OHPC Balimela Volume 1

7/27/2019 OHPC Balimela Volume 1

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ODISHA HYDRO POWER CORPORATION LIMITED

BALIMELA POWER HOUSE, BALIMELA

UNITS # 1TO 6 (6x60MW)R & M WITH NEW TG SET

NOTICE INVITING TENDER

TS VOL I Page 1 of 1

INDEX TO VOLUMES

VOLUME I : NOTICE INVITING TENDER

VOLUME II : GENERAL CONDITIONS OF CONTRACT

VOLUME III: TECHNICAL SPECIFICATION

(MECHANICAL & CIVIL)

VOLUME IV : TECHNICAL SPECIFICATION

(ELECTRICS & C&I)

VOLUME V : TECHNICAL SPECIFICATION

(DRAWINGS)


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VOLUME I



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VOLUME-I : NOTICE INVITING TENDER

LIST OF SECTIONS

SECTION-I : COVERING LETTER (INVITATION TO TENDER)

SECTION-II : GENERAL PROJECT INFORMATION AND REQUIREMENTS

SECTION-III: FORM OF TENDER

SECTION-IV : INSTRUCTIONS TO TENDERERS

SECTION-V : EVALUATION PROCEDURE

SECTION-VI : FORMATS


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ODISHA HYDRO POWER CORPORATION LIMITEDBALIMELA POWER HOUSE, BALIMELA

UNITS # 1TO 6 (6x60MW)R & M WITH NEW TG SETNOTICE INVITING TENDER

TS VOL I Contents Page 1 of 3

C O N T E N T S

SECTION TITLE VOL- I PAGE

NOS.

1 NOTICE INVITING TENDER 1 of 99

SECTION - I COVERING LETTER (INVITATION TO

TENDER)

SEC-I 13 of 99

SECTION - II GENERAL PROJECT INFORMATION &

REQUIREMENTS

SEC-II 18 of 99

SECTION - III FORM OF TENDER SEC-III 21 of 99SECTION - IV INSTRUCTIONS TO TENDERERS SEC-IV 24 of 99

1. Submission of Tender IV 24 of 992. Scope of the Work and particulars to be furnished

in the Tender.

IV 30 of 99

3. Raw Materials IV 33 of 994. Facilities to be provided by the Purchaser IV 33 of 995. Exclusions, Deviations IV 35 of 996. Drawings & Documents IV 35 of 997. Training IV 35 of 998. Supervision IV 36 of 999. Office/Working space IV 36 of 9910. Price IV 37 of 9911. Taxes & Duties IV 39 of 9912. Terms of Payment IV 42 of 9913. Import License/Project Import Benefit IV 42 of 9914. Time of Completion IV 42 of 9915. Tender Opening IV 43 of 9916. Transfer of Tender Documents/Tenders IV 43 of 9917. Validity of Tender IV 43 of 9918. Language IV 43 of 99


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NOS.

19. Earnest Money Deposit IV 44 of 9920. No Claim for Compensation for submission

of Tender

IV 45 of 99

21. Purchasers Right to accept valid Tender IV 46 of 9922. State Value added Tax/ CST Registration &

Clearance Certificate

IV 46 of 99

23. Signing of Contract IV 46 of 9924. Notice on behalf of Purchaser IV 47 of 9925. Local Conditions IV 47 of 9926. Technical Clarifications and Site Visit IV 50 of 9927. Correspondence IV 50 of 99

SECTION V EVALUATION PROCEDURE SEC-V 51 of 991. OPENING OF TENDERS V 51 of 99

2. TECHNO COMMERCIAL & PRICE EVALUATION V 52 of 99

3. DISQUALIFICATION V 55 of 99

4. ALTERNATIVE BIDS V 55 of 99

SECTION - VI FORMATS SEC-VI 56 of 99

PRICE BID

TABLE-1 Summary of Price Schedule VI 56 of 99TABLE-2 Price Schedule for Plant and Equipment - Supply VI 57 of 99TABLE-3 Price Schedule for unloading, handling, storage,

preservation at site, Dismantling, Erection,

Reinstallation, Start-up, Testing, Commissioning

and Performance Guarantee Tests of Plant &

Equipment - Services

VI

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TABLE-3A Interior Decoration of Balimela Power House- VI 59 of 99


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NOS.

BOQ for Architectural Works

TABLE-4 Price Schedule for Foreign Supervision Charges

in India during erection, Start-up, Commissioning

and Performance Guarantee Tests

VI 83 of 99

TABLE-5 Price Schedule for Training Charges. VI 84 of 99TABLE-6 Price Schedule for Plant and Equipment - Supply VI 85 of 99TABLE-7 Price Schedule for Taxes & Duties. VI 86 of 99TABLE- 8 Overall Time Schedule VI 87 of 99TABLE-9 Resource Deployment Schedule VI 89 of 99TABLE-10 Earnest Money Bank Guarantee form. VI 91 of 99TABLE-11 Questionnaire on Financial Status. VI 94 of 99TABLE-12 Reference of Similar Work VI 96 of 99TABLE-13 Format for NO DEVIATION CERTIFICATE . VI 98 of 99ANNEXURE-1 SAMPLE FORMAT FOR LETTER OF

CONSENT (LOC)

99 of 99


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TS VOL I Page 0 of 99 2013 MECON Limited. All Rights Reserved.

KEPT INTENTIONALLY BLANK


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BHUBANESWARNIT No. OHPC-R&M-02/2013 Dtd.07.08.2013


(INTERNATIONAL COMPETITIVE BIDDING)

Sealed Tenders are invited by Odisha Hydro Power Corporation Ltd., Bhubaneswar

from reputed, experienced and financially sound parties for undertaking the following

work.

Sl.

No.

Name & Brief Description Earnest

Money

Cost of

tenderdocuments

(Non-

refundable)

Time of

Completion

Sale of

TenderDocuments

Last date &

time ofsubmission

of tender

1. Renovation and,

Modernisation with new

Turbine-Generator set of

Hydro-Electric Power

Generating Unit 1 to 6 of

Balimela Power House at

Balimela, Malkangiri Distt.,

Odisha, India. Detailed

scope of work comprising

mechanical, electrical, civil

and control &

instrumentation etc. areelaborated in the Tender

Document.

Indian Rs.

5,00,00,000/

- (Indian

Rupees fifty

million only)

Indian

Rs.20,000/-

(Indian

Rupees

twenty

thousand

only)+VAT

as

applicable

(at present

@ 5%)

54 months

14.08.2013

10.00 AM

to

25.09.2013

05.00 PM

(IST)

19.11.2013

up to

2:00 PM

(IST)


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1. Qualifying Requirements (Eligibility Criteria)

1.1 Technical requirements

The bidder/ prime bidder shall meet any one of the following requirements given

under (a), (b) & (c) below:

a) The bidder must be a manufacturer of Hydraulic Turbine or Generator or

both and should have designed, manufactured, supplied, erected, tested

and commissioned at least one (1) Hydro-Electric Power Plant Unit

(Electro Mechanical Equipment) of unit size 60 MW or more with Vertical

Francis TurbineGenerator set including associated auxiliaries in last 10

years reckoned from last date of submission of tender, and which is in

successful operation on last date of submission of tender, and in

operation for at least three years prior to the same. The Prime Bidders

who are manufacturers of either turbines or generators only, shall submit

a letter of consent from a manufacturer of the turbine/generator to be

outsourced by them (either generator or turbine which the prime bidderdoes not manufacture itself) for supplying & undertaking performance

guarantee and warranty on their product. However the proposed

outsourced manufacturer should have designed, manufactured, supplied,

erected, tested and commissioned at least one(1) Hydro-Electric Vertical

Francis turbine or generator (as the case may be ) of unit size 60 MW or

more including associated auxiliaries in last 10 years reckoned from last

date of submission of tender and which is in successful operation on last

date of submission of tender, and is in operation for at least three yearsprior to that date.

