OLEAN AREA YOUTH HOCKEY ASSOCIATION · 2020-03-12 · PeeWee Travel – Chris Gagliardo • Jen...

OLEAN AREA YOUTH HOCKEY ASSOCIATION

BOARD MEETING MINUTES

March 12, 2020 6:30 PM Good Times of Olean

Attendees: See attached sign in sheet

TREASURER’S REPORT: See attached from Treasurer, numbers as of 3/10/2020

POND HOCKEY: See attached from Fundraising Chair.

Doc Neeson: asked what was made from The Hungry Burro

Char Rhodes: they were going to give us 3% of sales, ended up being only $25 net after

they waived the $100 site fee.

Also stated that the $1,634.30 profit from this year was well over the $698 profit from

2019 as reported in the treasurer’s email dated 01/02/2020. Thanked everyone for their

help making the day a success.

BASH: See attached from Fundraising chair (will update once compare with Treasurer’s spreadsheet)

Treasurer stated that to date 299 tickets had been turned in sold.

Fundraising chair stated 30 more turned in tonight. (in addition to one on the spreadsheet)

**UPDATE SINCE MEETING: 373 Tickets in total turned in

1000 tickets were printed and out, hoping more to be turned in soon. Fundraising chair to go to

Mite/Mini-Mite practice Saturday to collect what they have.

DISCUSSION OVER TEAM STATUS FOR NEXT SEASON:

President stated that he would like to see the Squirt, PeeWeee and Bantam level all have a

travel team, with PeeWee likely having a MOHL team as well.

Bantam Team: Want to go minor team using 2007 and (3) 2008 skaters. There are a few 2006

kids that have shown interest in playing.

Chris Gagliardo: Asked if the board would be able to vote on the 3 kids that have asked

to be moved up to the Bantam level.

President: It is not necessary, can set the status of the teams without it.

Adam Burton: Can’t set the team status without knowing the number of kids that will

play. Also stated need to vote on the coaches first. Asked when the declaration

deadline is.

President: deadline to declare is not until June 1st.

2020-2021 COACHING:

Bantam: Pete Labella nominated Jared Zeigler; Chris Gagliardo seconded.

Board voted – unanimous amongst board members present

PeeWee: Travel team: John Neeson nominated Curtis Perry; Adam Burton seconded.

Board voted: Unanimous amongst board members present

MOHL team: Curtis Perry nominated Mike Meyers; Matt Wiltse seconded.

Board voted: Unanimous amongst board members present.

** Dependent on what team Mike’s son is placed on


Squirt: Curtis Perry nominated John Buzzard; John Neeson seconded.

Carrie Collins as a parent stated she wanted Nate Rhodes to coach squirts. Adam Burton

seconded.

Board Voted: 7 for John Buzzard – majority. John Buzzard named squirt head coach.

** Assistant coaches will be named by the head coaches, however, will need to be approved by

the board, and will need to pass all safe sport background checks.

DISCUSSION ABOUT WHO HAS A VOTE: President named off who the voting members are:

Executive Board: President (no vote)

Vice President – Pete Labella

Secretary – Cindy Griffin (present but left at 7pm)

Treasurer – Jen Gleason

Board of Directors: Director at Large (outgoing president) – Eric Keller (not present)

Director of In-House – Curtis Perry

Director of Registrations – Charlie Rohrs (Not present)

Director of Fundraising – Charlene Rhodes

Director of Webmaster – Mary Jo Bader

Director of Coaching – Adam Burton

Director of Tournament (Pond Hockey) – John Neeson

Team Managers:

Squirt – Dan Adams

PeeWee Mohl – Matt Wiltse

PeeWee Travel – Chris Gagliardo

• Jen Gleason stated that Eric Keller did not have a vote after February 28th per Bylaws.

• John Neeson asked if Charlie Rohrs was still interested in the position – Curtis stated he had

talked to him about next season and Charlie plans to stay on.

