Ohsas Audit and Certification Process Tl Itb Rev1
Transcript of Ohsas Audit and Certification Process Tl Itb Rev1
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Audit and
Certification processof OHS
Management
System (OHSAS
18001:2007)
by
Randy Ismail
(Registered OHSAS LeadAssessor and HSE Product
Manager)
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2Audit and Certification process of OHS Management System (OHSAS 18001:2007)May, 2008
Agenda
Section-1
Introduction and overview of OHS management system
(OHSAS 18001: 2007)
Certification process of OHS management system (OHSAS
18001: 2007) Audit process of OHS management system (OHSAS 18001:
2007)
Section-2
Discussion
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Only a physical problem
Staff function Responsibility of safety professionals
Safety is no accidents
Prevention of human suffering
From ...
Development of OHS Management
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A management responsibility
Involves staff and line functions
Control of all risks and potential accidents that mayresult in harm and damage
Accidents are preventable
Near-misses, property damage and poor quality sharesame basic causes
To ...
Development of OHS Management
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Evolution of OH&S Standards
Goal-settingPrescriptive
Proactive
Reactive
Present &
Future
Yesterday
& Regulatory & Self-regulatory
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Development of the OH&S MS Standards
OHSAS 18001:1999 published April 1999 (obsolete)
Occupational health and safety management system Specification OHSAS 18001:2007 published July 2007
Occupational health and safety management systems
Requirements
OHSAS 18002:2000 published February 2000
Occupational health and safety management systems - Guidelines
for the implementation of OHSAS 18001
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OHSAS 18001:2007
Sets out requirements for OH&S management
system Similar to ISO 9001 and 14001
Describes good management practice but does
not state how procedures and controls are to be
operated
Applicable to small or large organisations Applicable to any industry, organisation or
activities
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OHSAS 18001:2007 - Main clause titles
1. Scope
2. Reference Publications 3. Terms and definitions
4. OH&S management system requirements
4.1 General requirements
4.2 OH&S policy
4.3 Planning
4.4 Implementation and operation4.5 Checking and corrective action
4.6 Management review
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Scope
To enable an organization to control its OH&S risks and
improve its performance.
It does not state specific OH&S performance criteria, nordoes it give detailed specifications for the design of a
management system.
The extent of the application will depend on such factors
as the OH&S policy of the organization, the nature of itsactivities and the risks and complexity of its operations.
This OHSAS standard is intended to address occupational
health and safety rather than product/services safety orproperty damage.
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OH & S
policy
Planning
Implementationand operation
Checking andcorrective action
Management
review
Continual
improvement
OHSAS 18001:2007 MODEL
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plan do
checkact
METODOLOGI OHSAS 18001
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HAZARD
IDENTIFICATION 4.3.1
LEGAL & OTHERREQUIREMENTS
IDENTIFICATION
4.3.2
RISK ASSESSMENT
4.3.1POLICY
4.2
PL
AN
p d
ca
DO
METODOLOGI OHSAS 18001
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MANAGEMENT REVIEW
4.6
ACT/REV
IEW
p d
ca
Supportingprocess:
4.4.1 Resources, roles, responsibility, accountability and authority
4.4.2 Competence, training & awareness
4.4.3 Communication, participation & consultation
4.4.4 Documentation
4.4.5 Control of documents
4.5.2 Incident investigation, NC, corrective & preventive action
4.5.4 Control of records
CHECK
PLAN
METODOLOGI OHSAS 18001
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Certification process of
OHS management system(OHSAS 18001: 2007)
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Generic types of audit
Customer
IndependentOrganisation
Organisation 1st PartyAudit
2nd Party Audit
3rd Party Audit
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Accreditation structure
Government Agencies*Government Agencies*
Accreditation BodiesAccreditation Bodies
Certification BodiesCertification Bodies
OrganisationsOrganisations
Officially Recognise
Accredit
Certificate
*Where applicable. Also
other interested parties.
