretary, Accountancy and three member.

Identify the Contractor for implementing this contracting selection

Improvement of the Stream under strict supervision of the Engineer and water technicians

and Community Based water Supply Organization and Local Village leaders.

Work completion Certificate from NECO

Handing over the Project to the Community

Providing project report to the donor

Outcome1.2 Structure are in place to operate and maintain the water system.

Indicators

12 members of CBWSO formed by Gender

12 members of CBWSO trained to manage the water project

2 Members caretakers/Pump mechanics trained and do operational and maintenance

42 Members of the Small committee established and trained

MOU signed between RUWASA,NECO , Nyakahanga ward and Mato sub village

SUSTAINABILITY

TRAINING OF THE COMMUNITY REPRESENTATIVES

NECO will build the capacity of local communities to conduct the operations and maintenance of water

systems through the formation and training of Community Based water supply Organization (CBWSO).

NECO will also build the capacity of Caretakers/Pump Mechanics, whose job it is to operate, maintain

and make repairs to the water systems when needed. Caretakers/Pump Mechanics will be engaged

prior to the development or rehabilitation of water sources so that they can receive on-the-job training

throughout the construction work. Due to the challenge of inadequate advocacy on gender

mainstreaming, mainstream gender will be done in all phases of this project, by developing gender

mainstreaming skills among facilitators and capacity building agents as well as creating community

awareness. The Community based water supply Organization will be having an office, so that to have

good working environment this will strengthen the CBWSO to do their work properly when the project

starts operating of visiting the Community water supply projects in Tanzania which are doing well for

example Bomang'ombe in Arusha in order to learn.

Training of Community based water supply organization needed to continue for all the life of the

project to ensure sustainability of the water supply, providing one day training for a complex water

project is wastage of money, this will continue for all life of this project by NECOs staffs.

More than those mentioned above the Members of the Community Bases Water Supply Organization

will get the opportunity to visit one of community which is doing well in Tanzania.

The training will be done in partnership with NECO ,RUWASA and District Community Development

offices from Karagwe District.

NECO will follow national guidelines for Members composition and the training curriculum. The training

will cover subjects such as financial accounting, record keeping, managing the operations and

maintenance of the system and recording revenue and expenditure. The community will incur the cost

for operation and maintenance while the government shall meet the cost of major repair and


maintenances, in order this project last longer the tariff set should be sufficient for operation and

maintenance. There is one example of solar pump installed in borehole at Natta Secondary school

Serengeti District council, this solar pump operates for a long time more than 8 years but when major

repair was needed 2016 the government didn't get money to repair this pump.

COMMUNITY PARTICIPATION

The community had been participating on this project from the beginning so due to this reason it will

ensure the sense of ownership of this project, for example they cost for water quality analysis for this

project in collaboration with NECO. To ensure sustainability of the project training will continue for a

long time as we have pointed out that this communities have never seen any water project in

Their life so this is a new project to them hence the close supervision will be needed so that the

project to be sustainable. Because women and other groups of the communities always left out in the

most to gain from improved access to safe water, Nyamiruguyu Environmental Conservation

Organization will work to ensure women and other groups have a decision-making role and voice on

the CBWSO. Social cohesion will be done.

ROLES OF EACH MEMBERS IN THE PROJECT

Separation of roles and responsibilities should be set clear to remove conflict of interest so that the

CBWSO management to be taken seriously. The income and expenditure of the CBWSO should be clear

to ensure transparent, integrity and accountability of this organization if this will be done the set tariff

will be paid by the water users if no accountability and transparent of the system the sustainability of

project will suffer, we will make sure the CBWSO have bank account and all the paid cash should be

deposited in the bank and left the small amount agreed for office expenditure and when needed for

repair they should request by writing to the village executive officer. (VEO)

On the issue of technical supports they will be a qualified manager to supervise this water project from

NECO with the collaboration with the technician from RUWASA who will be checking the daily activities

of the CBWSO (Community based water supply organization)

DESCRIPTION OF THE PROJECT AND ACTION PLAN 1. Construction of two spring boxes.

This spring boxes will act as a reservoir to collect water.

2. Concrete reservoir

Water from the spring boxes will be directed into 50,000 liters, concrete storage tanks ,this

will go direct by gravity system. Water from this tank will flow by gravity to mato primary

school, Kabale and Kakoshombwa centre and near Rwibale.

