OJT Guidelines 2010-12 -Ksom

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GUIDELINES FOR CONDUCT & EVALUATION OF

SUMMER PROJECT OF MBA STUDENTSSchool of Management

KIIT University Bhubaneswar751024

Summer Project is an integral part of the 24 months MBA programme of KSOM, KIIT University. The

period for the training is eight weeks, tentatively from May 1st to 30th

June, 2011. Students are notallowed to change the organization of training assigned to him/ her without prior written permission ofthe Dean/ OJT-Coordinator. In case such a thing happens the summer project will be considered asinvalid.

1. Objectives of the Summer Project:1.1 To provide an extensive exposure to the student on hands-on experience in a corporate

environment or research activity.

1.2.To ensure that the corporate gets adequate return from the students in terms of the money andtime it spends on them during the training so that there is a mutual return of experience andlearning.

1.3. To provide a platform for the corporate to test the reliability, quality and performance of thestudents and make a match for final job offer later if they so deem fit.

2. Supervision:

During the training the student will be under the supervision of a person in the organization who will actas his/her corporate guide. He/she will provide guidelines on how the student should work duringhis/her stay with the organization. In addition, each student will be guided by a faculty of KSOM. Thestudent will be required to report to the faculty guide immediately after joining the company for theproject (Annexure No.-01) and every fortnight in a prescribed format (Annexure No.-02).

The student is required to meet the faculty guide before departing for the summer training andtake necessary instructions from him/her.

2.1. The faculty guide will consult the corporate guide from time to time for obtaining information

on the progress of the Project work of the student.2.2. The faculty guide, if required, may also visit (with prior approval of Dean) the

corporate/ company where the summer internship is being carried out to facilitate andstrengthen the learning process.

3. Conduct/Discipline:

The students are required to abide by the rules of the organization where they are undergoing theirtraining.


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3.1. The Corporate organization will be taking a strong view of the punctuality and behavior of the

student during the training and therefore the student is required to be on his/her best behaviorand inculcate the good norms of the organization.

3.2. In case a student has to take leave of absence, he/she has to take necessary permission from the

organization and the faculty guide before he/she proceeds on leave.

3.3. In case the student is to take up project based work at the instance of the company he/sheshould conduct it to his/her best capabilities under the guidance of the faculty/corporate guide.

3.4. Student should not try to copy or use information in such a way that will project falseand baseless conclusion for the company. All students are required to maintain strictconfidentiality of any information they come across in the organizations in course oftheir training. The student involved in any malpractice shall be duly penalized.

4. Project Report:

All the students have to prepare and submit a written project report at the end of the training. This is notnecessarily a statistical or analytical report; it could be learning and experience sharing too. The projectreport will have to be certified by the organization. Detailed guidelines for writing Project report shall begiven at the time of Orientation for the Summer Project. However, the report shall include the following:

Certificate from the organizationDeclaration (Certificate) by the candidateAcknowledgementExecutive summaryContentsIntroductionBackground of the ProjectProject Objectives

Project Design & MethodologyAction Plan, Limitations of the ProjectChapters on the Project findings & AnalysisConclusions and RecommendationsBibliographyAnnexure would include financial data, Questionnaire etc.

4.1. Last Date of Submission of the project report:

All the students will be required to submit a draft report on OJT on the date of registration forthe second year. This will be followed by evaluation of the final written report by the facultyguide and a presentation before the panel consisting of two faculty members (which includesfaculty guide). Students will be given 10 days to incorporate the recommendations/ suggestionsgiven during the evaluation of presentation. Accordingly, the final reports will be due for finalsubmission on the 10th day from the date of presentation.


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5. The Project evaluation criteria:

5.1. Evaluation by the Corporate Guide:

The project will not be considered for evaluation if the same is not certified by the corporate guide as

original and authentic.

The score by the corporate guide would be used only for qualifying requirement and not for gradingpurpose.

5.2. Evaluation by the Faculty Guide

A. Fortnightly Reports : 15%a. Three fortnightly reports : 5% each

B. Final Report : 50%a. Objective : 5%b. Review of Literature / text : 10%c. Methodology : 10%d. Survey / Data gathering & Analysis : 10%e. Logical sequence of organizing the report : 10%f. Finding & Conclusion : 5%

C. Presentation : 35%a. Logical flow of presentation : 10%b. Oral Communication : 10%c. Self Confidence : 5%d. Answer to questions : 10%

Incase significant difference in rating given by the faculty guide and the other faculty-membersrepresenting the panel is found, then it will be referred to the OJT committee for necessarymoderation.

