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TENDER DOCUMENT

INTERIOR DECORATION AND FURNISHING WORKS OF

BANK OF INDIA MARADU BRANCH

DATE OF ISSUE : From 22.12.2016 to 28.12.2016

DATE OF SUBMISSION : On or before 16.00 hrs on 29.12.2016

LIKELY DATE OF OPENING : On 29.12.2016 at 16.30 hrs Or on the day convenient to the bank.

NAME & ADDRESS OF :

THE CONTRACTOR

SIGNATURE :

ARCHITECTS

J J ASSOCIATES

# 59 (29 / 977- B), 1st FLOOR,

BANK ROAD

COCHIN -19.

Ph: 0484 –2304302, 944 689 2323, 989 517 5099

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INDEX

Sl. No. TITLE PAGE No.

1. TENDER NOTICE 2

2. INTRODUCTION 4

3. SPECIAL INSTRUCTIONS 5

4. LETTER OF OFFER 7

5. FORM OF AGREEMENT 8

6. SPECIAL CONDITIONS 11

7. PREAMBLE TO BOQ 16

8. MODE OF MEASURMENTS 18

9. GENERAL SAFETY RULES & SAFETY CODE 19

ANNEXURE - A

10. QUALITY / LIST OF APPROVED MATERIALS

ANNEXURE - B

11. BILL OF QUANTITIES 1 to 14

12. DRAWINGS 1 to 19

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22nd

December, 2016.

TENDER NOTICE

Dear Sirs,

TENDER FOR INTERIOR DECORATION & FURNISHING OF BANK OF INDIA

MARADU BRANCH

1. The following documents forming a part of the above Tender are enclosed herewith:-

i) Tender notice

ii) Introduction

iii) Special Instructions

iv) Letter of Offer

v) Form of Agreement

vi) Special Terms and conditions of Contract

vii) Preamble to B.O.Q

viii) Mode of Measurements

ix) General Safety Rules & Safety Code

x) Quality / List of approved materials (Annexure - A)

xi) Bill of quantity (Annexure - B)

xii) Drawings

2. You are requested to submit your lowest quotation in a sealed cover for the items of work contained

in the tender. Your offer, complete in all respects, should be submitted on or before 16.00 hrs

on 29.12.2016 The sealed offer is to be submitted at the following address:

THE ZONAL MANAGER,

BANK OF INDIA, ZONAL OFFICE,

KERALA ZONE, KALOOR TOWERS,

KALOOR-KADAVANTHARA ROAD, COCHIN – 682 017.

3. The tender documents can be obtained from the office of The Zonal Manager, Bank of India, Zonal

Office, Kerala Zone, Kaloor Towers, Kaloor - Kadavanthara Road, Cochin - 682 017 from

22.12.2016 to 28.12.2016 between 10.00am to 4.00pm on working days on payment of Rs.600/- for

Civil, Interior Decoration and Furnishing work (non-refundable) towards the cost of tender

document.

4. Tenders submitted shall be opened at the office of The Zonal Manager, Kerala Zonal Office at 16.30

Hrs on 29.12.2016 or on the day convenient to the bank.

5. The tender must accompany the stipulated Earnest Money Deposit (EMD) of Rs.6,000/- for Civil,

Interior Decoration and Furnishing work in the form of crossed bank draft of a nationalised /

scheduled bank only in favour of Bank of India.

Tender submitted without the bank draft EMD will be rejected. No other mode of EMD will be

accepted.

5. This EMD shall not bear any interest and shall be forfeited in the event of any evasion, refusal or

delay on the part of the tenderer to sign and execute the contract on acceptance of his tender. The

EMD without any interest shall be returned to the tenderer if his tender is not accepted.

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6. The tender documents are to be submitted to the Bank‟s office as above on or before last date of

submission.

7. All the pages of tender documents should be signed by the Tenderer.

8. Bank of India reserves the right to accept either in part or as a whole any or reject any or all the

Tenders without assigning any reason thereof.

This tender notice shall form part of the contract and non-submission of tender in the above manner

will render your offer liable for rejection.

Thanking you, For BANK OF INDIA,

ZONAL MANAGER.

