Office of Risk Management Annual Conference Exposure Reporting Changes.
-
Upload
kelley-jackson -
Category
Documents
-
view
219 -
download
4
Transcript of Office of Risk Management Annual Conference Exposure Reporting Changes.
Office of Risk Management Annual Conference
Exposure Reporting Changes
Property Exposure Report
Online Risk Exposure Report
Office of Risk Management Annual Conference
ORM Location Code: XXXX AGENCY NAME
Building Code
126006/17
136002/1
217025/19
217025/23
217057/12
217999/116
232009/1
# MITCHELL RD FRENCH SETTLEMENT, LA 70733 S03111
FRENCH SETTLEMENT RADIO BLDG/TWR Yes 16188
3773 HARDING BLVD. BATON ROUGE, LA 70807 L16056
Leased Building No 0
7686 TOM DR. BATON ROUGE, LA 70815 S02422
SECTION 42 NEW EQUIP MENT SHOP Yes
1201 CAP ITOL ACCESS RD BATON ROUGE, LA 70802 S02049
HEADQUARTERS MICROWAVE BLDG Yes 620882
1201 CAP ITOL ACCESS RD. BATON ROUGE, LA 70802 S02045
HEADQUARTERS ANNEX BLDG. Yes 4147580
100 VETERANS MEMORIAL BLVD NEW ORLEANS, LA 70124 S00141
DOTD RADIO BUILDING AND TOWER Yes 344040
10 VETERANS MEMORIAL BOULEVARD NEW ORLEANS, LA 70124 S15905
REGIONAL TRANSP ORTATION MGMT. CTR. Yes 5482454
Building NameBuilding Address
State Owned Leg. Bldg. ID
Replacement Cost
PropertyExposure
Report
Office of Risk Management Annual Conference
Property Exposure Report Building Code = Building ID Number
New format - 6 digit site code followed by a slash and then a sequential system assigned number
example: 217025/15
Must include the first 6 digits (site code) in order to be unique
Buildings listed by site code on report
site code
bldg #
Office of Risk Management Annual Conference
Property Exposure Report State Owned Field
New field to replace “S” or “L” on old report State Owned = Yes Non-State Owned = No
Leg Bldg ID = Legacy Building ID Old SLABS number or new “S” or “L”
number Used as a reference to SLABS and for the
FM website Will eventually phase out
Office of Risk Management Annual Conference
Property Exposure Report Replacement Cost
Same as old report Responsible for insuring the building if
replacement cost > zero
Banded Rows Two rows per building record Every other record shaded for easy
review
Office of Risk Management Annual Conference
Property Exposure Report UND-4 Form Revisions
3 separate forms now:
UND-4.1 – New Building UND-4.2 – Building Deletion UND-4.3 – Building Modification New fields
Agency ISIS code – 3 digit agency number Contact Name – can be different than
Authorized By
Reason for Change – different options
Office of Risk Management Annual Conference
Property Exposure Report UND-4.1 – New Building Form
Building purchased Building donated (to your agency) Building transferred from another agency
(to your agency)
Office of Risk Management Annual Conference
Property Exposure Report UND-4.2 – Building Deletion Form
Building sold Building donated (to another entity) Building demolished Building moved to another site
Office of Risk Management Annual Conference
Property Exposure Report UND-4.3 – Building Modification Form
Building name changed Building address changed ORM Location Code changed Building renovated Building use changed
Office of Risk Management Annual Conference
Online Risk Exposure ReportDefinition Changes
For most agencies these exposures are already being reported, but from now on, they are being reported differently.
Office of Risk Management Annual Conference
Online Risk Exposure Report # of Licensed State Vehicles
Number of licensed state-owned and state-leased vehicles which were in the possession of the agency for any length of time during the quarter
Do not include rental vehicles Do not submit an inventory of vehicles
Office of Risk Management Annual Conference
Online Risk Exposure Report Peak Exposure Crime
Definition: Largest amount of cash only on hand in any one place at any one time
DO include in your calculation: Money that was in your agency’s care, custody,
or control
DO NOT include: checks, money orders, certificates of deposit,
money in a bank account, payroll values, transactions that are handled by EFT, “potential” amounts of cash, or money that is not the responsibility of the state
No minimum amount to report
Office of Risk Management Annual Conference
Online Risk Exposure Report Employees
No longer collecting total employees Now collecting full-time and part-time employees
separately Part-Time Employees: the number of persons
employed to work part-time for the agency for any length of time during the requested quarter, including temporary, seasonal, and student employees
Full-time Employees: the number of persons employed to work full-time for the agency for any length of time during the requested quarter, including temporary and seasonal employees
Office of Risk Management Annual Conference
Online Risk Exposure Report Employees
Common Problems: Student Workers: Include your student
workers, if hired directly by the state. Temporary Employees: Include if hired directly
by the state. Full-time vs. Part-time: 36 hours / week is
usually considered full-time.
Office of Risk Management Annual Conference
Online Risk Exposure Report Travel Policy Changes
State Motor Pool Vehicles: Do not include in your vehicle counts or mileage reported to us
Mileage in Other Rental Vehicles: ORM needs to capture this mileage; please include it with your public vehicle mileage
Private Vehicle Mileage: ORM does need to capture private vehicle mileage in excess to the 99 mile limit (regardless of reimbursement)
Office of Risk Management Annual Conference
Online Risk Exposure Report Medical Malpractice
There have been numerous changes in the requirements for collecting and reporting medical malpractice exposures.
If your agency reports any of the following exposures, please contact ORM for information regarding the changes. These exposures have had major changes.
Physicians of any kind Residents / Interns of any kind Other Med Mal Exposures
Office of Risk Management Annual Conference
Online Risk Exposure Report Comment Section Guidelines
DO: Explain large changes in your exposures. Mention major structural changes in your agency. Include a comment for changes of 25% or more. Be Concise. (~250 characters or less)
DON’T: Provide the date. (Your report is time-stamped) Provide contact information. (Please e-mail
changes)
Office of Risk Management Annual Conference
Online Risk Exposure Report Other Procedural Changes
Confirmation screen has changed
Office of Risk Management Annual Conference
Exposure Reporting Help Exposure Reporting Manual and UND
Reporting Forms: http://doa.louisiana.gov/orm/uwexpman.htm
Property Exposure Report Contact: Amanda Stein [email protected] (225) 342-8469
Online Risk Exposure Report Contact: Shannon Ball [email protected] (225) 342-8471