5.3. Composite Evaluation and Grading

The final gradation of the report will include the scores obtained from all the components asmentioned above and the score obtained from presentation-panel comprising two facultymembers. Marks obtained will be converted to Grades and then to Grade Points.

Students have to score a minimum C grade, which is the pass grade, failing which he/she has torepeat their summer project again, so as to be eligible for their MBA Degree.

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Annexure No - 01

KIIT School ofManagementKIIT University, Bhubaneswar

Summer Project(INITIAL JOINING REPORT)

1. Name of the Student :

2. Roll No. :

3. Name of the Company :

4. Address for Communication :

5. Project Title :

6. Project Description :

7. Date of Joining :

8. Name of the Project Guide :

a. Designation :b. Address :c. Telephone numbers :d. Mobile number :

e. Email address :

(Signature of the Student) (Signature of the Project Guide / Departmental Head)

Note: Please attach the visiting card (s) of the project guide (s) departmental head.

Submission schedule at KIIT School of Management: Within 10 days of joining. It should besent by Post / Courier to Faculty Guide, KSOM, Campus-7, KIIT University,

Bhubaneswar-751024.


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Annexure No - 02


Summer Project(FORTNIGHTLY PROGRESS REPORT)

Fortnight Report No: 1/2/3 Duration:

1. Name of the Student :2. Roll No :3. Name of the Guide :4. Name of the Company :5. Objectives of the Study :6. Issues undertaken during the period:a. 1.

b. 2.

c. 3.

d. 4.

e. 5.

Status

a. 1.

b. 2.

c. 3.

d. 4.

e. 5.

7. Explain the progress made till dateregarding the Project work.

(Signature of the Student) (Signature of the Project Guide / Departmental Head)

Note: The soft copy of the fortnightly report (Guides signature not required) should be e-mailed to the concerned

faculty guide on a priority basis. The hard copy of the fortnightly reports duly signed by both the student and the

project guide should be sent by Post / Courier to Faculty Guide, KSOM, Campus-7, KIIT University, Bhubaneswar-24


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Annexure No - 03

Summer Project(COMPLETION REPORT)

Name of the student :

Roll No :

Name of the Company :

Name of the Project

I have completed the project and all other assignments as part of Summer Project assigned tome at the Company on____________ (date) and have handed over all reports, material, filesand books to the satisfaction of my project guide, departmental head and head of HR.I have

also discussed and submitted my final summer project report to the company.

Signature of student :

Date :

No dues certificate (by the Company)

Mr/ Ms_____________________ worked with our company for his/her summer internshipfrom__________ (date) to _____________ (date). During this period his/her conduct was

good. We have no complaints against him/her. All the files, books, reports or any othermaterial issued to him/her during the process of his/her summer internship have beenreturned and there is no due against him/her in our Company. We wish him/her the best in allhis/her endeavours.

(Name & Signature of Project Guide with Date / Name & Signature of the DepartmentalHead with Date)

In case the company or any of the above mentioned authorities wish to report a matter in

a manner different from the certification above, the space provided below should be used.

Remark, if any:


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Annexure No - 04

Summer Project(FEEDBACK ON SUMMER TRAINING)

(To be filled up by the Project Guide / Departmental Head)

Name of the student :

Roll No :

Project Title :

1. Is the report useful to the company: Yes ______ No ______

2. Would you implement it : Yes ______ No ______

3. If yes, to what extent and in what respect can you implement it?_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

4. If no, can you please specify the reasons for it?__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

5. Any weaknesses observed which he / she needs to correct and KIIT School of Managementshould pay attention.____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

6. Any aspect on which he/ she should pay more attention to be more professional andeffective.

___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

__________________________________________________________________________


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Annexure No 05


Summer Project(Undertaking by the Student before joining the Summer Project)

I, _________________________________, bearing Roll No ____________, hereby undertakethat I will adhere to all the rules and regulations of Summer Project as circulated to me bythe PGP office, KSOM.

I understand that I have been allowed to undertake my Summer Project on a provisional basis,pending the results up to Semester II. I also understand that this Summer Project will standcancelled in case I fail to obtain the pass grades at the end of Semester II as mentioned in theManual of Policies.

Name of the Student:

Signature of the Student:

Email Id of the Student:

Mobile Number:

Permanent Telephone Number:

Date:

Place:

Name & Address of the Organization:

Area of Interest on Summer Project:

Note: To be submitted to Faculty Guide, KSOM, Campus-7, KIIT University, Bhubaneswar-751024,Orissa in person by the concerned student before proceeding to do the project.

OJT Guidelines 2010-12 -Ksom

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