OFFICIAL_Video_Surveillance_Policy.pdf

8/10/2019 OFFICIAL_Video_Surveillance_Policy.pdf

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Longwood University

Chief Facilities Management and Information Officer:

Public Safety201 High Street, Graham Building, Farmville, VA 23909

Phone: 434.395-2612 Fax: 434.395-2418

Policy ----

Longwood University Video Surveillance Policy

I. PURPOSE

The purpose of this policy is to regulate the use of video security cameras on all property

belonging to Longwood University.

II. POLICY

The use of video security systems is recognized as a tool in reducing unlawful activities in

public places, and discourages vandalism, graffiti, and theft by assisting police officers in

identifying unlawful offenders. This policy applies to all University property locations and

all personnel, in the use of video security recording and monitoring.

General Information:

The Longwood University Police Department protects persons and property by

providing essential law enforcement and public safety services, stability and order through

service, assistance, and visibility while promoting student participation in life experiences

that highlight accountability and personal responsibility to the community and government

by community involvement.

The Longwood University Police Department strives to enhance the quality of life of

the campus community by integrating the best practices of public and private security withstate of the art technology. A critical component of a comprehensive security plan is using

video surveillance.

The use of a video security system is to deter crime and to assist the police officers in

protecting the students, faculty, staff, visitors and property of the University community.


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Video monitoring for security purposes will be conducted in a professional, ethical,

and legal manner, and personnel involved in the use of video equipment will be

appropriately trained and supervised in the responsible use of this technology.

Information obtained through video recording will be used for security and law

enforcement purposes and for compliance with University policy. Information obtained

will only be released at the authorization of one of the following:

Chief of Police

Vice President for Student Affairs

Provost

President of the University

Video monitoring for security purposes will be conducted in a manner consistent with

all existing University policies and is limited to locations that do not violate the reasonable

expectation of privacy as defined by law.

Video camera installations will not possess the capability of recording sound at any

time with the exception of active investigations or covert operations that must be

authorized by the Longwood University Chief of Police.

III. OBJECTIVES:

The Longwood University Police Department is the department authorized to oversee

and coordinate the use of video equipment for safety and security purposes at LongwoodUniversity.

The Chief of Police and or his designee has the responsibility to authorize the use of

video security equipment. All new installations will follow the Longwood University Police

Department operating principles and must be authorized.


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The Longwood University Police Department will monitor new developments in the

relevant law and in security industry practices to ensure that video monitoring at the

University is consistent with the highest standards and practices.

Procedures

:

Designated operators will follow all rules and regulations governing the use of video

security systems.

All information and observations utilized in the use of IP Camera equipment areconfidential and used only for official University and law enforcement business and will be

approved by the following:

Chief of Police

Vice President for Student Affairs

Provost

President of the University

Camera locations will also be designated by the above mentioned authorities.

A DVR (Digital Video Recorder) will record events temporarily unless retained by law

enforcement as part of a criminal or civil investigation or as otherwise approved by the

above mentioned authorities. The DVRs shall have the capability of storing images up to

30 days, after which unless retained, and the oldest image captured will be recorded over

first.

Signage stating that the premises may be under video surveillance

will be installed at

all vehicle and sidewalk entrances to the campus and at all primary entrances to facilities.


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Cameras will not be monitored under normal operating conditions, but may be

monitored on an as needed basis for law enforcement purposes. Monitoring will be

conducted only at the direction of the above mentioned authorities.

Covert (hidden) camera surveillance may be used periodically when the University

experiences patterns of criminal activity to either persons or property. These cameras

would not be installed in any area that would violate the reasonable expectation of privacy

as defined by the law.

Video Security recordings will be accessed by designated Longwood employees only and

may not be used for illicit or unconscionable purposes.

CODE OF VIRGINIA Governing Disclosure of Information

:

19.2-67.Disclosure of information obtained by authorized means.

A. Any investigative or law-enforcement officer, or police officer of a county or city,

who, by any means authorized by this chapter, has obtained knowledge of the

contents of any wire, electronic or oral communication, or evidence derived there

from, may disclose such contents to another investigative or law-enforcement

officer, or police officer of a county or city, to the extent that such disclosure is

appropriate to the proper performance of the official duties of the officer making or

receiving the disclosure.

B. Any investigative or law-enforcement officer or police officer of a county or city,

who, by any means authorized by this chapter, has obtained knowledge of the

contents of any wire, electronic or oral communication or evidence derived there

from may use such contents to the extent such use is appropriate to the properperformance of his official duties.

C. Any person who has received, by any means authorized by this chapter, any

information concerning a wire, electronic or oral communication, or evidence

derived there from intercepted in accordance with the provisions of this chapter
http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+19.2-67http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+19.2-67


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may disclose the contents of that communication or such derivative evidence while

giving testimony under oath or affirmation in any criminal proceeding for an

offense specified in 19.2-66,or any conspiracy or attempt to commit the same, in

any court of the United States or of any state or in any federal or state grand jury

proceeding.

D. No wire, electronic or oral communication which is a privileged communication

between the parties to the conversation which is intercepted in accordance with, or

in violation of, the provisions of this chapter shall lose its privileged character, nor

shall it be disclosed or used in any way.

E. When an investigative or law-enforcement officer, or police officer of a county or

city, while engaged in intercepting wire, electronic or oral communications in the

manner authorized herein, or observing or monitoring such interception intercepts,

observes or monitors wire, electronic or oral communications relating to offenses

other than those specified in the order of authorization, the contents thereof, and

evidence derived there from, shall not be disclosed or used as provided in

subsections A, B and C of this section, unless such communications or derivative

evidence relates to a felony, in which case use or disclosure may be made as

provided in subsections A, B and C of this section. Such use and disclosure

pursuant to subsection C of this section shall be permitted only when approved by a

judge of competent jurisdiction where such judge finds, on subsequent application,

that such communications were otherwise intercepted in accordance with the

provisions of this chapter. Violations of this subsection E shall be punishable as

provided in 19.2-62.

(Code 1950, 19.1-89.7; 1973, c. 442; 1975, c. 495; 1976, c. 231; 1979, c. 602; 1983, c. 536;

1988, c. 889.)
http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+19.2-66http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+19.2-62http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+19.2-62http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+19.2-66


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OFFICIAL_Video_Surveillance_Policy.pdf

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