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June, 1996 ICS-OS-420-1

OIL SPILLFIELD OPERATIONS

GUIDE

ICS-OS-420-1

June, 1996 ICS-OS-420-1

SAFETY PLAN CHECKLIST

ASSIGN SITE SAFETY RESPONSIBILITY

ESTABLISH PERIMETER AND RESTRICT ACCESS

CHARACTERIZE SITE HAZARDS

Identify pollutantObtain Material Safety Data SheetsConduct air monitoringIdentify physical and biological hazards ie: slips, trips, falls,confined spaces, noise, weather conditions, poisonousinsects, reptiles, plants and biological waste.

ESTABLISH CONTROL ZONES

Exclusion zoneContamination reduction zoneSupport zone

ASSESS TRAINING REQUIREMENTS

Check HAZWOPER cardsInsure safety briefings

SELECT PERSONAL PROTECTIVE EQUIPMENT (PPE)

Level A, B, C, or D

ESTABLISH DECONTAMINATION STATION(S)

ESTABLISH EMERGENCY MEDICAL PLANLocate hospital, EMT(S) and first aid stationsList emergency numbers: fire, police, and ambulance

June, 1996 ICS-OS-420-1

June 1996

Report Oil and Chemical Spills Toll Free

1-800-424-8802

June, 1996 ICS-OS-420-1

Standard Incident Command System

i

Safety Officer(SO)

Liaison Officer(LO)

Information Officer(IO)

Federal

State(local)

RP(s)

OperationSections

Finance/Administration

Section

PlanningSection

LogisticsSection

Staging Area

Branch 1(up to a total offive branches)

Air OperationsBranchBranch 2

Division/Group

(up to 5)

Division/Group

(up to 5)

ResourcesUnit

Demobiliza-tionUnit

SupportGroup

SituationUnit

Documenta-tionUnit

TacticalGroup

Strike Teams(up to 5)

Strike Teams(up to 5)

Task Force(as needed)

SingleResources(as needed)

Task Force(as needed)

SingleResources(as needed)

Communi-cationsUnit

ServiceBranch

MedicalUnit

GroundSupport

Unit

FoodUnit

FacilitiesUnit

SupplyUnit

SupportBranch

TechnicalSpecialists

TimeUnit

ProcurementUnit

CostUnit

Compensation/Claims Unit

June, 1996 ICS-OS-420-1

INTRODUCTION INTRODUCTION1-5

FIELD OPERATIONSGUIDE

ICS 420-1(OIL)

TABLE OF CONTENTS

1. Introduction 1-1

2. Multi-Agency Coordination System (MACS) 2-1

3. Common Responsibilities 3-1

4. Command Staff 4-1

5. Operations Section 5-1

6. Planning Section 6-1

7. Logistics Section 7-1

8. Finance/Administration Section 8-1

9. Organizational Guides 9-1

10. Glossary 10-1

11. Map Legend 11-1

12. Resource Typing 12-1

13. Meetings & Briefings 13-1

14. Forms List 14-1

15. Incident Situation Display15-1

June, 1996 ICS-OS-420-1

INTRODUCTION INTRODUCTION1-6

INTRODUCTION

This document is intended to be a guidance documentin forming a response management system for oil spills. This Field Operations Guide (FOG) is the product of theSTandard Oil Spill Response Management System(STORMS) Task Force comprised of representatives fromUnited States Coast Guard, California Department of Fishand Game/Office of Oil Spill Prevention and Response,petroleum industry, oil spill response organizations andlocal government. The Task Force adopted the NationalInteragency Incident Management System (NIIMS) Incident Command System (ICS) which is the predominantpublic domain response management system in usenationwide. This system is consistent with the NationalContingency Plan (NCP). This FOG has been read andendorsed by Firescope California as ICS appropriate.

This system provides for maximum flexibility in variedsituations, but specific training is required for effectiveimplementation. The FOG is intended to be a tool tosupplement that training rather than a stand alonedocument. By reading the general instructions, thecommon unit leader responsibilities, the positiondescriptions and checklists a responder will be guided intheir duties within the ICS.

June, 1996 ICS-OS-420-1

COMMAND COMMAND4-7

The diagram on page (i) provides an outline of ageneric response organization for pre-event planning.However, an actual organization will be event specific. Notall positions need be filled. The size of the organization isdependent on the magnitude of the incident and can beexpanded or contracted as necessary. Examples of thismodular development are provided in Section 9.

Personnel with specialized skills (technical specialists),not specifically identified within the ICS, have the flexibility tointegrate anywhere within the organization to meet theneeds of the Incident Commander. This feature allows thegreatest compatibility with other existing responsemanagement systems.

Additional copies of this guide can be downloadedfrom the following home pages:

OSPR Home Page Addresshhtp://www.dfg.ca.gov/Ospr/enforce/enforce.html

USCG Headquarters Home Page Addresshttp://www.dot.gov/dotinfo/uscg/hg/hg-m/gmhome.htm

USCG information number (202)267-1570

USCG Eleventh District Home Page Addresshttp://www.dot.gov/dotinfo/uscg/d11/m/d11m.htm

June, 1996 ICS-OS-420-1

COMMAND COMMAND4-8

MULTI-AGENCY COORDINATION SYSTEM (MACS)A Multi-Agency Coordination System (MACS) is acombination of facilities, equipment, personnel, procedures,and communications integrated into a common system withresponsibility for coordination of assisting agency resourcesand support to agency emergency operations. Each MACGroup will be facilitated by a MAC Group Coordinator andinclude MAC Group Agency Representatives. The MACSwill:

a. Evaluate new incidents.b. Prioritize incidents

- Health and Human Safety- Environmental Areas Threatened- Real Property Threatened- High Damage Potential- Incident Complexity

c. Ensure agency resource situation is current.d. Determine specific agency resource requirements.e. Determine agency resources availability (available for

out-of-jurisdiction assignment at this time).f. Determine need and designate regional mobilization.g. Allocate resources to incidents based on priorities.h. Anticipate future agency/regional resource needs.i. Communicate MACS "decisions" back to

agencies/incidents.j. Review policies/agreements for regional resource

allocations.k. Review need for other agencies involvement in MACS.l. Provide necessary liaison with out-of-region facilities

and agencies as appropriate.

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COMMAND COMMAND4-9

MAC GROUP COORDINATORThe MAC Group Coordinator serves as a facilitator inorganizing and accomplishing the mission, goals anddirection of the MAC Group. The Coordinator will:

a. Facilitate the MAC Group decision process byobtaining, developing and displaying situationinformation.

b. Fill and supervise necessary unit support positionswithin the MAC Group.

c. Acquire and manage facilities and equipmentnecessary to carry out the MAC Group functions.

d. Implement the decisions made by the MAC Group.

MAC GROUP AGENCY REPRESENTATIVEThe MAC Agency Representative would be an individualassigned to represent their agency on a MAC Group andwould act with full authority on behalf of the agency whichthe individual represents with duties including but notlimited to:

a. Ensure that current situation and resource status isprovided by their agency.

b. Prioritize incidents by an agreed upon set of criteria.c. Determine specific resource requirements by the

agency.d. Determine resource availability for out-of jurisdiction

assignments and the need to provide resources inMobilization Centers.

e. As needed, designate area or regional mobilization anddemobilization centers within their jurisdiction.

f. Collectively allocate scarce, limited resources toincidents based on priorities.

g. Anticipate and identify future resource needs.

June, 1996 ICS-OS-420-1

COMMAND COMMAND4-10

h. Review and coordinate policies, procedures andagreements as necessary.

i. Consider legal/fiscal implications.j. Review need for participation by other agencies.k. Provide liaison with out-of-the-area facilities and

agencies as appropriate.l. Critique and recommend improvements to MACS and

MAC Group Operations.m. Provide personnel cadre and transition to emergency

or disaster recovery as necessary.

SITUATION ASSESSMENT UNITThe Situation Assessment Unit (This is also referred to insome agencies and EOC's as the Intelligence Unit) in theMACS is responsible for the collection and organization ofincident status and situation information. They evaluate,analyze and display information for use by the MAC Group. Functions include the following:

a. Maintain incident situation including location, type, size,potential for damage, control problems and any othersignificant information.

b. Maintain information on environmental issues, culturaland historic resources or sensitive populations andareas.

c. Maintain information on meteorological conditions andforecast conditions that may have an effect on incidentoperations.

d. Request/obtain resource status information from theResource Unit or agency dispatch sources.

e. Combine, summarize and display data for allappropriate incidents according to established criteria.

f. Collect information on accidents, injuries, deaths andany other significant occurrences.

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COMMAND COMMAND4-11

g. Develop projections of future incident activity.

RESOURCES UNITThe Resources Unit, if activated in a MACS, maintainssummary information by agency on critical equipment andpersonnel committed and available within the MACS areaof responsibility. Status is kept on the overall numbers ofcritical resources rather than on individual units. Functionscan include the following:

a. Maintain current information on the numbers ofpersonnel and major items of equipment committedand/or available for assignment.

b. Identify both essential and excess resources.c. Provide resource summary information to the Situation

Assessment Unit as requested.

INFORMATION UNITThe Information Unit is designed to satisfy the need forregional information gathering. The unit will operate aninformation center to serve the print and broadcast mediaand other governmental agencies. The Unit will providesummary information from agency/incident informationofficers and identify local agency sources for additionalinformation to the media and other government agencies. Functions are to:

a. Prepare and release summary information to the newsmedia and participating agencies.

b. Assist news media visiting the MACS facility andprovide information on its function. Stress joint agencyinvolvement.

c. Assist in scheduling media conferences and briefings. Assist in preparing information materials, etc., when

June, 1996 ICS-OS-420-1

COMMAND COMMAND4-12

requested by the MAC Group coordinator.d. Coordinate all matters related to public affairs (VIP

tours, etc.).e. Act as escort to facilitate agency tours of incident

areas, as appropriate.

June, 1996 ICS-OS-420-1

COMMAND COMMAND4-13

COMMON RESPONSIBILITIESThe following are responsibilities applicable to all ICSpersonnel:

1. Receive assignment, notification, reporting location,reporting time and travel instructions from your homeagency.

2. Upon arrival at the incident, check-in at designatedcheck-in locations. Check-in locations may be foundat:

Incident Command Post,Base or Camps, Staging Areas, Helibases,Division Supervisors (for direct line assignments).

3. Agency representatives from assisting or cooperatingagencies report to Liaison Officer at the CommandPost after checking in.

4. All radio communications to Incident CommunicationsCenter will be addressed: "(Incident Name)Communications".

5. Use clear text and ICS terminology (no codes) in allradio transmissions.

6. Receive briefing from immediate supervisor.7. Acquire work materials.8. Organize, assign and brief subordinates.9. Complete forms and reports required of the assigned

position and send material through supervisor toDocumentation Unit.

10. Respond to demobilization orders.11. Brief subordinates regarding demobilization.

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COMMAND COMMAND4-14

UNIT LEADER RESPONSIBILITIESCommon responsibilities that must be accomplished by allUnit Leaders include (These responsibilities are notrepeated in each Unit listing):

a. Participate in incident planning meetings, as required.b. Determine current status of unit activities.c. Confirm dispatch and estimated time of arrival of staff

and supplies.d. Assign specific duties to staff; supervise staff.e. Determine resource needs.f. Develop and implement accountability, safety and

security measures for personnel and resources.g. Supervise demobilization of unit, including storage of

supplies.h. Provide Supply Unit Leader with a list of supplies to be

replenished.i. Maintain unit records, including Unit/Activity Log (ICS

214).

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COMMAND COMMAND4-15

Unified Command Structure/Incident Command System

Safety Officer(SO)

Liason Officer(LO)

Information Officer(IO)

OSCFederal

RP ICState

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OPERATIONS OPERATIONS5-16

INCIDENT COMMANDERIncident Commanders for oil discharges will, wheneverpossible and practical, be organized under the UnifiedCommand Structure which includes, but not limited to:

- The predesignated federal On Scene Coordinator(OSC).

- The predesignated State Incident Commander (StateIC).

- The representative of the Responsible Party (RP).

The Unified Command is responsible for the overallmanagement of the incident. The Unified Commanddirects incident activities including the development andimplementation of strategic decisions and approves theordering and releasing of resources. The UnifiedCommand may assign Deputy Incident Commanders toassist in carrying out Incident Command responsibilities.

a. Review Common Responsibilities (page 3-1).b. Assess the situation and/or obtain incident briefing from

prior Incident Commander.c. Determine incident objectives and strategies.d. Establish the immediate priorities.e. Establish an Incident Command Post.f. Establish an appropriate organization.g. Brief Command Staff and Section Chiefs.h. Ensure planning meetings are scheduled as required.

Review Meetings and Briefings 13-1.i. Approve and authorize the implementation of an

Incident Action Plan.j. Determine information needs and advise Command

and General Staff.k. Coordinate activity for all Command and General Staff.l. Manage incident operations.

June, 1996 ICS-OS-420-1


m. Approve requests for additional resources andrequests for release of resources.

n. Approve the use of trainees, volunteers, and auxiliarypersonnel.

o. Authorize release of information to news media.p. Ensure incident funding is available.q. Notify natural resource trustee(s) and coordinate with a

NRDA Representative(s).r. Coordinate incident investigation responsibilities.s. Seek appropriate legal counsel.t. Order the demobilization of the incident when

appropriate.

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INFORMATION OFFICERThe Information Officer is responsible for developing andreleasing information about the incident to the news media,to incident personnel, and to other appropriate agenciesand organizations.

Only one Information Officer will be assigned for eachincident, including incidents operating under UnifiedCommand and multijurisdictional incidents. The InformationOfficer may have assistants as necessary, and theassistants may also represent assisting agencies orjurisdictions.

a. Review Common Responsibilites (page 3-1).b. Determine from the Incident Commander if there are

any limits on information release.c. Develop material for use in media briefings.d. Obtain Incident Commander approval for media

releases.e. Inform media and conduct media briefings.f. Arrange for tours and other interviews or briefings that

may be required.g. Obtain media information that may be useful to incident

planning.h. Maintain current information summaries and/or displays

on the incident and provide information on status ofincident to assigned personnel.

i. Maintain Unit/Activity Log (ICS 214).

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SAFETY OFFICERThe Safety Officer is responsible for monitoring andassessing hazardous and unsafe situations and developingmeasures for assuring personnel safety. The Safety Officerwill correct unsafe acts or conditions through the regularline of authority, although the Safety Officer may exerciseemergency authority to stop or prevent unsafe acts whenimmediate action is required. The Safety Officer maintainsawareness of active and developing situations, ensures thepreparation and implementation of the Site Safety Plan,and includes safety messages in each Incident Action Plan.

a. Review Common Responsibilites (page 3-1).b. Identify hazardous or unsafe situations associated with

the incident by ensuring the performance of preliminaryand continuous site characterization and analysiswhich shall include the identification of all actual orpotential physical, biological, and chemical hazardsknown or expected to be present on site.

c. Participate in planning meetings to identify any healthand safety concerns inherent in the operations dailyworkplan.

d. Review the Incident Action Plan for safety implications.e. Exercise emergency authority to stop and prevent

unsafe acts.f. Investigate accidents that have occurred within incident

areas.