b) The prime bidder may be a turnkey executor (who may not be a

manufacturer) of Hydro-Electric Power Plant equipment and who has


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executed at least one(1) such plant including erection, testing &

commissioning of Hydro-Electric Power Plant (Electro MechanicalEquipment) of unit size 60 MW or more with Vertical Francis Turbine

Generator set including all associated auxiliaries for Hydel Power Unit in

the last 10 years reckoned from last date of submission of tender and

which is in successful operation on last date of submission of tender, and

is in operation for at least three years prior to the same. Bidder shall

submit their bid in consortium with manufacturer(s) of Hydro-Electric

turbine and/or generator furnishing a Memorandum of Agreement (MOA)

with the manufacturers of the equipment i.e, generator and/or turbine.However the turbine and/or the generator manufacturer(s) should have

designed, manufactured, supplied, erected, tested and commissioned at

least one(1) Hydro-Electric Vertical Francis turbine and/or generator (as

the case may be ) of unit size 60 MW or more including associated

auxiliaries in last 10 years reckoned from last date of submission of

tender and which is in successful operation on last date of submission of

tender, and is in operation for at least three years prior to the same.

c) Any Indian Subsidiary company of its Parent/Holding company having

experience in design, manufacture, erection, testing and commissioning

of Hydro-Electric Power Plant Unit (Electro Mechanical Equipment) who

does not qualify under 1.1(a) and 1.1(b) above can also submit their bid

on the technical and financial strength of its Parent/Holding or any other

Subsidiary company of the Parent/Holding Company provided its

Parent/Holding or any other Subsidiary company of the Parent/Holding

Company (as the case may be) fulfills the Qualifying Requirementsmentioned under technical requirements of 1.1(a) or 1.1(b) above &

financial requirements mentioned in clause 1.2 below. This shall be,

however, subject to fulfillment of legal requirement as stipulated in clause

2.2


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1.2 Financial requirements

a) Average Annual turnover of the bidder / prime bidder in the relevant

business of hydro power plant equipments shall not be less than Indian

Rs.(INR)1650 Million (Rupees One thousand six hundred fifty million)

during last three consecutive financial years ending

31.03.2013/31.12.2012(as per the accounting year as the case may be).

The turnover in foreign currency will be converted into equivalent Indian

Rupees as per BC selling exchange rate of Reserve Bank of India andnotified by State Bank of India (SBI) prevailing on the last date of

respective accounting year for evaluation of tenders.

b) The net worth of the bidder/prime bidder shall be positive during each of

last three consecutive financial years ending 31.03.2013/31.12.2012(as

per the accounting year as the case may be).

c) The bidder/prime bidder to submit along with the tender, Audited balance

sheet and profit & loss account for last three consecutive financial years

ending 31.03.2013./31.12.2012(as per the accounting year as the case

may be).


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2 Legal Requirements / Consortium Requirements

2.1 Bid by a sole bidder

The bidder is an independent and single legal entity as per laws of India or as

per laws in the country of such bidder and should have its own independent

financial accounting system as per laws of India or as per laws in country of

such bidder.

2.2 Bid by Indian Subsidiary companies

a(i) If an Indian Subsidiary company Bids on the technical and financial

strength of Parent/Holding company, the same shall be considered

provided the Parent / Holding Company commits to submit a guarantee

in the form of a joint deed of Undertaking/Indemnity (in the requisite

format) for implementation and performance of the project evincing full

support for the technical and financial requirements of the Subsidiary

Company and commitment to take up the work itself in case of

nonperformance by the Subsidiary Company in the event of award of the

work to the Indian Subsidiary bidder. However, the experience of

subsidiary companies of the Parent/Holding Company will be considered

experience of the Parent/Holding Company. Indian Subsidiary Company

shall be a company registered In India under the Companies Act 1956.

a(ii) In case the bidding Indian Subsidiary Company is awarded the work, the

Parent/Holding Company will be required to furnish a performance bankguarantee of value equivalent to (5%) five percent of the Contract Price

in addition to normal Performance Bank Guarantee to be submitted by

the Indian Subsidiary Company to the Purchaser In the requisite Format

as per Vol-Il Annexure. Moreover the subsidiary company should get the


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design, drawing & quality of material to be delivered with approval

certificate by the Parent/Holding Company.

b(i) if an Indian subsidiary Company bids on the technical and financial

strength of the any other Subsidiary company of the Parent/Holding

Company the same shall be considered provided other Subsidiary

company of the Parent/Holding Company commits to submit a guarantee

in the form of a joint deed of undertaking / indemnity (in the requisite

format) for implementation and performance of the project evincing full

support for the technical and financial requirements of the bidding Indian

subsidiary of the parent/Holding company and commitment to take up the

work Itself in case of nonperformance by the bidding Indian subsidiary of

the Parent/Holding company In the event of award of the work to the

Indian Subsidiary bidder. Indian Subsidiary Company shall be a company

registered in India under the Companies Act 1956.

b(ii) In case Indian Subsidiary Company is awarded the work, the other

Subsidiary company of the Parent/Holding Company will be required to

furnish a performance bank guarantee of value equivalent to (5%) five

percent of the Contract Price in addition to normal Performance Bank

Guarantee to be submitted by the Indian Subsidiary Company to the

Purchaser in the requisite Format as per Vol-Il Annexure. Moreover the

subsidiary company should get the design, drawing & quality of material

to be delivered with the approval certificate by the said subsidiary

company.


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2.3 ConsortIum requirements

(a) The bidder or each member of consortium in case of Consortium Bid in

the same name and style should have appropriate legal status by virtue

of a deed of incorporation, memorandum and articles of association etc.

enabling him to execute relevant contract for the work.

(b) The bidder or each member of consortium in case of consortium bid shall

be an Independent and single legal entity as per laws of India or as per

laws In the country of such bidder/member of consortium and should

have its own independent financial accounting system as per laws of

India or as per laws in country of such bidder/member of consortium.

(c) Bids submitted by a consortium (not more than four members) shall

comply with the following requirements:

(i) The bid shall include all the information on eligibility / qualification and

experience required for a Bidder as described in Bidding Documents at

1.1(b) above.

(ii) The bid shall be signed so as to be legally binding on all members.

(iii) The nomination of the prime bidder (leader of the consortium) shall be

supported by a Memorandum of Agreement (MOA) entered into amongst

members of the consortium which should be signed by all the legally

authorized signatories of all members.


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(iv) The prime bidder shall be authorized to incur liabilities and receive

Instructions and payment for and on behalf of any & all members of theconsortium.

(v) The prime bidder of the consortium shall be overall responsible for the

execution of the Contract. The Leader and other Members of the

Consortium shall be jointly and severally responsible and liable for the

execution of the Contract.

(vi) A copy of the Memorandum of Agreement (MOA) entered into by theconsortium members prior to stipulated due date of submission of bids

and valid till Time for Completion plus Defect Liability Period for the

Facilities shall be submitted. The MOA shall clearly outline the proposed

roles & responsibilities of each member. Each member of consortium

must have the experience for the component of the contract that they are

designated to perform.

(vii) Separate bid by a consortium member will not be accepted.

A party can be a member in only one consortium; bids submitted by such

consortium which include the same party as member and/or leader will

be rejected. Bidders are not allowed to form new consortium (consortia)

with other Bidders participating in the tender.

(viii) For the purpose of formation of consortium, a member shall be an

independent and single legal entity as per laws of India or as per laws in

the country of such member and should have its own independent

financial accounting system as per laws of India or as per laws in the

country of such member.