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INTRODUCTION

1. Client : BANK OF INDIA

2. Interior Designer / Consultant : J J ASSOCIATES,

# 59 (29 / 977-B), 1st

Floor,

Bank Road,

Cochin - 682 019.

Ph: 0484 -2 304 302, 944 689 2323, 989 517 5099.

3. Location (Site Addresses) : First Floor (Existing Bank Of India branch premises),

N. S. S. Building,

Kochi – Madurai Highway,

Near Maradu Jn.,

Maradu - 682 304.

4. Scope of work : INTERIOR DECORATION & FURNISHING WORKS of

Bank Of India Maradu Branch.

5. a) Issue of Tenders : THE ZONAL MANAGER,

BANK OF INDIA

KERALA ZONAL OFFICE, KALOOR TOWERS,

KALOOR-KADAVANTHRA ROAD, COCHIN – 682 017.

Up to 28.12.2016 between 10.00am to 4.00pm on working days.

b) Submission of Tender : On or before 4.00 p.m., 29.12.2016 at

BANK OF INDIA

KERALA ZONAL OFFICE, KALOOR TOWERS,

KALOOR-KADAVANTHRA ROAD, COCHIN – 682 017.

c) Likely date of opening of : On 29.12.2016 at 4.30 p.m. Or on the day

Tenders convenient to the bank.

6. Time limit for execution : 30 days from the date of award of work.

7. Earnest Money Deposit : Rs. 6,000/- for Civil, Interior & Furniture works (by crossed DD

(For each work) From a local Nationalized /scheduled bank only

in favour of Bank of India).

8. Initial Security Deposit (I.S.D) : 2% of accepted value of tender less EMD deposited.

9. Retention Money & S.D : 8% of gross value of each interim Bill.

10. Total Security Deposit : 5% of cost of work including I.S.D. and retention money.

11. Defect Liability Period : 12 Months.

12. Insurance : As mentioned in special condition of contract and

also as per statutory requirement.

13. Liquidated damages : 1% of the accepted contract sum per week, Maximum

amount liquidated damage will be 10% of cost of work

14. Value of Interim Bill (minimum) : Rs. 2.0 (Two) Lacs.

15. Worker‟s Welfare Fund : At prevailing rate, as applicable

16. TDS : At prevailing Rate, as applicable

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SPECIAL INSTRUCTIONS

Tenderer may specially note the following:

1. Rate quoted by the tenderer shall be valid for a period of four months from the date of opening the

tender. The rates shall be filled in both in words and in figures. All the rates shall be self sufficient

and firm.

2. No upward revisions of rate will be accepted after opening the tender.

3. If the tenderer fails to accept the work order issued at the rates originally quoted by him or at rates

negotiated subsequently, as the case may be, the earnest money shall be forfeited.

4. The rates at which the Work Order is finally placed on the successful Tenderer, shall be valid till the

completion of the work.

5. Time Limit: - The entire work shall be completed within 30 days.

If in the opinion of the Employer/Interior designer, the works gets delayed due to causes which the

Employer may consider being beyond the control of the contractor, the Employer at the completion

of the time allowed for the contract shall make fair and reasonable extension of time for completion

in respect thereof. For extension of time for completion, the contractor has to apply in writing with

detail reasons.

6. While executing the work the contractors have to ensure that no inconvenience whatsoever is caused

to the offices/people functioning in the premises.

7. Adequate number of fire extinguishers, first aid boxes, must be provided on the site by the contractor.

8. The Bank reserves the right to distribute the work among to or more tenderers.

9. Permissible working hours: 9AM. To 6 PM. Or as per convenience of the respective department.

In this case, as it is an existing, working branch the contractor shall arrange the work in such

a way that it should not affect the day to day business / working of the branch, i.e. The normal

work hours may not be possible as in usual cases and the major part of the work may have to

be carried out during non-working hours.

10. The work shall be carried out without disturbing Bank‟s normal functioning.

11. For working beyond office hours prior approval shall be obtained from the Security Incharge of the

building. The client reserves full right either to accept or reject such request from the Contractor

without assigning any reason whatsoever.