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PREREQUISITES FOR REGISTRATION
All factors relating to the scope of Registration have
been included in the documented management system
System implemented at least 3 months
A complete round of Internal Audits has been carried
out on the entire Management System, and that
corrective action has been performed on any
significant non-conformances discovered in thesystem.
A Management Review according to OHSAS 18001
requirements has been carried out after completion of
the Internal Audits and evidence of this review hasbeen maintained.
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Submit
Manual &
Procedure
Stage 1
Audit
Stage 1
Audit
Report
Submitted
Pre-
Audit
Corrective
Action
Stage 2
Audit
Corrective
Actions
Follow-up
audit
6-monthly
Surveillance
Audit
Corrective
Actions
Follow-up
audit
3 yearY
Renewal Certification Process
CERTIFICATION PROCESS OHSAS
Min. 3 weeks before audit
OPTIONAL
majormajor
Max.
3
months
N
YY
Max.
3months
Company
Submission
action taken
Max.1 month
Submission
action taken
Max.
2 weeks
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STAGE 1 AUDIT
The purpose :
Evaluate the state of readiness of the auditee to undergo
stage 2 audit
Obtain pertinent information for the effectiveness of stage
2 audit
Prepare plan for stage 2 audit
Provide feedback to company to facilitate continual
improvement
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Auditor will look at :
OHS Manual
OHS Policy
OHS Procedure
HIRARC identification
To ensure that All elements of the Management System Standards
are being addressed
STAGE 1 AUDIT
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STAGE 2 AUDIT On Site
The purpose :
Confirm that the organizations management system and
associated activit ies conform to standard and other
companys requirements
Confirm that companys management system has the
capability to maintain conformance over time
Provide feedback to company to facilitate continualimprovement
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Opening Meeting
Team Leader introduces team
Confirmation of scope of registration
Confirmation of audit agenda/itinerary
Confirmation of confidentiality
Explanation how assessment will be done
Explanation findings (Observation, Minor,Major)
Explanation of possible outcomes of
assessment
SITE ASSESSMENT
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Team leader advises company of RECOMMENDATION
Confirmation of scope
Explanation of f indings
MR acknowledges CARs
CLOSING MEETING
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Certificate OOO1
The management system of
PERMATA BANK, PT. Tbk
Jl. MH Thamrin Blok B1 no. 1
Bintaro, Jakarta
Indonesia
has been assessed and certified as meeting the
requirements of
OHSAS 18001For the following activities
Building Management of Permata Bank Tower 3,
Bintaro
This certificate is valid from 3 December 2007 until
03 December 2010
Issue 01. Certified with SGS since December
2007Authorised by
SGS Indonesia
World Trade Center, 14th fl. Jl. Jend Sudirman kav. 29-31
Jakarta 12920
t +62 (21) 5211211f +62 (21) 5264536www.sgs.co.id
Page 34 of 1
THE
CERTIFICATE
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Some of SGS Experiences in
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Some of SGS Experiences in
OHSAS 18001 Certification
Indo Raya Kimia
Indofood Sukses Makmur Bogasari Flour Mills -Surabaya
Indominco Mandiri
Kalbe Farma Tbk
Monagro Kimia
Musashi Auto Parts Indonesia
National Gobel
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F h f dit
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Planning Preparation Performance Reporting &Follow-up
Audit criteria
Auditor resources
Company information
Scope of Audit
Team with relevant skillsDuration of audit
Who/When/Where
Four phases of any audit
Fo r phases of an a dit
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Planning Preparation Performance Reporting &Follow-up
Review documentation, including:
OHSMS Policy
OHSMS Manual
Hazard Identification and Risk Assessment
Legal and other requirements
Audit Plan
ChecklistsInformation to brief team
Communicate with client
Four phases of any audit
Four phases of any audit
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Planning Preparation Performance Reporting &Follow-up
Findings based on audit evidence
Identifying nonconformityor areas of risk
Opportunities for improvement
Communication established between company and
auditors
Interviews
Observation
Review of ProceduresAnalysis of Records
Audit Evidence
Four phases of any audit
Four phases of any audit
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Planning Preparation Performance Reporting &
Follow-up
Scope
Methodology
FindingsConclusions
Record as input to planning
for future auditsClosure of n/c,
recommendations etc.
