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OFFICE OF
SCIENCE
Review Committeefor the
Muon to Electron Conversion(Mu2e) Experiment Project
FermilabJune 5-7, 2012
Daniel R. LehmanReview Committee Chair
Office of Science, U.S. Department of Energyhttp://www.science.doe.gov/opa/
2
DOE Review of Mu2e
DOE EXECUTIVE SESSION AGENDA
Tuesday, June 5, 2012—Wilson Hall, The Comititum
8:00 a.m. Introduction and Overview D. Lehman8:10 a.m. Program Office Perspective M. Procario/T. Lavine8:15 a.m. Federal Project Director Perspective P. Philp8:30 a.m. Questions8:45 a.m. Adjourn
OFFICE OF
SCIENCE
Project and review information is available at:Username: reviewer Password: mu2ereviewer
Review Committee Participants
OFFICE OF
SCIENCE
SC1 SC2 SC3Accelerator Physics Superconducting Solenoids Detector Systems
* Rod Gerig, ANL * Peter Wanderer, BNL * Steve Kettell, BNLBruce Strauss, DOE/SC Douglas Bryman, TRIUMF
Rik Yoshida, ANL
SC4 SC5 SC6Electronics/DAQ/Control Systems Civil Construction Cost and Schedule
* Rick Van Berg, U of Penn. * Jeff Sims, ANL * Ethan Merrill, DOE/SCRick Blaisdell, DOE/OECMBrian Huizenga, DOE/OECM
SC7Project Management and ES&H Observers LEGEND
* Dick Loveless, U. of Wisconsin James Siegrist, DOE/SC SC SubcommitteeKurt Fisher, DOE/SC Mike Procario, DOE/SC * Chairperson
Ted Lavine, DOE/SCMike Weis, DOE/FSOPaul Philp, DOE/FSO Count: 14 (excluding Observers)
3
4
DOE Organization Chart
OFFICE OF
SCIENCEOffice of the Secretary
Dr. Steven Chu, SecretaryDeputy Secretary* Daniel B. Poneman
Associate Deputy SecretaryMelvin G. Williams, Jr.
Office of the Under Secretary
for Nuclear Security
Thomas P. D’AgostinoUnder Secretary
For Nuclear Security
*The Deputy Secretary also serves as the Chief Operating Officer.
06 December, 2011
Energy InformationAdministration
Bonneville PowerAdministration
Southwestern PowerAdministration
Southeastern PowerAdministration
Western Area PowerAdministration
Intelligence andCounterintelligence
Assistant Secretary forPolicy and International
Affairs
Assistant Secretary forCongressional and
Intergovernmental Affairs
General Counsel
Chief FinancialOfficer
Chief Human CapitalOfficer
Chief InformationOfficer
Public Affairs
Economic ImpactAnd Diversity
Deputy Administratorfor Defense Programs
Deputy Under Secretaryfor Counter-terrorism
Associate Administratorfor Emergency
Operations
Associate Administratorfor Acquisition &
Project Management
Associate Administratorfor Defense Nuclear
Nonproliferation
Deputy Administratorfor Naval Reactors
Associate Administratorfor Defense Nuclear
Security
Office of the Under Secretary
for Science
VacantUnder Secretary
for Science
Office of Science
Advanced ScientificComputing Research
Basic Energy Sciences
Biological andEnvironmental Research
Fusion Energy Science
High Energy Physics
Nuclear Physics
Office of the Under Secretary
VacantUnder Secretary
Associate Administratorfor External Affairs
