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OLS-North Conference 2012 Project Planning September 26, 2012 A mission with Nancy Recollet
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Transcript of OLS-North Conference 2012 Project Planning September 26, 2012 A mission with Nancy Recollet
OLS-North Conference 2012Project Planning
September 26, 2012A mission with Nancy Recollet
Let’s enjoy this morning!!!
Your first mission:• Interview your partner (the person next
to you). You have two minutes a minute for each of you:– Ask where they are from?– What their expectation is from this session?
Your Next Part of your Mission
You are a member of the Way Team:• You will then proceed to introduce your
partner and he/she you.• You will tell who they are and what they
expect from the session.• You will need to do it quickly or you will get
assimilated into the Borg!!!
The Job of Planning
Verify what you perceive is needed!!!!• Clearly define “The Why”• Who is “My” target client• What information needs to be gathered, the how:– Coffee groups– Evaluation sheets / questionaries'– Opinion polls– Suggestion box
The Job of Planning
– Brainstorming sessions with groups (youth, elders, young adults, parents)
– Hosting a suggestion symposium
The First Job of Planning
Evaluate information collected and gathered, what you see has been needed may not be what your client needs. Will you need to adjust your thought on the project?• Categorize• How do the categories connect• Put them in order of priority• Identify what the key issue is
You are now ready to “Boldly Go Where No One Has Gone Before”!!!!
(or have you?)
You are now able to specify, identify, set priorities and clearly state the need (a project that gains support and creates momentum to be successfully completed).
Planning
• Outline the process (for yourself)• Do you need collaboration / partnerships /
alliances• Investigate the content of the project
(relevancy)• What methods will be used• Estimate costs and time (be realistic)• Build in an evaluation – the process & outcome
Planning
• What are the necessary arrangements• How will I market the project• The steps and deadlines for completing each
job / planning steps• What are alternate plans to prepare (the in
case)• Evaluate the progress of the plan (where do
you need to modify?)
Planning
• What follow-up will be required?• What are the future possibilities – how will
this build integrity into the First Nation Library and value you as a resource?
“You can now explore new worlds and new civilizations”.
Establishing Alliances
• Why? Here is were all of your information gathering pays off.
• You have identified the need and the factors.• You can now look at the existing human
resources in the community? Who could assist in moving this agenda forward and how can I get the individual to participate?
• What is the strategy within the plan to recruit assistance – senior’s group, youth group, health centre, administration staff, concerned citizens, regular Library users.
• How can I promote the project?– Newsletter– Notice in the mail of a gathering on the project
goal
What’s the big to-do about Evaluation?
• Are the goals in line with the project aim?• Are they acceptable aims and stated in
language that is understandable?• Are they clear enough to be practical?• Are the goals in line – are they too high or too
low?• Are they attainable and measurable.
Evaluation Techniques!!!!!
• Noting opinions – remarks / surveys.• What is important? You may need to do a
comparative analysis from information collected using various approaches.
• Some methods include:– Discussion groups– Café night – with clear and concise question for
discussion.– Survey of the project
Evaluating the Planning
• Evaluating the presentation process.• Evaluating the opportunity for involvement.• Continuous evaluations provides warnings and
suggested ways to avoid some steps.• Functional evaluation leads to a change in
project content.
1. What is the target of the Project?2. Where are we now (progress recorded)?3. What activities will lead toward the goal?4. How are we doing?5. What do the collected (collective) evidence
mean?6. Are we doing what we should be?7. Can we reach our objective?
Try the process outlined!!!
Your final mission: Report!!!
How did the exercise go?• Was the process difficult?• What was you experience in the project
planning?• Did you get the information you were seeking
when we started this morning?
Project Planning in Summary
• It is creative problem solving• More heads are better then one• Has someone had a similar project and could
they be a resource• Visualize the results of the project:– Use– Number of card holders– Number of new books