Four phases of any audit
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Training and experience
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Training and experience
Auditor Team Leader
Education Secondary Education
Total Work Experience 5 years, or 4 years with a degree or near
degree
Work Experience in OHSManagement System
2 of total 5 years
Auditor Training 40 hours for an IRCA certified OH&S Auditor/Lead
Auditor course or accepted alternative (if already
Quality auditor, 24 hours)
Audit Experience 4 complete audits at least
20 days under supervision
3 complete audits at least
15 days under supervision
Competence
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Competence
Audit principles, procedures and techniques.
OHS Management system and Standard
Organizational situations that enable you to comprehend
the organizations operational context.
Applicable OHS laws, regulations and other requirements.
OH&S management methods and techniques.
Generic Auditing Competences :
Competence
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Competence
The management of risk.
Causes of accidents and ill health, principles of risk evaluation and riskmanagement, measuring, monitoring and reviewing health & safety performanceetc.
Legal and organizational factors within the country or area ofoperation.
Workplace activities.
Safety in construction and demolition, Safety during maintenance work, Fire safetyetc.
Work equipment.
Selection, use and maintenance of work equipment, Machinery safety etc.
Agents in the workplace
Chemical, Physical and Biological health hazards etc.
OH&S Technical Competences :
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Is THE Global Group
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Is THE Global Group
Established in 1878 - Head Office in Geneva,
Switzerland
33000 employees -1000 Offices and 320 Laboratories
in more than 120 Countries
SGS is recognized as the global benchmark for the
highest standards of expertise, quality and integrity
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North America100 offices
105 laboratories
Latin America98 offices
30 laboratories
Europe422 offices
115 laboratories
Africa
Middle East137 offices
39 laboratories
Asia - Pacific212 offices
54 laboratories
with Global capability at your service!
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WANTMORE THAN JUSTA CERTIFICATE?
TURN YOUR
AUDITING
INTO
A MANAGEMENT
IMPROVEMENTTOOLS
CERTIFICATION FROM THE
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CERTIFICATION FROM THE
WORLD LEADER CAN BE MOREAFFORDABLE THAN YOU THINK
INCLUDES INTERNATIONALCREDIBILITY, TRANSPERANCY,
PROVEN REABILITY AND THE OPTION
TO LEVERAGE INTO ADVANCED
SYSTEM MANAGEMENT
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The widest range of services
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Systems and Services Certification against ISO standards and
other proprietary / public Normative Reference Documents
Quality Aerospace Corporate Responsibility
Health and Safety Environment Social ResponsibilityLogistics Food Information Technology
Services Forestry Product
2nd Party Auditing to Client developed standards and Codes ofPractice(Supplier Assessments, Code of Practice audit, Internal audit)
Integrated ServicesMultiple 3rd party certification and 2nd Party auditing on demand
Training Services
Registered Lead Assessor training programs
The widest range of services
Training services
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ISO 9001:2000 Lead Auditor Course (IRCA Registered)
ISO 14001 EMS Advanced Lead Auditor Course (IEMA Registered)
OHSAS 18001 Advanced Lead Auditor Course (IRCA Registered)
HACCP/ISO 22000 Lead Auditor (IRCA Registered)
HACCP/ISO 22000 Internal Audit
ISO/TS 16949 Interpretation, Documentation and Internal Audit
Six Sigma Introduction Course
Management Representative for QHSE Management System
Calibration (based on ISO 17025)
Hazard Identification, Risk Assessment and Risk Control
Training services
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Recognised independence, impartiality &
integrity
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integrity Independence
SGS has no manufacturing or trading interests which could compromise its
independence
Impartiality
Over 125 years worldwide track record of impartiality in Verification, Testing and
Certification services
Integrity
All SGS employees are bound by the SGS CODE OF ETHICS (be honest and
transparent in all SGS activities, avoid conflict of interest, comply with all
applicable laws and regulations, maintain a culture where ethical conduct is
recognised and valued). Nothing, not client wishes, nor revenue growth, nor
profitability, nor instructions from above, is more important than integrity. All
employees, manager and executives are responsible for making compliance a
vital part of our business process
360 World coverage
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360 World coverage
We certify customers everywhere in the world!