TEAM DECLORATIONS:

Bantam:

• Jared Zeigler said he wants them to tier II AA

• President stated that he was told we will not be approved at a tier II, goes off size and we do

not have the numbers. Also explained can go AA as a Tier III but must be tournament bound.

If we were to move Tier I or Tier II, move ups would not be allowed as the WNYAHL does not

allow for it. Being Tier III allows for the move ups from PeeWee.

• Jared Zeigler stated that the way he understands it is the move ups are allowed by USA

Hockey, it is just the WNYAHL that doesn’t allow them for Tier I or II.

• Questions about Try-Outs: President stated PeeWee kids looking to move up would need to

go to both PeeWee and Bantam try-outs. Need to look at the moves as it affects the entire

organization.


o Also stated we have ice reserved in Jamestown for Bantam try-outs

Chris Gagliardo made a motion to vote on the PeeWee kids asking to move up. Jen Gleason seconded

the motion.

• Char Rhodes stated there is a process that needs to be followed before voting, and a vote

tonight would not allow that process to take place. Part of the process is speaking to the

coaches at both levels which were just voted on tonight.

• There was a discussion regarding the insurance, and Curtis Perry provided an Insurance

Waiver Form from USA Hockey that parents would be asked to sign, per Janice at WNYAHL.

This form came straight from USA Hockey – is waives the skaters rights to USA Hockey

Insurance which would cover $50,000 for minor injuries, and $2 million for catastrophic

injuries.

o Pete Labella stated he called Tom Branden, after our last meeting and asked what

the rules are about PeeWee players moving up to Bantams, he was told there are no

rules, and when asked that he put it in writing, was told it is already in writing in the

USA Rulebook.

• Rodney Gleason commented that there are 3 players who want to move up, deserve to

move up and have completed the applications.

• John Neeson asked if we are talking about alternates or full-time roster – Jared Zeigler

answered that alternates do not do him any good, need them full time.

• Jackie Jones spoke and said that she sees as a parent the kids get tired at practices when

they aren’t practicing at their level, if they have the ability they should be allowed to play to

play to their level.

• Adam Chudy stated that 11 nights from tonight are try-outs for other organizations, so the

dilemma for the kids in question is if they go to try out for the other organizations and miss

the Arrows PeeWee try-outs, they would automatically be placed on the MOHL team.

• VOTE FOR PEEWEE PLAYERS (HATCH, CHUDY, AND BARTHOLOMEW) TO MOVE TO BANTAM:

o Votes for: Chris Gagliardo, Adam Burton, Jen Gleason, Pete Labella, Mary Jo Bader

o Votes Against: Curtis Perry, Matt Wiltse, Char Rhodes

o No votes: John Neeson, Dan Adams

o Board members not present: Cindy Griffin, Eric Keller, Charlie Rohrs

o MOTION WAS PASSED.

John Buzzard asked for how the move ups will affect the rest of the organization (trickle down affect):

• Adam Burton stated the reason they need to have 15 players is due the amount of penalties

and injuries that would be called

• Curtis Perry stated that if the Squirts go to a travel team, players are not allowed to play as

alternates for the PeeWee Mohl team. Also, with the 3 moving up, that leaves PeeWee with

19 players – decision will need to be made about having 2 teams once final numbers come

in.

• Try outs/Evals for squirts is scheduled for March 26th from 6-7, PeeWees will be the hour

after from 7-8. Can cancel the Jamestown ice for Bantam as try outs are not needed.


• Melissa Veilleux commented that she is now worried about how the move ups will affect her

son. He has never been on a travel team and he deserves to be. Stated that by pulling the 3

players to bantam you are now leaving the remaining peewee team at a disadvantage. Also

stated she just wants her child to have some competition to play against.

o Adam Burton stated that the outgoing president had made the decision to turn the

organization into a MOHL organization, and the only reason his team was travel was

because he fought for it.

o Mike Meyers added that last year at this time we had 22 kids that were eligible to

play squirts, by the time the season started we were at 15, had no choice but to go

with 1 team.

o Curtis also stated that originally the squirt team was going to be travel, but when

the coaches looked at the roster a decision was made to pull back to MOHL, once

the talent level was realized we tried to go back to travel but it was too late.

o Rodney Gleason said the year they were squirt minor they only won one game all

season – have to remember we aren’t here to just win. You have to be patient and

the gap between the skills of the kids will get closer.

o Jen Gleason added that the bylaws state each level will have a travel team.