3. Excavation of trenches for rising main and distribution lines ,installation of pipes and soil

backfilling length of the pipe will be 7.1 Km for the rising main.


4. Erection of 23 domestic water points.

Project action plan

S/

NO

Activities

MONTHS

2022-2023

Jan Feb Mar April May June

1 Community Mobilization

and Sign of MOU

2 Tendering process

3 Construction of intake

structure (Two spring

boxes)

4 Excavation of trench for

laying pipes ,pipes

installation and soil

backfilling

5 Construction two 50m3

stone wall storage tanks

6 Construction of 23

domestic water points

7 Train Community based

water supply and

sanitation organization

members and

Caretakers/Pump

Mechanics(CBWSO)

8 Erection of the fence

9 Handing over the project

and demobilization of

the site

10 Project follow-up


MONITORING AND EVALUATION

Monitoring of the project implementation will be conducted by NECO, with support from Mato hamlet nyakahanga village administration and local community leaders. Once the project is complete, regular monitoring will rest to RUWASA (Rural Water supply and Sanitation Agency) and the District Community Development Officer from Karagwe district. The CBWSO will be looking after the maintenance and repairing of this water supply. NECO will provide the plumbing tool. Also Community based water supply Organization will decide the Monthly charge of water for every family .This collection of money will be utilized for maintenance and repairing of this water supply due to low willingness and ability to pay water bills for the customers campaign on paying for water services and community sensitization will be done, penalties for delay payment and rewards will be also encouraged to the customers this will be done by RUWASA, regular monitoring and training for the CBWSO will be done all the time by NECO after completion of this water supply project to ensure the smooth running of this water project. The donors will be given the report of the project after the project has been completed.

OPERATION AND MAINTENANCE PLAN The operation and maintenance plan will be established after the completion of this project to ensure the sustainability system. The maintenance will be established from the members of the Community Based water supply organization(CBWSO) the members of this committee will include the plumber / Caretakers. The committee will be responsible to use the funds for the benefit of this water supply. Rural water supply and sanitation Agency (RUWASA) will be responsible to establish the center of Excellence to support operation and maintenance activities. Major repair will be done by the Government through Rural water supply and sanitation Agency (RUWASA) The RUWASA will be responsible for training of this committee and develop a procurement plan and stock of spare parts for this water supply project

TOTAL BUDGET OF THE PROJECT The total budget is USD 129,183.94


Budget Distribution

Contacts Persons

1. Mr. Chege L.Bukoli 7.Josia Kamome Josia

Title: Chairman and Founder of NECO Title: Board Member

Mobile +255762903846

Mobile: +255755978486 Mobile:+255763122736

E-Mail: [email protected]

2. Mrs. Rachel J. Ijumba 8.Golodian C.Lumpelile

Title: Secretary Title: Board Member

Mobile:+25575784499 Mobile:+255763337742

Email:[email protected]

3.Mr. James Simon Kitajo 9.Joel Mafuru

Title : Treasurers Title: Board Member

Mobile:+255767566335 Mobile: +255763236271


4. Mr . Bestone Bukoli 10.Lebeca M.Mganga

Title :Board Member Title :Board Member

Mobile:+255754844388 Mobile:+255759468903


S.NO

BUDGET ITEM

AMOUNT IN USD

1 Establishment of Community Based Water Supply Organization (CBWSO) and capacity building to the members of the CBWSO and village leaders

646.83

2 Water quality analysis 733.07

3

Construction of two spring boxes

7,727.04

4

Rising Main & Distribution main

59,833.98

5

Erection of two 50m3 stone wall Water Storage Tanks

29,192.23

6

Erection of 23 domestic water points

17,234.48

7

Erection of the fence

4,751.64

8 Supervision and follow-up 9,064.35

Total Project budget 129,183.94


5. Magreth Christian Lumpelile 11.Rosemary Bukoli

Title: Board Member Title: Board Member

Mobile:+255755817373 Mobile:+255769894784

6. Christopher Masawa 12.Christina Muso

Title: Board Member Title: Board Member

Mobile: +255765887656 Mobile:+255754425961

13. Alice K. Ishengoma

Title: Board Member

Mobile: +255766362876

Omwibale Surface water Stream at Mato sub village PROJECT ...

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