12. No worker of the contractor will be allowed to stay overnight at site.

13. Bank reserves the right of addition or deletion of any item listed in B.O.Q or may operate any Q.R.O

item. Also Bank reserves full right either to accept or reject any tender document.

14. Quantities in tender are approximate and payment shall be made only as per actual measurements.

Excess quantity shall not be executed without written permission amendment by the Bank. In case of

upward or downward revision in quantities of items, the rate quoted by the Contractor shall remain

firm at all the items.

15. Rates quoted by the tenderer shall include basic cost of material, transport, insurance, VAT, sales tax,

service tax, octroi, excise duties & other levies, labour, over head profits etc. Nothing will be paid

extra on any account.

16. On completion of the works the contractor shall clear away and remove from the site all

constructional plant, surplus materials rubbish and temporary works of every kind and leave whole of

the site and works clean and in a workman like condition to the satisfaction of client. No extra

payment will be made for this purpose.

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17. Selected contractor will have to enter into an agreement with the bank as per form of agreement given

in the tender within seven days on being issued with the work order for commencement of work.

18. Earnest money of successful contractor will be retained by the Bank as Security Deposit. In addition,

a successful contractor has to deposit the balance amount of Initial Security Deposit to the Bank

within fourteen days of issue work order. EMD of unsuccessful tenderer will be returned after

finalization of award of work.

19. For any clarification in any item of work, the contractor should get the same from the interior

designer before carrying out the work and all item of work should be carried out with the approval of

the Bank.

20. RETENTION MONEY :

20.1 The retention percentage (i.e. Deduction from interim bill) shall be 8% of the gross value of each bill.

20.2 The maximum amount of retention money shall be the balance amount of the Total Security Deposit.

20.3 50% of the retention money shall be refunded to the contractor on virtual completion subject to the

following :

I) Issue of virtual completion Certificate by the Branch & Architect.

II) Contractor‟s removal of his surplus materials, equipment, labour force, temporary sheds / stores

etc. from the site (excepting for a small presence required if any for rectification during defect

liability period and approved by the Bank).

20.4 The remaining 50% of the amount may be refunded 14 (fourteen) days after the end of defects

liability period provided he has satisfactorily carried out all the works and rectified all defects in

accordance with the condition of the contract, including side clearance.

21. DEFECT LIABILITY PERIOD: Defects pointed out during the defect liability period of 12(twelve)

months from the date of virtual completion of work, will be satisfactorily rectified by the contractor

at no extra cost to the Employer with end satisfaction.

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LETTER OF OFFER

To

THE ZONAL MANAGER,

BANK OF INDIA,

ZONAL OFFICE,

KERALA ZONE, KALOOR TOWERS,

KALOOR-KADAVANTHRA ROAD, COCHIN – 682 017.

Dear Sir,

Sub: INTERIOR DECORATION & FURNISHING OF BANK OF INDIA BO: MARADU.

Having examined the contract document, specifications and Bill of Quantities prepared by Architect. I / We

hereby offer to execute the subject work at the respective rates which I / We have quoted for the items in

the Bill of Quantities (B.O.Q) Further, I declare that before quoting the rates I / We have visited the site and

our rates are as per present site condition. Further I / We here - with deposit Rs. 6,000/- for Civil, Interior &

Furnishing Work as Earnest Money for due execution of the works at my/our tendered rates as per the

Terms of Contract. In the event of this tender being accepted I / We agree to enter into and execute the

necessary contract documents as required by you, I am / We are aware that the Bank intends to complete

the entire work as covered in the scope of this tender with in a period as mentioned in special conditions of

the Contract, after the letter of intent is issued, I / We agree to complete the works within the said period.

As required by you, I / We are returning herewith the documents (in single) duly signed by as at each page

in token of our acceptance of the provisions in the documents.

Seal:

I / We agree to enter into and execute the necessary contract documents as required by you.

Signature, with Name & Full Address:

…………………………………………

…………………………………………

…………………………………………

…………………………………………

…………………………………………

Tele No…………………………..

Fax No……………………………

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Mobile No………………………..