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(ix) In case consortium becoming the successful bidder all the members of

the consortium shall be signatories to the Contract.

3. Cost of the tender documents (non-refundable) shall be deposited either in cash

or in the form of Demand Draft, drawn in favour of OHPC Limited on any

Nationalised Bank/ Scheduled Commercial Bank (approved by RBI) payable at

its Branch at Bhubaneswar.

4. Tender documents including Terms & Conditions and detailed specification of

work shall be available on production of receipt of payment from the Office of

General Manager(Elect.), Odisha Hydro Power Corporation Ltd., Odisha State

Police Housing & Welfare Corporation Building, Vanivihar Chowk, Janpath,

Bhubaneswar 751022, Manager(Elect.), Odisha Hydro Power Corporation

Ltd., Odisha State Police Housing & Welfare Corporation Building) Vanivihar

Chowk, Janpath, Bhubaneswar 751022, Odisha, India, from 10.00 AM (IST)

to 5.00 PM (IST) on all working days starting from 14.08.2013 to 25.09.2013.

5. Tenders will be received in Sealed Cover as specified in Tender Document up

to 2:00 PM (IST) on or before 19.11.2013 at the address mentioned in the

Tender Documents.

6. Part-I & Part II of the tender will be opened at 3:00 PM (IST) on 19.11.2013 in

the office of General Manager(Elect),Odisha Hydro Power Corporation Ltd.,

Odisha State Police Housing & Welfare Corporation Building, Vanivihar Chowk,

Janpath, Bhubaneswar 751022, Odisha, India.

7. No postal transaction shall be entertained for obtaining / submission of Tender

Documents.

8. Issuance of tender documents shall not construe that the tenderers would be

automatically considered qualified.


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PLEASE NOTE : TENDER DOCUMENTS ARE NOT TRANSFERABLE

9. A Bidders Conference (Pre-bid Conference) will be held on 01.10.2013 at 11:00

AM (IST) in the Office of General Manager(Elect.), OHPC Ltd., Bhubaneswar,

Odisha, India. Prospective bidders who would have purchased the bid

document will only be eligible to participate in the pre-bid conference.

10. The Tenderer is advised to visit the site and get acquainted with the site

conditions before submission of tender. Any one Unit out of Unit-I to 6 shall be

available for inspection/taking measurements (if any) during the period

11.09.2013 to 12.09.2013 between 10:00 am to 5:00 pm with prior intimation to

the site authority.

The prospective Tenderer and any of its authorized personnel or representative

will be granted permission by the Purchaser to enter upon its premises and

lands for the purpose of inspection, but only upon the condition that the

prospective Tenderer, its personnel and representative will release and

indemnify the Purchaser and its costs and expenses incurred as a result of theinspection. The Bidders desiring to visit site even after not purchasing the

Tender document, may also visit site on the stipulated date and time.

11. Incomplete bids will not be considered.

12. The undersigned reserves the right to accept or reject any or all the offers, in

part or in full without assigning any reasons whatsoever.

13. The undersigned reserves the right to cancel/postpone the date of receipt and

opening of the tenders without bearing any liability whatsoever consequent

upon such decision.


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14. The undersigned reserves the right to alter/modify any of the terms & conditions

of the tender.

For OHPC Ltd.

GM(Electrical)


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SECTIONS


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SECTION-I : COVERING LETTER (INVITATION TO TENDER)

ODISHA HYDRO POWER CORPORATION LTD.

BHUBANESWAR

No..........

Dated:

NOTICE INVITING TENDER (NIT) No. OHPC-R&M-02/2013 Dtd: 07.08.2013

Dear Sirs,

We, the Odisha Hydro Power Corporation Limited (also hereinafter referred to as

the Purchaser) have pleasure in enclosing Tender Document for Renovation and

Modernisation with New Turbine Generator Set ( R & M with New TG) of Unit 1 to 6 of

our Balimela Power House in the state of Odisha, India and would invite you to submit

your best binding offer within the stipulated date and time. The Tender Document

comprises the following :-

VOLUME-I : Notice Inviting Tender

VOLUME-II : General Conditions of Contract

VOLUME-III : Technical Specification

III A - Mechanical Works

III B - Civil Works

VOLUME-IV : Technical Specification

IV A - Electrics

IV B - Control & Instrumentation

VOLUME-V : Drawings


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SCOPE OF WORK

The scope of work under the specification shall comprise Dismantling of TG set

including auxiliaries; Renovate and reuse the fixed /embedded components; Design,

Computerized Simulation Study /model testing, manufacturing, inspection and testing,

supply, packing for dispatch/shipment, freight and insurance, port handling including

custom clearance, loading, transportation to site, storing at site, complete erection of

all the components testing, commissioning, start up and performance testing and

handing over of 6x60 MW TG operating plant to purchaser.

The project shall include plant & equipment and facilities within the defined battery

limits, as given in the Technical Specifications enclosed.

COMPLETION TIME

The completion period of the work will be 54 (Fifty Four) months from the Effective date

of the Contract. The completion time is further detailed in the Technical Specification.

EFFECTIVE DATE OF THE CONTRACT

The Effective Date of the Contract will be date of signing of the contract or 60 days from

the date of Letter of Acceptance (LOA), whichever is earlier.

EARNEST MONEY DEPOSIT

The Tenderers are required to submit Earnest Money Deposit of Indian Rupees

5,00,00,000/- (Rupees Fifty million only)along with tender in the form and manner

as described in the "Instructions to Tenderers".

RECEIPT AND OPENING OF TENDER


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You are requested to submit tender along with the Earnest Money Deposit as mentioned

above so as to reach the Office of the GM (Electrical), Odisha Hydro Power CorporationLtd., Odisha State Police Housing & Welfare Corporation Building, Vanivihar Chowk,

Janpath, Bhubaneswar 751022, Odisha, India, on or before 2:00 PM(IST) on

19.11.2013 . If the date of opening of tenders happens to be a holiday, the tenders shall

be opened on the next working day at the same time and venue.

The tender shall be prepared and submitted in 3 (three) parts in three separate sealed

envelopes as described under Instructions to Tenderers.

The envelopes containing Part-I and Part-II shall be opened first on the due date of

opening of tenders in the presence of duly authorised representatives of the Tenderers

who choose to be present. The representatives of the Tenderers shall be required to

furnish authorisation letter for attending opening of tenders and shall sign a register as a

proof of their attendance. At the time of opening of Part-I and Part-II, the names of all the

Tenderers who submitted their tenders will be read out and other such details as the

Purchaser, at its discretion, may consider appropriate, shall be announced by the

Purchaser.

The Purchaser shall, at first determine fulfillment of Qualifying Requirements by the

Tenderers based on Part-I of respective tenders. Part-II i.e., the technical & commercial

part of the Tender shall be scrutinised and evaluated in respect of only those Tenderers

who meet the specified Qualifying Requirements. Part-III, Price Bid shall be opened and

evaluated in respect of only those Tenderers who meet the specified Qualifying

Requirements and whose tender (Part-II) is determined to be Techno-commercially

acceptable. The time, date and venue for opening of the Part-III, price bid shall be

intimated to such Tenderers in due course. At the time of opening of Part-III of the

tenders, the names of the Tenderers whose Price Bids are opened shall be read out

along with the total amount quoted by them. Any other particulars, which the Purchaser,

at its discretion, may consider appropriate, shall be announced by the Purchaser.


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CLARIFICATIONS ON TENDER DOCUMENTS AND BIDDERS CONFERENCE

A Bidders' Conference (Pre-bid Conference) will be held at OHPC, Bhubaneswar on

01.10.2013 at 11:00 hours (IST) onwards where intending Tenderers may obtain the

necessary techno-commercial clarifications, if any, from OHPC before submitting their

tender. All such points for clarifications on the Tender Document should be made in 10

(ten) hard copies along with a CD-ROM, containing the same contents prepared in

MS-WORD at the latest 7 days prior to date of Bidders Conference. Purchaser shall

not be obliged to respond to any queries, which it receives after this deadline.

