Office of Parent, Family, Community Engagement & Faith-Based Partnerships

Time Management & Organization Skills

Time Management and Organization Skills for School Improvement Support Liaisons

Presented by Julia Manokhina, SISL Program Manager

Professional Development for School Improvement Support Liaisons

If Only I Could Have 36 Hour Day!

Time Management and Organization Skills for School Improvement Support Liaisons

How to Control the Use of Time

Establish Responsibilitie

s, Priorities and Objectives

1.Eliminate

unnecessary and

inappropriate activities

2.Plan &

schedule the use of your time weekly

and daily

3.Make

optimum use of your peak energy time

Share the work &

delegate as much as possible

Include room for unexpected

events

Eliminate or reduce as many distractions as

possible

Time Management and Organization Skills for School Improvement Support Liaisons

Setting Priorities – the ABC Method

Priority A – “Must Do” – these are the critical items. Some may fall into this category because of management directives, important job requirements, significant deadlines or opportunities for success or advancement.

Priority B – “Should Do” – these are the items of medium value. Items in this category may contribute to improved performance but are not essential or do not have critical deadlines.

Priority C – “Nice to Do” – this is the lowest value category. While interesting or fun, they should be eliminated, postponed, or scheduled for slack periods.

Time Management and Organization Skills for School Improvement Support Liaisons

Planning Tools

Long Term Planning (over 1 week) :

Action Planning Worksheet Milestone Chart PERT Diagram

Short Term Planning (daily and weekly) :

To Do List

Time Management and Organization Skills for School Improvement Support Liaisons

Activity for Practice

Take 10 minutes to list everything you need to do this week. Use Weekly Planning Worksheet on p. 16.

(Don’t forget to identify the priority of each item on your list.)

Time Management and Organization Skills for School Improvement Support Liaisons

Common Time Wasters

Self-Generated Environmental

Disorganization

Procrastination

Social Interaction

Visitors

Acceptance

Perfectionism

Mail

Waiting for Someone

Telephone Calls

Unproductive Meetings

Risk Avoidance Crises

Time Management and Organization Skills for School Improvement Support Liaisons

Dealing with Time-Wasters

Disorganization Organize your records

(develop a filing system) Organize your day

Procrastination Set a deadline Do unpleasant tasks first Set up a reward system Break jobs in small

pieces Arrange for follow up Do it now!

Social Interaction Conference Planner (p.

20)

Acceptance Stick to priorities Learn to say “NO”

Perfectionism Expectations

Risk Avoidance Cost of Error

Time Management and Organization Skills for School Improvement Support Liaisons

Dealing with Time-Wasters (continued)

Phone Calls and Visitors Set a time for networking Limit unnecessary interactions When providing parent

support, keep to the point. Know how to end conversation

without upsetting your caller/visitor.

Mail Distinguish between

information items, action items, items to route to others and items to toss.

Handle each piece of mail once!

Waiting Limit the wait time Use the wait time to

catch up on things (reading, planning etc.)

Meetings Plan what you want to

get out of the meetings Contribute to making

the meetings productive Crises

Contingency planning Emergency Planning

Time Management and Organization Skills for School Improvement Support Liaisons

Take Home Activity

Keep a daily time log (p. 37) for at least a few days in your typical

week (not the PSSA week).

Time Management and Organization Skills for School Improvement Support Liaisons

Three Tests of Time

1. The Test of Necessity – be sure that each activity you are doing is actually necessary. This should help reduce your tasks to the essential elements.

2. The Test of Appropriateness – once essential tasks have been identified, determine who will do them. Sometimes the work can be split with other people. Doing it will share the burden between the members of the team.

3. The Test of Efficiency – Is the way you are doing something the best way to do it? Could doing it differently save you time?

Time Management and Organization Skills for School Improvement Support Liaisons

Getting the Most out of Technology

A simple headset can help you free your hands when talking on the phone

ParentLink can help you send phone messages

Zimbra Calendar can help you keep track of your appointments

Google Groups can help you stay in touch with your parents and community partners

School website can help you share information with your students and parents

Google Docs can help you collaborate

Time Management and Organization Skills for School Improvement Support Liaisons

Questions &

Comments

Thank You for Your Participation and Good Luck!!!

Time Management and Organization Skills for School Improvement Support Liaisons