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g. Ensure the preparation and implementation of the sitespecific Health and Safety Plan (HASP) in accordancewith the Area Contingency Plan (ACP) and State andFederal OSHA regulations. The HASP shall atminimum address, include, or contain the followingelements:- Health and safety hazard analysis for each site

task or operation.- Comprehensive operations workplan.- Personnel training requirements.- PPE selection criteria.- Site specific occupational medical monitoring

requirements.- Air monitoring plan: area/personal.- Site control measures.- Confined space entry procedures "only if needed".- Pre-entry briefings (tailgate meetings): initial and

as needed.- Pre-operations health and safety conference for

all incident participants.- Quality assurance of HASP effectiveness.

h. Assign assistants and manage the incident safetyorganization.

i. Review and approve the medical plan.j. Maintain Unit/Activity Log (ICS 214).

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LIAISON OFFICERIncidents that are multi-jurisdiction, or have severalagencies involved, may require the establishment of theLiaison Officer position on the Command Staff.

a. Review Common Responsibilites (page 3-1).b. Provide a point of contact for assisting and cooperating

Agency Representatives.c. Identify Agency Representatives from each agency

including communications link and location.d. Maintain a list of assisting and coordinating interagency

contacts.e. Assist in establishing and coordinating inter-agency

contacts.f. Keep agencies supporting incident aware of incident

status.g. Monitor incident operations to identify current or

potential inter-organizational issues and adviseIncident Command as appropriate.

h. Participate in planning meetings, provide currentresource status information, including limitations andcapabilities of assisting agency resources.

i. Maintain Unit/Activity Log (ICS 214).

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AGENCY REPRESENTATIVESIn many incidents involving multiple jurisdictions, an agencyor jurisdiction will send a representative to assist incoordination efforts.

An Agency Representative is an individual assigned to an incident from an assisting or cooperating agency who hasbeen delegated authority to make decisions on mattersaffecting that agency's participation at the incident. AgencyRepresentatives report to the Liaison Officer, or to theIncident Commander in the absence of the Liaison Officer.

a. Review Common Responsibilities (page 3-1).b. Ensure that all agency resources are properly checked-

in at the incident.c. Obtain briefing from the Liaison Officer or Incident

Commander.d. Inform assisting or cooperating agency personnel on

the incident that the Agency Representative position forthat agency has been filled.

e. Attend briefings and planning meetings as required.f. Provide input on the use of agency resources unless

resource technical specialists are assigned from theagency.

g. Cooperate fully with the Incident Commander and theGeneral Staff on agency involvement at the incident.

h. Ensure the well-being of agency personnel assigned tothe incident.

i. Advise the Liaison Officer of any special agency needsor requirements.

j. Report to home agency dispatch or headquarters on aprearranged schedule.

June, 1996 ICS-OS-420-1


k. Ensure that all agency personnel and equipment areproperly accounted for and released prior to departure.

l. Ensure that all required agency forms, reports anddocuments are complete prior to departure.

m. Have a debriefing session with the Liaison Officer orIncident Commander prior to departure.

NRDA REPRESENTATIVEThe Natural Resource Damage Assessment (NRDA)Representative is responsible for coordinating NRDAneeds and activities of the trustee team within the ICS spillresponse operations. This includes close coordination withthe Liaison Officer for obtaining timely information on thespill and injuries to natural resources. The Representativewill coordinate NRDA or injury determination activities.

a. Review Common Responsibilities (page 3-1).b. Attend planning meetings as required.c. Attend appropriate meetings to facilitate

communication between NRDA Team and ICS.d. Provide status reports to appropriate requesters.e. Identify site access, staffing and logistical support

needs of the NRDA Team to the Liaison Officer.f. Interact with appropriate units to collect information

requested by the NRDA Team.g. Obtain necessary safety clearances for access to

sampling sites.h. Coordinate with other organizations to identify

personnel available for NRDA.i. Maintain Unit/Activity Log (ICS 214).

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OPERATIONS SECTION

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OperationsSection

Staging Area

SARGroup

SalvageGroup

FireSuppression

Group

HAZMATGroup

EMSGroup

Air TacticalGroup

HelicopterCoordination

Fixed WingCoordination

Air SupportGroup

RecoveryGroup

WildlifeRehabCenter

Recovery &Protection

Branch

EmergencyResponseBranch

Air OpsBranch

WildlifeBranch

LawEnforcement

Group

ProtectionGroup

On WaterRecovery

Group

ShoresideRecovery

Group

DisposalGroup

DeconGroup

June, 1996 ICS-OS-420-1


OPERATIONS SECTION

OPERATIONS SECTION CHIEFThe Operations Section Chief is responsible for themanagement of all operations directly applicable to theprimary mission. The Operations Chief activates andsupervises elements in accordance with the Incident ActionPlan and directs its execution; activates and executes theSite Safety Plan; directs the preparation of unit operationalplans, requests or releases resources, makes expedientchanges to the Incident Action Plans as necessary, andreports such to the Incident Commander.

a. Review Common Responsibilities (page 3-1).b. Develop operations portion of Incident Action Plan.c. Brief and assign operations personnel in accordance

with Incident Action Plan.d. Supervise the execution of the Incident Action Plan for

Operations.e. Request resources needed to implement the

Operation's tactics as part of the Incident Action Plandevelopment (ICS 215).

f. Ensure safe tactical operations.g. Make or approve expedient changes to the Incident

Action Plan during the operational period as necessary.h. Approve suggested list of resources to be released

from assigned status (not released from the incident).i. Assemble and disassemble teams/task forces assigned

to operations section.

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j. Report information about changes in theimplementation of the IAP, special activities, events,and occurrences to Incident Commander as well as toPlanning Section Chief and Information Officer.

k. Maintain Unit/Activity Log (ICS 214).

STAGING AREA MANAGERUnder the Operations Section Chief, the Staging AreaManager is responsible for managing all activities within thedesignated staging areas.

a. Review Common Responsibilities (page 3-1).b. Implement pertinent sections of the Incident Action

Plan.c. Establish and maintain boundaries of staging areas.d. Post signs for identification and traffic control.e. Establish check-in function as appropriate.f. Determine and request logistical support for personnel

and/or equipment as needed.g. Advise Operations Section Chief of all changing

situation/conditions on scene.h. Respond to requests for resource assignments.i. Respond to requests for information as required.j. Demobilize or reposition staging areas as needed.k. Maintain Unit/Activity Log (ICS 214).

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BRANCH DIRECTORThe Branch Directors when activated, are under thedirection of the Operations Section Chief, and areresponsible for the implementation of the portion of theIncident Action Plan appropriate to the Branches.

a. Review Common Responsibilities (page 3-1).b. Develop with subordinates alternatives for Branch

control operations.c. Attend planning meetings at the request of the

Operations Chief.d. Review Division/Group Assignment Lists (ICS 204) for

Divisions/Groups within Branch. Modify lists based oneffectiveness of current operations.

e. Assign specific work tasks to Division/GroupSupervisors.

f. Supervise Branch operations.g. Resolve logistics problems reported by subordinates.h. Report to Operations Chief when: Incident Action Plan

is to be modified; additional resources are needed;surplus resources are available; hazardous situationsor significant events occur.

i. Approve accident and medical reports (home agencyforms) originating within the Branch.

j. Maintain Unit/Activity Log (ICS 214).

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DIVISION/GROUP SUPERVISORThe Division and/or Group Supervisor reports to theOperations Section Chief or Branch Director whenactivated. The supervisor is responsible for theimplementation of the assigned portion of the IncidentAction Plan, assignment of resources within thedivision/group, and reporting on progress of controloperations and status of resources within thedivision/group.

a. Review Common Responsibilities (page 3-1).b. Implement Incident Action Plan for division/group.c. Provide available Incident Action Plan to team/task

force leaders.d. Identify geographic areas or functions assigned to the

divisions and groups.e. Review division/group assignments and incident

activities with subordinates and assign tasks.f. Ensure that Incident Communications and/or

Resources Unit is advised of all changes in status ofresources assigned to the division and/or group.

g. Coordinate activities with other divisions.h. Determine need for assistance on assigned tasks.i. Submit situation and resources status information to

Branch Director or Operations Section Chief.j. Report special occurrences or events such as

accidents or sickness to the immediate supervisor.k. Resolve logistics problems within the division/group.l. Participate in the development of Branch plans for the

next operational period.m. Maintain Unit/Activity Log (ICS 214).

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STRIKE TEAM/TASK FORCE LEADERThe Strike Team/Task Force Leader reports to aDivision/Group Supervisor and is responsible forperforming tactical assignments assigned to the StrikeTeam or Task Force. The leader reports work progress,resources status, and other important information to adivision/group supervisor, and maintains work records onassigned personnel.

a. Review Common Responsibilities (page 3-1).b. Monitor work progress and make changes when

necessary.c. Coordinate activities with other Strike Teams, Task

Forces, and single resources.d. Submit situation and resource status information to

Division/Group Supervisor.e. Maintain Unit/Activity Log (ICS 214).

SINGLE RESOURCEThe person in charge of a single tactical resource will carrythe unit designation of the resource.

a. Review Common Responsibilities (page 3-1).b. Review assignments.c. Obtain necessary equipment/supplies.d. Review weather/environmental conditions for

assignment area.e. Brief subordinates on safety measures.f. Monitor work progress.g. Ensure adequate communications with supervisor and

subordinates.h. Keep supervisor informed of progress and any

changes.i. Inform supervisor of problems with assigned resources.j. Brief relief personnel, and advise them of any change in

June, 1996 ICS-OS-420-1


conditions.k. Return equipment and supplies to appropriate unit.l. Complete and turn in all time and use records on

personnel and equipment.

AIR OPERATIONS BRANCH DIRECTORThe Air Operations Branch Director, who is ground based,is primarily responsible for preparing the air operationsportion of the Incident Action Plan. The Incident ActionPlan will reflect agency restrictions that have an impact onthe operational capability or utilization of resources such asnight flying or hours per pilot. After the Incident Action Planis approved, air operations is responsible for implementingits strategic aspects, those that relate to the overall incidentstrategy as opposed to those that pertain to tacticaloperations like specific target selection. Additionally, the AirOperations Branch Director is responsible for providinglogistical support to helicopters operating on the incident. Specific tactical activities including target selection, orsuggested modifications to specific tactical actions in theIncident Action Plan, are normally performed by the AirTactical Group Supervisor working with ground and airresources.

a. Review Common Responsibilities (page 3-1).b. Organize preliminary air operations.c. Request declaration or cancellation of restricted air

space area.d. Participate in planning meetings as required.e. Participate in preparation of the Incident Action Plan.f. Perform operational planning for air operations.

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g. Prepare and provide Air Operations SummaryWorksheet to the Air Support Group and Fixed-WingBases.

h. Determine coordination procedures for use by airorganization with ground Branches, Divisions, orGroups.

i. Coordinate with appropriate Operations Sectionpersonnel.

j. Supervise all air operations activities associated withthe incident (ICS 220).

k. Establish procedures for emergency reassignment ofaircraft.

l. Schedule approved flights of non-incident aircraft in therestricted air space area.

m. Inform the Air Tactical Group Supervisor of the airtraffic situation external to the incident.

n. Resolve conflicts concerning non-incident aircraft.o. Coordinate with Federal Aviation Agency.p. Update air operations plans.q. Report to the Operations Section Chief on air

operations activities.r. Arrange for an accident investigation team when

warranted.s. Maintain Unit/Activity Log (ICS 214).

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AIR TACTICAL GROUP SUPERVISORThe Air Tactical Group Supervisor is primarily responsiblefor the coordination and scheduling of aircraft operationsintended to locate, observe, track, surveil, supportdispersant applications, or other deliverable responseapplication techniques, or report on the incident situationwhen fixed and/or rotary-wing aircraft are airborne at anincident. These coordination activities are performed by theAir Tactical Group Supervisor while airborne. The AirTactical Group Supervisor reports to the Air OperationsBranch Director.

a. Review Common Responsibilities (page 3-1).b. Determine what aircraft (fixed wing and helicopters) are

operating within the area of assignments.c. Obtain briefing from the Air Operations Branch Director

or Operations Section Chief.d. Manage air tactical activities based upon the Incident

Action Plan.e. Establish and maintain communications with Air

Operations, Fixed Wing Aircraft and HelicopterCoordinators, Air Support Group Supervisor, andFixed-Wing Bases.

f. Coordinate approved flights on non-incident aircraft ornon-tactical flights in restricted air space area.

g. Coordinate dispersant, in-situ burning, andbioremediation application through the Air OperationsBranch Director.

h. Obtain information about air traffic external to theincident.

i. Receive reports of non-incident aircraft violatingrestricted air space area.

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j. Make tactical recommendations to approved groundcontact (Operations Section Chief, Branch Director, orDivision Supervisor).

k. Inform the Air Operations Branch Director of tacticalrecommendations affecting the air operations portion ofthe Incident Action Plan.

l. Coordinate air surveillance mission scheduling andobserver assignments with the Situation Unit Leader.

m. Identify remote sensing technology that may enhancesurveillance capabilities.

n. Coordinate air surveillance observations and providereports by the most direct methods available.

o. Report on air surveillance and operations activities toAir Operations Branch Director.

p. Coordinate application monitoring requirements withthe Helicopter and Fixed Wing Coordinators and theSituation Unit.

q. Report on air application activities to the Air OperationsDirector.

r. Report on incidents/accidents.s. Maintain Unit/Activity Log (ICS 214).

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HELICOPTER COORDINATORThe Helicopter Coordinator is primarily responsible for thecoordination of all tactical or logistical helicopter missionswhile in flight over the mission. The Helicopter Coordinatoris also responsible for the coordination and scheduling ofhelicopter operations intended to locate, observe, track,surveil, or report on the incident situation. The HelicopterCoordinator coordinates the application of dispersants, in-situ burning agents and bioremediation agents. TheHelicopter Coordinator reports to the Air Tactical GroupSupervisor.

a. Review Common Responsibilities (page 3-1).b. Determine the type and quantity of aircraft operating

within incident assignment area.c. Determine helicopter capabilities and limitations.d. Survey and report on potential problems within incident

assignment area (other aircraft hazards, groundhazards, etc.).

e. Coordinate air traffic control procedures with pilots, AirOperations Branch Director, Air Tactical GroupSupervisor, Fixed Wing Coordinator, and the AirSupport Group.

f. Coordinate the use of communication frequencies forground-to-air and air-to-air communications with the AirTactical Supervisor and the Communications Unit.

g. Assign and ensure use of appropriate operatingfrequencies by incident helicopters.

h. Coordinate and make geographic assignments forhelicopter operations with the Air Tactical GroupSupervisor.