Purchaser shall clarify to the queries received by it within the stipulated date during the

Bidders conference. Further written response to the queries received shall be sent to

all the prospective Tenderers who purchase the Tender Document, in a consolidated

form, without identifying source of the queries. In case any queries remain un-replied it

shall be construed that in respect of those queries, the respective stipulations of the

Tender Document shall continue to apply and/or no new stipulations are made with

respect to those queries.

VALIDITY

The Tender once submitted shall remain valid for a period of 180 (One hundred eighty)

days from the date set for opening of tender (Parts I & II).

Odisha Hydro Power Corporation Ltd. (OHPC) reserves the right to accept or reject a

tender without assigning any reasons whatsoever. OHPC also reserves the right to

amend the scope of work, modify the Tender documents or cancel/withdraw the Notice

Inviting Tenders without assigning any reasons whatsoever and in such case noTenderer/Intending Tenderer shall have any claim against the Purchaser arising out of

such action.


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In the evaluation of the tenders, the Purchaser may waive any minor informality, non-

conformity or irregularity in the tender.

OHPC further reserves the right to postpone the date of receipt and opening of tenders

without bearing any liability whatsoever consequent upon such decision.

Please acknowledge receipt of the tender documents.

Yours faithfully,

for Odisha Hydro Power Corporation Ltd.

GM (Electrical)

Enclosures: VOLUME-I to VOLUME-V (5 Nos.)


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SECTION-II : GENERAL PROJECT INFORMATION & REQUIREMENTS

1. INTRODUCTION

Odisha Hydro Power Corporation Limited (OHPC), Bhubaneswar has decided for

Renovation and Modernisation with new Turbine-Generator set of Hydro-

Electric Power Generating Units 1 to 6 of Balimela Power House, at Balimela in

Malkangiri District in State of Odisha, India.

Balimela is approximately 40 km from Malkangiri town and 100 kms from Jeypore

town.

Nearest railway station is Koraput Railway Station which is around 120 km from

the power house.

Bhubaneswar / Vishakhapatnam is the nearest airport connected by airlines to all

major Indian cities. The nearest sea-port is located at Vishakhapatnam.

Bhubaneswar/ Vishakhapatnam provide boarding and lodging facilities of high

standard. Jeypore town has good boarding and lodging facilities. Fairly good local

transport facilities are also available from Rayagada/ Jeypore/

Koraput/Vijayanagaram.

2. DESCRIPTION OF THE PROPOSED RENOVATION AND MODERNISATION

WITH NEW TURBINE GENERATOR SET

2.1 Background

The Balimela Power House is located at Balimela in Malkangiri District of

Odisha. The Power House utilises tail water of Balimela reservoir on Sileru river

in a non- consumptive way. The discharges of this power house are released to


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Potteru barrage located downstream Units 1 to 6 are LMZ/ Electrosila,Russian

make. The Units 1 to 6 of 60 MW capacity each have been commissionedbetween 19.73 to1977. Power is generated at 11 kV and stepped up to 220

kV.

2.2 Brief Scope of work

Collect all the information/dimension, take all measurement, if any,

required to carry out for Computerized Simulation Study /model testing

Assess the condition of various civil foundations, strengthen and reuse

the foundations

Carry out Computerised simulation study/model testing.

Dismantling of TG set including auxiliaries and place these at a suitable

storage space/ yard nearby

Renovate and reuse theFixed/embedded components: spiral case, stay

ring, foundation ring, discharge ring, draft tube, draft tube liner, pit liner,

and foundation plates and anchorages.

Design, manufacturing, inspection and testing, supply, packing for

dispatch/shipment, freight and insurance, port handling including custom

clearance, loading, transportation to site, storing at site, complete

erection of all the components testing, commissioning, start up and

performance testing and handing over of 6 x 60 MW TG including supply

of mandatory spares and training of engineers.

The detailed scope of work is as given in detail in Volumes III & IV of this Tender

Document.

3. Conditions affecting design

(i) The turbinegenerator set is to be accommodated in the space

available in the Power House.


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(ii) The butterfly valve, penstock, shut off rotary valve, scroll case, stay

vane and draft tube is already there and the same are to be utilized forthe installation of the proposed units.

(iii) The cooling water is derived from the tailrace. For design purpose

maximum cooling water temperature shall be taken as 31.5 deg. C.

(iv) Ambient air temp.

Max. Outside : 50oC

Inside : 45 oC

Min. Outside : 5 oC

(v) All indoor & outdoor plant & equipment should be designed for 98% relative

humidity condition.


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SECTION-III : FORM OF TENDER(To be submitted by the Tenderer with Part -II of Tender on Tenderer's letterhead)

From:

To:

GM (Electrical),

Odisha Hydro Power Corporation Limited

Odisha State Police Housing & Welfare Corporation Building,Vanivihar Chowk, Janpath,

Bhubaneswar - 751022, ODISHA, India.

Subject : Renovation & Modernization (R & M) with new Turbine-Generator set of

Units 1 to 6 of Balimela Power House in the state of Odisha, India. Notice

Inviting Tender No. ___________

1. Having carefully examined all the Tender Documents attached to your Invitation to

Tender No. _______________ dated ___________, we offer to complete the

WORKS in conformity with all the terms and conditions stated in VOLUME-I to

VOLUME-V of the Tender Documents. The Plant & Equipment and Services

offered are of best and latest standards.

2. We undertake, in case our tender is accepted, to commence the work from the

Effective Date of Contract and to complete and deliver the whole of the work and

responsibilities comprised in the contract within 54 (Fifty Four) (both in figures and

words) months as stipulated in the Technical Specifications.

3. We are submitting the Earnest Money Deposit for a sum of

Rs. in the form of ....................... as


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instructed by you. This Earnest Money shall be governed as per the stipulations

provided in the "Instructions to Tenderers".

4. We agree to abide by and keep our Tender valid initially for a period of 180 (one

hundred eighty) days from the due date of opening of Tenders by Odisha Hydro

Power Corporation Limited, and it shall remain binding on us and may be

accepted at any time before the expiry of that period.

5. Should our Tender be accepted, we hereby agree to abide by and fulfil all Terms

and Conditions of Tender Document as accepted by us and in default thereof, toforfeit and pay to OHPC or OHPC's successors, assignees or authorised

nominees such sums of money as are stipulated in conditions contained in Tender

Documents and agree to furnish Bank Guarantee towards Contract Performance

as per the proforma prescribed by OHPC and acceptable to OHPC and for the

sum equal to 10% of "Contract Price" for the entire scope of work within 30 days

from the date of signing of Contract. We understand that OHPC are not bound to

accept the lowest or any Tenders received and OHPC has the right to reject any

tender, without assigning any reason whatsoever.

In case an Indian Subsidiary Company becomes the successful tenderer the

Contractor has to undertake to provide additional Bank Guarantee by

Parent/Holding Company equivalent to sum equal to 5% of Contract Price for the

entire scope of work within 30 days from the date of signing of Contract.*

6. This Tender together with written Acceptance thereof, shall constitute a binding

CONTRACT between OHPC and ourselves till a formal contract is executed.

7. We have also furnished a Consortium Agreement with our Consortium Members

in line with NIT requirements. *

OR


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We have also furnished a letter of consent from the proposed manufacturer of

_______ in line with NIT requirements. *OR

We have furnished the required document in support to consider our company to

be qualified as an Indian Subsidiary company in line with the clause 1.1 (c) of

Eligibility Criteria.*

8. Date __________________ day of _________________________

Signature

____________________

In the capacity duly authorised tosign tenders for and on behalf of

______________________________

(IN BLOCK LETTERS)

(with the Company seal)

Witness :

1. Signature _________________

Date ____________________

Address ___________________

Occupation ________________

2. Signature _________________

Date ____________________

Address ___________________

Occupation ________________

* Delete, if not applicable.