FORM OF AGREEMENT

The following articles of agreement shall be signed by the successful tenderer (Contractor) and the Client on a non-

judicial stamp paper. The stamp paper shall be purchased by the contractor at his expense.

THIS AGREEMENT made this ………………… Day of ……………, 2016 between The Zonal Manager,

Bank Of India, Zonal office, Kerala Zone, Kaloor Towers, Kaloor, Kochi- 682 017. (hereinafter referred to

as the EMPLOYER which expression shall include his heirs, executors, administrators and assigns) of one

part and …………………………………………………………………of or whose registered office is

situated at ……………………… …………………… (hereinafter called “the Contractor”) of the other

part.

WHEREAS the owner is desirous…………………………………………………………. (hereinafter

called “the work”) at…………………, …..…………and has caused drawings and Bills of Quantities

showing and describing the work to be prepared by or under the direction of M/s. J J ASSOCIATES, # 59

(29 / 977-B), Bank Road, Cochin-19 their architects (hereinafter referred to as ARCHITECTS)

AND WHEREAS the Contractor supplied the owner with a fully priced copy of the said Bills Of Quantities

(which copy hereinafter referred to as “the Contract Bills”) AND WHEREAS the said drawings (hereinafter

referred to as “the Contract Drawings”) and The Contract Bills have been signed by on behalf of the parties

hereto: AND WHEREAS the Contractor has deposited the sum of Rupees…………………………… with

the Employer for due performance of this Agreement.

NOW IS HEREBY AGREED AS FOLLOWS:

1. For the consideration hereinafter mentioned the contractor will upon and subject to the conditions

annexed carry out and compete the work shown upon the contract drawings and described by or

referred to in the Contract Bills in the said conditions.

2. The Employer shall pay the Contractor the sum of Rupees…………………………(hereinafter referred

to as “the Contract Sum”) or such other sum as shall become payable there under at the times and in the

manner specified in the conditions.

3. The term “Architect” in the conditions shall mean the said M/s. J J ASSOCIATES, # 59 (29 /

977-B), Bank Road, Cochin-19 in the event of his death or ceasing to be the “Architect” for the

purpose, of this contract such other person to whom the contractor shall object for reasons considered to

be sufficient by employer Provided always tat no person subsequently appointed to be the “Architect”

under this contract shall be entitled to disregard or over rule any certificate or opinion or decision or

approval or instruction given or expressed by earlier “Architect” for the time being.

4. The contractors agree and undertake to duly perform and execute and complete the said work setforth

in the work order no. ………….. received by the Employer / the Architects on behalf of the Employer

and the subsequent amendments, if any, received from time to time thereto in the manner authorised by

and under the general conditions of contract. The said work shall throughout the stipulated period of the

contract be proceed with all due diligence, promptness, care and accuracy and in a workman like

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manner to the satisfaction of the Architects and would be completed in accordance with the said

specifications, designs, drawings, bill of quantities and instructions on or before due date mentioned in

the said work order, time being the essence of the contract on part of the contractors. Acquiescence of

NO OBJECTION of the Bank Of India to the completion of any portion of the work beyond the

stipulated due time shall be without prejudice to the rights of the Bank Of India, to enforce its rights

and remedies available under this Agreement and the Conditions of the contract regarding forfeiture,

damages, penalty or otherwise and shall not constitute a waiver of the corporations rights in that behalf.

5. Without prejudice to the rights and remedies of the Bank Of India, against the contractors under any of

the provision of this agreement and general conditions of the contract of the said work order or

otherwise in law, if the contractors commit ant default or breach of terms and conditions of this

agreement and / or the general conditions of the contract and / or the work order or foil in the due

performance thereof within the time fixed by the contract (which is the essence of the contract) and do

not complete the entire work on the stipulated due date, the bank Of India, shall be entitled to recover

from the contractors and the contractors hereby agree to bound to pay the Employer, as by way of

compensation or liquidated damages an amount calculated at the rate of 1% of the estimated amount

per week subject to a maximum of 10% of the contract amount limited to total security deposit part

thereof the delay beyond the stipulated date in respect of the item which is riot completed or finished