June, 1996 ICS-OS-420-1


i. Implement and monitor all safety requirements andprocedures.

j. Ensure that approved night flying procedures are beingfollowed.

k. Supervise all helicopter activities.l. Immediately report accidents or incidents to the Air

Tactical Group Supervisor and the Air OperationsBranch Director.

m. Maintain Unit/Activity Log (ICS 214).

FIXED WING COORDINATORThe Fixed Wing Coordinator is primarily responsible for thecoordination of assigned airborne fixed-wing aircraftoperations at the incident. The Fixed Wing Coordinator isalso responsible for the scheduling of fixed wing operationsintended to locate, observe, track, surveil, or report on theincident situation. The Fixed Wing Coordinator coordinatesthe application of dispersants, in-situ burning agents, andbioremediation agents. The Fixed Wing Coordinatorreports to the Air Tactical Group Supervisor. a. Review Common Responsibilities (page 3-1).b. Determine type and quantity of aircraft operating within

the incident area.c. Determine fixed-wing aircraft capabilities and

limitations.d. Survey and report on potential problems within incident

assignment area.e. Coordinate air traffic control procedures with pilots, Air

Operations, Air Tactical Group Supervisor, HelicopterCoordinator, and Air Support Group.

June, 1996 ICS-OS-420-1

PLANNING PLANNING6-38

f. Coordinate the use of communications frequencies forground-to-air and air-to-air communication with the AirTactical Group Supervisor and the CommunicationsUnit.

g. Implement and monitor all air safety requirements andprocedures.

h. Supervise all fixed-wing aircraft activities; receiveassignments, brief pilots, assign missions, and reporton mission completion; reassign as directed.

i. Coordinate activities as appropriate with Air TacticalGroup Supervisor, Helicopter Coordinator, andground operations personnel.

j. Immediately report accidents or incidents to the AirTactical Group Supervisor and the Air OperationsBranch Director.

k. Maintain Unit/Activity Log (ICS 214).

AIR SUPPORT GROUP SUPERVISORThe Air Support Group Supervisor is primarily responsiblefor supporting and managing helibase and helispotoperations, and maintaining liaison with fixed-wing airbases. This includes providing: 1) fuel and other supplies,2) maintenance and repair of helicopters, 3) keepingrecords of helicopter activity, and 4) providing enforcementof safety regulations. These major functions are performedat helibases and helispots. Helicopters during landing andtakeoff and while on the ground are under the control ofthe air support group's Helibase or Helispot managers. The Air Support Group Supervisor reports to the AirOperations Branch Director.

a. Review Common Responsibilities (page 3-1).b. Obtain copy of the Incident Action Plan from the Air

Operations Branch Director, including the AirOperations Summary Worksheet.

June, 1996 ICS-OS-420-1


c. Participate in Air Operations Branch Director planningactivities.

d. Inform Air Operations Branch Director of groupactivities.

e. Identify resources/supplies dispatched for air supportgroup.

f. Request special air support items from appropriatesources through logistics section.

g. Identify helibase and helispot locations from theIncident Action Plan or from the Air Operations BranchDirector.

h. Determine need for assignment of personnel andequipment at each helibase or helispot.

i. Coordinate special request for air logistics.j. Maintain coordination with air bases supporting the

incident.k. Coordinate activities with Air Operations Branch

Director.l. Obtain assigned ground to air frequency for Helibase

operations from Communication Unit Leader orCommunications Plan.

m. Inform Air Operations Branch Director of capability toprovide night flying service.

n. Ensure compliance with each agency's operationschecklist for day and night operations.

o. Ensure dust abatement procedures are implemented atHelibase and Helispots.

p. Provide crash-rescue service for helibases andhelispots.

q. Ensure that Air Traffic Control procedures areestablished between Helibase and Helispots and theAir Tactical Group Supervisor, Helicopter Coordinatoror Air Tanker/Fixed Wing Coordinator.

r. Maintain Unit/Activity Log (ICS 214).

June, 1996 ICS-OS-420-1


HELIBASE MANAGER

a. Review Common Responsibilities (page 3-1).b. Obtain Incident Action Plan including Air Operations

Summary Worksheet (ICS Form 220).c. Participate in Air Support Group planning activities.d. Inform Air Support Supervisor of helibase activities.e. Report to assigned helibase. Brief pilots and assigned

personnel.f. Manage resources/supplies dispatched to helibase.g. Ensure helibase is posted and cordoned.h. Coordinate helibase Air Traffic control with pilots, Air

Support Group Supervisor, Air Tactical GroupSupervisor, Helicopter Coordinator and the Takeoffand Landing Controller.

i. Manage chemical countermeasure loading operations.j. Ensure helicopter fueling, maintenance and repair

services are provided.

June, 1996 ICS-OS-420-1


k. Supervise manifesting and loading of personnel andcargo.

l. Ensure dust abatement techniques are provided andused at helibases and helispot.

m. Ensure security is provided at each helibase andhelispot.

n. Ensure crash-rescue services are provided for thehelibase.

o. Request special air support items from the Air SupportGroup Supervisor.

p. Receive and respond to special requests for airlogistics.

q. Maintain agency records, reports of helicopter activities,and Check-In Lists (ICS 211).

r. Coordinate activities with Air Support GroupSupervisor.

s. Display organization and work schedule at eachhelibase, including helispot organization and assignedradio frequencies.

t. Solicit pilot input concerning selection and adequacy ofhelispot, communications, Air Traffic Control,operational difficulties, and safety problems.

u. Maintain Unit/Activity Log (ICS 214).

June, 1996 ICS-OS-420-1


RECOVERY AND PROTECTION BRANCH DIRECTORThe Recovery and Protection Branch Director isresponsible for overseeing and implementing theprotection, containment and cleanup activities establishedin the Incident Action Plan. The Recovery and ProtectionBranch Director reports to the Operations Section Chief.

a. Review Common Responsibilities (page 3-1).b. Participate in planning meetings as required.c. Develop operations portion of Incident Action Plan.d. Brief and assign operations personnel in accordance

with Incident Action Plan.e. Supervise operations.f. Determine resource needs.g. Review recommendations and initiate release of

resources.h. Report information about special activities, events, and

occurrences to Operations Section Chief.i. Maintain Unit/Activity Log (ICS 214).

PROTECTION GROUP SUPERVISORUnder the Recovery and Protection Branch Director, theProtection Group Supervisor is responsible for thedeployment of containment, diversion, and absorbing boomin designated locations. Depending on the size of theincident, the Protection Group may be further divided intoteams, task forces and single resources.

a. Review Common Responsibilities (page 3-1).b. Implement Protection Strategies in Incident Action

Plan.c. Direct, coordinate and assess effectiveness of

protective actions.d. Modify protective actions as needed.e. Brief the Recovery and Protection Branch Director on

June, 1996 ICS-OS-420-1


activities.f. Maintain Unit/Activity Log (ICS 214).

ON WATER RECOVERY GROUP SUPERVISORUnder the Recovery and Protection Branch Director, theOn Water Recovery Group Supervisor is responsible formanaging on water recovery operations in compliance withthe Incident Action Plan. The Group may be further dividedinto teams, task forces and single resources.

a. Review Common Responsibilities (page 3-1).b. Implement Recovery Strategies in Incident Action Plan.c. Direct, coordinate and assess effectiveness of on water

recovery actions.d. Modify protective actions as needed.e. Brief the Recovery and Protection Branch Director on


June, 1996 ICS-OS-420-1


SHORESIDE RECOVERY GROUP SUPERVISORUnder the Recovery and Protection Branch Director, theShoreside Recovery Group Supervisor is responsible formanaging shoreside cleanup operations in compliance withthe Incident Action Plan. The group may be further dividedinto Strike Teams, Task Forces and single resources.

a. Review Common Responsibilities (page 3-1).b. Implement Recovery Strategies in Incident Action Plan.c. Direct, coordinate and assess effectiveness of

shoreside recovery actions.d. Modify protective actions as needed.e. Brief the Recovery and Protection Branch Director on


DISPOSAL GROUP SUPERVISORUnder the Recovery and Protection Branch Director, theSupervisor of the Disposal Group Supervisor is responsiblefor coordinating the on site activities of personnel engagedin collecting, storing, transporting, and disposing of wastematerials. Depending on the size and location of the spill,the disposal groups may be further divided into teams, taskforces, and single resources.

a. Review Common Responsibilities (page 3-1).b. Implement disposal portion of Incident Action Plan.c. Ensure compliance with all hazardous waste laws and

regulations.d. Maintain accurate records of recovered material.e. Brief Recovery and Protection Branch Director on


DECONTAMINATION GROUP SUPERVISOR

June, 1996 ICS-OS-420-1


Under the Recovery and Protection Branch Director, theDecontamination Group Supervisor is responsible fordecontamination of personnel and response equipment incompliance with approved statutes.

a. Review Common Responsibilities (page 3-1).b. Implement Decontamination Plan.c. Determine resource needs.d. Direct and coordinate decontamination activities.e. Brief Site Safety Officer on conditions.f. Brief Recovery and Protection Branch Director on

activities.g. Maintain Unit/Activity Log (ICS 214).

June, 1996 ICS-OS-420-1


EMERGENCY RESPONSE BRANCH DIRECTORThe Emergency Response Branch Director is primarilyresponsible for overseeing and implementing emergencymeasures to protect life, mitigate further damage to theenvironment, and stabilize the situation.

a. Review Common Responsibilities (page 3-1).b. Participate in planning meetings as required.c. Develop operations portion of Incident Action Plan.d. Supervise operations.e. Determine need and request additional resources.f. Review suggested list of resources to be released and

initiate recommendation for release of resources.g. Report information about special activities, events, and

occurrences to Incident Commander.h. Maintain Unit/Activity Log (ICS 214).

SEARCH AND RESCUE (SAR) GROUP SUPERVISORUnder the direction of the Emergency Response BranchDirector, the SAR Group Supervisor is responsible forprioritization and coordination of all Search and Rescuemissions directly related to a specific incident.

a. Review Common Responsibilities (page 3-1).b. Prioritize Search and Rescue missions.c. Determine resource needs.d. Direct and coordinate Search and Rescue missions.e. Manage dedicated Search and Rescue resourcesf. Brief Emergency Response Branch Director on

activities.g. Maintain Unit/Activity Log (ICS 214).SALVAGE GROUP SUPERVISORUnder the direction of the Emergency Response BranchDirector, the Salvage Group Supervisor is responsible forcoordinating and directing all salvage activities related to

June, 1996 ICS-OS-420-1


the incident.

a. Review Common Responsibilities (page 3-1).b. Coordinate development of Salvage Plan.c. Determine resource needs.d. Direct and coordinate implementation of the Salvage

Plan.e. Manage dedicated salvage resources.f. Brief Emergency Response Branch Director on


FIRE SUPPRESSION GROUP SUPERVISORUnder the direction of the Emergency Response BranchDirector, the Fire Suppression Group Supervisor isresponsible for coordinating and directing all firefightingactivities related to the incident.

a. Review Common Responsibilities (page 3-1).b. Prioritize responses to fires related to the incident.c. Determine resource needs.d. Direct and coordinate firefighting mission.e. Manage dedicated firefighting resources.f. Brief Emergency Response Branch Director on


June, 1996 ICS-OS-420-1


HAZARDOUS MATERIALS GROUP SUPERVISORUnder the direction of the Emergency Response BranchDirector, the HAZMAT Group Supervisor is responsible forcoordinating and directing all hazardous materials activitiesrelated to the incident.

a. Review Common Responsibilities (page 3-1).b. Prioritize HAZMAT responses related to the incident.c. Determine resource requirements.d. Direct and coordinate HAZMAT responses.e. Manage dedicated HAZMAT resources.f. Brief Emergency Response Branch Director on


MEDICAL GROUP (EMS) SUPERVISORUnder the direction of the Emergency Response BranchDirector, the Medical (EMS) Group Supervisor isresponsible for coordinating and directing all emergencymedical services related to the incident.

a. Review Common Responsibilities (page 3-1).b. Prioritize EMS responses related to the incident.c. Determine resource requirements.d. Direct and coordinate EMS responses.e. Manage dedicated EMS resources.f. Brief Emergency Response Branch Director on


June, 1996 ICS-OS-420-1


LAW ENFORCEMENT GROUP SUPERVISORUnder the direction of the Emergency Response BranchDirector, the Law Enforcement Group Supervisor isresponsible for coordinating and directing all lawenforcement activities, related to the incident, which mayinclude, but not limited to isolating the incident, crowdcontrol, traffic control, evacuations, beach closures and/orperimeter security.

a. Review Common Responsibilities (page 3-1).b. Determine resource needs.c. Direct and coordinate law enforcement response.d. Manage dedicated law enforcement resources.e. Manage public protection action e.g. evacuations,

beach closures, etc.f. Brief Emergency Response Branch Director on


June, 1996 ICS-OS-420-1


WILDLIFE BRANCH DIRECTORThe Wildlife Branch Director is responsible for minimizingwildlife losses during spill responses; coordinating earlyaerial and ground reconnaissance of the wildlife at the spillsite and reporting results to the Situation Unit Leader;employing wildlife hazing measures as authorized in theIncident Action Plan; and recovering and rehabilitatingimpacted wildlife. A central wildlife processing centershould be identified and maintained for: evidence tagging,transportation, veterinary services, treatment andrehabilitation storage and other support needs. Theactivities of private wildlife care groups, including thoseemployed by the responsible party, will be overseen andcoordinated by the Wildlife Branch Director.

a. Review Common Responsibilities (page 3-1).b. Develop Wildlife Branch portion of the Incident Action

Plan.c. Supervise Wildlife Branch operations.d. Determine resource needs.e. Review suggested list of resources to be released and

initiate recommendation for release of resources.f. Assemble and disassemble teams/task forces assigned

to the Wildlife Branch.g. Report information about special activities, events, and

occurrences to Operations Section Chief.h. Maintain Unit/Activity Log (ICS 214).

June, 1996 ICS-OS-420-1


WILDLIFE RECOVERY GROUP SUPERVISORUnder the direction of the Wildlife Branch Director, theWildlife Recovery Group Supervisor is responsible forcoordinating the search for collection and field tagging ofdead and live impacted wildlife and transporting them toprocessing center(s). This group should coordinate withPlanning (Situation Unit) in conducting aerial and groupsurveys of wildlife population in the vicinity of the spill. Theyshould also deploy acoustic and visual wildlife hazingequipment as needed.

a. Review Common Responsibilities (page 3-1).b. Determine resource needs.c. Establish and implement protocols for collection and

logging of impacted wildlife.d. Coordinate transportation of wildlife to processing

stations(s).e. Brief the Wildlife Branch Director on activities.f. Maintain Unit/Activity Log (ICS 214).