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SECTION-IV. INSTRUCTIONS TO TENDERERS

1. SUBMISSION OF TENDER

1.1 One complete set of tender documents shall be issued to each tenderer. All

tenders shall be prepared and submitted by typing or printing with indelible black

ink on white paper with all pages of A4/A3/A2 size (as required) serially numbered

and be in solid binding and each page signed along with duly filled in formats

given in the Tables provided in this volume of the tender document. The number

of copies of each part to be submitted are stipulated in para 1.3 below.

1.2 The Tenderers are advised to submit the tender based strictly on the Commercial

Terms and Conditions and Specifications contained in the tender documents

including amendments, if any, issued by OHPC prior to submission of tender. For

amendment if any, with financial implications, issued by OHPC after submission of

tender, the tenderer shall be entitled to amend his price accordingly.

1.3 The Tenderer shall prepare and submit the offer in 3 (three) parts in three

separate envelopes as follows.

1.3.1 Part-I : Qualification Bid

Containing one original and seven identical copieseach of Qualification bid

of the Tenderer in line with the eligibility requirements stipulated below.

Tenderer to submit supporting documents certificates, letter of consent/

Memorandum of Agreement (MOA) in support of fulfillment of eligibility criteria

mentioned in clauses 1.3.1.1. Experience details shall be submitted as per

annexed Table 12.

This part shall also include:-


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i.

Annual Report/Audited Balance Sheet and Profit & Loss Account for lastthree years ending 31.03.2013./31.12.2012(as per the accounting year

as the case may be). In addition to above, bidder/prime bidder may also

be required to submit a certificate indicating Annual Turnover for last

three financial consecutive years ending 31.03.2013./31.12.2012(as per

the accounting year as the case may be) from Chartered Accountant to

establish the Financial Eligibility requirement in relevant business of

hydro power plant equipment.

ii. Bank Guarantee towards Earnest Money Deposit shall also be submitted

with this part.

iii. Valid Consortium Agreement /Letter of consent (as applicable). The

consortium and the agreement thereof shall comply with requirements

stipulated under Clause 1.3.5 herein.

iv. Reference of Similar Work as per Table-12

In the event of any discrepancy between copies and original, the original shall be

considered authentic and shall prevail over the copies.

1.3.1.1 General Considerations

The bidder shall meet eligibility requirements (Technical & Financial) as

stipulated in Clause 1.1 and 1.2 of Notice Inviting Tender.

1.3.2 Part -II : Technical and Commercial

Containing one original and seven identical copieseach of


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a) Unpriced tender consisting of complete technical portion includingdrawings, documents & filled-up questionnaires as listed in Vol-III & Vol-IV.

b) Unpriced tender consisting of commercial terms & conditions and copy of

price part BLANKING THE PRICE FIGURES but with all other details.

In the event of any discrepancy between copies and original, the original shall be


Part -II as submitted shall interalia include:

i) Duly filled in "Form of Tender".

ii) Power of Attorney/authorisation with the seal of the company in favour of

the person signing the tender.

iii) Detailed time schedule indicating the respective period by which tenderer

proposes to complete various activities of work within the time of

completion of the project. Refer Table -8

iv) Resource deployment schedule indicating the tenderer's proposal for

deployment of (a) construction equipment and repair facilities at site and (b)

organisation and man-power deployment for this work at tenderer's head

office as well as at site as per format at annexed Table-9.

v) Unpriced copy of price part.

vi) Duly filled in Annexure I to XI as described in Article-7 of Vol-II (excepting

prices)

vii) Details of present commitments of the tenderer.

viii) Details of consortium partner contractors and proposed major

sub-contractors, if any along with, division of work.

ix) Duly filled in Questionnaire on Financial Status as annexed at Table-11.


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x) Annual Report/Audited balance sheet and profit & loss account for last 3

years as elaborated under financial capability requirement (Clause 1.2 ofNIT). In addition to above, bidder/prime bidder may also be required to

submit a certificate indicating Annual Turnover for last three financial

consecutive years ending 31.03.2013./31.12.2012(as per the accounting

year as the case may be) from Chartered Accountant to establish the

Financial Eligibility requirement in relevant business of hydro power plant

equipment.

xi) NO DEVATION CERTIFICATE as per annexed Table-13.

xii) Filled-up Technical Questionnaire as asked for in Vol. -III & IV, drawings as

per Technical Specification and brochures/leaflets of all the new equipment

to be supplied.

xiv) Guaranteed PG parameters for generator, turbine & transformer losses.

xv) Any other technical information the tenderer wishes to furnish.

xvi) Statement containing very brief details of cases, if any, instituted against

the Tenderer and the forum in which they are pending.

1.3.3 Part-III : Price

In one original and three identical copies containing prices with detailed

break-up of each item along with unit rates. This part shall interalia include :

a. Prices with Detailed break-up of price of each item as per annexed format.


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b. Itemised price of mandatory spares for operation & maintenance and

recommended spares.In the event of any discrepancy between copies and original, the original shall be


1.3.4 In case the document is in language other than English, it must be accompanied

by a translation of its pertinent passages in the English language, duly

authenticated/ certified by a notary/ local chamber of commerce/ any legal

authority of the bidders country/ authorized representative of Indian Embassy/

consulate in bidders country and for the purposes of interpretation of the bid,such translation shall govern.

1.3.5 Tenders submitted by a consortium of two or more parties (maximum four)

joined as members shall comply with requirements stipulated in Clause 2 of

Notice Inviting Tender (NIT).

1.4 Insertion, post script, addition and alteration in the tender shall not be recognised

unless confirmed by the tenderer's signature.

1.5 Tender shall be submitted under a covering letter indicating clearly the summary

of tender chapters with annexures/schedules of the complete tender. All the

copies of tenders shall be complete in all respects with all their

attachments/enclosures.

1.6 The tenderer shall satisfy the Purchaser that he possesses the necessary

experience and that he has at his disposal suitable modern facilities and

specialized employees to ensure that his work is of best quality and workmanship

according to the latest proven technology and engineering practices. The tenderer

shall satisfy the Purchaser that he is financially in a position to fulfill contractual

obligations offered to be undertaken by him.


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1.7 The tenderer shall also satisfy the Purchaser that he is competent and legallyauthorized to submit the tender and/or to enter into a legally binding contract with

the Purchaser.

1.8 Tenderer's offer shall be prepared and submitted in double sealed envelope and

the following shall be separately SUPERSCRIBED prominently on the outside of

the envelope :

PROJECT NAME :TENDER FOR :

TENDER NO. :

DUE DATE :

PART-I/PART-II/ : (WHICHEVER IS APPLICABLE)

PART-III :

ORIGINAL/COPY : (WHICHEVER IS APPLICABLE)

NO.

The full name, postal address, e-mail address/telephone/fax No./e-mail ID of the

tenderer shall be written on the bottom left corner of the sealed envelopes.

1.9 RECEIPT OF TENDER

Tender will be received in the office of:

GM (Electrical)

Odisha Hydro Power Corporation Ltd.,

Odisha State Police Housing & Welfare Corporation Building,

Vanivihar Chowk, Janapath,

Bhubaneswar 751022, ODISHA, India


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The tenderer has the option of sending the tender by RegisteredPost/Courier/Speed Post or submitting the tender in person, so as to reach on or

before the date & time set out for the same in the Invitation to Tender. OHPC shall

not be responsible or liable for any postal/transit delay in submission of tender.