• Mary Jo Bader said that she has 1 bantam player and 1 PeeWee player going into next

season, she tried to look at the move ups for the organization and knowing the ’07 age

group has the most skaters of any age division, this is the best year to build a bantam team.

• It was brought up that Dakota Gates, Squirt goalie, has applied to move up to PeeWee – this

would leave the squirts with no goalie.

o Matt Wiltse said that is where the board needs to come in and say no to the move

up because it will be detrimental to the squirt team.

o Curtis added it would be his recommendation that he play squirt travel.

OPEN DISCUSSION:

• Mary Jo Bader – we have the opportunity to change our web address to oleanarrows.com

instead of the oleanyouthhockey1.com – would be a limited cost – all agreed it was a good

idea.

• Jared Zeigler – it was brought up that our logo was never trademarked?

o Curtis – it has not been, it was discussed but not approved, would cost around $300

• Pete Labella – Refs for next year – local refs: 1 is retiring, and 1 doesn’t plan to come back.

• Curtis stated he has already been in contact with the refs from Buffalo, will cost us almost

double in fees – currently it is about $75/game, will be $140-150 next year

• John Neeson – for fundraising have we thought about sending invoices to those who do not

participate

o Curtis explained that invoices did go out to those who did not sell the required

amount for the 2 mandatory fundraisers. However, the Bash hadn’t been

considered mandatory

o Adam Burton asked how the biggest fundraiser of the year wasn’t mandatory? –

Curtis also explained that there was a decision back before the season to change up


the fund raising this year and the plan was to move away from the bash, which was

why the other 2 were mandatory. However, a board vote took place to decide to

move forward with the Bash, but don’t see how we can make $500 worth of tickets

mandatory.

o Adam Chudy stated that something they did for football was give the parents the

option at the beginning of the season to “opt out” of fundraising by paying a set

amount up front.

▪ Curtis stated this had been discussed last year before registrations, but it

was shot down, however, it will be looked at again for next season. Biggest

reason it was turned down last season was because we had already raised

the registration fees by $100

o John Neeson asked if we need to look at the cost of registration for next year with

the change in referee costs? – yes, registration will need to be evaluated.

• John Neeson stated we need to do more advertising – around the rink?

o Adam Chudy asked why don’t sell banners as part of a sponsorships?

o Curtis stated that he had sent out over 1,000 letters before last season and was able

to bring in about $8,000 in sponsorship money. Problem is the rink is owned by the

City of Olean, and they will not allow banners to be hung – if you want them at a

game you can hang them, then they need to be removed after the game. That is

why we got out logo on the ice, because that was our only chance for any

advertising.

Meeting was adjourned: 7:45pm

** SPECIAL NOTE: The OAYHA Board and entire organization would like to send their deepest

condolences to our President, Curtis Perry, and his entire family. Curtis’s brother, Patrick O’Connor was

tragically killed on Tuesday, March 10th in Florida. Patrick leaves behind a wife and three young

daughters. As an Arrows family please keep the O’Connor and Perry families in your thoughts as they go

through this most difficult time.

