OFFICIAL PROCEEDINGS OF A REGULAR MEETING OF THE … · Greg Walker, Director of Golf Operations,...

Minutes: Regular Park Board Meeting April 10, 2019

OFFICIAL PROCEEDINGS OF A REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE PLEASURE DRIVEWAY AND PARK DISTRICT OF PEORIA, ILLINOIS, HELD AT 6:00 P.M., WEDNESDAY, APRIL 10, 2019, AT THE GOLF LEARNING CENTER, 7815 N RADNOR RD, PEORIA, ILLINOIS.

TRUSTEES PRESENT: Trustees Harant, Johnson, Petty, Rayford, and Ryan, Vice President Snowden, and President Cassidy.

TRUSTEES ABSENT: None.

STAFF PRESENT: Executive Director Emily Cahill, Deputy Director Brent Wheeler, Attorney Bill Streeter, Attorney David Wentworth, Chief Sylvester Bush, Karrie Ross, Matt Freeman, Mike Miller, Becky Fredrickson, Joe Atkinson, Doug Silberer, Nicole Staley, JD Russell, Yvonne Strode, Meg Boyich, Willie Howe, Greg Walker, Tim Smith, Nick Conrad, Scott Loftus, Steve Montez, Kyle Meger, Katie Van Cleve, Trish Blattenberger, and Board Secretary Carley Allensworth.

PRESS PRESENT: None.

OTHERS PRESENT: Leann Johnson of Peoria Historical Society; Mike Blanco, 5110 W. Newcastle Drive, Peoria; Mike Van Cleve, 1111 W. Armstrong Avenue, Peoria; Joe Cassidy, 418 W. Albany, Peoria; Frank Renner, 135 E. High Point Road, Peoria; Maurice Bricker, 2724 W. Reservoir Boulevard, Peoria, IL.

1) CALL TO ORDER

President Cassidy presided and called the meeting to order at 6:00 p.m.

2) ROLL CALL

3) PLEDGE OF ALLEGIANCE

All stood and recited the Pledge of Allegiance.

4) MINUTES:

4.A Approval of Park Board Minutes of March 13, 2019


Warren Rayford MOVED TO approve the Park Board minutes of March 13, 2019. Motion seconded by Matthew Ryan and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

4.B/4.C Approval of Park Board Special Meeting Minutes from Candidate Forums

Regarding agenda items 4.B and 4.C, President Cassidy addressed the Board and the public starting that he would like to remove the items from the agenda without a vote. He stated that staff were directed by the District’s legal counsel to treat candidates forums as a public meeting under the Illinois Open Meetings Act, thus noticing the meetings and taking minutes. Trustees did not believe the forums should be treated as an open meeting and asked legal counsel to reach out to the Attorney General’s office for an advisory opinion. Prior to reaching out to the Attorney General’s office, legal counsel reached out to members of the Illinois Municipal League (IML) to get their opinion. The attorneys for the IML stated that the question regarding forums as a public meeting is a good one and that they are not aware of any other municipalities treating these types of events as public meetings of the Board. As such, the IML stated that they believe the District is within its legal rights not to treat the forums as a public meeting. As such, the minutes were unnecessary, do not require a vote, and should not be a matter of public record.

Discussion followed regarding the original directive from legal counsel and the subsequent decision by staff to treat the forums as a public meeting.

5) STAFF REPORTS:

5.A Executive Director's Weekly Updates of March 12, 19, 26, & April 2, 2019

Executive Director Cahill presented the Executive Director’s Weekly Updates of March 12, 19, 26, & April 2, 2019. Ms. Cahill also presented the Board with the NRPA 2019 performance review and compared the national park district averages to those of the Peoria Park District. (Presentation attached to these minutes.) Park Board Trustees commented that these numbers did not accurately portray how great of an asset open space is to the District.

5.B Planning Division Monthly Report

Superintendent Becky Fredrickson presented the planning division monthly report for March 2019.


Superintendent Fredrickson added that Ameren has been doing utility work on District property around the bike trail. She stated that the work has caused major damage to the District’s property and that Ameren is responsible for fixing all of the damage caused by the project. Ms. Fredrickson added that staff has recently removed a small portion of the Rolling Rivers playground at the RiverPlex. She explained that the playground was starting to have structural issues and was no longer safe for use. Trustee Johnson asked if there will still be a playground at the RiverPlex. Staff stated that yes, part of the playground is still there and is usable. However, staff added that further conversations will need to be had in the future about where playgrounds are most beneficial throughout the District.