WILDLIFE REHABILITATION CENTERUnder the direction of the Wildlife Branch Director, theWildlife Rehabilitation Center is responsible for receivingoiled wildlife at processing center, recording essentialinformation, collecting necessary samples, and conductingtriage, stabilization, treatment, transport and rehabilitation ofoiled wildlife. The center is responsible for assuringappropriate transportation to appropriate treatment centersfor oiled animals requiring extended care and treatment.

June, 1996 ICS-OS-420-1


a. Review Common Responsibilities (page 3-1).b. Determine resource needs and establish processing

station for impacted wildlife.c. Process impacted wildlife and maintain logs.d. Collect numbers/types/status of impacted wildlife and

brief the Wildlife Branch Operations director.e. Coordinate transport of wildlife to other facility.f. Coordinate release of recovered wildlife.g. Implement demobilization plan.h. Brief the Wildlife Branch Director on activities.i. Maintain Unit/Activity Log (ICS 214).

June, 1996 ICS-OS-420-1


June, 1996 ICS-OS-420-1


PLANNING SECTION

PlanningSection

SituationUnit

ResourceUnit

DocumentationUnit

DemobilizationUnit

DisplayProcessor

FieldObserver

TajectoryAnalysisSpecialist

GeographicInfo

Specialist (GIS)

Resourcesat Risk

Specialist(RAR)

Check inRecorder

VolunteerCoordinator

TechnicalSpecialists

Disposal

ScientificSupport

Coordinator

AlternativeResponse

Technology

Legal

June, 1996 ICS-OS-420-1

LOGISTICS LOGISTICS7-55

PLANNING SECTION

PLANNING SECTION CHIEFThe Planning Section Chief, a member of the GeneralStaff, is responsible for the collection, evaluation,dissemination and use of information about thedevelopment of the incident and status of resources. Information is needed to 1) understand the currentsituation, 2) predict probable course of incident events, and3) prepare alternative strategies for the incident.

a. Review Common Responsibilities (page 3-1).b. Activate Planning Section units.c. Assign available personnel already on site to ICS

organizational positions as appropriate.d. Collect and process situation information about the

incident.e. Supervise preparation of the Incident Action Plan.f. Provide input to the Incident Command and Operations

Sections Chief in preparing the Incident Action Plan.g. Participate in planning and other meetings as required.h. Establish information requirements and reporting

schedules for all ICS organizational elements for use inpreparing the Incident Action Plan.

i. Determine need for any specialized resources insupport of the incident.

j. Provide Resources Unit with the Planning Section'sorganizational structure including names and locationsof assigned personnel.

k. Assign Technical Specialists where needed.l. Assemble information on alternative strategies.m. Assemble and disassemble teams or task forces as

necessary.n. Provide periodic predictions on incident potential.o. Compile and display incident status summary

June, 1996 ICS-OS-420-1


information.p. Provide status reports to appropriate requesters.q. Advise General Staff of any significant changes in

incident status.r. Incorporate the incident Traffic Plan (from Ground

Support Unit), Vessel Routing Plan (from VesselSupport Unit) and other supporting plans into theIncident Action Plan.

s. Instruct Planning Section Units in distribution androuting of incident information.

t. Prepare recommendations for release of resources forsubmission to members of Incident Command.

u. Maintain Section records.v. Maintain Unit/Activity Log (ICS 214).

SITUATION UNIT LEADERThe Situation Unit Leader is responsible for the collectionand evaluation of information about the current andpossible future status of the spill and the spill responseoperations. This responsibility includes the compilation ofinformation regarding the type and amount of oil spilled, theamount of oil recovered, the oil's current location andanticipated trajectory, and impacts on natural resources. This responsibility includes providing information to the GISSpecialist(s) for the creation of maps to depict the currentand possible future situation and the preparation of reportsfor the Planning Section Chief.a. Review Common Responsibilities (page 3-1).b. Review Unit Leader Responsibilities (page 3-2).c. Obtain briefing and special instructions from the

Planning Section Chief.d. Participate in planning meetings as required.e. Prepare and maintain Command Post display.f. Collect and maintain most current incident data.g. Prepare periodic predictions as requested by the

June, 1996 ICS-OS-420-1


Planning Section Chief.h. Prepare, post and disseminate resource and situation

status information as required in the IncidentInformation Center.

i. Prepare the Incident Status Summary (ICS 209(oil)).j. Provide status reports to appropriate requesters.k. Provide photographic services and maps.

DISPLAY PROCESSORThe Display Processor is responsible for the display ofincident status information obtained from Field Observers,resource status reports, aerial and ortho photographs andinfrared data.

a. Review Common Responsibilities (page 3-1).b. Determine:

- Location of work assignments.- Numbers, types and locations of displays

required.- Priorities.- Map requirements for Incident Action Plan.- Time limits for completion.- Field Observer assignments and communications

means.c. Obtain necessary equipment and supplies.d. Obtain copy of Incident Action Plan for each

operational period.e. Assist Situation Unit Leader in analyzing and evaluating

field reports.f. Develop required displays in accordance with time

limits for completion.FIELD OBSERVERThe Field Observer is responsible to collect situationinformation from personal observations at the incident andprovide this information to the Situation Unit Leader.

June, 1996 ICS-OS-420-1


a. Review Common Responsibilities (page 3-1).b. Determine:

- Location of assignment.- Type of information required.- Priorities.- Time limits for completion.- Method of communication.- Method of transportation.

c. Obtain copy of Incident Action Plan for the OperationalPeriod.

d. Obtain necessary equipment and supplies.e. Perform Field Observer responsibilities to include but

not limited to the following:- Perimeters of incident.- Locations of oil concentration.- Rates of spread.- Weather conditions.- Hazards.- Progress of Operation resources.

f. Be prepared to identify all facility locations (e.g.,helispots, Division and Branch boundaries).

g. Report information to Situation Unit Leader byestablished procedure.

h. Report immediately any condition observed which maycause danger and safety hazard to personnel.

i. Gather intelligence that will lead to accuratepredictions.

June, 1996 ICS-OS-420-1


TRAJECTORY ANALYSIS SPECIALISTThe Trajectory Analysis Specialist is responsible forproviding to the Unified Command projections andestimates of the movement and behavior of the spill. Thespecialist will combine visual observations, remote sensinginformation, computer modeling as well as observed andpredicted tidal, current and weather data to form theseanalyses. Additionally, the specialist is responsible forinterfacing with local experts (weather service, academia,researchers, etc.) in formulating these analyses. Trajectorymaps, overflight maps, tides and current data, and weatherforecasts will be supplied by the specialist to the SituationUnit for dissemination throughout the Command Post.

a. Review Common Responsibilities (page 3-1).b. Schedule and conduct spill observations/ overflights as

needed.c. Gather pertinent information on tides, currents and

weather from all available sources.d. Provide trajectory and overflight maps, weather

forecasts, tidal and current information.e. Provide briefing on observations and analyses to the

proper personnel.f. Demobilize in accordance with the Demobilization Plan.g. Maintain Unit/Activity Log (ICS 214).

GEOGRAPHIC INFORMATION SYSTEM (GIS)SPECIALIST The GIS Specialist is responsible forgathering and compiling updated spill information andproviding various map products to the incident. The GISteam will work with the Situation Unit and the informationmanagement officer to ensure accurate and rapiddissemination of oil spill information to the ICS.a. Review Common Responsibilities (page 3-1).b. Determine resource needs.

June, 1996 ICS-OS-420-1


c. Participate in planning meetings as required.d. Gather and compile data from the different incident-

sections.e. Provide maps for various components of the incident.f. Provide status reports to appropriate requesters.g. Maintain Unit/Activity Log (ICS 214).

RESOURCES AT RISK (RAR) TECHNICAL SPECIALISTThe Resources at Risk Technical Specialist is responsiblefor the identification of resources thought to be at risk fromexposure to the spilled oil through the analysis of knownand anticipated oil movement and the location of natural,cultural, and economic resources. The Resources at RiskTechnical Specialist considers the relative importance ofthe resources and the relative risk to develop a priority listfor protection.

a. Review Common Responsibilities (page 3-1).b. Participate in planning meetings as required.c. Determine resource needs.d. Obtain current and forecasted status information from

Situation Unit.e. Identify natural resources at risk.f. Identify archaeo-cultural resources at risk.g. Identify socioenomic resources at risk.h. Develop a prioritized list of the resources at risk for use

by the Planning Section.i. Provide status reports to appropriate requesters.j. Maintain Unit/Activity Log (ICS 214).

June, 1996 ICS-OS-420-1


RESOURCE UNIT LEADERThe Resource Unit Leader (RESTAT) is responsible formaintaining the status of all resources (primary andsupport) at an incident. RESTAT achieves this throughdevelopment and maintenance of a master list of allresources, including check-in, status, current location, etc. This unit is also responsible for preparing parts of theIncident Action Plan (ICS 203, 204 & 207) and compilingthe entire plan in conjunction with other members of theICS, (e.g., Situation Unit, Operations, Logistics) anddetermines the availability of resources.

a. Review Common Responsibilities (page 3-1).b. Review Unit Leader Responsibilities (page 3-2).c. Obtain briefing and special instructions from the

Planning Section Chief.d. Participate in Planning Meetings as required.e. Establish check-in function at incident locations.f. Using the Incident Briefing (ICS 201) prepare and

maintain the Command Post display (organizationchart and resource allocation and deployment sectionsof display).

g. Establish contacts with incident facilities and beginmaintenance of resource status.

h. Gather, post, and maintain incident resource status.i. Maintain master roster of all resources checked in at

the incident.j. Prepare Organization Assignment List (ICS 203) and

Organization Chart (ICS 207).k. Prepare appropriate parts of assignment lists (ICS 204)l. Provide status reports to appropriate requesters.

June, 1996 ICS-OS-420-1


CHECK-IN RECORDERCheck-in recorders are needed at each check-in location toensure that all resources assigned to an incident areaccounted for.

a. Review Common Responsibilities (page 3-1).b. Obtain work materials, including Check-in Lists (ICS

Form 211).c. Establish communications with the Communication

Center.d. Post signs so that arriving resources can easily find the

check-in locations.e. Record check-in information on Check-in Lists (ICS

Form 211).f. Transmit check-in information to Resources Unit on

regular pre-arranged schedule.g. Forward completed Check-in Lists and Status Change

Cards to the Resources Unit.

VOLUNTEER COORDINATORThe Volunteer Coordinator is responsible for managing andoverseeing all aspects of volunteer participation, includingrecruitment, induction and deployment. The VolunteerCoordinator is part of the Planning Section and reports tothe Resources Unit Leader.

a. Review Common Responsibilities (page 3-1).b. Coordinate with Resource Unit to determine where

volunteers are needed.c. Identify any necessary skills and training needs.d. Verify minimum training needed, as necessary, with

Health and Safety Officer or units requesting volunteers(if special skill is required).

e. Activate, as necessary, standby contractors for varioustraining needs (as applicable).

June, 1996 ICS-OS-420-1


f. Coordinate nearby or on-site training as part of thedeployment process.

g. Identify and secure other equipment, materials andsupplies as needed.

h. Induct convergent (on the scene) volunteers.i. Activate other volunteers (individuals who have applied

prior to an incident and are on file with the VolunteerCoordinator or other participating volunteerorganizations).

j. Recruit additional volunteers through media appeals (ifneeded).

k. Assess, train and assign volunteers.l. Coordinate with Logistics for volunteer housing and

meal accommodations.m. Assist volunteers with other special needs.n. Maintain Unit/Activity Log (ICS Form 214).

DOCUMENTATION UNIT LEADERThe Documentation Unit Leader is responsible for themaintenance of accurate, up-to-date incident files. Examples of incident documentation include: IncidentAction Plan, incident reports, communication logs, injuryclaims, situation status reports, etc. Thoroughdocumentation is critical to post-incident analysis. Some ofthese documents may originate in other sections. This unitshall ensure each section is maintaining and providingappropriate documents. Incident files will be stored forlegal, analytical, and historical purposes. TheDocumentation Unit also provides duplication and copyingservices.

a. Review Common Responsibilities (page 3-1).b. Review Unit Leader Responsibilites (page 3-2).c. Obtain briefing and special instructions from Planning

Section Chief

June, 1996 ICS-OS-420-1


d. Participate in Planning Meetings as required.e. Establish and organize incident files.f. Establish duplication service and respond to requests.g. File copies of all official forms and reports.h. Check on accuracy and completeness of records

submitted for files and correct errors or omissions bycontacting appropriate ICS units.

i. Provide incident documentation to appropriaterequesters.

DEMOBILIZATION UNIT LEADERThe Demobilization Unit Leader is responsible fordeveloping the Incident Demobilization Plan, and assistingSections/Units in ensuring that an orderly, safe, and costeffective demobilization of personnel and equipment isaccomplished from the incident.

a. Review Common Responsibilities (page 3-1).b. Review Unit Leader Responsibilities (page 3-2).c. Obtain briefing and special instructions from Planning

Section Chief.d. Demobilize in accordance with the Demobilization Plan.e. Review incident resource records to determine

probable size of demobilization effort.f. Participate in planning meetings as required.g. Evaluate logistics and transportation capabilities

required to support demobilization.h. Prepare and obtain approval of Demobilization Plan

including required decontamination.i. Distribute Demobilization Plan to each processing

point.j. Ensure that all Sections/Units understand their

responsibilities within the Demobilization Plan.k. Monitor implementation and assist in the coordination

of the Demobilization Plan.

June, 1996 ICS-OS-420-1


l. Brief Planning Section Chief on progress ofdemobilization.

m. Provide status reports to appropriate requesters.

TECHNICAL SPECIALISTSTechnical Specialist are advisors with special skills neededto support the incident. Technical Specialists may beassigned anywhere in the ICS organization. If necessary,Technical Specialists may be formed into a separate unit. The Planning Section will maintain a list of availablespecialists and will assign them where needed. Thefollowing are example position descriptions for TechnicalSpecialists that might be utilized during an oil spillresponse.