Tender submitted by TELEX/TELEGRAM/TELEFAX/E-mail etc. shall not be

accepted.

2. SCOPE OF THE WORK AND PARTICULARS TO BE FURNISHED IN THE

TENDER

i) The scope of proposal shall be Dismantling of TG set including auxiliaries;

Renovate and reuse the Fixed/embedded components; Design,

Computerized Simulation Study /model testing including collection of all

information/dimension, taking measurements as required, assessing the

condition of various civil foundations and strengthen and reuse the

foundations, manufacturing, inspection and testing, supply, packing for

dispatch/shipment, freight and insurance, port handling including custom

clearance, loading, transportation to site, storing at site, complete

erection of all the components testing, commissioning, start up and

performance testing and handing over operating plant to purchaser, Units

1 to 6 and associated technological, civil, architectural, mechanical,

electrical, control & instrumentation works as required including

demonstration of performance guarantees with a single point responsibility.

The Successful Tenderer shall deploy adequate resources like machine

tools etc. at site and maintain a self contained work centre so that major

shipments to distant workshops is minimized considering the time

constraints.


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ii) The successful tenderer shall also make arrangements for transportation of

Plant & Equipment etc. to Balimela Power House build his own stores(covered, uncovered and air-conditioned, if necessary) for the intermediate

storage of equipment, maintain the stores and all related documents and

records, transport the equipment to site for erection purpose and take

necessary insurance policy for transit, erection-cum-storage, fire prevention

etc covering all risks. He shall also make all security, watch & ward staff

and fire fighting arrangements at site.

iii) The successful Tenderer shall be responsible to supply oils, lubricants andconsumables required till provisional takeover including rectification of

defects thereafter till defect liability period.

iv) The successful Tenderer shall supply commissioning spares required till

commissioning. He shall also supply mandatory spares for operation &

maintenance as per TS.

v) The successful Tenderer shall offer Manufacturer's recommended spares

for operation & maintenance for five years which he will quote separate

prices and to be kept valid for one year from provisional take over of first

two units. It may be ordered separately. Quoted price shall not be part of

the price evaluation.

vi) The successful Tenderer shall ensure the interchangeability of parts,

wherever applicable.

vii) The successful Tenderer shall supply special tools and tackles, instruments

and appliances for erection, testing and commissioning, operation and

maintenance of Plant and Equipment.


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viii) The successful Tenderer shall carry out the painting of all equipment and

structures as detailed in Technical Specifications and as per the GeneralConditions of Contract.

ix) The successful Tenderer's scope with regard to the services in India shall

be as given in the General Conditions of Contract.

x) The successful Tenderer's Scope of Work is further detailed in Technical

Specifications and General Conditions of Contract.

2.1 The Tenderer shall furnish in his tender the following particulars in addition to

those called for in the Technical Specifications:

i) Complete description of the plant and equipment offered including their

principles of operation and materials of manufacture with drawings and

descriptive materials.

ii) In clear details, the various outputs, yields, consumption rates and

performance guarantees proposed to be demonstrated in respect of the

Plant and Equipment under the work offered.

iii) Itemized weights for Plant & Equipment.

2.2 The Tenderer shall carefully check the enclosed Technical Specifications and

drawings and shall satisfy himself as to the suitability of the equipment and layout

as given in the Technical Specifications and drawings and shall take full

responsibility for the efficient operation and guarantee of the specified output of

the Unit 1 to 6.


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2.3 All parts of tender documents shall be considered mutually supplementary and

complementary to one another. However, in case of any conflict/ contradiction, thedocuments will prevail over one other in following order.

i. For all commercial, contractual & general conditions, Volume-I & II

providing Instructions to Tenderer & Commercial Terms and Conditions

shall prevail.

ii. For any technical aspects/details, the Technical Specification of equipment

shall prevail. However, any contradiction either between various part orvolume of document or in the contents of the same document shall be a

matter for clarification to be obtained by the Tenderer from the Purchaser.

The Purchaser's decision shall be final in this regard.

3. RAW MATERIALS

3.1 In case the Tenderer uses raw material other than the Indian Standard, he

should clearly indicate the Indian equivalent of the same and approval from the

Purchaser/ Consultant to be obtained for use of such raw materials.

3.2 Day to day testing of civil items, steel structures welds etc. shall be carried out

by the successful Tenderer at site in a laboratory to be maintained by him or

available laboratory of repute at nearby place.

4. FACILITIES TO BE PROVIDED BY THE PURCHASER

The Purchaser shall not be responsible to provide the Contractor, residential

accommodation to all his staff. However, the Purchaser shall provide two nos.

unfurnished quarters and two nos. double bedded furnished suits free of rent to

the Contractor, but supply of water and electricity will be chargeable. This


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accommodation shall be availed by the successful prime bidders experts. In

respect of other personnel the Contractor shall have to make his ownarrangements.

4.1 Space may be provided by the Purchaser for the labour at nominal rent within a

reasonable distance from the site and facilities for labour housing shall be the sole

responsibility of the Contractor. Electricity at one point shall be supplied on

chargeable basis. Electricity shall be supplied free of cost for the work at site only.

Cost of electrification from one feeder point at site to different locations is at the

cost of the contractors.

4.2 Electrical Supplies

400V, 3-phase neutral, 50 c/sec supply will be made available at 2 or 3 points

within the Power House at points to suit the Contractor. Electricity will be supplied

free of charge. Tenderer shall state in his tender estimates of power requirement

over different period of time during execution of work.

4.3 Compressed Air and other services

The Contractor shall arrange any necessary compressed air plant & equipment,

which he may require for erection, testing & commissioning of the works &

tenderer shall state in his tender his estimates of compressed air requirements &

proposed method of meeting them.

4.4 Station E.O.T. Crane / Gantry Crane

Availability of E.O.T. Crane/Gantry Crane at site is described in the General

Conditions of the Contract.


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4.5 Storage area Handling Facilities

Any handling facilities required by the Contractor for loading/unloading in the

storage area will be arranged by the Contractor.

5. EXCLUSIONS, DEVIATIONS

The Tender should be for the complete scope of work and services. Tenderers

are to submit tenders without taking any deviation and shall provide a NO

DEVIATION CERTIFICATE as per format given in Table-13. In case Tenderersubmits their tender with deviations and without the No Deviation Certificate the

tender will be treated as non-responsive.

6. DRAWINGS & DOCUMENTS

The successful tenderer shall supply all drawings and documents in accordance

with the Commercial Terms and Conditions and specifications, both in quality and

quantum. The successful Tenderer shall procure all the various standards as

referred in the Technical Specifications from the concerned authorities. The

language used shall be English only.

7. TRAINING

The Tenderer shall include in his tender for a training programme for the

Purchaser's 6 (six) Engineers .

The training programme should generally be arranged as follows for each

engineer :

4 weeks : Design & Engg. dept.


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5 weeks : Manufacturers work shop.

8 weeks : Excitation, Digital Governors and C & I.

During the whole training period the Contractor will assume full responsibility for all

local travel expenses & accommodation expenses for each of the engineers

including visit both in Successful Tenderer's Country & elsewhere as required.

The Tenderer shall include full details of the proposed training programme in his

tender together with an estimate of the projected cost & allowances.

Accommodation in Successful Tenderer's Country & Indian Hotels should be

based upon single rooms with ex-suite facilities. To & fro air fare from

Bhubaneswar to Tenderer's Country & back and out of pocket allowance in

respect of its trainees shall be borne by the Purchaser, i.e., OHPC. Also,

expenses towards travel of Purchasers engineers within India for training shall

be borne by the Purchaser.