Workforce DevelopmentFor Teachers/Scientists
Management
Health Safety andSecurity
Hearings and Appeals
Advanced ResearchProjects Agency-Energy
Loans ProgramOffice
American Recovery &Reinvestment Act Office
Federal EnergyRegulatory Commission
Inspector General
Assistant Secretaryfor Environmental
Management
Assistant Secretaryfor
Fossil EnergyLegacy Management
Indian EnergyPolicy and Programs
Assistant Secretaryfor Energy Efficiency
and Renewable Energy
Assistant Secretaryfor Electrical Delivery and
Energy Reliability
Assistant Secretaryfor
Nuclear Energy
Associate Administratorfor Info. Management
& CIO
Associate Administratorfor Management &
Budget
Associate Administratorfor Safety & Health
Technology TransferCoordinator
Chief of Staff
National NuclearSecurity Administration
5
SC Organization ChartOFFICE OF
SCIENCE
Chicago Office
Roxanne Purucker
Office of the Director (SC-1)William F. Brinkman
Advanced ScientificComp. Research (SC-21)
Daniel Hitchcock
Workforce Development for Teachers/
Scientists (SC-27)
P. Dehmer (A)Basic Energy
Sciences (SC-22)Harriet Kung
Fusion EnergySciences (SC-24)
Edmund Synakowski
High EnergyPhysics (SC-25)James Siegrist
Biological & Environ. Research (SC-23)
Sharlene Weatherwax
Nuclear Physics(SC-26)
Timothy Hallman (A) Acting
12/2011
Deputy Directorfor Science Programs (SC-2)
Patricia Dehmer
Deputy Directorfor Resource Management (SC-4)
Jeffrey Salmon
Deputy Directorfor Field Operations (SC-3)
Joseph McBrearty
Office of Project
Assessment (SC-28)Daniel
Lehman
Office of Budget (SC-41)
Kathleen Klausing
Office of Scientific and Tech. Info. (SC-44)
Walt Warnick
Office of SC Program Direction (SC-46)
Rebecca Kelley
Office of Grants/ Cont. Support (SC-43)Linda Shariati
Office of Business Policy
& Ops (SC-45)
V. Kountouris
SC Communications & Public Affairs
(SC-4)Dolline Hatchett
Ames SOCynthia Baebler
Thomas Jeff. SOJoe Arango
Stanford SOPaul Golan
Pacific NWest SORoger Snyder
Princeton SOMaria Dikeakos
Oak Ridge SOJohnny Moore
Fermi SOMichael Weis
Brookhaven SOMichael Holland
Berkeley SOAundra Richards
Argonne SOJoanna Livengood
SCIntegratedSupportCenter
Office of Lab
Policy & Evaluat.(SC-32)D. Streit
Office of Safety,
Security & Infra.(SC-31)
M. Jones
Human Resources & Admin.(SC-45.3)
Cynthia Mays
Small BusinessInnovationResearch(SC-29)
Manny Oliver
Oak Ridge Office
J. Eschenberg (A)
6
Charge Questions OFFICE OF
SCIENCE1. Does the conceptual design satisfy the performance requirements?
2. Do the conceptual design report and supporting documentation adequately justify the stated cost range and project duration?
3. Does the proposed project team have adequate management experience, design skills, and Laboratory support to produce a credible technical, cost and schedule baseline?
4. Are ES&H aspects being properly addressed and are future plans sufficient given the projects current stage of development?