LEGAL SPECIALISTThe Legal Specialist will act in an advisory capacity duringan oil spill response.

a. Review Common Responsibilities (page 3-1).b. Participate in planning meetings if requested.c. Advise Unified Command on legal issues relating to in-

situ burning, use of dispersants and other alternativeresponse technology.

d. Advise Unified Command on legal issues relating toNatural Resource Damage Assessment.

e. Advise Unified Command on legal issues relating toinvestigation.

f. Advise Unified Command on legal issues relating tofinance and claims.

g. Advise the Unified Command on response relatedissues.

h. Maintain Unit/Activity Log (ICS Form 214).SCIENTIFIC SUPPORT COORDINATOR SPECIALISTThe Scientific Support Coordinator (SSC), in accordance

June, 1996 ICS-OS-420-1


with the National Contingency Plan, will provide the federalOn Scene Coordinator (OSC) scientific advice with regardto the best course of action during a spill response. TheSSC will obtain consensus from the Federal NaturalResource Trustee Agencies and provide spill trajectoryanalysis data, information on the resources at risk, weatherinformation, tidal and current information, etc. The SSC willbe the point of contact for the Scientific Support Team fromNational Oceanic and Atmospheric Administration's(NOAA) Hazardous Material Response and AssessmentDivision.

a. Review Common Responsibilities (page 3-1).b. Represent the OSC in planning meetings.c. Determine resource needs.d. Provide current and forecasted incident status

information for the Situation Unit by way of overflightmaps and trajectory analysis.

e. Provide weather, tidal and current information.f. Obtain consensus from the Federal Natural Resource

Trustees regarding response options and report tothe OSC.

g. Develop a prioritized list of the resources at risk.h. Provide status reports to appropriate requesters.i. Demobilize in accordance with the Demobilization Plan.j. Maintain Unit/Activity Log (ICS 214).

June, 1996 ICS-OS-420-1


SAMPLING SPECIALISTThe Sampling Specialist is responsible for providing asampling plan for the coordinated collection,documentation, storage, transportation and submittal toappropriate laboratories for analysis or storage.

a. Review Common Responsibilities (page 3-1).b. Determine resource needs.c. Participate in planning meetings as required.d. Identify and alert appropriate laboratories.e. Meet with team to develop initial sampling plan and

strategy and review sampling and labeling procedures.f. Set up site map to monitor location of samples

collected and coordinate with GIS staff.g. Coordinate sampling activities with NRDA

Representative, Investigation Team, and legal advisors.h. Provide status reports to appropriate requesters.i. Maintain Unit/Activity Log (ICS 214).

DISPOSAL (WASTE MANAGEMENT) SPECIALISTThe Disposal (Waste Management) Specialist isresponsible for providing the Planning Section Chief with aDisposal Plan that details the collection, sampling,monitoring, temporary storage, transportation, recycling,and disposal of all anticipated response wastes.

a. Review Common Responsibilities (page 3-1).b. Determine resource needs.c. Participate in planning meetings as required.d. Develop a Pre-Cleanup Plan and monitor pre-cleanup

operations, if appropriate.e. Develop a detailed Waste Management Plan.

June, 1996 ICS-OS-420-1


f. Calculate and verify the volume of petroleumrecovered, including petroleum collected withsediment/sand, etc.

g. Provide status reports to appropriate requesters.h. Maintain Unit/Activity Log (ICS 214).

ALTERNATIVE RESPONSE TECHNOLOGIES (ART)SPECIALISTThe Alternative Response Technologies Specialist isresponsible for evaluating the opportunities to use ART,including dispersant or other chemical countermeasures,in-situ burning, and bioremediation. The specialist willconduct the consultation and planning required to deploy aspecific ART, and articulate the environmental tradeoffs ofusing or not using a specific ART.

a. Review Common Responsibilities (page 3-1).b. Participate in planning meetings as required.c. Determine resource needs.d. Gather data pertaining to the spill including spill

location, type and amount of petroleum spilled, physicaland chemical properties, weather and sea conditions,and resources at risk.

e. Identify available ART that may be effective on thespecific spilled petroleum.

f. Make initial notification to all agencies that haveauthority over the use of ART.

g. Keep Planning Section Chief advised of ART issues.h. Provide status reports to appropriate requesters.i. Establish communications with Regional Response

Team to coordinate ART activities.j. Maintain Unit/Activity Log (ICS 214).

June, 1996 ICS-OS-420-1


June, 1996 ICS-OS-420-1


LOGISTICS SECTION

LogisticsSection

SupplyUnit

OrderingManager

Receiving &Distribution

Manager

FacilitiesUnit

SecurityManager

CommunicationUnit

MedicalUnit

FoodUnit

ServiceBranch

SupportBranch

VesselSupport

Unit

GroundSupport

Unit

June, 1996 ICS-OS-420-1

FIN/ADM FIN/ADM8-71

LOGISTICS SECTION

LOGISTICS SECTION CHIEFThe Logistics Section Chief, a member of the GeneralStaff, is responsible for providing facilities, services, andmaterial in support of the incident. The Logistics SectionChief participates in development and implementation ofthe Incident Action Plan and activates and supervisesBranches and Units within the Logistics Section.

a. Review Common Responsibilities (page 3-1).b. Plan organization of Logistics Section.c. Assign work locations and preliminary work tasks to

Section personnel.d. Notify Resources Unit of Logistics Section units

activated including names and locations of assignedpersonnel.

e. Assemble and brief Branch Directors and Unit Leaders.f. Participate in preparation of Incident Action Plan.g. Identify service and support requirements for planned

and expected operations.h. Provide input to and review Communications Plan,

Medical Plan, Traffic Plan and Vessel Routing Plan.i. Coordinate and process requests for additional

resources.j. Review Incident Action Plan and estimate Section

needs for next operational period.k. Advise on current service and support capabilities.l. Prepare service and support elements of the Incident

Action Plan.m. Estimate future service and support requirements.n. Receive Demobilization Plan from Planning Section.o. Recommend release of unit resources in conformance

with Demobilization Plan.p. Ensure general welfare and safety of Logistics Section

June, 1996 ICS-OS-420-1

FIN/ADM FIN/ADM8-72

personnel.q. Maintain Unit/Activity Log (ICS 214).

SERVICE BRANCH DIRECTORThe Service Branch Director, when activated, is under thesupervision of the Logistics Section Chief, and isresponsible for the management of all service activities atthe incident. The Branch Director supervises the operationsof the Communications, Medical, and Food Units.

a. Review Common Responsibilities (page 3-1).b. Obtain working materials from Logistics Kit.c. Determine level of service required to support

operations.d. Confirm dispatch of Branch personnel.e. Participate in planning meetings of Logistics Section

personnel.f. Review Incident Action Plan.g. Coordinate activities of Service Branch Units.h. Inform Logistics Section Chief of activities.i. Resolve Service Branch problems.j. Maintain Unit/Activity Log (ICS 214).

June, 1996 ICS-OS-420-1

FIN/ADM FIN/ADM8-73

COMMUNICATIONS UNIT LEADERThe Communications Unit Leader, under the direction ofthe Service Branch Director or Logistics Section Chief isresponsible for developing plans for the effective use ofincident communications equipment and facilities; installingand testing of communications equipment; supervision ofthe incident Communications Center; distribution ofcommunications equipment to incident personnel; and themaintenance and repair of communications equipment.

a. Review Common Responsibilities (page 3-1).b. Review Unit Leader Responsibilities (page 3-2).c. Obtain briefing from Service Branch Director or

Logistics Section Chief.d. Determine unit personnel needs.e. Advise on communications capabilities/limitations.f. Prepare and implement the incident Radio

Communications Plan (ICS 205).g. Ensure the Incident Communications Center and

Message Center are established.h. Set up telephone and public address systems.i. Establish appropriate communications

distribution/maintenance locations.j. Ensure communications systems are installed and

tested.k. Ensure an equipment accountability system is

established.l. Ensure personal portable radio equipment from cache

is distributed per radio plan.

June, 1996 ICS-OS-420-1

FIN/ADM FIN/ADM8-74

m. Provide technical information as required on:- Adequacy of communications systems currently in

operation.- Geographic limitation on communications

systems.- Equipment capabilities.- Amount and types of equipment available.- Anticipated problems in the use of

communications equipment.n. Supervise Communications Unit activities.o. Maintain records on all communications equipment as

appropriate.p. Ensure equipment is tested and repaired.q. Recover equipment from relieved or released units.r. Maintain Unit/Activity Log (ICS 214).

MEDICAL UNIT LEADERThe Medical Unit Leader, under the direction of the ServiceBranch Director or Logistics Section Chief, is primarilyresponsible for the development of the Medical EmergencyPlan, obtaining medical aid and transportation for injuredand ill incident personnel, and preparation of reports andrecords. The Medical Unit may also assist Operations insupplying medical care and assistance to civilian casualtiesat the incident, but is not intended to provide medicalservices to the public.


Logistics Section Chief.d. Participate in Logistics Section/Service Branch

planning activities.e. Determine level of emergency medical activities

performed prior to activation of Medical Unit.

June, 1996 ICS-OS-420-1

FIN/ADM FIN/ADM8-75

f. Activate Medical Unit.g. Prepare the Medical Emergency Plan (ICS 206).h. Prepare procedures for major medical emergency.i. Declare major medical emergency as appropriate.j. Respond to requests for medical aid.k. Respond to requests for medical transportation.l. Respond to requests for medical supplies.m. Prepare medical reports and submit as directed.n. Maintain Unit/Activity Log (ICS 214).

FOOD UNIT LEADERThe Food Unit Leader, under the direction of the ServiceBranch Director or Logistics Section Chief, is responsiblefor determining feeding requirements at all incident facilities;menu planning; determining cooking facilities required;food preparation; serving; providing potable water; andgeneral maintenance of the food service areas.


Logistics Section Chief.d. Determine location of working assignment, and

number and location of personnel to be fed.e. Determine method of feeding to best fit each situation.f. Obtain necessary equipment and supplies to operate

food service facilities.g. Set up Food Unit equipment.h. Prepare menus to ensure incident personnel receive

well balanced meals.i. Ensure that sufficient potable water is available to meet

all incident needs.

June, 1996 ICS-OS-420-1

FIN/ADM FIN/ADM8-76

j. Ensure that all appropriate health and safety measuresare taken.

k. Supervise cooks and other Food Unit personnel.l. Keep inventory of food on hand and check in food

orders.m. Provide Supply Unit Leader food supply orders.n. Maintain Unit/Activity Log (ICS 214).

SUPPORT BRANCH DIRECTORThe Support Branch Director, when activated, is under thedirection of the Logistics Section Chief, and is responsiblefor development and implementation of logistics plans insupport of the Incident Action Plan, including providingpersonnel, equipment, facilities, and supplies to supportincident operations. The Support Branch Directorsupervises the operation of the Supply, Facilities, GroundSupport and Vessel Support Units.

a. Review Common Responsibilities (page 3-1).b. Obtain work materials from Logistics Kit.c. Identify Support Branch personnel dispatched to the

incident.d. Determine initial support operations in coordination with

Logistics Section Chief and Service Branch Director.e. Prepare initial organization and assignments for

support operations.f. Determine resource needs.g. Maintain surveillance of assigned unit work progress

and inform Logistics Section Chief of activities.h. Resolve problems associated with requests from

Operations Section.i. Maintain Unit/Activity Log (ICS 214).

SUPPLY UNIT LEADERThe Supply Unit Leader is primarily responsible for ordering

June, 1996 ICS-OS-420-1

FIN/ADM FIN/ADM8-77

personnel, equipment and supplies; receiving, and storingall supplies for the incident; maintaining an inventory ofsupplies; and servicing non-expendable supplies andequipment.

a. Review Common Responsibilities (page 3-1).b. Review Unit Leader Responsibilities (page 3-2).c. Obtain a briefing from the Support Branch Director or

Logistics Section Chief.d. Participate in Logistics Section/Support Branch

planning activities.e. Provide Kits to Planning, Logistics and Finance

Sections.f. Determine the type and amount of supplies enroute.g. Arrange for receiving ordered supplies.h. Review Incident Action Plan for information on

operations of the Supply Unit.i. Develop and implement safety and security

requirements.j. Order, receive, distribute, and store supplies and

equipment and coordinate contracts and resourceorders with the Finance Section.

k. Receive and respond to requests for personnel,supplies, and equipment.

l. Maintain inventory of supplies and equipment.m. Coordinate service of reusable equipment.n. Submit reports to the Support Branch Director.o. Maintain Unit/Activity Log (ICS 214).

June, 1996 ICS-OS-420-1

FIN/ADM FIN/ADM8-78

ORDERING MANAGERThe Ordering Manager is responsible for placing all ordersfor supplies and equipment for the incident. The OrderingManager reports to the Supply Unit Leader.

a. Review Common Responsibilities (page 3-1).b. Obtain necessary agency(s) order forms.c. Establish ordering procedures.d. Establish name and telephone numbers of agency

personnel receiving orders.e. Set up filing system.f. Get names of incident personnel who have ordering

authority.g. Check on what has already been ordered.h. Ensure order forms are filled out correctly.i. Place orders in a timely manner.j. Consolidate orders when possible.k. Identify times and locations for delivery of supplies and

equipment.l. Keep Receiving and Distribution Manager informed of

orders placed.m. Submit all ordering documents to Documentation

Control Unit through Supply Unit Leader beforedemobilization.

n. Maintain Unit/Activity Log (ICS 214).

June, 1996 ICS-OS-420-1

FIN/ADM FIN/ADM8-79

RECEIVING AND DISTRIBUTION MANAGERThe Receiving and Distribution Manager is responsible forreceiving and distribution of all supplies and equipment(other than primary resources) and the service and repair oftools and equipment . The Receiving and DistributionManager reports to the Supply Unit Leader.a. Review Common Responsibilities (page 3-1).b. Order required personnel to operate supply area.c. Organize physical layout of the supply area.d. Establish procedures for operating supply area.e. Set up filing system for receiving and distribution of

supplies and equipment.f. Maintain inventory of supplies and equipment.g. Develop security requirement for supply area.h. Establish procedures for operating supply area.i. Submit necessary reports to Supply Unit Leader.j. Notify Ordering Manager of supplies and equipment

received.k. Provide necessary supply records to Supply Unit

Leader.l. Maintain Unit/Activity Log (ICS 214).

FACILITIES UNIT LEADERThe Facilities Unit Leader is primarily responsible for thelayout and activation of incident facilities (e.g. Base,Camp(s) and Incident Command Post). The Facilities Unitprovides sleeping and sanitation facilities for incidentpersonnel and manages base and camp operations. Eachfacility (base or camp) is assigned a manager who reportsto the Facilities Unit Leader and is responsible formanaging the operation of the facility. The basic functionsor activities of the Base and Camp Manager are to providesecurity service and general maintenance. The Facility UnitLeader reports to the Support Branch Director.a. Review Common Responsibilities (page 3-1).

June, 1996 ICS-OS-420-1

FIN/ADM FIN/ADM8-80

b. Review Unit Leader Responsibilities (page 3-2).c. Obtain briefing from the Support Branch Director or

Logistics Section Chief.d. Review Incident Action Plan.e. Participate in Logistics Section/Support Branch

planning activities.f. Determine requirements for each facility to be

established.g. Determine requirements for the Incident Command

Post.h. Prepare layouts of incident facilities.i. Notify unit leaders of facility layout.j. Activate incident facilities.k. Provide Base and Camp Managers.l. Obtain personnel to operate facilities.m. Provide sleeping facilities.n. Provide security services.o. Provide facility maintenance services - sanitation,

lighting, clean up.p. Demobilize base and camp facilities.q. Maintain Facilities Unit records.r. Maintain Unit/Activity Log (ICS 214).