and delivered completely to the Bank Of India on the stipulated date as mentioned in the contract work

order and declare that the amount of compensation or liquidated damages fixed as above represent the

genuine, fair and reasonable pre-estimate thereof considering all the facts and circumstances as the loss

and damages that would be likely suffered by the Bank Of India on account thereof. It is further hereby

agreed and confirmed that the sum payable by the contractor under this provision shall be considered as

reasonable, compensation irrespective of whether actual loss damage has or has not been sustained and

the Bank Of India, would not be required to render any proof in support thereof. It is specifically agreed

and declared that in the event of the contractors not completing the work after (the stipulated date, the

aforesaid provisions shall not be deemed to prevent or stop the Bank Of India from exercising any other

rights or remedies available to the Bank Of India, against the contractors including the completion of

the work departmentally or through any other contractor or agency or otherwise whomsoever at the risk

and account of contractors and the Bank Of India shall be entitled to recover and the contractors shall

be bound to pay all such losses and damages which the Bank Of India, shall suffer on account thereof.

This is also without prejudice to all the rights and remedies available to the Bank Of India, under the

general conditions of contract.

6. The contractors shall keep constantly at the work site a competent supervisor or such other competent

technical person as required to set the work and any direction or explanation given by the Bank /

Architects / Authorized representative to such person in writing shall be held to have been given to the

contractors.

7. The plans, agreements and documents above mentioned shall form the basis of this contract and the

decision of the said Architect for the time being as mentioned in the conditions of contract, taken with

the approval of the Employer, in reference to all the matters of dispute as to the material, workmanship

or account and as to the intended interpretation of the clauses of this agreement or any other document

attached shall be final and binding on both the parties and may be Rule of Court.

8. The said contract comprises the building above mentioned and the subsidiary works connected

therewith the same site as may be ordered to be done from time to time by the said architects for the

time being with the approval of the Employer even though such works may not be shown in the

drawings or described in the said specifications or the priced schedule of quantities.

9. The Employer through the Architects, reserve to himself rights of altering, the drawings, the nature of

work and of adding to or omitting any item of work or of having portion of the same carried out

departmentally or otherwise and such alterations or variations shall be carried out without prejudice to

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this contract. Provided that the contractor shall not be entitled to claim any compensation other than the

admissible rates provided for in the contract or otherwise mutually agreed upon for such additions,

alterations, notifications, variations, omissions etc.

10. The conditions there shall be read and constructed as forming part of this agreement, and the parties

here to shall respectively abide by, submit themselves to the conditions and perform the agreements on

their parts respectively in such conditions contained.

11. Any dispute arising out of the contract shall be referred to Arbitration as per the condition stipulated in

clause of “Special condition of contract”.

12. The several parts of this contract have been read to us and fully understood by us.

AS WITNESS the hands of the said parties.

EMPLOYER:

Signed by the said

In the presence of witness

NAME :

ADDRESS:

Signed by the said

CONTRACTOR:

In the presence of witness

NAME :

ADDRESS :

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SPECIAL CONDITIONS 1. Establishment:

It is essential condition of this contract that the successful tender shall establish an office in Kerala for

the period of Contract and a duly authorized representative shall always be available in Kerala Office to

deal with all matters concerning this Contract.

2. Time Limit:

The entire work shall be competed within 30 days from date of commencement which shall be either

two weeks from the day of acceptance letter is issued to the contractor or the day on which contractor is

instructed to take possession of the site, which ever is later.

3. Terms of Payments:

The following terms of payments shall apply:

a) Running Account bills will be paid on item rate basis as certified by our Architect / Bank Engineer

and based on banks security, taking into consideration actual work completed and in progress.

b) Any work done at factory will not be counted in the running accounts bills until the Product is

brought to the site of work.

4. Right to distribute work:

The Bank reserves all rights to divide distribute the tender items to more than one agency, delete any

item or operate items quoted as rate only.

5. Electric Supply:

Bank will provide free water and power required for the works. However the Contractor shall make his

own arrangements to draw the power and water from source as decided by the Bank / Architect.