2019 ‐ 2020 OAYHA

FUNDRAISING OVERVIEW

MONEY MONDAY:

# OF TICKETS SOLD 244

CASH IN 6,105.00$ *includes a $5 donation

PAYOUT 1,380.00$

PROFIT 4,725.00$

WORLD SERIES SQUARES:

Potential Profit $5,000

Money not collected 200.00$

FINAL PROFIT 4,800.00$

BOOZE N BARROW:

# OF TICKETS SOLD 1,167

CASH IN 5,835.00$

PAYOUT 362.65$

PROFIT 5,472.35$

# OF PARTICIPANTS 72

CASH IN 3,320.60$

EXPENSES 1,686.30$

PROFIT 1,634.30$

16,631.65$ TOTAL PROFIT:

POND HOCKEY:

2020 POND HOCKEY FINANCIAL OVERVIEW

# of Participants: 72 x 25ea 1,800.00$

Hours of Ice: 6 125 (750.00)$ 9am ‐ 3pm

1,050.00$

Concessions Income 698.60$

Expenses (499.77)$

Profit 198.83$

Basket Raffles Income 223.00$

Expenses (17.58)$

Profit 205.42$

50/50 Income ‐ Dawing #1 138.00$

Income ‐ Drawing #2 51.00$

Expenses (8.62)$

180.38$

Miscellaneous

Income Carpys 285.00$

Hungry Burro 125.00$

Expenses Supplies (14.14)$

Hungry Burro site fee (100.00)$

Awards/Pins (296.19)$

(0.33)$

1,634.30$ GRAND TOTAL

PW TRAVEL LAST NAME FIRST NAME TICKET #'S # SOLD # RTRND PYMT REC'D PYMT METHOD

Given to

Treasurer

Austin Tobie 1‐10

Bartholomew Lincoln 11‐20

Bidzerkowny Samantha 21‐30

Burton Cohen 31‐40

Chudy Dylan 41‐50

Cudney Lilah 51‐60

Gagliardo Brock 61‐70

Gleason Zane 71‐80

Gleason Zane 721‐800

Keller Riley 81‐90

LaBella Vincent 91‐100

McCarthy Matthew 101‐110

Militello Charles 111‐120

Neeson John 121‐130 10 0 250.00$ Check 2/12/2020

Zeigler Logan 131‐140

10 0 250.00$ TOTALS

PW MOHL LAST NAME FIRST NAME TICKET #'S # SOLD # RTRND PYMT REC'D PYMT METHOD

Given to

Treasurer

Bader Michael 141‐150 10 0 250.00$ cash 2/12/2020

Bader Michael 861‐870 10 0 250.00$ 225 ‐ CASH; 25

VENMO 2/25/2020

Burke Ryan 151‐160 10 0 250.00$ 225 ‐ CASH; 25

CK 3/8/2020

Decker Grady 161‐170

Gaylor Xander 171‐180



Greenawalt Alli 181‐190

Hatch Noah 191‐200 10 0 250.00$ 175 ‐ CK; 75

‐ CASH 3/8/2020

Keesler Cameron 201‐210

Mclaughlin Liam 211‐220

Perry Brayden 221‐230 10 0 250.00$ cash 2/12/2020

Perry Brayden 871‐880 10 0 250.00$ 2/12/2020

Perry Brayden 881‐890 10 0 250.00$ 2/12/2020

Rounds Jasmine 231‐240

Smith Preston 241‐250 10 0 250.00$ CASH 2/25/2020

Smith Preston 851‐860 10 0 250.00$ cash 2/25/2020

Wiltse Stephen 251‐260

90 0 2,250.00$ TOTALS

SQUIRT LAST NAME FIRST NAME TICKET #'S # SOLD # RTRND PYMT REC'D PYMT METHOD

Given to

Treasurer

Adams Mason 261‐270 10 0 250.00$ CASH 3/12/2020

Andhor Shayne 271‐280 10 0 250.00$ CASH 3/12/2020

Bader Nicholas

Bidzerkowny Michael

Clark Lucius 281‐290 10 0 250.00$ $225 ‐ CASH, $25 ‐

VENMO 2/12/2020


VENMO


VENMO

Clark Lucius 661‐670 10 0 250.00$ CASH

Clark Lucius 591‐600


Cole Lyrec 291‐300 10 0 250.00$ CASH 3/8/2020

