DWH – Data Access Request Form Ver. 2.1 © New York Institute of Technology Page 1

Last Updated on 1/14/2021 – Location of form: https://dw.nyit.edu/infopage/Forms%20%20Policies/Forms/AllItems.aspx

Office of Data Warehouse

Data Access Request Form

Instructions

This form MUST be completed by a User who wants to gain access to view and/or design reports created within the Data Warehouse

environment.

User must submit COMPLETED form to the Office of Data Warehouse.

It is the User’s responsibility to obtain approval by the perspective Business Unit(s) and secure the appropriate Data

Administrator(s) signature on the form.

The Office of Data Warehouse will NOT process any incomplete forms. Such forms will be returned to the User and it will be

the User’s responsibility to complete and re-submit.

The Office of Data Warehouse will automatically DENY any requests for which the appropriate Data Administrator has not

signed.

A copy of the entire Data Warehouse Access Policy can be found at https://dw.nyit.edu/infopage/Wiki%20Pages/policy.aspx

Description of Sections

Section 1

New request: this is for the User who currently does not have access.

Add Access: this is for existing User and the access requested will be in addition to current access.

Delete Access: this is for existing User and all access will be deleted.

Replace Access: this is for existing User and all requested access will replace existing access.

Section 2

Name of the User

Email Address: this MUST be an NYIT email address.

Department: the department where User belongs to.

Job Title: job title of the User.

NYIT Phone Ext.: the User’s on campus phone number

Supervisor’s Name: name of User’s immediate Supervisor.

Section 3

This section is divided in two areas: Requestor area and Data Owner area.

Requestor Area: User’s responsibility o User needs to check-off appropriate box(es) for the Data and reports he/she would like to have access to.

Data Owner: Departmental Data Administrator o Approved Access Level: Data Administrator will assign access level to User’s request.

Power User: User is assigned design and report creation access level so that User can create new reports within that group.

Regular user: User is assigned read access only. o Data Owner’s Signature: Business Unit Data Administrator MUST sign here. o Date: the date on which the Data Owner approved the request and assigned access.

DWH – Data Access Request Form Ver. 2.1 © New York Institute of Technology Page 2

Last Updated on 1/14/2021 – Location of form: https://dw.nyit.edu/infopage/Forms%20%20Policies/Forms/AllItems.aspx

Office of Data Warehouse

Data Access Request Form

Instructions (continued)

Section 4

If a Business Unit has multiple sub-departments within, the Data Owner MUST provide the details regarding the Requestor’s (User’s) access. For example, if there are three sub-departments within department A, the Data Owner of department A should inform the Data Warehouse Staff if User should have access to all three sub-departments data or should be limited to specific ones and which ones.

Section 5

It should be signed by the User requesting access.

Section 6 In this section the approver will provide the existing user profile whose access should be replicated for the new user.

Section 7 This area provides the mailing information for the form.

Section 8

This area will be used by Data Warehouse Staff. User should leave this area blank.

Reference Guide: Data Administrator Contact Information

ACADEMIC AFFAIRS

Ms. Kristen Smith

Tower House, OW campus

Ext. 7751

ACCOUNTS PAYABLE Ms. Beth Witkiewicz Gerry House, OW campus Ext. 7893 ADMISSIONS Ms. Karen Vehey Gerry House, OW campus ext. 7742 BUDGET & PLANNING Ms. Kristina Haase Gerry House, OW campus ext. 1285 BURSAR Ms. Patricia Duran HSH, OW campus Ext. 7986 FINANCIAL AID Ms. Rosemary Ferrucci HSH, OW campus Ext. 1081 HUMAN RESOURCES Ms. Carol Jablonsky Gerry House, OW campus Ext. 1014 PROCUREMENT Ms. Beth Witkiewicz Gerry House, OW campus Ext. 7893 REGISTRAR Ms. Kristen Smith HSH, OW campus Ext. 7751 ENROLLMENT SERVICES CENTER Ms. Monika Rohde HSH, OW campus Ext. 1073

DWH – Data Access Request Form Ver. 2.1 © New York Institute of Technology Page 3

Last Updated on 1/14/2021 – Location of form: https://dw.nyit.edu/infopage/Forms%20%20Policies/Forms/AllItems.aspx

Office of Data Warehouse

Data Access Request Form

Section 1 – Application Type (Please mark appropriate box) This is a NEW Request DELETE Access (ALL Access will be deleted)

ADD Access (will be added to existing access) REPLACE Access (will replace ALL existing access)

Section 2 – User Information (Please Print) Name:

E-mail Address: @ nyit . edu

Department:

Job Title: NYIT Phone Ext.:

Supervisor’s Name: Supervisor’s Signature:

Section 3 – Data & Related Report Access (Check the appropriate Requesting Access box and get the perspective Data Administrator’s approval. Contact information on page 2)

Requestor Data Owner

Requesting Access to Data Reports of

(please check box)

Training Required

Approved Access Level

Power User

Regular User

Business Unit

Data Owner’s Signature

Date

Accounts Payable YES Accounts Payable

Admissions YES Admissions

Bursar YES Bursar

Faculty Compensation YES Academic Affairs

Faculty Information YES Human Resources

Financial Aid YES Financial Aid

General Accounting YES Budget & Planning

Human Resources YES Human Resources

Payroll YES Payroll

Purchasing YES Purchasing

Registrar YES Registrar

Retention YES Enrollment Service Center

Section 4 – Departmental Access (To be completed by appropriate Data Owner)

□ ALL sub-departments □ PARTIAL sub-departments (please list)

Section 5 – User Acceptance (To Be Completed by User)

DWH – Data Access Request Form Ver. 2.1 © New York Institute of Technology Page 4

Last Updated on 1/14/2021 – Location of form: https://dw.nyit.edu/infopage/Forms%20%20Policies/Forms/AllItems.aspx

Office of Data Warehouse

Data Access Request Form

I understand that this access is granted solely in conjunction with my assigned duties performed on behalf of NYIT. I am responsible for all the IDs and Passwords issued to me. I am responsible for all the use of IDs and Passwords, and must comply with all NYIT administrative systems privacy and policies. I understand that failure to follow those policies will result in the loss of my privileges. By signing this application, I acknowledge that I have read and understand this policy statement and agree to adhere to it. Hereby I accept the above (User’s signature): Date:

Section 6 – Existing user profile whose access should be replicated for the new user

Section 7 – Communication

Please scan and email to:

servicecentral@nyit.edu

Section 8 – Remarks (Office Use ONLY. DO NOT WRITE IN THIS AREA)