Olympic Winter Games 2026 Candidature Workshop...Optimisation of the fit-out period for venues to...

Candidature ProcessOlympic Winter

Games 2026

Conference call with USOC

15 December 2017

Contents

⎻ Welcome & Introduction

⎻ Update from USOC

⎻ Olympic Agenda 2020

⎻ Olympic Winter Games Strategic ReviewWorking Group

⎻ Games Management 2020

⎻ Candidature Process 2026

⎻ Dialogue Stage

⎻ Candidature Stage

⎻ IOC Contribution to the successful staging of the Olympic Winter Games & TOP Programme

⎻ IOC Ethics and Good Governance Policies

Candidature Process Olympic Winter Games 2026

Agenda

2

Introduction


Update from USOC


Olympic Agenda 2020


5

Olympic Winter Games 2026 – Candidature Workshop

Olympic

Agenda

2020

6

The IOC’s strategic roadmap

for the future of the Olympic Movement

– Approved in December 2014

– 20+20 Recommendations

– New recommendations on the candidature process


Olympic

Agenda

2020

1

2

3

4

Recommendation 1: Shape the bidding process

as an invitation

Recommendation 2: Evaluate bid cities by

assessing key opportunities and risks

Recommendation 3: Reduce the cost of bidding

Recommendation 4: Include sustainability in all

aspects of the Olympic Games

7


Olympic Winter

Games Strategic

Review Working

Group

8

Recommendations to enhance the value proposition of the Olympic Winter Games by making them more sustainable and less impactful in financial, operational and environmental terms

Composed of:

- IOC members

- NOCs

- Representatives from the 7 International Olympic Winter Federations

- Athletes

- Former executives from Winter OCOGs

Games Management

2020


GM2020

10

Games Management 2020 (GM 2020) embraces various initiatives

EVENT MANAGEMENT SPORTS DELIVERY PLAN

GAMES MANAGEMENT TOOLS

OGLM OWG WORKING GROUP

OLYMPIC AGENDARIO2016 IF RECOMMENDATIONS

RIO2016 DEBRIEF

TURNKEY SOLUTIONS CANDIDATURE PROCESS

OCOG REFERENCE MATERIAL

HCC UPDATE

GAMES COORDINATION MECHANISM

Candidature Process Olympic Winter Games 2026 - Interactive Working Session

11

Reduce the cost and reinforce the flexibility of Olympic Games management

Olympic Agenda 2020

Delivery- Cost

- Complexity

- Risk

- Waste

“GAMES

=

Value+ Flexibility

+ Efficiency

+ Sustainability

+ Brand

Objective: Same Event, eased Delivery, enhanced Value Proposition


Balanced Budgets, simplified Organisation

Maximum potential saving:

- USD 500 mfor Olympic and Paralympic

Winter Games OCOGs

- USD 1 bnfor Olympic and Paralympic

Games OCOGs 12


Draft

Key streams of activity

Streamline planning cycle

Enhance IOC and IF support to Organisers

Provide Turnkey Solutions

“Enhance Games

governance”

“Reduce Games-

related costs” “Better support Cities

to deliver the Games”

Review venue requirements, capacities, sharing opportunities, rental periods

Adapt service levels to actual needs and use

Reinforce IOC and IF / NOC assistance to Organisers (CoCom, Joint Steering Forum, etc.)

Enhance Business Integration (with IOC TMS and TOPs)

13


Draft

1. SIMPLIFIED DELIVERY OF TECHNOLOGY AND ENERGY

Simplified delivery of technology and energy services by applying new solutions and adapting the level of resilience in some areas

2. PROVISION OF IOC RESOURCES AND KNOW-HOW

Additional IOC resources and the delivery of end-to-end solutions to ensure that each OCOG does not re-invent the wheel

3. SHORTER PLANNING CYCLE

A shorter planning cycle with most OCOG activities starting only 4 years instead of 7 years before the Games

4. TRANSFER OF RESPONSIBILITIES TO IFs

The transfer from the OCOG to the International Federations (IFs) of some delivery responsibilities - recognising that the IFs regularly deliver World Championships and other events

Games Management 2020Top Measures

14


Draft

5. REDUCTION IN COMPETITION AND NON-COMPETITION VENUE REQUIREMENTS

A reduction in venue requirements and a strong push to use existing venues, irrespective of location and spectator capacity, to reduce costs for temporary and/or permanent works

6. REDUCTION OF OV CAPACITIES

Adapting Olympic Village(s) capacities and service levels

7. REFINEMENT OF IBC REQUIREMENTS

A refinement of requirements for the International Broadcast Centre to reduce overall costs

