OFFICE OF THE AUDITOR – GENERAL REPUBLIC OF NAMIBIA 7 th -10 th May 2012, Hilton Hotel, Windhoek,...
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Transcript of OFFICE OF THE AUDITOR – GENERAL REPUBLIC OF NAMIBIA 7 th -10 th May 2012, Hilton Hotel, Windhoek,...
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OFFICE OF THE AUDITOR – GENERAL
REPUBLIC OF NAMIBIA7th-10th May 2012, Hilton Hotel, Windhoek, Namibia
THE ROLE OF PERFORMANCE AUDITING AND ITS IMPACT ON GOOD GOVERNANCE
Presenter: Alan Hansen
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Poor Utilization of Government Quarters
A Follow-Up Audit
A NAMIBIAN CASE STUDY
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SESSION OVERVIEWBackgroundProblem MethodsMajor findingsReaction from the publicOther challengesThe way forward
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BACKGROUNDInitial report was completed and tabled
in 2001PAC conducted fieldwork and presented
their report to Parliament in 2006Follow-Up Audit done during 2010/2011,
taking into consideration the initial recommendations from OAG and recommendations from the PAC
Follow-Up Report tabled in March/April 2012
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BACKGROUND(Cont.)After independence the Government
continued with the housing policy that was used by the interim Government i.e. to provide accommodation for its civil servants
Housing was not a condition of service anymore, but was seen as a privilege and the housing officer also managed a waiting list system, because most civil servants were now Namibian citizens without houses
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BACKGROUND(Cont.)Housing is administered and controlled by
the Department of Works for the whole Government of Namibia
It was a temporary arrangement to help civil servants who are without accommodation
The intention was that civil servants should use the housing scheme as a long-term solution to the need for housing
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ProblemPoor Utilization of Government
Quarters:
No regular inspections, no inspectorsHousing subdivision has no legal mandate to evict illegal occupants or occupants operating illegal activitiesLease agreements not adhered toMaintenance is not regularly done
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METHODSMainly interviews
Housing staff, occupants & housing committee members
Document reviewRules for occupationLease agreementsList of occupants Head Office vs. RegionsHousing Files
Observations of the quarters Use the list of occupants to observe the houses
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MAJOR FINDINGS1. Lease agreements are not signed and distributed to
the tenants when they are allocated with a quarter2. The allocation policy is not being enforced3. Inspections of government quarters are not done
on a regular basis4. Records of the government quarters are not
updated on a regular basis and the fixed asset register does not include all the property in the regions
5. The new monthly tariffs for rent have been implemented, but not all the occupants of government quarters pay rent
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MAJOR FINDINGS(Cont.)6. The Department of Works did not liaise with the
Ministry of Justice and the Attorney-General in order to obtain the legal power to evict illegal tenants
7. The follow-up audit of the Office of the Auditor-General has been done, but very few of the recommendations from the initial report and the report produced by the Public Accounts Committee have been implemented
8. There are a lot of unresolved issues with the ownership and management of government quarters that exists across the regions
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REACTION FROM THE PUBLIC
During the audit, there was a lot of interest from civil servants – those benefiting and those that are in need
However, the general public’s views have not really been obtained
As with most reports, an article appeared in the newspaper
It affects a lot of people, with income low and accommodation scare, very topical issue
Overstaying in government quarters, families believe they own the property
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OTHER CHALLENGESVerifying the documents, contradicting informationMeeting with the occupants – work hours, not availableUnavailability of documents/proofScanning through the files were time-consumingAreas to visit are very extensiveTook longer than projected or planned for
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THE WAY FORWARDFollow-up is the only way that the work of the
auditor and its impact can be assessedMany things have remained the same since the
initial reports(OAG & PAC)PAC and OAG must monitor and request feedback
on remedial action taken by the Ministry In order to improve governance, whoever is
accountable should be held accountableContinue to provide independent assurance and
make recommendations to improve governance of our O/M/As
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THANK YOUQuestions?