8. SUPERVISION

The work shall be carried out by the successful Tenderer under his overall

supervision and direction. The Purchaser/his authorised agency shall have the

right to inspect and direct the work at any time, which shall not, however, absolve,

in any way, the successful Tenderer of his contractual obligations.

9. OFFICE/WORKING SPACE

The successful Tenderer shall furnish within 30 days from the date of signing of

Contract the details of office, stores( covered and open), he proposes to provide at

site. Land only for the above purpose shall be provided free of cost by the


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Purchaser as per provisions in the Commercial Terms and Conditions. Location

and area requirement shall be discussed and mutually agreed to.

10. PRICE

10.1 The Tenderer shall quote itemised prices and total price of each equipment and

services offered indicating separately taxes & duties, if any, along with prevailing

rates for such taxes & duties. He shall also quote separately for each part of

equipment where parts are indicated in the Technical Specifications.

10.1.1 For indigenous supplies the tenderer shall quote price on FOR Balimela site basis

inclusive of packing, loading and transportation, insurance (covering Marine cum

Erection Insurance for imported & indigenous supplies), taxes & duties and

break-up for the same shall be indicated separately. The indigenous services shall

also be inclusive of all applicable taxes & duties. The marine insurance

component (in Indian Rupees) in respect of the imported supplies quoted in

foreign currency shall be indicated by the tenderer in Table-1 of the price

schedule.

10.1.2 For imported supplies, the tenderer shall quote price on FOR Balimela site

basis. The tenderer shall also include in his price charges towards port

handling & clearance charges, port rent, and inland freight from port of landing

to site. Payment for FOB component of foreign supplies and for services shall

be made in the currency of offer. Customs duty shall be reimbursed at actual

against documentary evidence as mentioned in Schedule-5 of Volume-II.

Ocean Freight in respect of imported supplies shall be quoted in Table-1 of

price schedule in Indian Rupees.

Note : If there is change in design, subsequent to signing of contract and

thereby the list of commissioning spares and that of mandatory spares get


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changed, no additional cost will be payable to the Contractor due to such

change.

10.1.3 For Architectural works :

1. The rates must be quoted for complete work at site. The rates quoted shall

be firm during the entire period of contract. The rates shall include Sales

Tax, Octroi, Royalty , Toll tax, Excise Duty ,VAT, Work contract tax, cess or

any other taxes levied or leviable by Central or State Governments or any

local Authorities/Bodies. No part of such taxes on contractors labour or

material shall be paid by the Employer who shall not entertain any claimwhatsoever in this regard. Decision of the Employer in this regard shall be

final and binding.

2. The quantities of the various items indicated in the BOQ forming part of this

contract are approximate and are subject to any variations (+/-) based on the

ground strata, final detailed drawings and instructions issued during the

execution of work and other conditions under which the works are executed.

OHPC reserves the right to make variations (+/-) in the quantities or delete

any of the item(s) altogether from the BOQ and/or order extra items to be

executed or substitute the item in the BOQ, such variations (+/-) shall no way

affect this contract. The rates quoted by the contractor and accepted as per

these contract documents shall be firm and the contractor shall not be

entitled to any revision in rates due to any variation in quantities of items

shown in the BOQ.

3. Payment shall be on the basis of quantum of work actually carried out. Item

rates shall remain valid for any +ve variation (+) in the estimated quantities up

to 50 % of original BOQ . Extra item of work and rates other than BOQ shall be

either as derived from the Tender items or from analysis of material and

labour. However if quantity exceeds 50% of the BOQ rate will be analysed as

per actual input.


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11. TAXES & DUTIES

11.1 Excise duty, Service Tax and Sales tax (CST/OVAT), import duties and any

other taxes, duties & levies as applicable in India shall be reimbursed at

actuals on production of documentary evidence subject to the ceiling

indicated in the Price Schedule. The Tenderer shall declare the classification

of components in accordance with ED/OVAT/CST rules. Any statutory

variation in the ED and ST rates within the contract period will be to the

account of the Purchaser. Wherever concessional ED/OVAT/CST is

contemplated, such concessional ED/OVAT/CST shall alone will bereimbursed by the Purchaser.

11.2 No Excise Duty or Sales Tax shall be payable by the Purchaser on bought-out

items and/or input raw materials which have been used in the manufacture of

finished equipment.

The ownership of all materials to be supplied by Contractor, despatched

directly from sub-supplier's/sub-contractor's works to the project site, shall rest

with OHPC on endorsement of despatch document while the materials

are in transit. Sales Tax shall be payable for supplies from Sub-Contractor's

warehouse/stores as long as they are under the Sub-Contractor's sales tax

number.

11.3 Any upward statutory variation on account of ED/ST and other taxes arising

beyond contractual delivery schedule shall not be payable by Purchaser.

11.3.1 Details of excise and customs item tariff classification no. together with amount

and percentage of Excise Duty and Countervailing Duty/other duties of

Customs with break-up values for despatches shall be indicated separately in


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the PRICE SCHEDULE with rate of taxes & duties in percentage and total

amount of taxes & duties ( as per enclosed format).

11.4 `C' forms will be issued wherever necessary for manufactured items by

Contractor/ Sub-contractor once in a quarter in a financial year or as per

periodicity as would be statutorily required. They will also be issued for

bought out items provided the invoices are in the name of the Contractor.

Necessary E-I/E-II form shall be submitted by the Contractor within the time

frame prescribed by the Purchaser.

11.5 Entry tax on supplies made from outside the state of Odisha shall be paid by

the Purchaser*. However, the Contractor shall furnish prior intimation of

dispatches to the Purchaser as indicated below. Entry tax in respect of

supplies made from within the state of Odisha as presently applicable shall

be borne by the contractor. Octroi if statutorily levied shall be reimbursed at

actuals on production of documentary evidence. Sales Tax on Works

Contract, if required to be deducted at source, shall be deducted at source

and relevant certificates shall be issued by the Purchaser.

11.5.1 Way bill : Necessary Way Bills shall be provided by the Purchaser to the

Contractor within 15 (fifteen) days of receipt of intimation about loading of the

consignment at the port of shipment in case of imported supplies.

In case of indigenous supplies the Way Bills shall be provided by the

Purchaser to the Contractor within 15 (fifteen) days of receipt of intimation

about readiness of the materials for dispatch.

* In case the value of supplies made from outside Odisha exceeds the value

indicated by the Tenderer, additional liability towards Entry Tax shall be to the

account of the successful Tenderer.


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11.6 The Contractor will clear all customs on behalf of the Purchaser & will pay all

import duties at that time. Duties & taxes will be repaid by the Purchaser within42 days of receipt of invoice. For the equipment brought by Contractor for the

work at site and to be re-exported to his Country, the Contractor shall bear and

pay all customs duties.

11.7 For Foreign supplies & services, the price shall be inclusive of all taxes &

duties applicable outside India.

11.8 Base date for the purpose of ascertaining statutory variation in taxes andduties shall be the date 7 days prior to date of submission of final Price Bid.

11.9 The stipulations regarding sales tax shall get amended to the extent Value

Added Tax (VAT) becomes applicable to the contract.

11.10 Indian Income Tax as per Income Tax Act, 1961 shall be borne by the

Contractor. However, Income Tax deduction at source will be made from

payments as applicable for which TDS certificate shall be issued to the

Contractor.


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12. TERMS OF PAYMENT

Subject to any deduction which the Purchaser may be authorised to make

under the Contract, Contract Price shall be payable in the manner as given in

the Schedule-6 of the Commercial Terms and Conditions.

13. IMPORT LICENCE/PROJECT IMPORT BENEFIT

13.1 For any portion of imported supplies which are appearing in the Negative Listof Export and Import Policy of India or which are not freely importable, the

successful tenderer shall arrange the necessary import licence on his own.