8. OPTIMISATION OF FIT-OUT PERIOD

Optimisation of the fit-out period for venues to allow for shorter rental periods and operating costs

Games Management 2020 Top Measures

15


Draft

9. REDUCTION OF TEST EVENTS

A reduction in the number and scope of pre-Games test events based on local experience and expertise

10. REDUCTION OF ACCREDITED SEATING

Creation of additional revenues by reducing accredited seating and selling these seats to the public

11. REDUCTION OF TRANSPORT SERVICES

A reduction in transport service levels by merging client groups or replacing dedicated vehicles by public transport where appropriate

12. ADAPTING SPACE REQUIREMENTS AND SERVICE LEVELS

Extensive data captured at past Games will allow spaces and services to be adapted to what is actually required and consumed by the stakeholders

Games Management 2020 Top Measures

16


Draft

Contents

17


Candidature ProcessOlympic Winter Games 2026

18


Launch on

17 October

2017

19


Launch on

17 October

2017

- Resources made available for NOC/Cities

– 2026 Candidature Process

– 2026 Candidature Questionnaire including Guarantees

– Olympic Winter Games in Numbers (NEW)

– Four short films on

– Legacy of the Olympic Winter Games

– Impacts of strategic changes on the Candidature Process

– Q&A

– Delivering Success: Engagement, Legacy and Vision

- Communication to media


20

2-Stage Candidature Process:From Dialogue to Election


New

Candidature

Process 2026

2 Stages

– One-year non-commital Dialogue StageSeptember 2017 – October 2018

– Shortened formal Candidature StageOctober 2018 – September 2019

– Host City Election –September 2019

Terminology

– “Interested City” (Dialogue Stage) - Once NOC selects City

– “Candidate City”(Candidature Stage)

21

Dialogue StageSeptember 2017 – October 2018

22



23


Cities to engage

with IOC to assess

the benefits and

requirements

related to hosting

the Games

– Non-commital

– Increased technical assistance from IOC

– No submission of Candidature File/guarantees

– National promotion – development of an Emblem

– Significantly reduced Candidature costs

24

25


Ongoing

Assistance

and Support

to Interested

Cities

– In-City interactive working sessions

– On-site expert support

– Q&A Hub

– Support from the IFs

– Olympic Winter Games PyeongChang 2018 Observer Programme

26


In-City

interactive

working

sessions

November 2017 to June 2018

– First session to discuss the initial Games concepts

– Second session to discuss the consolidated concepts after consulting with the IOC’s technical experts

27


On-site expert

support

December 2017 to May 2018

– Up to 4 visits per City at IOC’s cost

– Experts with extensive experience in bidding for and hosting the Olympic Games

– Customised visits on the following topics:

– Games Concept

– Finance, Marketing and Legal Matters

– Games Governance and Operations

– Legacy and Sustainability

28


Q&A Hub Ongoing

– Full availability of OGCC Team to answer any questions from Cities

– Updated Summary of Frequently Asked Questions (FAQ) regularly shared with all Cities

– Customised background information provided to Cities including access to the Olympic Games Knowledge Services and Olympic Games Guides

29


Support from

International

Federations

(IFs)

Ongoing

– Role of IFs further strengthened through Olympic Agenda 2020

– Interested Cities encouraged to engage with IFs to discuss proposed sports and venue solutions

– Interested Cities to contact the Secretary General of the relevant IF

30


Olympic Winter

Games

PyeongChang

2018 Observer

Programme

February 2018 (Games Time)

– Tailor-made programme for Interested Cities/NOCs to observe Games-time operations

– Access to approximately 15 observer visits and round-table sessions

– Six Observers (non-transferable)and four Executives (transferable once) per City/NOC

31


Other Events SportAccord Convention 2018

– 15-20 April 2018 / Bangkok (Thailand)

– 6 accreditations

Olympic Winter Games 2018 Debrief

– June 2018 / Beijing (China)


Buenos Aires Youth Olympic Games (YOG) & IOC Session

– 6-18 October 2018 (YOG) / 8-9 October 2018 (IOC Session) / Buenos Aires (Argentina)



Invitation of

Candidate

Cities

Summer 2018: IOC Working Group to conducta technical assessment of the Games Project

September 2018: IOC Working Group Report submitted to IOC Executive Board

October 2018: IOC Executive Board to recommend to the IOC Session Cities to invite to the Candidature Stage

October 2018: IOC Session to invite a number of Interested Cities to take part in the Candidature Stage