5.C Parks Division Monthly Report

Superintendent Matt Freeman presented the parks division monthly report for February 2019. Trustee Johnson asked staff to give an outline of the maintenance plan for the mowing season. Staff stated that the typical schedule for parks are trash and litter pick up on Monday and Friday and ground maintenance on Tuesday, Wednesday, and Thursday. Staff added that weekend staff comes to the parks in the mornings to pick up trash and litter before patrons arrive.

Trustee Johnson asked what the prescribed burning season is for Detweiller Park. Staff stated that prescribed fires for nature preserves or conservation lands are typically in late fall or early spring. However, staff stated that there have not been any prescribed burns yet this year.

5.D Police Division Monthly Report

Chief Bush presented the police division monthly report for February 2019.

Trustee Rayford inquired as to the status of the District’s police using body worn cameras. Staff stated that officers had been testing the cameras for the past few months and that the cameras are now active throughout the District’s police force.

Trustee Harant asked how the body worn camera footage is handled in relation to the Freedom of Information Act. Staff stated that there are statutes in place through the Freedom of Information Act on how to handle requests


for footage. District staff who respond to FOIA requests have been trained in redaction of the footage pursuant to state statutes.

Trustee Johnson stated that it was recently brought to his attention that the District has had four officers killed in the line of duty since the police department’s establishment. He added that he has been told there are plaques in recognition of those officers. Staff stated that yes, there are plaques for the fallen officers at the District’s police department headquarters. Mr. Johnson explained that he would like to move the plaques to a more prominent public space in the District and have an annual ceremony honoring the fallen officers. Staff will work to find an appropriate place for the plaques and schedule an annual memorial service.

5.E Golf Division Report

Greg Walker, Director of Golf Operations, provided the Board with an update on golf operations, including upcoming tournaments, season pass sales, and the District’s efforts to get golf in to area schools.

6) COMMITTEE REPORTS:

6.A Golf Advisory Ad Hoc Committee Meeting Minutes of March 11, 2019

Trustee Petty presented the Golf Advisory Ad Hoc Committee meeting minutes of March 11, 2019.

6.B Planning Committee Meeting Minutes of March 5, 2019

Trustee Ryan presented the Planning Committee meeting minutes of March 5, 2019.

6.C Planning Committee: Approval of Sommer Park Name Clarification

Mike Miller explained that staff would like to better differentiate the two Sommer Park facilities by leaving the public park on the north end “W.H. Sommer Park” and re-naming the south end that is a use-by reservation and event facility “Sommer Farm.” As a rental, event, and living history site, staff feels that the name “Sommer Farm” better defines the mission and use of this facility.


Nancy Snowden MOVED TO approve the name clarification of Sommer Park (South) to Sommer Farm. Motion seconded by Joyce Harant and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

7) NEW BUSINESS:

7.A Ratification of Phone Poll Conducted on March 27, 2019 for Approval of Accounts Payable and Request for Use of RiverPlex Arena

Warren Rayford MOVED TO ratify the phone poll conducted on March 27, 2019 for approval of accounts payable and request for use of RiverPlex Arena. Motion seconded by Matthew Ryan and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

7.B Approval of Resolution 137-2 Regarding Public Sale of Real Property -

Racoon Lakes

Nancy Snowden MOVED TO adopt Resolution 137-2 Regarding Public Sale of Real Property - Racoon Lakes. Motion seconded by Jacqueline Petty and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

7.C Approval of License Agreement for Logan Gardens

Trustee Johnson asked if residents would have access to the produce from the Logan Park garden. Staff stated that the intention of this project is not a community garden. However, the apprentices will sell the produce from the garden to the community. Robert Johnson MOVED TO approve the License Agreement for Logan Gardens. Motion seconded by Jacqueline Petty and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

7.D Approval of Consent of Transfer of Old 886

Nancy Snowden MOVED TO approve the Consent of Transfer of the Old 886. Motion seconded by Matthew Ryan and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

7.E Approval of Pre-Travel Expense Form: Trustee Johnson's Attendance at

IAPD Legislative Conference


Joyce Harant MOVED TO approve the pre-travel expense form for Trustee Johnson's attendance at the 2019 IAPD Legislative Conference. Motion seconded by Warren Rayford and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

8) CALENDAR OF CONSENT ITEMS:

8.A Request for Use of Bradley Park Shelter for Bethel United Methodist Church Service and Picnic on July 14, 2019

Nancy Snowden MOVED TO approve the request for use of the Bradley Park Shelter for Bethel United Methodist Church Service and Picnic on July 14, 2019. Motion seconded by Matthew Ryan and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