Moreover, the Successful Tenderer shall also be responsible to arrange Export

License, if any, in the country of origin of imported goods for the equipment

required to be re-exported by them.

13.2 For availing Project Import Benefit and/or Customs Duty benefits as per

Customs Duty Act of India, the Purchaser shall render necessary assistance in

this regard. Tenderer may submit his price bid taking into account the benefits,

however, the onus will lie with the Successful Tenderer to avail such benefits.

14. TIME OF COMPLETION

14.1 The time of completion will be the essence of the Contract. The successful

Tenderer shall complete the whole of the works including successful

commissioning within stipulated period of 54 (Fifty Four) months.

14.2 The successful tenderer shall furnish a Pert Network for completion of work

within the period mentioned in the Tender Documents.


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14.3 The Tenderer shall also furnish the time of submission from the date of signing

of Contract of various drawings & documents as well as deliveries as requiredin Schedule-4 of General Conditions of Contract.

15. TENDER OPENING

This shall be as per Section-I.

16. TRANSFER OF TENDER DOCUMENTS/TENDERS

Transfer of tender documents purchased by/issued to one tenderer to another

is not permissible. Similarly transfer of Tenders submitted by one tenderer to

another party is not permissible. The alteration of tender once submitted is also

not permissible except when agreed to by Purchaser in writing.

17. VALIDITY OF TENDER

This shall be as per Section-I.

18. LANGUAGE

The tender shall be submitted in English language only. If any part of the

tender is submitted in any other language than English, it should be

accompanied by an authentic translation into English language of pertinent

passages. For the purposes of interpretation, the translation shall prevail.

In all the technical correspondence English shall be used. Warning & safety

notice around the units shall be in Hindi, English and Odia.


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Plant labels & rating plates and all permanent & temporary notices around the

plant shall be in English.

Instruction manuals & training programme shall be in English. The visual

display unit outputs given by the computer driven data acquisition system shall

be in English only.

19. EARNEST MONEY DEPOSIT

Lumpsum amount of Earnest Money Deposit (EMD) as specified in the tenderdocuments shall be deposited by the tenderer along with tender in the form of

Bank Guarantee in enclosed proforma from an Indian Nationalised

Bank/Scheduled Commercial Bank (approved by RBI). In case of Bank

Guarantee (BG) from a foreign bank it shall be from a first class foreign bank

and it shall be counter guaranteed by an Indian Nationalised bank / Scheduled

Commercial bank (approved by RBI).

BG shall be returned to the unsuccessful Tenderers at the earliest after

finalisation of the contract. The BG of the successful tenderer shall be returned

after the tenderer furnishes the Security Deposit Bank Guarantee and

acceptance thereof by Purchaser. The Security Deposit BG is to be furnished

within 30 days of signing of Contract.

The Earnest Money in the form of Bank Guarantees shall be kept valid initially

for a period of 210 days from the date set for opening of the tender.

No interest shall be paid on Earnest Money Deposit. The offer without Earnest

Money or with short Earnest Money or Earnest Money Deposit in the form

other than specified hereinabove shall be liable for rejection.


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The Earnest Money shall be forfeited if :

a. The tender is revoked during its validity period,

b. The prices are increased unilaterally after the tender opening and

during validity of offer by the tenderer,

c. The Purchaser accepts the tenderer's offer and the tenderer refuses

to or fails to enter into contract after the contract is awarded to him,

within the stipulated time,

d. The tenderer fails to submit Bank Guarantee towards Security

Deposit within the period specified.

20. NO CLAIM FOR COMPENSATION FOR SUBMISSION OF TENDER

The Tenderer whose tender is not accepted shall not be entitled to claim

any costs, charges and expenses incidental to or incurred by him through or in

connection with his submission of tender or its consideration by the Purchaser,

even though the Purchaser may elect to modify/withdraw the Invitation to

Tender or does not accept the tender.


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21. PURCHASER'S RIGHT TO ACCEPT VALID TENDER

The Purchaser is not bound to accept the lowest or any tender or to assign any

reason thereof. The Purchaser also reserves the right to accept any tender

either in whole or in part.

22. STATE VALUE ADDED TAX/CST REGISTRATION & CLEARANCE

CERTIFICATES/SERVICE TAX REGISTRATION CERTIFICATE

The Tenderer shall furnish the copies of State Value Added Tax(OVAT)/Central Sales Tax(CST) registration with Govt. authorities & Sales Tax

Clearance Certificate and Service Tax Registration Certificate to be enclosed

with the tender in respect of Indian Tenderers (Sole Bidders/Indian

Assignees/Consortium Partners) or proposed major Indian Sub-Contractor of

the Foreign Tenderers.

23. SIGNING OF CONTRACT

23.1 The enclosed General Conditions of Contract (Volume-II) shall form the

basis of the final contract to be entered into with the successful tenderer.

The Tenderer shall carefully go through the terms and conditions given in

the same and his offer should be in line with the terms & conditions specified

therein. The Purchaser may enter into following three contracts :

a) For supply of imported equipment and supervision services (with foreign

prime bidder/foreign consortium partner of Indian Prime Bidder).

b) For supply of indigenous equipment (with Indian Prime Bidder/ Indian

consortium partner of foreign prime bidder).


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c) For services comprising R&M work, civil work, erection and

commissioning including PG Tests etc. (with Indian Prime Bidder/ Indianconsortium partner of foreign prime bidder/foreign prime bidder).

The Prime Bidder shall additionally be required to provide overall guarantee

for the project to the Purchaser in the form of an agreement..

Notwithstanding anything stated above the Purchaser may enter into a

separate agreement with Prime Bidder and its associate manufacturer /

consortium members (as the case may be) for securing overall guarantee forPerformance of the contract.

23.2 On the tender being accepted by the Purchaser, Contract will be signed and

executed by and between the Purchaser and the successful tenderer, at the

earliest but not later than 60 days from the Purchaser's Letter of Award. The

Consultant/Purchaser shall prepare the draft contract incorporating the

mutually agreed additions / deletions in the tender document till order

placement and submit in two copies within 30 days from the date of Letter of

Award.

24. NOTICE ON BEHALF OF PURCHASER

24.1 All notices of technical/commercial nature shall be issued by the head of the

Project Division, OHPC in whatever designation he may be known or by his

authorised representative.

24.2 Any modification to the above, if necessary, will be intimated to the Tenderer in

due course.

25. LOCAL CONDITIONS


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25.1 The Tenderer shall inspect the site and shall satisfy himself of the site

conditions and shall apprise himself of the procedure for engagement ofagencies/ labour and shall collect any other information which may be required

before submitting the tender.

Minimum wages for contract labour shall be paid as applicable in that region

from time to time. Claims and objections due to ignorance of site conditions will

not be considered after submission of tender.

25.2 i) The Tenderer is required to carefully examine the Notice Inviting Tenders,General Conditions of Contract, Technical Specifications, drawings and

other details relating to work and given in the Tender Document and fully

acquaint himself as to all conditions and matters which may in any way

affect the work or the cost thereof. The Tenderer shall be deemed to

have on his own and independently obtained all necessary information for

the purpose of preparing the tender and his tender as accepted shall be

deemed to have taken into account all contingencies as may arise due to

such information or lack of the same.

ii) The Tenderer shall be deemed to have exhaustively examined the

Tender documents including the Notice Inviting Tenders and General

Conditions of Contract, to have obtained all information and clarifications

on all matters whatsoever that might affect the carrying out the work

and to have satisfied himself as to the adequacy of his tender. He is

deemed to have known the scope, nature and magnitude of the work and

the requirements of materials and labour involved etc. and as to all work

he has to complete in accordance with the Contract whatever be the

def

OHPC Balimela Volume 1

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Transcript of OHPC Balimela Volume 1