32


33

Candidature StageOctober 2018 –September 2019


Cities to work with

the IOC to increase

the value

proposition of their

Games delivery

plans

– Development of a Games/Legacy plan aligned with the Candidate Cities’ existing long-term development plans

– Submission of one Candidature File, with contextual elements, and guarantees

– IF’s analysis of Games proposals including on-site visits

– IOC experts pre-visits

– Evaluation Commission visits

34

35


Presentations General Assembly of the Association of National Olympic Committees (ANOC)

– 28-29 November 2018 / Tokyo (Japan)

SportAccord Convention 2019

– Date/Place TBC

– Presentation to the General Assembly of the Association of International Olympic Winter Sports Federations (AIOWF)


Election of the

Host City

June/July 2019:

Publication of the Evaluation Commission Report

Candidate City Briefing 2026 for IOC Members and International Olympic Winter Federations

September 2019:

Candidate Cities present to IOC Session in Milan, followed by election of the Host City 2026

36


37

CommunicationSupport


Communication

support by IOC

throughout the

Process

38

– Conference Calls

– Q&A

– Films

– Economic and Social Benefit Study

– Communications & Engagement Workshop


Use of IOC communication platforms

– IOC Digital Platforms and Social Media

– IOC Newsletter

– Olympic Channel (Candidature Stage)

– Olympic Review (Candidature Stage)

– The Olympic Multimedia Library (TOML)

39

40


Benefits of the

new

Candidature

Process

– Process tailored to the context and needs of each City

– More support and expertise provided directly by the IOC enabling continuous improvement of the Games project

– Significantly reduced Cities’ workload with fewer deliverables required throughout the Candidature Process

– Substantially reduced Candidature budgets

IOC Contribution to the successful staging of the Winter Olympic Games& TOP Programme


41


IOC

Contribution to

the successful

staging of the

Winter Olympic

Games

– For the purposes of planning a potential candidature, we can confirm that the IOC contribution for the successful planning, organising, financing and staging of the Olympic Winter Games 2026 is estimated at USD 925 million (2026 values).

– This figure is based on the IOC’s current financial projections and is shared with the candidate cities solely for information purposes.

42


IOC

Contribution to

the successful

staging of the

Winter Olympic

Games

Total IOC Contribution represent an overall estimated value of USD 925 million (2026 value). including the following components:

– Contribution related to broadcast revenues of USD 452 million (100% cash)

– Contribution (gross) related to TOP Programme revenues of USD 200 million. Estimated split of 60% cash vs 40% value-in-kind in the revenue budget

– Host Broadcasting and other related services to be provided by OBS estimated at USD 190 million

– General assistance from the IOC and transfer of knowledge activities estimated at USD 83 million

43


IOC

Contribution to

the successful

staging of the

Winter Olympic

Games

Contribution related to broadcast revenues of

USD 452 million (in 2026 value)

For cash flow purposes and subject to entering

to an agreement on the refund mechanism, the

payment installments may be as follows:

– Games Year – 4: 5%




– Games Year: 45%

44

45

TOP arrangements post-2020:

- Panasonic, Bridgestone, Toyota

and Intel are TOP Partners until 31

December 2024

- Alibaba is a TOP Partner until 31

December 2028

- Omega is a TOP Partner until 31

December 2032


Overview of current status: TOP Programme

Renewals with existing TOP Partners:

- ongoing commercial negotiations

- the IOC intends to conclude and

announce renewals with 2-3 TOP

Partners during 2018 (for those TOP

Partners whose rights currently

expire in 2020)

- the IOC intends to conclude and

announce renewals (including for

the mobility category) during 2021

Prospective TOP Partners:

- unprecedented interest from

commercial entities in securing

TOP packages for new product

categories

https://www.olympic.org/sponsors

IOC Ethics and Good Governance Policies


46


Basic Universal

Principles of Good

Governance

Transparency, responsibility and compliance strengthen by Olympic Agenda 2020:

- Two new functions at IOC: Chief Ethics & Compliance Officer and Head of Internal Audit

- Independent Ethics Commission chaired by former UN Secretary General Ban Ki-Moon

- Adoption of International Financial Reporting Standards going beyond the obligations of the Swiss legislation

47


Rules governing the

2026 Candidature

Process

– Based on fair treatment and equal conditions and opportunities for each City

– All documentation, including the Host City contract, published at the beginning of the process

– Consultant Register

– Influence of the two different phases:

– Interested Cities to focus on national promotion

– International promotion allowed only in Candidature Stage

– General obligation to inform the IOC of any information related to any type of violation of the Principles of Ethics or any Rules

48

Thank you

Q&A


49

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