5. Is the documentation required by DOE, satisfying Order 413.3B, ready for approval of CD-1?
7
AgendaOFFICE OF
SCIENCETuesday, June 5, 2012—Wilson Hall, the Comititum
8:00 am DOE Executive SessionCharge and Procedures D. LehmanHigh Energy Physics Perspective M. Procario, T. Lavine Project Overview P. Philp
8:45 am Plenary Session—1 West, Welcome Pier Oddone9:55 am Project Overview Ron Ray
10:10 am Break—Outside 1 West10:25 am WBS 1.2 Accelerator Steve Werkema10:50 am WBS 1.3 Conventional Construction Tom Lackowski11:15 am WBS 1.4 Solenoids Mike Lamm11: 45 am WBS 1.5 Muon Beamline Sandor Feher12:05 pm Lunch—WH2XO1:05 pm WBS 1.6 Tracker Aseet Mukherjee1:25 pm WBS 1.7 Calorimeter Stefano Miscetti1:45 pm WBS 1.8 Cosmic Ray Veto Craig Dukes2:05 pm WBS 1.7 Trigger and DAQ Mark Bowden2:25 pm Common Projects that Support Mu2e Doug Glenzinski2:50 pm Break—Outside 1 West3:10 pm Subcommittee Breakout Sessions
• SC1 Accelerator and Muon Beamline—1 North (WH1NW)• SC2 Solenoids—Hornet’s Nest (WH8XO)• SC3/4 Calorimeter, Cosmic Ray Veto, Tracker, DAQ—Snake Pit (WH2NE)• SC5 Conventional Construction—Racetrack (WH7XO)• SC6/7 Project Management—Comitium (WH2SW)
4:40 pm DOE Executive Session—Comitium D. Lehman6:30 pm Adjourn
8
OFFICE OF
SCIENCEWednesday, June 6, 2012
8:00 am Subcommittee Breakout Sessions• SC1 Accelerator and Muon Beamline—1 North (WH1NW)• SC2 Solenoids—Hornet’s Nest (WH8XO)• SC3/4 Calorimeter, Cosmic Ray Veto, Tracker, DAQ—Snake Pit (WH2NE)• SC5 Conventional Construction—Racetrack (WH7XO)• SC6/7 Project Management—Comitium (WH2SW)
9:30 am Break—Outside Comitium9:45 am Subcommittee Breakout Sessions (Continued in same rooms)
11:30 pm Lunch—WH2XO1:30 pm Subcommittee Working Session—Comitium3:00 pm Break—Outside Comitium3:15 pm DOE Full Committee Executive Session—Comitium D. Lehman
Thursday, June 7, 2012
8:00 am Subcommittee Working Session—Comitium10:00 am Break—Outside Comitium10:15 am DOE Full Committee Executive Session Dry Run—Comitium D. Lehman12:00 pm Lunch—Outside Comitium2:00 pm DOE Summary and Closeout—1 West D. Lehman3:00 pm Adjourn
Agenda
9
Report Outline/ Writing Assignments
OFFICE OF
SCIENCEExecutive Summary Merrill1. Introduction Lavine2. Technical Systems Evaluation (Charge Questions 1, 2, 5)
2.1 Accelerator Physics Gerig*/SC-12.1.1 Findings2.1.2 Comments2.1.3 Recommendations2.2 Superconducting SolenoidsWanderer*/SC-22.3 Detector SystemsKettell*/SC-32.4 Electronics/DAQ/Control SystemsVan Berg*/SC-4
3. Civil Construction (Charge Questions 1, 2, 5) Sims*/SC-5
4. Cost and Schedule (Charge Questions 2, 5) Merrill*/SC-6
5. Project Management & ES&H (Charge Questions 3, 4, 5) Loveless*/SC-7
*Lead
10
Closeout Presentation
and Final Report
Procedures
OFFICE OF
SCIENCE
11
Format: Closeout Presentation
OFFICE OF
SCIENCE(Use PowerPoint / No Smaller than 18 pt Font)
2.1 Use Section Number/Title corresponding to writing assignment list.
List Review Subcommittee Members
List Assigned Charge Questions and Review Committee Answers2.1.1 Findings• In bullet form, include an assessment of technical, cost, schedule, and management.
2.1.2 Comments• In bullet form, list descriptive material assessing the findings and the conclusions based on
the findings. This is narrative material and is often omitted as a separate heading and the narrative included either under Findings or Recommendations as appropriate. This heading carries more emphasis than the Findings, but does not require an action as do the Recommendations. Do not number your comments.
2.1.3 Recommendations
1. Begin with action verb and identify a due date.
2.
12
OFFICE OF
SCIENCE(Use MS Word / 12pt Font)
2.1 Use Section Number/Title corresponding to writing assignment list.
2.1.1 Findings
Include an assessment of technical, cost, schedule, and management. Within the text of the Findings Section, include the answers to the review questions.
2.1.2 Comments
Descriptive material assessing the findings and the conclusions based on the findings. This is narrative material and is often omitted as a separate heading and the narrative included either under Findings or Recommendations as appropriate. This heading carries more emphasis than the Findings, but does not require an action as do the Recommendations. Do not number your comments.
2.1.3 Recommendations
1. Begin with action verb and identify a due date.
2.
