Office of Human ResourcesBOM Meeting

Wednesday, January 20, 2010MU 220 Turquoise

10:00am to 11:30am

Watch webcast at http://live.asu.edu/

AgendaAgenda

• Print Publications CostPrint Publications Cost

• Recruitment & Selection UpdatesRecruitment & Selection Updates

• W2 UpdatesW2 Updates

• Winter/Spring HiresWinter/Spring Hires

• SPP Vacation/Sick and Time ReportingSPP Vacation/Sick and Time Reporting

• New PMP (Performance Management New PMP (Performance Management Program) Program)

Print Publications CostPrint Publications CostReduction InitiativeReduction Initiative

Ray JensenRay Jensen

Associate VP, University Business Services Associate VP, University Business Services

Terri ShaferTerri Shafer

Associate VP, Marketing & Strategic Associate VP, Marketing & Strategic CommunicationsCommunications

Click on PPT image aboveClick on PPT image above

Recruitment & Selection UpdatesRecruitment & Selection Updates

Dan KlugDan Klug

Assistant Director, HR Recruitment & SelectionAssistant Director, HR Recruitment & Selection

Recruitment & Selection UpdatesRecruitment & Selection Updates

• Recruitment results at ASU 2009Recruitment results at ASU 2009

• Where 2009 hires saw your jobsWhere 2009 hires saw your jobs

• Advertising your postings 2010Advertising your postings 2010

• Diversity & Recruitment Training 2009 & 2010Diversity & Recruitment Training 2009 & 2010

Recruitment & Selection Recruitment & Selection Results 2009Results 2009

20092009 20082008

•ApplicantsApplicants 47,480 47,480 62,155 62,155

•Job PostingsJob Postings 1,574 1,574 2,220 2,220

•HiresHires 762 762 2,000 2,000

Recruitment & Selection Recruitment & Selection Time to Hire?Time to Hire?

•To PostTo Post 1 Day 1 Day•To CloseTo Close 12 Days12 Days•Completed InterviewsCompleted Interviews 14 Days14 Days•Offer ApprovedOffer Approved 1 Day 1 Day•Offer AcceptedOffer Accepted 5 Days5 Days

•Total Time to HireTotal Time to Hire 33 Days33 Days

•Time Prior to PeoplesoftTime Prior to Peoplesoft 90 Days90 Days

Recruitment & Selection Recruitment & Selection Where are Hires Seeing the Job?Where are Hires Seeing the Job?

•75% Referrals & Scanning ASU Website75% Referrals & Scanning ASU Website

•When Advertise! When Advertise! = 75% of hires see it through Ad= 75% of hires see it through Ad

Recruitment & Selection Recruitment & Selection Advertising 2010Advertising 2010

•CareerBuilder.com = $95.00/30 days onlineCareerBuilder.com = $95.00/30 days online

•HigherEd.comHigherEd.com = $99.00/30 days online = $99.00/30 days online

•Jobing.com = $99.00/30 days onlineJobing.com = $99.00/30 days online

•Monster.com = $79.00/30 days onlineMonster.com = $79.00/30 days online

•Inside HigherEd.com = $99.00/30 days online Inside HigherEd.com = $99.00/30 days online

Recruitment & Selection Recruitment & Selection Background Checks & Fingerprinting 2009Background Checks & Fingerprinting 2009

20092009 20082008•Background ChecksBackground Checks 2,0732,073 2,5532,553•FingerprintsFingerprints 1,1521,152 999 999

•Issues = Less than 1%Issues = Less than 1%

Recruitment & Selection Recruitment & Selection RIF Reemployment Program 2009RIF Reemployment Program 2009

65% Back into ASU Workforce!65% Back into ASU Workforce!

