Office of Geriatrics & Extended Care State Veterans Home Construction Grant Program Office of...

Office of Geriatrics & Extended CareState Veterans Home

Construction Grant Program

Office of Geriatrics & Extended CareState Veterans Home

Construction Grant Program

Thomas Graves

Office of Geriatrics and Extended Care,Patient Care Services,

Department of Veterans Affairs Central Office

Introduction

History

The Grant Process

State Home Construction Grant Program

Introduction– State Home Construction Purpose

• To construct State Home facilities for furnishing domiciliary or nursing home care to veterans

• To expand, remodel, or alter existing buildings for furnishing domiciliary, nursing home, adult day health, or hospital care to veterans in state homes


4


History Between 2000-2010 VA Awarded:

– $2.22 Billion in construction grants– 51 Bed Creation Projects (5,745 Beds)– 7 Bed Replacement Projects (1,322 Beds)

FY 2012 budget = $100 million Authorized via 38 USC § 8131-8137

– Regulated via 38 CFR § 59

5

American Reinvestment and Recovery Act

$150 Million in ARRA grants to upgrade or construct new State Veterans Homes

20 States received funding– AL, AZ, CT, FL, GA, IA, IL, IN, MI, MN, MO, NC, NJ, NY,

OH OR, PA, TX, UT, VA. 34 Projects would not have received funding if

ARRA was not available. 8 of the projects created 996 new beds for

Veterans


2011 Priority List– 94 total projects in all priority groups– 49 Priority 1 Projects (has state matching

funds)• 45 were offered funding letters• 3 Deferred to a subsequent year• 2 have not been offered a funding letter

– Eligible 2012 projects are in the approval process

State Home Construction Grant Process

– Timeline– Pre-Award– Award– Post-Award– Close Out



Timeline for 3 Priority Lists

Conditional grants have their final requirements due 180 Days after SECVA grants conditional approval (varies)

Sept Nov Dec Feb Mar 15 Apr July 30 Sept

FY 2010 Priority List

Priority List

CreatedInitial Applications Due

Sept Nov Dec Feb Mar 15 Apr July 30 Sept

Priority List signed by

SECVA Funding Letters sent to states

Budget Approved (Varies)

Requirements for Conditio

nal and

Final Approvals Due

SECVA must sign all

packages

Sept Nov Dec Feb Mar 15 Apr 6 July 30 Sept



We are here

9


Pre-Award Begin application on Grants.gov

– Mail originals to VA Review Community Living Center design

with state Deadline for Initial Application is April 15th

– Must have A1-A18 of check list complete and approved or project will not be

placed on Priority List

– Send VA scope, must have A1-A18 of check list complete and approved or

project will not be placed on Priority List

Submit certification of state matching funds by August 15th to be placed in priority group 1

10


Award – Funding Eligibility: Must rank in priority group 1 on priority list

– Ranking is determined by statutory and regulatory requirements.

– Life safety projects are ranked above all others Integration of Community Living Center

design Fall in the funding range Will receive a funding or non-funding letter

each Fiscal Year from VA

11


Award – Conditional Approval Should Submit items B1 - B5D by July 6th Have 180 calendar days after Secretary signs

conditional approval to submit remaining items for a final award

Funds set aside but not available

12


Award – Final Award Submit items B1 - B7J by July 6th

– Final Drawings

– Bid Tabulations

– Final Budget

– Contractor: Excluded Parties List system (EPLS)

Secretary VA signs grant award Funds are available

13


Post-Award: Payments begin: Request payment in Health

and Human Services’ Payment Management System– SF-271 must match 424c exactly– You can not increase total funding after grant award

For new bed projects: Once construction is approximately 70% complete, the State should inquire about the VA recognition process

Grant close out should be completed before recognition is completed

14


Closeout: Submit a request for a final grant program

review– Generally, VA will request construction

photographs Submit evidence the State has complied with

the Single Audit Act requirements Submit the Post-Grant Requirements, VA Form

10-0388-13 Cannot receive the final payment until grant

close out requirements are met

Lessons learned / Helpful hints– Paper Work Reduction

• No need for multiple copies• Cover letters are not required• 2 signed copies of MOA

– All documents must have FAI# and date• Especially the 424C

– Scanned files should be named to describe content• FAI#, location, what it is, date• Example: FAI 40-030 Clinton 271 pmt 5 9.24.10.pdf• FAI 40-030 Clinton B2d Historical 1.24.10.pdf

– Do not include multiple documents in one scanned file– Keep projects separate in correspondence



Lessons learned / Helpful hints– We got lots of questions on drawings: This

is what you send• 2 Half-size set of drawings• 2 spec books• 1 CD of drawings and specifications

– State matching funds• You need the Form: 10-0388-6• You need proof the state has them

– Copy of budget or act: some type of proof


Lessons learned / Helpful hints– To get on the priority list you must have

A1 through A18 on the check list completed

– Each year you must have an updated budget

– Each year you must have an updated declaration of state matching funds: form and proof

– Grant Applications: Scope and must be robust enough to justify the funding.


Staff Tom Graves: [email protected]

Program Analyst: Vacant Presidential Management Fellow: On

rotation Program Support: Christina Dempsey:

[email protected]– George Washington University Graduate

Student

Office of Geriatrics & Extended Care State Veterans Home Construction Grant Program Office of...

Documents

Transcript of Office of Geriatrics & Extended Care State Veterans Home Construction Grant Program Office of...