OIT User Guide O365 Email - valenciacollege.edu · o You will be redirected to your O365 Outlook...
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OIT User Guide O365 Email
Transcript of OIT User Guide O365 Email - valenciacollege.edu · o You will be redirected to your O365 Outlook...
OIT User Guide
O365 Email
2 October 1, 2018
Reference Information
The new O365 cloud server information is: outlook.office365.com Your password is the same as your Atlas password.
If you experience issues after reviewing the guidelines outlined in this document, please call the OIT Service Desk at 407-582-5555 for assistance.
Outlook Desktop: Mac Version
Reconfiguring Outlook on a Mac: Update Exchange Settings
Review Account Information for accuracy and update as needed:
Account description: Valencia College Full name: Your Name
E-mail address: [email protected]
· Select “Preferences” · Select “Accounts”
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Method:
• User Name and Password • Select “Advanced” • Review Microsoft Exchange • “Server”
https://outlook.office365.com/EWS/Exchange.asmx
• Select “OK” • Users O365 Outlook is updated
Apple Built-in Mail: Updating Server Exchange to O365
• Open Mac Mail • Select “Mail” and “Preferences” • Select “Accounts”
• Review “Account Information” for accuracy and update as needed: o Description: “Exchange”
o Email Address: [email protected]
• Review “Server Settings” for accuracy and update as needed o Select “Edit SMTP Server List” from “Outgoing Mail Account” o Description: “Valencia College” o Select “+” o Username: [email protected] o Enter Password o Server: outlook.office365.com o Click “OK” o Mac Mail Server is updated
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Adding a new Outlook account to a Mac
· Open Outlook for Mac · Select “Add Email Account” · Enter your email address:
· Users will be redirected to enter their email address, password and Sign in.
· O365 will connect ( Image 1) · Select “Done” ( Image 2) · Select “Start Using Outlook ( Image 3)
· Select “Get started” 4) Image (
· Users should not add their [email protected] account
I mage 1 Image 2 Image 3 Image 4
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Adding O365 on Mac Mail • Open Mac Mail • Select “Add an Account”
• Provide Name, Email Address ([email protected]) and Password o
Select “Sign in”
• Select apps, click “Done”
Mac Mail will populate email in user’s inbox
· Select “Exchange” and “Continue”
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What to expect - Email on Mobile Devices (Phones/Tablets) If you access email on your mobile device or tablet, you may be prompted to input your current password. In some cases, your mobile device or tablet may recognize the server change automatically and you will not need to take further action.
• Your mobile device may prompt you for your password because the Server information has changed. The following information will be needed to reconfigure your device:
o Name: [email protected]
o Password: (your current password) o
Server: outlook.office365.com • If you use the OWA app on your mobile device, that app will no longer
function after your email is moved. Please delete the app and download the Outlook app instead.
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Android Phones
• Go to “Settings” • Click “Manage Accounts” • Click on the “+” in the top right corner • Add your Valencia College email o Select Microsoft Exchange ActiveSync
• Enter the following Update Exchange settings (as needed) o Domain / Username: [email protected] o Enter “Password”
Click “Manual Setup” (if applicable / possible) o Exchange Server: outlook.office365.com o Check the “Secure Connection (SSL)” box o Click “Next” or “Done” • Your Android is updated to Outlook O365
or
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iPhones / iPads iPhone / iPad Built-in Email Mailbox App Update
• Select “Passwords & Accounts” To setup your O365 Outlook email, select “Add account”
• Select “Exchange” • Enter the following for your exchange settings
o Email: [email protected]
o Description: Valencia College
o Select “Configure Manually” o Enter your password, click “Next”
o Update Exchange settings (as needed)
o Server: outlook.office365.com o Domain: leave blank o Add Username: [email protected] o Enter your password
· Press the home · Click on “Settings”
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o Click Next
o Exchange will verify server connection
o Choose Outlook O365 options to include on your phone o Click Save
o Your iPhone/iPad is updated to Outlook O365
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iPhone Outlook App Configuration
• Open “Outlook” app • Click on the “Hamburger” found on the upper left of the Inbox screen
• Open the “settings” by clicking on the gear located at the bottom left of the screen.
• One of two screens will appear, select “Add Account” or enter [email protected] and “Add Account”
• Users will be redirected to one of the Valencia College ADFS Portal to Sign-in pages to enter their password and “Login” or “Sign in”
• Users will have the option to add another Account. Choose “Maybe Later” and scroll through the updates (as needed)
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• Go back to “Settings” using the “Hamburger” and “Gear” • Important step: Turn off the “Focused Inbox” setting. Otherwise, users will
not see all of their email.
Note: the OWA app will no longer function with the Outlook O365 upgrade. Please delete this app and download the Outlook app.
• Add O365 Storage Account by selecting “Add Account” & “Add Storage
Account”
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• Select “OneDrive for Business”
• Enter [email protected] email address, click “Next”
• Enter your password and “Sign in”, both O365 accounts will appear on the
“Settings” page
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Accessing Outlook Email via the Internet – Outlook Web Access (OWA) The new O365 Outlook web address is http://outlook.office365.com o Select the appropriate Valencia email account: [email protected]
not listed, select use another account (click to see instructions).
o Click Sign in o You will be redirected to your O365 Outlook email Inbox
If your @valenciacollege.edu email account is
The website will automatically redirect to Valencia College’s organizational account. Enter your email and password.
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Outlook Email via the Internet – Add User Account • If your @valenciacollege.edu email account is not
listed, select use another account • Insert [email protected] and click
Next
o The website will automatically redirect to Valencia College’s organizational account.
o Click Sign in
o Enter your email and password.
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Accessing Outlook Email via Atlas
• Select “Atlas Email”
• Select the @valenciacollege.edu email account:
• Users may need to reenter their password. If so, click Sign in.
Login to Atlas
Select O365 / Email
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• You will be redirected to your O365 Outlook email.
Accessing Outlook Email via Valencia College website
• Input your @valenciacollege.edu address and password, click ‘Sign in’
http://valenciacollege.edu/faculty.cfm
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• You will be presented with the message shown below. Select the link as indicated.
• Input your @valenciacollege.edu credentials, click Sign in
• You will be redirected to your O365 Outlook email