SGS has certification operations in more than 70 countries SGS has certified Customers in more than 130 countries
against practically any standard
SGS is currently accredited by 32 national accreditation bodies from
34 countries and authorised to conduct certification audits under these
accreditations in every country around the world
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Some of SGS Clients
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EAC 01: Agriculture , fishing
EAC 02: Mining and quarrying
EAC 03: Food products, beverageand tobacco
EAC 04: Textiles and textileproducts
EAC 05: Leather and leatherproducts
EAC 06: Wood and wood products
EAC 07: Pulp, paper and paper
products
EAC 08: Publishing companies
EAC 09: Printing companies
EAC 10: Manufacture of coke andrefined petroleum products
EAC 11: Nuclear fuel
EAC 12: Chemicals, chemicalproducts and fibers
EAC 13: Pharmaceuticals
EAC 14: Rubber and plasticproducts
EAC 15: Non-metallic mineralproducts
EAC 16: Concrete, cement, lime,plaster etc.
EAC 17: Basic metals andfabricated metal products
Some of SGS Clients
http://similar%20client%20list/EAC%2001_agriculture%20fishing.dochttp://similar%20client%20list/EAC%2002_mining%20&%20quarrying.dochttp://similar%20client%20list/EAC%2003_Food%20products,%20beverages%20and%20tobacco.dochttp://similar%20client%20list/EAC%2003_Food%20products,%20beverages%20and%20tobacco.dochttp://similar%20client%20list/EAC%2004_Textiles%20and%20textile.dochttp://similar%20client%20list/EAC%2004_Textiles%20and%20textile.dochttp://similar%20client%20list/EAC%2005_Leather%20and%20leather%20product.dochttp://similar%20client%20list/EAC%2005_Leather%20and%20leather%20product.dochttp://similar%20client%20list/EAC%2006_Wood%20and%20wood%20%20products.dochttp://similar%20client%20list/EAC%2007_Pulp,%20paper%20and%20paper%20products.dochttp://similar%20client%20list/EAC%2007_Pulp,%20paper%20and%20paper%20products.dochttp://similar%20client%20list/EAC%2008_Publishing%20companies.dochttp://similar%20client%20list/EAC%2009_Printing%20Companies.dochttp://similar%20client%20list/EAC%2010_Manufacture%20of%20coke%20and%20refined%20petroleum%20products.dochttp://similar%20client%20list/EAC%2010_Manufacture%20of%20coke%20and%20refined%20petroleum%20products.dochttp://similar%20client%20list/EAC%2012_Chemicals,%20chemical%20products%20and%20fibres.dochttp://similar%20client%20list/EAC%2012_Chemicals,%20chemical%20products%20and%20fibres.dochttp://similar%20client%20list/EAC%2013_Pharmaceuticals.dochttp://similar%20client%20list/EAC%2014_Rubber%20and%20Plastic%20Products.dochttp://similar%20client%20list/EAC%2014_Rubber%20and%20Plastic%20Products.dochttp://similar%20client%20list/EAC%2015_Non-metallic%20mineral%20products.dochttp://similar%20client%20list/EAC%2015_Non-metallic%20mineral%20products.dochttp://similar%20client%20list/EAC%2016_Concrete,%20Cement,%20Lime,%20Plaster,%20etc.dochttp://similar%20client%20list/EAC%2016_Concrete,%20Cement,%20Lime,%20Plaster,%20etc.dochttp://similar%20client%20list/EAC%2017_Basic%20Metals%20and%20Fabricated%20Metal%20Products.dochttp://similar%20client%20list/EAC%2017_Basic%20Metals%20and%20Fabricated%20Metal%20Products.dochttp://similar%20client%20list/EAC%2017_Basic%20Metals%20and%20Fabricated%20Metal%20Products.dochttp://similar%20client%20list/EAC%2017_Basic%20Metals%20and%20Fabricated%20Metal%20Products.dochttp://similar%20client%20list/EAC%2016_Concrete,%20Cement,%20Lime,%20Plaster,%20etc.dochttp://similar%20client%20list/EAC%2016_Concrete,%20Cement,%20Lime,%20Plaster,%20etc.dochttp://similar%20client%20list/EAC%2015_Non-metallic%20mineral%20products.dochttp://similar%20client%20list/EAC%2015_Non-metallic%20mineral%20products.dochttp://similar%20client%20list/EAC%2014_Rubber%20and%20Plastic%20Products.dochttp://similar%20client%20list/EAC%2014_Rubber%20and%20Plastic%20Products.dochttp://similar%20client%20list/EAC%2013_Pharmaceuticals.dochttp://similar%20client%20list/EAC%2012_Chemicals,%20chemical%20products%20and%20fibres.dochttp://similar%20client%20list/EAC%2012_Chemicals,%20chemical%20products%20and%20fibres.dochttp://similar%20client%20list/EAC%2010_Manufacture%20of%20coke%20and%20refined%20petroleum%20products.dochttp://similar%20client%20list/EAC%2010_Manufacture%20of%20coke%20and%20refined%20petroleum%20products.dochttp://similar%20client%20list/EAC%2009_Printing%20Companies.dochttp://similar%20client%20list/EAC%2008_Publishing%20companies.dochttp://similar%20client%20list/EAC%2007_Pulp,%20paper%20and%20paper%20products.dochttp://similar%20client%20list/EAC%2007_Pulp,%20paper%20and%20paper%20products.dochttp://similar%20client%20list/EAC%2006_Wood%20and%20wood%20%20products.dochttp://similar%20client%20list/EAC%2005_Leather%20and%20leather%20product.dochttp://similar%20client%20list/EAC%2005_Leather%20and%20leather%20product.dochttp://similar%20client%20list/EAC%2004_Textiles%20and%20textile.dochttp://similar%20client%20list/EAC%2004_Textiles%20and%20textile.dochttp://similar%20client%20list/EAC%2003_Food%20products,%20beverages%20and%20tobacco.dochttp://similar%20client%20list/EAC%2003_Food%20products,%20beverages%20and%20tobacco.dochttp://similar%20client%20list/EAC%2002_mining%20&%20quarrying.dochttp://similar%20client%20list/EAC%2001_agriculture%20fishing.doc -
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EAC 18: Machinery and equipment
EAC 19: Electrical and opticalequipment
EAC 20: Shipbuilding
EAC 21: Aerospace
EAC 22: Other transport equipment
EAC 23: Manufacturing notelsewhere classified
EAC 24: Recycling
EAC 25: Electrici ty supply EAC 26: Gas supply
EAC 27: Water supply
EAC 28: Construction
EAC 29: Wholesale and retail trade
EAC 30: Hotels and restaurants
EAC 31: Transport, storage andcommunication
EAC 32: Financial intermediation,real estate and renting
EAC 33: Information technology
EAC 34: Engineering services
EAC 35: Other services
EAC 36: Public administration EAC 37: Education
EAC 38: Health and social work
EAC 39: Other social services
WHEN YOU NEED TO BE
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SURE!
Randy Ismail
System & Services Certification
HSE Product Manager
PT SGS IndonesiaCilandak Commercial Estate #108 C
Jl. Raya Cilandak KKO,
Jakarta, Indonesia, 12560
Phone : +62 21 781 8111Fax: : +62 21 780 7914
Mobile : +62 811 892 983
E-mail : [email protected]
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Discussion