June, 1996 ICS-OS-420-1

FIN/ADM FIN/ADM8-81

SECURITY MANAGERThe Security Manager is responsible to provide safeguardsneeded to protect personnel and property from loss ordamage.

a. Review Common Responsibilities (page 3-1).b. Establish contacts with local law enforcement agencies

as required.c. Contact Agency Representatives to discuss any special

custodial requirements which may affect operations.d. Request required personnel support to accomplish

work assignments.e. Ensure that support personnel are qualified to manage

security problems.f. Develop Security Plan for incident facilities.g. Adjust Security Plan for personnel and equipment

changes and releases.h. Coordinate security activities with appropriate incident

personnel.i. Keep the peace, prevent assaults, settle disputes

through coordination with Agency Representatives.j. Prevent theft of all government and personal property.k. Document all complaints and suspicious occurrences.l. Maintain Unit/Activity Log (ICS 214).

June, 1996 ICS-OS-420-1

FIN/ADM FIN/ADM8-82

GROUND SUPPORT UNIT LEADERThe Ground Support Unit Leader is primarily responsiblefor 1) support out of service resources 2) coordination oftransportation of personnel, supplies, food, and equipment,3) fueling, service, maintenance and repair of vehicles andother ground support equipment, and 4) implementing theTraffic Plan for the incident.

a. Review Common Responsibilities (page 3-1).b. Review Unit Leader Responsibilities (page 3-2).c. Obtain briefing from Support Branch Director or

Logistic Section Chief.d. Participate in Support Branch/Logistics Section

planning activities.e. Coordinate development of the Traffic Plan with the

Planning Section.f. Support out-of-service resources.g. Notify Resources Unit of all status changes on support

and transportation vehicles.h. Arrange for and activate fueling, maintenance and

repair of ground transportation resources.i. Maintain inventory of support and transportation

vehicles (ICS 218).j. Coordinate transportation services.k. Maintain usage information on rented equipment.l. Requisition maintenance and repair supplies (e.g. fuel,

spare parts).m. Coordinate the maintenance of incident roads.n. Submit reports to Support Branch Director as directed.o. Maintain Unit/Activity Log (ICS 214).

June, 1996 ICS-OS-420-1

FIN/ADM FIN/ADM8-83

VESSEL SUPPORT UNIT LEADERThe Vessel Support Unit Leader is responsible forimplementing the Vessel Routing Plan for the incident andcoordinating transportation on the water and betweenshore resources. Since most vessels will be supported bytheir own infrastructure, the Vessel Support Unit may berequested to arrange fueling, maintenance and repair ofvessels on a case by case basis.

a. Review Common Responsibilities (page 3-1).b. Review Unit Leader Responsibilities (page 3-2).c. Obtain a briefing from the Support Branch Director or

Logistics Chief.d. Participate in Support Branch/Logistics Section

planning activities.e. Coordinate development of Vessel Routing Plan.f. Coordinate vessel transportation assignments with the

Protection and Recovery Branch or other sources ofvessel transportation.

g. Coordinate water to land transportation with GroundSupport Unit, as necessary.

h. Maintain a prioritized list of transportation requirementsthat need to be scheduled with the transportationsource.

i. Support out of service vessel resources, as requested.j. Arrange for fueling, maintenance and repair of vessel

resources, as requested.k. Maintain inventory of support and transportation

vessels.l. Maintain Unit/Activity Log (ICS 214).

June, 1996 ICS-OS-420-1

FIN/ADM FIN/ADM8-84

June, 1996 ICS-OS-420-1

FIN/ADM FIN/ADM8-85

FINANCE/ADMINISTRATION SECTION

Finance/AdministrationSection

TimeUnit

ProcurementUnit

Compensation/Claims

Unit

CostUnit

June, 1996 ICS-OS-420-1

FIN/ADM FIN/ADM8-86

June, 1996 ICS-OS-420-1

GLOSSARY GLOSSARY10-87

FINANCE/ADMINISTRATION SECTION

FINANCE/ADMINISTRATION SECTION CHIEFThe Finance/Administration Section Chief, a member of theGeneral Staff, is responsible for all financial and costanalysis aspects of the incident and for supervisingmembers of the Finance/Administration Section.

a. Review Common Responsibilities (page 3-1).b. Attend briefing with responsible agency to gather

information.c. Attend planning meetings to gather information on

overall strategy.d. Determine resource needs.e. Develop an operating plan for Finance/ Administration

function on incident.f. Prepare work objectives for subordinates brief staff,

make assignments, and evaluate performance.g. Inform members of the Unified Command and General

Staff when Section is fully operational.h. Meet with assisting and cooperating agency

representatives as required.i. Provide input in all planning sessions on financial and

cost analysis matters.j. Maintain daily contact with agency(s) administrative

headquarters on finance matters.k. Ensure that all personnel time records are transmitted

to home agencies according to policy.l. Participate in all demobilization planning.m. Ensure that all obligation documents initiated at the

incident are properly prepared and completed.

June, 1996 ICS-OS-420-1


n. Brief agency administration personnel on all incidentrelated business management issues needing attentionand follow-up prior to leaving incident.

TIME UNIT LEADERThe Time Unit Leader is responsible for equipment andpersonnel time recording.

a. Review Common Responsibilities (page 3-1).b. Review Unit Leader Responsibilities (page 3-2).c. Obtain briefing from Finance/Administration Section

Chief.d. Determine resource needs.e. Establish contact with appropriate agency

personnel/representatives.f. Organize and establish Time Unit.g. Establish Time Unit objectives.h. Ensure that daily personnel time recording documents

are prepared in compliance with time policies.i. Establish commissary operation as required.j. Submit cost estimate data forms to Cost Unit as

required.k. Provide for records security.l. Ensure that all records are current or complete prior to

demobilization.m. Release time reports from assisting agencies to the

respective Agency Representatives prior todemobilization.

n. Brief Finance/Administration Section Chief on currentproblems, recommendations, outstanding issues, andfollow-up requirements.

o. Maintain Unit/Activity Log (ICS 214).

EQUIPMENT TIME RECORDERUnder Supervision of the Time Unit Leader, Equipment

June, 1996 ICS-OS-420-1


Time Recorder is responsible for overseeing the recordingof time for all equipment assigned to an incident.

a. Review Common Responsibilities (page 1-2).b. Set up Equipment Time Recorder function in location

designated by Time Unit Leader.c. Advise Ground Support Unit, Facilities Unit, and Air

Support Group of the requirement to establish andmaintain a file for maintaining a daily record ofequipment time reports.

d. Assist units in establishing a system for collectingequipment time reports.

e. Post all equipment time tickets within four hours afterthe end of each operational period.

f. Prepare a use and summary invoice for equipment (asrequired) within 12 hours after equipment arrival atincident.

g. Submit data to Time Unit Leader for cost effectivenessanalysis.

h. Maintain current posting on all charges or credits forfuel, parts, services and commissary.

i. Verify all time data and deductions with owner/operatorof equipment.

j. Complete all forms according to agency specifications.k. Close out forms prior to demobilization.l. Distribute copies per agency and incident policy.

June, 1996 ICS-OS-420-1


PERSONNEL TIME RECORDERThe Personnel Time Recorder reports to the Time UnitLeader and records personnel information.

a. Review Common Responsibilities (page 3-1).b. Establish and maintain a file for personnel time reports

within the first operational period.c. Initiate, gather, or update a time report from all

applicable personnel assigned to the incident for eachoperational period.

d. Ensure that all personnel identification information isverified to be correct on the time report.

e. Post personnel travel and work hours, transfers,promotions, specific pay provisions and terminations topersonnel time documents.

f. Ensure that time reports are signed.g. Close out time documents prior to personnel leaving

the incident.h. Distribute all time documents according to agency

policy.i. Maintain a log of excessive hours worked and give to

Time Unit Leader daily.j. Maintain Unit/Activity Log (ICS 214).

June, 1996 ICS-OS-420-1


PROCUREMENT UNIT LEADERThe Procurement Unit Leader is responsible foradministering all financial matters pertaining to vendorcontracts.


Chief.d. Contact appropriate unit leaders on incident needs and

any special procedures.e. Coordinate with local jurisdictions on plans and supply

sources.f. Obtain Incident Procurement Plan.g. Prepare and sign contracts and land use agreements

as needed.h. Draft memorandums of understanding.i. Establish contracts with supply vendors as required.j. Interpret contracts/agreements and resolve claims or

disputes within delegated authority.k. Coordinate with Compensation/Claims Unit on

procedures for handing claims.l. Finalize all agreements and contracts.m. Coordinate use of imprest funds as required.n. Complete final processing and send documents for

payment.o. Coordinate cost data in contracts with Cost Unit

Leader.p. Maintain Unit/Activity Log (ICS 214).

June, 1996 ICS-OS-420-1


COMPENSATION/CLAIMS UNIT LEADERThe Compensation/Claims Unit Leader is responsible forthe overall management and direction of all Compensationfor Injury Specialist and Claims Specialists assigned to theincident.


Chief.d. Establish contact with incident Safety Officer and

Liaison Officer or Agency Representatives if no LiaisonOfficer is assigned.

e. Determine the need for Compensation for Injury andClaims Specialists and other personnel if needed.

f. Establish Compensation for Injury work area with theMedical Unit whenever feasible.

g. Review Incident Medical Plan.h. Ensure that Compensation/Claims Specialists have

adequate work space and supplies.i. Brief Compensation/Claims Specialists on incident

activity.j. Coordinate with Procurement Unit on procedures for

handling claims.k. Periodically review all logs and forms produced by

Compensation/Claims Specialists to ensure:- Work is complete.- Entries are accurate and timely.- Work is in compliance with Agency requirements

and policies.l. Keep Finance/Administration Section Chief briefed on

unit status and activity.

June, 1996 ICS-OS-420-1


m. Ensure that all Compensation for Injury and ClaimsLogs and Forms are up to date and routed to theproper agency for post-incident processing prior todemobilization.

n. Demobilize Unit in accordance with DemobilizationPlan.

o. Maintain Unit/Activity Log (ICS 214).

COST UNIT LEADERThe Cost Unit Leader is responsible for collecting all costdata, performing cost effectiveness analyses, and providingcost estimates and cost saving recommendations for theincident.


Chief.d. Coordinate with agency headquarters on cost reporting

procedures.e. Obtain and record all cost data.f. Prepare incident cost summaries.g. Prepare resources-use cost estimates for Planning.h. Make recommendations for cost savings to

Finance/Administration Section Chief.i. Maintain cumulative incident cost records.j. Ensure that all cost documents are accurately

prepared.k. Complete all records prior to demobilization.l. Provide reports to Finance/Administration Section

Chief.m. Maintain Unit/Activity Log (ICS 214).

June, 1996 ICS-OS-420-1


ORGANIZATIONAL GUIDES

June, 1996 ICS-OS-420-1


MODULAR DEVELOPMENTA series of examples of Modular Development are includedto illustrate one method of expanding the IncidentOrganization at an oil spill incident. The examples shownare not meant to be restrictive, nor imply these are the onlyways to build an ICS organizational structure from an initialresponse to a multi-branch organization.

INITIAL RESPONSE (page 9-2)Initial Response resources are managed by the IncidentCommander who will handle all Command and GeneralStaff responsibilities. A Unified Command is established.

REINFORCED RESPONSE (page 9-3)The Unified Command has established a ProtectionGroup and a Recovery Group to manage on wateractivities and a shoreline division to manage land basedresources. A Safety Officer and Information Officer havebeen assigned.

MULTIDIVISION/GROUP ORGANIZATION (page 9-4)The Unified Command has assigned all command staffpositions and established a number of divisions andgroups as well as an Operations Section Chief andPlanning Section Chief. Some Logistic Units areestablished.

MULTI-BRANCH ORGANIZATION (page 9-5)The Incident Commanders have established allCommand and General Staff positions and haveestablished four branches.

GLOSSARY OF TERMS

This glossary contains definitions of terms frequently usedin ICS documentation.

June, 1996 ICS-OS-420-1


AGENCY REPRESENTATIVE - Individual assigned to anincident from an assisting or cooperating agency who hasbeen delegated full authority to make decisions on allmatters affecting their agency's participation at the incident. Agency Representatives report to the Liaison Officer.

AIR OPERATIONS BRANCH DIRECTOR - The personprimarily responsible for preparing and implementing the airoperations portion of the Incident Action Plan. Alsoresponsible for providing logistical support to helicoptersoperating on the incident.

ALLOCATED RESOURCES - Resources dispatched toan incident.

ALTERNATIVE RESPONSE TECHNOLOGIES (ART) -Response methods or techniques other than mechanicalcontainment or recovery. ART may include use ofchemical dispersants, in-situ burning, bioremediation, orother alternatives. Application of ART must be authorizedand directed by the OSC.

ASSIGNED RESOURCES - Resources checked-in andassigned work tasks on an incident.

ASSIGNMENTS - Tasks given to resources to performwithin a given operational period, based upon tacticalobjectives in the Incident Action Plan.

ASSISTANT - Title for subordinates of the Command Staffpositions. The title indicates a level of technical capability,qualifications, and responsibility subordinate to the primarypositions. Assistants may also be used to supervise unitactivities at camps.

June, 1996 ICS-OS-420-1


ASSISTING AGENCY - An agency directly contributingtactical or service resources to another agency.

AVAILABLE RESOURCES - Incident-based resourceswhich are immediately available for assignment.

BASE - That location at which the primary logisticsfunctions are coordinated and administered. (Incidentname or other designator will be added to the term "Base") The Incident Command Post may be collocated with thebase. There is only one base per incident.

BRANCH - That organizational level havingfunctional/geographic responsibility for major incidentoperations. The Branch level is organizationally betweenSection and Division/Group in the Operations Section, andbetween Section and Units in the Logistics Section.

CACHE - A pre-determined complement of tools,equipment and/or supplies stored in a designated location,and available for incident use.

CAMP - A geographical site, within the general incidentarea, separate from the base, equipped and staffed toprovide sleeping areas, food, water, and sanitary servicesto incident personnel.

June, 1996 ICS-OS-420-1


CHECK-IN - The process whereby resources first report toan incident. Check-in locations include: IncidentCommand Post (Resources Unit), Incident Base, Camps,Staging Areas, Helibases, Helispots, and DivisionSupervisors (for direct line assignments).

CHIEF - The ICS title for individuals responsible forcommand of functional sections: Operations, Planning,Logistics and Finance.

CLEAR TEXT - The use of plain English in radiocommunications transmissions. No Ten Codes, or agencyspecific codes are used when using Clear Text.

COMMAND - The act of directing, ordering and/orcontrolling resources by virtue of explicit legal, agency, ordelegated authority. May also refer to the IncidentCommander/Unified Command.

COMMAND POST - See Incident Command Post.

COMMAND STAFF - The Command Staff consists of theInformation Officer, Safety Officer, and Liaison Officer, whoreport directly to the Incident Commander. They may havean assistant or assistants, as needed.