8.B Request for Use of Martin Luther King, Jr. Park for Stop the Violence Project

Festival on August 10, 2019

Nancy Snowden MOVED TO approve the request for use of Martin Luther King, Jr. Park for Stop the Violence Project Festival on August 10, 2019. Motion seconded by Matthew Ryan and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

8.C Request for Use of Grandview Drive for Strides for Justice 5k on September

28, 2019

Nancy Snowden MOVED TO approve the request for use of Grandview Drive for Strides for Justice 5k on September 28, 2019. Motion seconded by Matthew Ryan and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

8.D Request for Use of Glen Oak Amphitheater for Unite Fest Peoria on July 13,

2019

Nancy Snowden MOVED TO approve the request for use of Glen Oak Amphitheater for Unite Fest Peoria on July 13, 2019. Motion seconded by Matthew Ryan and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

8.E Contract Purchase: Mower for Donovan Park


Nancy Snowden MOVED TO approve the contract purchase of a mower for Donovan Park. Motion seconded by Matthew Ryan and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

8.F Bid: Custodial Services at HISRA

Nancy Snowden MOVED TO approve the bid for custodial services at HISRA. Motion seconded by Matthew Ryan and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

8.G Quote: RiverPlex Window Cleaning

Nancy Snowden MOVED TO approve the quote for window cleaning at the RiverPlex. Motion seconded by Matthew Ryan and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

8.H Bid: RiverPlex Pool Heat Exchangers

Nancy Snowden MOVED TO approve the bid for RiverPlex pool heat exchangers. Motion seconded by Matthew Ryan and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

9) PENDING BUSINESS: 10) CITIZEN REQUEST TO ADDRESS THE BOARD: 11) COMMUNICATIONS:

Communications were received as submitted. 12) OTHER BUSINESS:

Vice President Snowden stated that she was recently with a group of people at a social gathering, one of whom had donated a bench to the District as a memorial. Ms. Snowden wanted to communicate with staff that the individual who made the donation stated that he had never worked with a better group of people and very much appreciated the way District staff interacted with him during the donation process.

13) EXECUTIVE SESSION

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/336387/Recommendation_-_Janitorial_Services_at_HISRA_4-2019.pdf




Peoria Park District Park Board Meeting

Wednesday, April 10, 2019

Golf Learning Center

Approval of Minutes

*March 13, 2019 Meeting Minutes

*March 14, 2019 Special Meeting

Minutes of 3/14/19 (Candidate forum)

*March 18, 2019 Special Meeting

Minutes of 3/14/19 (Candidate forum)

Staff Reports

125 YEARS OF SERVICE


PPD: $354.45

66.1

1,512

58.3%

15.5


Want to learn more?

https://www.nrpa.org/publications-research/ParkMetrics/

https://www.nrpa.org/publications-research/ParkMetrics/


• Upcoming Community Meetings:• May 8: Peoria Zoo

• June 12: Gwynn Family Aquatic Center and Gwynn Park

• September 11/25:

• October 9:

• November 13:

Staff Reports

•Executive Director’s Weekly

Updates of March 12, 19, 26,

and April 2, 2019

VOLUNTEER APPRECIATION

Staff Reports

•Planning Division monthly

report

TRAIL UPDATE

ROLLING RIVER PLAYGROUND

Staff Reports

•Parks Division monthly

report

•Police Division monthly

report

•Golf Division report

Committee Reports

• Golf Advisory Ad Hoc Committee

Meeting Minutes of March 11, 2019

• Planning Committee Meeting Minutes

of March 5, 2019

• Approval of Sommer Park Name

Clarification

New Business

NEW BUSINESS

• Ratification of Phone Poll Conducted on March 27, 2019 for Approval of Accounts Payable and Request for Use of RiverPlex Arena

Ratification

NEW BUSINESS

• Approval of Resolution 137-2 on Terms and Conditions for Sale of Racoon Lakes

Approval

NEW BUSINESS

• Approval of License Agreement for Logan Gardens

Approval

NEW BUSINESS

• Approval of Consent of Transfer of Old 886

Approval

NEW BUSINESS

• Approval of Pre-Travel Expense Form: Trustee Johnson’s Attendance at IAPD Legislative Conference

Approval

Calendar of Consent

Items A-H

Pending Business

C itize n Re que s t to

Ad d r e s s the Bo a r d

Communications

Othe r Bus in e s s

Adjournment

OFFICIAL PROCEEDINGS OF A REGULAR MEETING OF THE … · Greg Walker, Director of Golf Operations,...

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