3.
Format: Final Report
13
Expectations
• Present closeout reports in PowerPoint.
• Forward your sections for each review report (in MSWord format) to Casey Clark, [email protected], by Monday, June 11, 8:00 a.m. (EDT).
OFFICE OF
SCIENCE
OFFICE OF
SCIENCECloseout Report by the
Review Committeefor the
Muon to Electron Conversion(Mu2e) Experiment Project
FermilabJune 7, 2012
Daniel R. LehmanCommittee Chair
Office of Science, U.S. Department of Energyhttp://www.science.doe.gov/opa/
15
2.1 Accelerator PhysicsR. Gerig, ANL / Subcommittee 1
OFFICE OF
SCIENCE1. Does the conceptual design satisfy the performance
requirements?
2. Do the conceptual design report and supporting documentation adequately justify the stated cost range and project duration?
5. Is the documentation required by DOE, satisfying Order 413.3B, ready for approval of CD-1?
• Findings• Comments• Recommendations
16
2.2 Superconducting SolenoidsP. Wanderer, BNL / Subcommittee 2
OFFICE OF
SCIENCE1. Does the conceptual design satisfy the performance
requirements?
2. Do the conceptual design report and supporting documentation adequately justify the stated cost range and project duration?
5. Is the documentation required by DOE, satisfying Order 413.3B, ready for approval of CD-1?
• Findings• Comments• Recommendations
17
2.3 Detector SystemsS. Kettell, BNL / Subcommittee 3
OFFICE OF
SCIENCE1. Does the conceptual design satisfy the performance
requirements?
2. Do the conceptual design report and supporting documentation adequately justify the stated cost range and project duration?
5. Is the documentation required by DOE, satisfying Order 413.3B, ready for approval of CD-1?
• Findings• Comments• Recommendations
18
2.4 Electronics/DAQ/Control SystemsR. Van Berg, U of PA / Subcommittee 4
OFFICE OF
SCIENCE1. Does the conceptual design satisfy the performance
requirements?
2. Do the conceptual design report and supporting documentation adequately justify the stated cost range and project duration?
5. Is the documentation required by DOE, satisfying Order 413.3B, ready for approval of CD-1?
• Findings• Comments• Recommendations
19
3. Civil ConstructionJ. Sims, ANL/Subcommittee 5
OFFICE OF
SCIENCE1. Does the conceptual design satisfy the performance
requirements?
2. Do the conceptual design report and supporting documentation adequately justify the stated cost range and project duration?
5. Is the documentation required by DOE, satisfying Order 413.3B, ready for approval of CD-1?
• Findings• Comments• Recommendations
20
OFFICE OF
SCIENCEPROJECT STATUS
Project Type MIE / Line Item / Cooperative AgreementCD-1 Planned: Actual: CD-2 Planned: Actual: CD-3 Planned: Actual: CD-4 Planned: Actual: TPC Percent Complete Planned: _____% Actual: _____%TPC Cost to Date
TPC Committed to Date TPC TEC Contingency Cost (w/Mgmt Reserve) $ _____% to goContingency Schedule on CD-4b ______months _____%CPI Cumulative
SPI Cumulative
4. Cost and ScheduleE. Merrill, DOE/SC/Subcommittee 6
21
OFFICE OF
SCIENCE4. Cost and ScheduleE. Merrill, DOE/SC/Subcommittee 6
2. Do the conceptual design report and supporting documentation adequately justify the stated cost range and project duration?
5. Is the documentation required by DOE, satisfying Order 413.3B, ready for approval of CD-1?
• Findings• Comments• Recommendations
22
4. Project Management & ES&HD. Loveless, U of Wisconsin/Subcommittee 7
OFFICE OF
SCIENCE3. Does the proposed project team have adequate
management experience, design skills, and Laboratory support to produce a credible technical, cost and schedule baseline?
4. Are ES&H aspects being properly addressed and are future plans sufficient given the projects current stage of development?
5. Is the documentation required by DOE, satisfying Order 413.3B, ready for approval of CD-1?
• Findings• Comments• Recommendations