Recruitment & Selection Recruitment & Selection Diversity & Recruitment Training 2009Diversity & Recruitment Training 2009

• 254 Certified from October 1st – December 31254 Certified from October 1st – December 31stst

•2010 Classes Monthly starting February2010 Classes Monthly starting February

W2 UpdatesW2 Updates

Debbie WrightDebbie Wright

Assistant Director, HR PayrollAssistant Director, HR Payroll

W2 UpdatesW2 Updates

2008 Statistics2008 Statistics

• File sent to vendor on File sent to vendor on Jan. 14, 2009Jan. 14, 2009

• Processed 25,647 W2’sProcessed 25,647 W2’s• 516 Electronic W2516 Electronic W2

2009 Statistics2009 Statistics

• File sent to vendor on File sent to vendor on Jan. 15, 2010Jan. 15, 2010

• Processed 24,808 W2’sProcessed 24,808 W2’s• 1727 Electronic W21727 Electronic W2

 Access your W2 from Access your W2 from https://w2.adp.comhttps://w2.adp.com using your user ID/ADP issued ID using your user ID/ADP issued ID and password. You will need to register if you have not already done so to and password. You will need to register if you have not already done so to view the electronic version and you will also be able to make your election for view the electronic version and you will also be able to make your election for 2010 at this time if you like. 2010 at this time if you like.   Questions about your W2 or need help understanding the different boxes - Questions about your W2 or need help understanding the different boxes - http://www.asu.edu/hr/payroll/index.htmlhttp://www.asu.edu/hr/payroll/index.html

Winter/Spring HiresWinter/Spring Hires

Cynthia WeblerCynthia Webler

Assistant Director, Data ManagementAssistant Director, Data Management

Winter/Spring HiresWinter/Spring Hires

Online Renewals 2657

eHires•Manual•Automated

556230

Position Changes•Manual•Automated

591262

Student Hires (manual) 301

12/14/2009-1/13/2010

Feedback/Training SessionsFeedback/Training Sessions

• Residential LifeResidential Life• PolyPoly• WestWest• Business & Finance (FacMan, Financial Services,Bookstore, Business & Finance (FacMan, Financial Services,Bookstore,

Parking & Transit, ICA)Parking & Transit, ICA)• Herberger (Music, Fine Arts & College of Design)Herberger (Music, Fine Arts & College of Design)• DowntownDowntown• College Liberal Arts/SciencesCollege Liberal Arts/Sciences• BiodesignBiodesign• WP Carey School of BusinessWP Carey School of Business

DM StructureDM Structure

• DM Specialist assigned to specific departmentsDM Specialist assigned to specific departments– Personal Data, Courtesy Affiliates, Hires, Promotions,

Position Changes, Ad Hoc Salary Changes, Approval Documentation, Online Renewals and Terminations

– Work w/ specific Benefits and Payroll representatives for each assigned area

– Assist with data clean up and inquiries

• Data Management Staff DirectoryData Management Staff Directory

Job Data Report by DepartmentJob Data Report by Department

• Global view of all employees w/in dept Global view of all employees w/in dept

– Similar to MyReports data

• Does not include terminated statusDoes not include terminated status

• Use as an audit/reconciliation tool Use as an audit/reconciliation tool

Sample ReportSample Report

SPP Vacation/Sick and Time SPP Vacation/Sick and Time ReportingReporting

SPP 405-03SPP 405-03SPP 701-01SPP 701-01SPP 702-01 SPP 702-01

Kevin SalcidoKevin Salcido

Interim Associate Vice President, Chief HR OfficerInterim Associate Vice President, Chief HR Officer

Discussion & LinksDiscussion & Links

New PMP (Performance New PMP (Performance Management Program)Management Program)

Tutorial and Website Tutorial and Website

Lisa PhalenLisa Phalen

Director, HR Talent ManagementDirector, HR Talent Management

Discussion & LinksDiscussion & Links

General HR General HR Announcements/UpdatesAnnouncements/Updates

Questions/Comments?Questions/Comments?

For further questions, please email Patty RoscianoFor further questions, please email Patty Rosciano