Collins Kyle 301‐310 10 0 250.00$ CASH 3/8/2020

Densmore Cole 311‐320

Gates Dakota 321‐330 8 2 200.00$ CASH 3/12/2020

Goodyear Jeffrey 331‐340 10 0 250.00$ Cash 2/12/2020

Goodyear Jeffrey 961‐965 2 3 50.00$ CASH 3/8/2020

Jones Gavin 341‐350

Kristoffersen Andrew 351‐360 4 6 100.00$ $75 ‐ check, $25

‐ cash 3/12/2020

Meyers Henry 361‐370 8 2 200.00$ CASH 3/12/2020

Parsons Denver 371‐380

Randolph Nate 381‐390 5 5 125.00$ CASH 3/12/2020

Rhodes Dylan 391‐400 10 0 250.00$ CASH 2/25/2020

Rhodes Dylan (Nate) 811‐820 10 0 250.00$ CASH 2/25/2020

Rhodes Dylan 841‐850 9 0 225.00$ CASH 2/25/2020

#843 ‐ HATCH 1 0 25.00$ CASH 3/8/2020

Veilleux Kellen 401‐410

Fanton Tyler 411‐420 0 10 ‐$ 0 N/A

147 28 3,675.00$ TOTALS

MITES LAST NAME FIRST NAME TICKET #'S # SOLD # RTRND PYMT REC'D PYMT METHOD

Given to

Treasurer

Blicharz Benjamin 421‐430

Buzzard Henry 431‐440

Buzzard Owen

Federowicz Braxton 441‐450

Kelley Cole 451‐460


Meyers Beckham 461‐470

Ostrom James 471‐480

Peck Caden 481‐490 0 10 ‐$ 0 N/A

Rix Landon 491‐500 6 150.00$ CASH 3/8/2020

Schunk Carson 501‐510

Sciortino Natalie 511‐520

Spagnola Camden 521‐530

Tackentien Liam 531‐540

Watson Isaac 541‐550

Wilson Gabriel 551‐560

Wilczak Presley 561‐570

Wilczak Cameron

6 10 150.00$ TOTALS

MIN‐MITES LAST NAME FIRST NAME TICKET #'S # SOLD # RTRND PYMT REC'D PYMT METHOD

Given to

Treasurer

Beiersdorf Beau 571‐580

Beiersdorf 931‐940



Beiersdorf Drake

Bell 831‐840

Chase Abraham 581‐590

Edwards Mason 591‐600 0 10 ‐$ 0*GIVEN TO

CLARK

Garmong Evan 601‐610

Gelser 801‐810

Hite Taylen 611‐620

Kemp Uriah 621‐630

Koziol Colton 631‐640

Koziol Callum

Kristoffersen Tobias

Lee Alden 641‐650

Miller Hudson 651‐660

Miller Sam 911‐920

Roosa Graham 661‐670 0 10 ‐$ 0*GIVEN TO

CLARK

Rung Isaiah 671‐680 0 10 ‐$ 0 N/A

Strade Greyson 681‐690

Tackentien Lincoln

Tackentien Landon

Wallace Max 691‐700

Woodhead Oliver 701‐710

Aderman Luke 711‐720

0 30 ‐$

253 68 6,325.00$

TOTALS

GRAND TOTALS

EXTRA LAST NAME FIRST NAME TICKET #'S # SOLD # RTRND PYMT REC'D PYMT METHOD

Given to

Treasurer

Rhodes Dylan 841‐850

Smith Preston 851‐860

Bader Michael 861‐870

Perry Brayden 871‐880

Perry Brayden 881‐890



Miller Sam 911‐920


Beirsdorf 931‐940

Beirsdorf 941‐950

Cindy ‐ took to Chamber 951‐960

Goodyear Jeffrey 961‐965

966‐970


981‐990

991‐1000

** See above in appropriate team for details












OLEAN AREA YOUTH HOCKEY ASSOCIATION · 2020-03-12 · PeeWee Travel – Chris Gagliardo • Jen...

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Transcript of OLEAN AREA YOUTH HOCKEY ASSOCIATION · 2020-03-12 · PeeWee Travel – Chris Gagliardo • Jen...