COMMUNICATION UNIT - A vehicle (trailer or mobile van)used to provide the major part of an incidentCommunication Center.

COOPERATING AGENCY - An agency supplyingassistance other than direct tactical or support functions orresources to the incident control effort (e.g., Red Cross,telephone company, etc.).

June, 1996 ICS-OS-420-1


COST UNIT - Functional unit within the Finance Sectionresponsible for tracking costs, analyzing cost data, makingcost estimates, and recommending cost-saving measures.

DEPUTY - A fully qualified individual who, in the absence ofa superior, could be delegated the authority to manage afunctional operation or perform a specific task. In somecases, a Deputy could act as relief for a superior andtherefore must be fully qualified in the position. Deputiescan be assigned to the Incident Commander, GeneralStaff, and Branch Directors.

DEMOBILIZATION UNIT - Functional unit within thePlanning Section responsible for assuring orderly, safe andefficient demobilization of incident resources.

DIRECTOR - The ICS title for individuals responsible forsupervision of a Branch.

DISPATCH - The implementation of a command decision to move resources from one place to another.

DISPATCH CENTER - A facility from which resources aredirectly assigned to an incident.

DIVISION - That organization level having responsibility foroperation within a defined geographic area or withfunctional responsibility. The Division level isorganizationally between the Task Force/Team and theBranch. (See also "Group")

DOCUMENTATION UNIT - Functional unit within thePlanning Section responsible for collecting, recording andsafeguarding all documents relevant to the incident.EMERGENCY MEDICAL TECHNICIAN (EMT) - A health-

June, 1996 ICS-OS-420-1


care specialist with particular skills and knowledge in pre-hospital emergency medicine.

EMERGENCY OPERATIONS CENTER (EOC) - A pre-designated facility established by an agency or jurisdictionto coordinate the overall agency or jurisdictional responseand support to an emergency.

FACILITIES UNIT - Functional unit within the SupportBranch of the Logistics Section that provides fixed facilitiesfor the incident. These facilities may include the IncidentBase, feeding areas, sleeping areas, sanitary facilities, etc.

FIELD OPERATIONS GUIDE (FOG) - A pocket-sizemanual of instructions on the application of the IncidentCommand System.

FINANCE SECTION - The Section responsible for allincident costs and financial considerations. Includes theTime Unit, Procurement Unit, Compensation/Claims Unitand Cost Unit.

FOOD UNIT - Functional unit within the Service Branch ofthe Logistics Section responsible for providing meals forincident personnel.

FUNCTION - In ICS, function refers to the five majoractivities in the ICS, i.e., Command, Operations, Planning,Logistics and Finance. The term function is also usedwhen describing the activity involved, e.g., "the planningfunction."

June, 1996 ICS-OS-420-1


GENERAL STAFF - The group of incident managementpersonnel comprised of: Incident Commander, OperationsSection Chief, Planning Section Chief, Logistics SectionChief, Finance Section Chief.

GEOGRAPHIC INFORMATION SYSTEM (GIS) - Anelectronic information system which provides a geo-referenced data base to support management decisionmaking.

GROUND SUPPORT UNIT - Functional unit within theSupport Branch of the Logistics Section responsible forfueling, maintaining and repairing vehicles, and the groundtransportation of personnel and supplies.

GROUP - Groups are established to divide the incident intofunctional areas of operation. Groups are composed ofresources assembled to perform a special function notnecessarily within a single geographic division. (SeeDivision.) Groups are located between Branches (whenactivated) and Resources in the Operations Section.

HEALTH AND SAFETY PLAN (HASP) - Site specificdocument required by State and Federal OSHA regulationsand specified in the Area Contingency Plan. The HASPshall at minimum address, include, or contain the followingelements: health and safety hazard analysis for each sitetask or operation, comprehensive operations workplan,personnel training requirements, PPE selection criteria, sitespecific occupational medical monitoring requirements, airmonitoring plan, site control measures, confined spaceentry procedures (if needed), pre-entry briefings (tailgatemeetings, initial and as needed), pre-operationscommencement health and safety conference for allincident participants and quality assurance of HASPeffectiveness.

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HELIBASE - A location within the general incident area forparking, fueling, maintenance, and loading of helicopters.

HELISPOT - A location where a helicopter can take off andland. Some helispots may be used for temporary loading.

INCIDENT ACTION PLAN (IAP) - The Incident ActionPlan, which is initially prepared at the first meeting, containsgeneral control objectives reflecting the overall incidentstrategy, and specific action plans for the next operationalperiod. When complete, the Incident Action Plans will havea number of attachments.

INCIDENT AREA - Legal geographical area of the incidentto include affected area and traffic route to correspondingstorage and disposal sites.

INCIDENT BASE - See BASE.

INCIDENT COMMANDER (IC) - The individual responsiblefor the management of all incident operations.

INCIDENT COMMAND POST (ICP) - That location atwhich the primary command functions are executed andusually collocated with incident base.

INCIDENT COMMAND SYSTEM (ICS) - A standardizedon-scene emergency management concept specificallydesigned to allow its user(s) to adopt an integratedorganizational structure equal to the complexity anddemands of single or multiple incidents, without beinghindered by jurisdictional boundaries.

INCIDENT COMMUNICATION CENTER - The location ofthe Communications Unit and the Message Center.

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INCIDENT OBJECTIVES - Statements of guidance anddirection necessary for the selection of appropriatestrategies, and the tactical direction of resources. Incidentobjectives are based on realistic expectations of what canbe accomplished when all allocated resources have beeneffectively deployed. Incident objectives must beachievable and measurable, yet flexible enough to allow forstrategic and tactical alternatives.

INCIDENT SITUATION DISPLAY - The Situation Unit isresponsible for maintaining a display of status boards whichcommunicate critical incident information vital toestablishing an effective command and controlenvironment.

INFORMATION OFFICER (IO) - A member of theCommand Staff responsible for interfacing with the publicand media or with other agencies requiring information onthe incident. There is only one Information Officer perincident. The Information Officer may have assistants.

INITIAL ACTION - The actions taken by resources whichare the first to arrive at an incident.

INITIAL RESPONSE - Resources initially committed to anincident.

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JOINT INFORMATION CENTER (JIC) - A facilityestablished within or near Incident Command Post werethe Information Officer and staff can coordinate andprovide information on the incident to the public, media andother agencies. The JIC is normally staffed withrepresentation from the OSC, State IC and RP.

JURISDICTION - The range or sphere of authority. Publicagencies have jurisdiction at an incident related to theirlegal responsibilities and authority for incident mitigation. Jurisdictional authority at a incident can bepolitical/geographical (e.g., city, county, state or federalboundary lines), or functional (e.g., police department,health department, etc.). (See Multi-Jurisdiction).

JURISDICTIONAL AGENCY - The agency havingjurisdiction and responsibility for a specific geographicalarea, or a mandated function.

LANDING ZONE - See Helispot.

LEADER - The ICS title for an individual responsible for aTask Force/Strike Team, or functional Unit.

LIAISON OFFICER (LO) - A member of the CommandStaff responsible for coordinating with representatives fromcooperating and assisting agencies.

LOGISTICS SECTION - The Section responsible forproviding facilities, services and materials for the incident.

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MANAGERS - Individuals within ICS organizational unitsthat are assigned specific managerial responsibilities (e.g.,Staging Area Manager or Camp Manager).

MEDICAL UNIT - Functional unit within the Service Branchof the Logistics Section responsible for the development ofthe Medical Emergency Plan, and for providing emergencymedical treatment for personnel.

MESSAGE CENTER - The message center is part of theCommunications Center and collocated with. It receives,records, and routes information about resources reportingto the incident, resource status, and administration andtactical traffic.

MULTI-AGENCY COORDINATION GROUP (MAC) -Cohesive group of all affected agencies established to aidin the overall response, facilitate briefings and share issuesduring a response.

MULTI-AGENCY COORDINATION SYSTEM (MACS) -The combination of facilities, equipment, personnel,procedures, and communications integrated into acommon system with responsibility for coordination ofassisting agency resources and support to agencyemergency operations.

MULTI-AGENCY COORDINATION GROUPCOORDINATOR - Serves as facilitator to organize andaccomplish goals of the MAC Group.

MULTI-AGENCY INCIDENT - An incident where one ormore agencies assist a jurisdictional agency or agencies. May be single or unified command.MULTI-JURISDICTION INCIDENT - An incident requiring

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action from multiple agencies that have a statutoryresponsibility for incident mitigation. In ICS, these incidentswill be managed under Unified Command.

NOAA WEATHER STATION - A mobile weather datacollection and forecasting facility (including personnel)provided by the National Oceanic and AtmosphericAdministration which can be utilized within the incidentarea.

NATURAL RESOURCE DAMAGE ASSESSMENT(NRDA) - The process of identifying and quantifying theresource impacts and evaluating the value of impactedresources for the purpose of restoration.

OFFICER - The ICS title for the personnel responsible forthe Command Staff positions of Safety, Liaison, andInformation.

ON-SCENE COORDINATOR (OSC) - The predesignated federal On-Scene Coordinator operating under theauthority of the National Contingency Plan (NCP).

OPERATIONAL PERIOD - The period of time scheduledfor execution of a given set of operation actions asspecified in the Incident Action Plan. Operational Periodscan be various lengths, usually not over 24 hours.

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OPERATIONS SECTION - Responsible for all operationsdirectly applicable to the primary mission. Directs thepreparation of unit operational plans, requests or releasesresources, makes expedient changes to the Incident ActionPlan as necessary and reports such to the IncidentCommander. Includes the Recovery and ProtectionBranch, Emergency Response Branch, Air OperationsBranch, and Wildlife Branch.

OUT-OF-SERVICE RESOURCES - Resources assignedto an incident but unable to respond for mechanical, rest,or personnel reasons.

PLANNING MEETING - A meeting, held as neededthroughout the duration of an incident, to select specificstrategies and tactics for incident control operations and forservice and support planning.

PLANNING SECTION - Responsible for the collection,evaluation, and dissemination of tactical information relatedto the incident, and for the preparation and documentationof Action Plans. The section also maintains information onthe current and forecasted situation, and on the status ofresources assigned to the incident. Includes the Situation,Resource, Documentation, and Demobilization Units, aswell as Technical Specialists.

POLREP - Pollution report.

PROCUREMENT UNIT - Functional unit within theFinance Section responsible for financial matters involvingvendor contracts.

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SITUATION DISPLAY SITUATION DISPLAY15-108

QUALIFIED INDIVIDUAL (Q.I.) - The person authorized bythe responsible party to act on their behalf, authorizeexpenditures, and obligate organization's resources.

RADIO CACHE - A cache may consist of a number ofportable radios, a base station and in some cases arepeater stored in a predetermined location for dispatch toincidents.

RECORDERS - Individuals within ICS organizational unitswho are responsible for recording information. Recordersmay be found in Planning, Logistics, and Finance Units.

REGIONAL RESPONSE TEAM (RRT) - The Federalresponse organization, consisting of representatives fromselected Federal and State agencies, which acts as aregional body responsible for planning and preparednessbefore an oil spill occurs and for providing advice to theOSC in the event of a major or substantial spill.

REPORTING LOCATION - Any one of sixfacilities/locations where incident assigned resources maycheck-in. The locations are: Incident Command Post-Resources Unit, Base, Camp, Staging Area, Helibase orDivision Supervisor for direct line assignments. (Check-inat one location only)

RESOURCES - All personnel and major items ofequipment available, or potentially available, for assignmentto incident tasks on which status is maintained.

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RESOURCES UNIT - Functional unit within the PlanningSection responsible for recording the status of resourcescommitted to the incident. The Unit also evaluatesresources currently committed to the incident, the impactthat additional responding resources will have on theincident, and anticipated resource needs.

R.P. - Responsible Party

SAFETY OFFICER (SO) - A member of the CommandStaff responsible for monitoring and assessing safetyhazards or unsafe situations, and for developing measuresfor ensuring personnel safety. The Safety Officer may haveassistants.

SECTION - That organization level having functionalresponsibility for primary segments of incident operationsuch as: Operations, Planning, Logistics, Finance. TheSection level is organizationally between Branch andIncident Commander.

SERVICE BRANCH - A Branch within the LogisticsSection responsible for service activities at the incident. Includes the Communications, Medical and Food Units.

SINGLE RESOURCE - An individual, a piece of equipmentand its personnel complement, or a crew or team ofindividuals with an identified work supervisor that can beused on an incident.

SITE SAFETY PLAN - Legal document required by OSHAbefore entry into site, prepared by Safety Officer.

SITUATION UNIT - Functional unit within the PlanningSection responsible for the collection, organization and

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analysis of incident status information, and for analysis ofthe situation as it progresses. Reports to the PlanningSection Chief.

SPAN OF CONTROL - The supervisory ratio of from three-to-seven individuals, with five-to-one being established asoptimum.

STAGING AREA - That location where incident personneland equipment are assigned awaiting tactical assignment.

STATE I.C. - State Incident Commander.

STRATEGY - The general plan or direction selected toaccomplish incident objectives.

SUPERVISOR - The ICS title for individuals responsible forcommand of a Division or Group.

SUPPLY UNIT - Functional unit within the Support Branchof the Logistics Section responsible for ordering equipmentand supplies required for incident operations.

SUPPORT BRANCH - A Branch within the LogisticsSection responsible for providing personnel, equipmentand supplies to support incident operations. Includes theSupply, Facilities and Transportation Units.

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SUPPORTING MATERIALS - Refers to the severalattachments that may be included with an Incident ActionPlan ( e.g., communication plan, map, safety plan, trafficplan, and medical plan).

TACTICAL DIRECTION - Direction given by theOperations Section Chief which includes the tacticsappropriate for the selected strategy, the selection andassignment of resources, tactics implementation, andperformance monitoring for each operational period.

TASK FORCE - A group of resources with commoncommunications and a leader assembled for a specificmission.

TECHNICAL SPECIALISTS - Personnel with special skillsthat can be used anywhere within the ICS organization.

TEAM - Specified combinations of the same kind and typeof resources, with common communications and a leader.

TEMPORARY FLIGHT RESTRICTIONS (TFR) -Temporary airspace restrictions for non-emergency aircraftin the incident area. TFR's are established by the FAA toensure aircraft safety and are normally limited to a five-nautical-mile radius and 2000 feet in altitude.

TIME UNIT - Functional unit within the Finance Sectionresponsible for recording time for incident personnel andhired equipment.

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UNIFIED COMMAND (UC) - In ICS, Unified Command is aunified team effort which allows all agencies withresponsibility for the incident, either geographical orfunctional, to manage an incident by establishing acommon set of incident objectives and strategies. This isaccomplished without losing or abdicating agencyauthority, responsibility or accountability.

UNIT - That organizational element having functionalresponsibility for a specific incident planning, logistic, orfinance activity.

VESSEL SUPPORT UNIT - Functional unit within theSupport Branch of the Logistics Section responsible forimplementing the Vessel Routing Plan and coordinatingtransportation on the water and between shore resources.

VOLUNTEER - Any individual accepted to performservices by the Lead Agency which has the authority toaccept volunteer services. A volunteer is subject to theprovisions of the authorizing statute.

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MEETINGS AND BRIEFINGS

The period of INITIAL RESPONSE AND ASSESSMENToccurs in all incidents. Short term responses (small inscope and/or duration, e.g. few resources working oneoperational period) can often be coordinated using only201 Briefings.

Longer term, more complex responses will likely require adedicated Planning Section Chief (PSC) who must arrangefor transition into the OPERATIONAL PERIOD PLANNINGCYCLE. Certain meetings, briefings, and informationgathering during the Cycle lead to the Incident Action Plan(IAP) that guides operations of the next operational period. Only the meetings and events directly relevant toassembling the IAP are described. The IC/UC specifies theoperational periods (e.g., 72 hour shifts, sunrise to sunset,24 hour shifts).

The SPECIAL PURPOSE meetings are most applicable tolarger incidents requiring an OPERATIONAL PERIODPLANNING CYCLE, but may have utility during INITIALRESPONSE AND ASSESSMENT. The UNIFIEDCOMMAND MEETING is described in some detail, otherspecial purpose meetings are briefly noted.

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INITIAL RESPONSE AND ASSESSMENT

INCIDENT BRIEFING (ICS 201). During the transfer ofcommand process, an ICS 201 formatted briefing providesthe incoming IC/UC with basic information regarding theincident situation and the resources allotted to the incident. Most importantly it is the Incident Action Plan (IAP) for theinitial response and remains in force and continues todevelop until the response ends or the Planning Sectiongenerates the incident's first IAP. It is also suitable forbriefing individuals newly assigned to Command andGeneral Staff as well as needed assessment briefings forthe staff.

When: New IC/UC; staff briefing as requiredBriefer: Current IC/UCAttendees: Prospective IC/UC; Command and General

Staff as requiredAgenda: Using ICS 201 as an outline, include:

1. Situation (note territory, exposures, safety concerns,etc. use map/charts).

2. Objectives and priorities.3. Strategy(s) and tactics.4. Current organization.5. Resource assignments.6. Resources enroute and/or ordered.7. Facilities established.

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OPERATIONAL PERIOD PLANNING CYCLE(Events most related to assembling IAP)

TACTICS MEETING. This 30 minute meeting creates theblue print for tactical deployment during the nextoperational period. In preparation for the Tactics Meeting,the IC/UC, PSC, and OPS review the current IAP andsituation status information as provided through theSituation Unit to assess work progress against IAPobjectives. The OPS/PSC will jointly develop primary andalternate strategies to meet objectives for consideration atthe next PLANNING MEETING.

When: Prior to PLANNING MEETINGFacilitator: PSCAttendees: IC/UC, PSC, OPS, LSC, RUL, SUL

Agenda:

1. Objectives for the next operational period (clearly statedand attainable with the resources available, yet flexibleenough to allow OPS to choose tactics).

2. Strategies (primary and alternatives).3. Prepare a draft of ICS for 215 to identify resources that

should be ordered through Logistics. This process canbe completed by OPS and RUL after the meetingadjourns, with RUL preparing a poster size 215 for thePLANNING MEETING.

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PLANNING MEETING. This meeting develops incidentobjectives, strategies, and tactics and identifies resourceneeds for the next operational period. Depending onincident complexity, this meeting should last no longer than45 minutes. It fine tunes objectives and priorities, identifiesand solves problems, and defines work assignments andresponsibilities on a completed ICS Form 215 (OperationsPlanning Worksheet). Meeting preparations includeconducting a TACTICAL MEETING. Displays in themeeting room should include Objectives (ICS 202) for thenext period, large sketch maps or charts clearly dated andtimed, poster size Operational Planning Worksheet (ICS215), current resource inventory prepared by ResourceUnit, and current situation status displays prepare bySituation Unit. After the meeting, ICS 215 is used byLogistics Section Chief (LSC) to prepare the off-incidenttactical and logistical resource orders, and used by PSC todevelop IAP assignment lists.

When: After the UC and TACTICAL MEETINGSFacilitator: PSCAttendees: Determined by IC/UC, generally IC/UC,

Command Staff, General Staff, Air Ops, RUL,SUL, and Technical Specialists as required.

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Agenda: Primary Responsibility

1. State incident objectives-Policy issues. IC/UC2. Briefing of situation, critical and sensitive areas,

weather/sea forecast, resource status/availability.PSC w/SUL, RUL

3. State primary and alternative strategies to meetobjectives. OPS w/PSC, LSC

4. Designate Branch, Division, Group boundaries andfunctions as appropriate, use maps and ICS 215.

OPS5. Specify tactics for each Division, note limitations.

OPS, SUL assist6. Specify resources needed by Divisions/Groups.

OPS, w/PSC, LSC7. Specify operations facilities and reporting locations-plot

on map. OPS, LSC assist8. Develop resources, support, and overhead order

(orders). PSC, LSC9. Consider support: communications, traffic, safety,

medical, etc. LSC, PSC assist10.Contributing organization/agency considerations

regarding work plan. LO11.Safety considerations regarding work plan. SO12.Media considerations regarding work plan. IO13.Finalize, approve work plan for next operational

period. IC

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INCIDENT ACTION PLAN (IAP) PREPARATION.PLANNING MEETING attendees immediately prepare theirassignments for the IAP to meet the PSC deadline forassembling the IAP components. The deadline will be earlyenough to permit timely IC/UC approval, and duplication ofsufficient copies for the OPERATIONS BRIEFING and foroverhead.

When: Immediately following PLANNING MEETING,PSC assigns deadline

Facilitator: PSC

Common Components: Responsible to Prepare

1. Incident Objectives (ICS 202). Resources Unit2. Organization List/Chart Resources Unit

(ICS 203 or 207).3. Assignment List (ICS 204). Resources Unit/

Planning Unit4. Communication Plan (ICS 205).

Communications Unit5. Medical Plan (ICS 206). Medical Unit6. Incident Map. Situation Unit

Optional Components (use as pertinent):

1. Air Operations Summary (ICS 220).Air Operations Branch Director

2. Traffic Plan.Ground Support Unit

3. Demobilization Plan.Demobilization Unit

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OPERATIONS BRIEFING. This less than 30 minutemeeting conveys the IAP for the oncoming shift to theresponse organization. After this meeting, off-going fieldsupervisors should be interviewed by their reliefs and byOPS in order to further confirm or adjust the course of thenew shift's IAP. Shifts in tactics may be made by theoperations section supervisor in whose purview they are. Similarly, a supervisor may reallocate resources within thatdivision to adapt to changing conditions.

When: About an hour prior to each shiftFacilitator: PSCAttendees: IC/UC, Command Staff, General Staff, Branch

Directors, Division/Group Supervisors, TaskForce/Strike Team Leaders (if possible), UnitLeaders, others as appropriate.

Agenda: Responsible to Present1. Review of IC/UC Objectives, changes to IAP. PSC2. Current response actions and last shift's

accomplishments. OPS3. Weather and sea conditions forecast. SUL4. Division/Group and air operations assignment. OPS5. Trajectory analysis. SUL6. Transport, communications, supply updates. LSC7. Safety message. SO8. Financial report. FSC9. Media report. IO10.Contributing organization/agency reports of

concern. LO11. Incident Action Plan approval and motivational

remarks. IC/UC

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SPECIAL PURPOSE

UNIFIED COMMAND MEETING. Provides UC officialswith an opportunity to discuss and concur on importantissues prior to joint incident action planning. The meetingshould be brief, and important points documented. Prior tothe meeting, parties should have an opportunity to reviewand prepare to address the agenda items. Planningmeetings will use the results of this meeting to decide ontactical operations, establish resource requirements anddetermine availability, make assignments, establish aunified operations section, and establish combinedplanning, logistics, and finance sections as needed.

When: When UC is formed, prior to the firstoperational prior planning meeting

Facilitator: UC memberAttendees: Only IC's that will comprise UC

Agenda:1. Jurisdictional priorities and objectives.2. Present jurisdictional limitations, concerns restrictions.3. Develop collective set of incident objective.4. Establish and agree on acceptable priorities.5. Adopt an overall strategies to accomplish objectives.6. Agree on basic organization structure.7. Designate the best qualified and acceptable Operations

Section Chief.8. Agree on General Staff personnel designations and

planning, logistical, and finance agreements andprocedures.

9. Agree on resource ordering procedures to follow.10. Agree on cost-sharing procedures.11. Agree on informational matters.12.Designate one official to act as the Unified Command

spokesperson.

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OTHER SPECIAL PURPOSE MEETINGS

These meetings/briefings are held as required to improveoperations.

COMMAND STAFF MEETING. Coordinate CommandStaff functions, responsibilities, objectives. It is held beforethe TACTICAL MEETING. Command Staff (IC/UC, SO,LO, IO) attend.

COMMAND AND GENERAL STAFF Breakfast/Supper. An opportunity for the Command (IC/UC, SO, LO, IO) andGeneral Staff (OPS, PSC, LSC, F/ASC) to gather underinformal and relaxing conditions to share and update each other on developing issues.

BUSINESS MANAGEMENT MEETING. This under 30minute meeting develops and updates the operating planfor finance and logistics support. The agenda couldinclude: finance requirements and criteria imposed bycontributing organizations, business operating plan forresource procurement and incident funding, cost analysisand financial summary data. Attendees include: F/ASC,Cost UL, LSC, Supply UL, DU. It is generally conductedbefore the PLANNING MEETING.

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AGENCY REPRESENTATIVE MEETING. To updateagency representatives and ensure that they can supportIAP. Conducted by LO, attended by AgencyRepresentatives. Most appropriately held after thePLANNING MEETING in order to announce plans for nextoperational period, yet allow for changes should the plan'sexpectations be unattainable by an agency.

PRESS CONFERENCE. To brief media and the publicthat the incident is being handled competently. Conductedby IO and usually featuring IC/UC with assistance ofresponse organization members required to address aparticular issue.

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INCIDENT COMMAND SYSTEM FORMS INDEX

ICS Form # Form Title Prepared By

201 Incident Briefing Initial Response IC

202 Response Objectives* Planning Section Chief

203 Organization Assignment List* Resources Unit Leader

204 Division Assignment List* Ops. Chief & Resources Unit

205 Incident Radio Comms Plan* Comms Unit Leader

206 Medical Plan* Medical Unit Leader

207 Organization Chart Resources Unit Leader

208 Site Safety Plan Safety Officer

OS-209 Incident Status Summary Situation Unit Leader

210 Status Change Card Communications Center

211 Check-in List Resources Unit at multiplelocations

213 General Message Form Any message originator

214 Unit/Activity Log All Positions

215 Operational Planning Worksheet Operations Section Chief &Planning Section Chief

216 Radio Requirements Worksheet Comms Unit Leader

217 Radio Frequency Assignment Comms Unit Leader

218 Support Vehicle Inventory Ground Support Unit Leader

219 Resource Status Card Resources Unit Leader

220 Air Operations Summary Logistics Section Chief

221 Demobilization Checkout Demobilization Unit Leader

OS-230 Daily Meeting Schedule Situation Unit Leader

OS-231 Meeting Description Situation Unit Leader

OS-232 Resources at Risk Source* Situation Unit Leader

__ Initial Notification Sheet (ACP,ANNEX 1, TAB A)

Person receiving initial reportof incident

__ Executive Summary Planning Section Chief

__ General Plan Planning Section Chief

__ ICS IAP Cover* Situation Unit Leader Form is significantly changed from the original ICS version. ICS form has been slightly modified for oil spills, either version can be used. No ICS form equivalent. * Commonly used in written Incident Action Plans (IAP)

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INCIDENT SITUATION DISPLAY

The collection and display of information about an incidentand the nature and status of response operations is acritical aspect of establishing and maintaining a commandand control environment, and promotes effective andefficient communications. Ideally, pre-designed statusboards should be used for display to ensure that criticalinformation is captured and presented in a clear and logicalfashion.

Status boards that depict information that is of use to twoor more Sections in an Incident Command Post should begrouped together in an area called the Incident SituationDisplay. Incident Situation Display should be viewed as theone place in an Incident Command Post where anyone cango, at any time, to learn about the nature and status of anincident and response operations.

Status boards in the Incident Situation Display should belimited in number and should be displayed in an orderedfashion to ensure that they impart an integrated andcoherent message concerning: (1) the incident (e.g., natureand location of source, status of source, type and quantityof material spilled or emitted, and the environmentalconditions affecting the response); and (2) the nature andstatus of response operations to address the incident. Thediagram presents an example of an Incident SituationDisplay layout that is consistent with a logical left to rightviewing.

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A Incident Situation Display should be established andmaintained by the Situation and Resource Unit Leaders. Itshould be situated in a highly visible and easily accessiblelocation, in close proximity to the Planning Section andeasily accessible to the Operations Section. Since it is anactive work area, it should be located away from areassubject to heavy foot traffic.

Although an Incident Situation Display is established andmaintained by personnel in the Planning Section, it belongsto everyone in the ICS. To the extent the Incident SituationDisplay contains information about activities underway inother Sections, it is the obligation of appropriate personnelin those Sections to work with Planning to ensureinformation posted in the Incident Situation Display isaccurate and up-to-date. It is likewise the responsibility ofthe status board monitors within the Situation Unit to seekout sources and establish paths and schedules for neededinformation.

As time allows, black-and-white, 8" by 10" versions of thestatus board information should be prepared. Thesedocuments should be time-stamped and distributed withinthe ICS and remotely, and copies should be made availableat Incident Situation Display.

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NATIONAL CONTINGENCY PLAN (NCP)

SUBPART D- OPERATIONAL PHASES FOR OILREMOVAL

PHASE I - DISCOVERY OR NOTIFICATIONPHASE II - PRELIMINARY ASSESSMENT AND

INITIATION OF ACTIONPHASE III - CONTAINMENT,

COUNTERMEASURES, CLEANUP,AND DISPOSAL

PHASE IV - DOCUMENTATION AND COSTRECOVERY

RESPONSE OBJECTIVES:- SAFETY OF LIFE AND HEALTH- CONTROL THE SOURCE- CONTAINMENT- COMPLETE NOTIFICATIONS- PROTECT SENSITIVE AREAS- RECOVER PRODUCT- REHABILITATE WILDLIFE/RESOURCES- CLEAN IMPACTED AREAS- COORDINATE RESPONSE ACTIONS- DOCUMENT RESPONSE- CUSTOMIZE RESPONSE ORGANIZATION- THINK AHEAD: ANTICIPATE NEEDS- COMMUNICATION FLOW:

- INTERNAL- EXTERNAL

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