6. Program work and progress reports:

The successful contractor will have to submit a detailed bar-chart indicating the schedule of various

activities from the date of commencement till completion & get the same approved by Architect.

Contractor shall strictly adhere to the same. This program shall from part of the contract & shall be

binding on the contractor. However, the Bank reserves the right to alter the Program, if necessary, from

time to time. No claim whatsoever of any nature by the Contractor on this account shall be entertained

by bank. They shall also have to write their requirements about co-ordination from other agencies

working at site.

7. Office / Stores on the site:

The contractor shall provide for all necessary storage on the site in a specified area for all materials,

which is likely to deteriorate by the action of the sun / rain other materials, causes due to exposure, in

such a manner that all such materials, tools etc., shall be duly protected from damage by weather or any

other cause. All such stores shall be cleared away and the ground left in good proper order on

completion of this contract unless otherwise expressly mentioned therein.

8. Testing of materials and works and preparation of samples:

The contractor shall, if required by Architect / Bank, arrange to test materials and / or portion of the

work at his own cost in order to prove their soundness and efficiency. If after any such test, the

materials or portion of work is found, in the opinion of the Architect and Employer to be defective or is

found, in the opinion of the Architect and Employer to be defective or unsound, the contractor shall

pull down and re-erect the same at his own cost. Samples of materials and workmanship shall be

submitted by the contractor for the approval of the Architect / Bank before procurement execution.

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9. Notice:

The contractor shall comply with all acts and regulations for the successful completion of the contract

works and shall give due notice and pay all fees / taxes etc. as per statutory requirements.

10. Measurement is to be recorded before work is covered up:

The contractor shall take joint measurements with the Architect / Bank representative before covering

up or otherwise placing beyond the reach of measurement any item of work should the contractor

neglect to do so, the same shall be uncovered at contractor‟s expense or in default thereof, no payment

or allowance shall be made for such work or the materials with which the same, was executed.

11. Dimensions:

Figured dimensions are to be followed in all cases, Large scale details take precedence over small scale

drawings. In general the drawings shall indicate the dimensions positions and type of construction, the

specification shall indicate the quantities and methods, and the bill of quantities shall indicate the

quantum and rate for each item of work.

Any work indicated in the drawings and not mentioned in the specifications or vice-versa shall be

furnished as though fully set forth in both. Any ambiguity conflict of interpretation, errors or

inconsistencies discovered in the drawings / documents shall be promptly brought to the provisions

giving more rigorous interpretation shall prevail but in the event of disagreement between the

contractors and the supervisors, decision of interior Designer shall be final incase of any discrepancy,

the contractor is to ask for an explanation before proceeding with the work. However specifications will

prevail over the drawings.

12. Action where there is no specification:

In case of any class of work over which there is no specification mentioned, the same shall be carried

out in accordance with the latest Indian Standard Specifications subject to the approval of the Architect

/ Bank.

13. Clearing of the site of works:

The contractor shall clear the site of works as per the instruction of the Architect / Bank. The site shall

be cleared of all men, materials, shed etc. belonging to the contractor. The site shall be delivered back

to the Bank in a clean & neat condition within a period of one week after the job is completed. In case

of failure by the Contractor, the Bank will have the right to get the site cleared at the risk & the cost of

the contractor.

14. Occupation of partially completed portion by the Bank:

The Bank shall be entitled to and will be at liberty to occupy even the partially completed portion of the

work by themselves or through their agents and servants if they so desire. Necessary extension of time

for completing the work shall have no claim for any compensation whatsoever due to the delay, if any

involved in completing the work on account of partial occupation.

15. Typographical or Clerical Errors :

The Architect‟s / Bank clarifications regarding drawing / details or particulars or typographical or

clerical errors shall be final and binding on the contractor.

16. Insurance :

The contractor shall obtain adequate insurance cover at his own cost for work against any loss or

damages as well as workman compensation and third party risk, until the date of virtual completion of

the work. The insurance cover shall be in joint names of the owner and the contractor, is to be deposited

with the owner within 7(seven) days from the date of issue of work order.

17. Performance Guarantee for all bought out items :

Contractor shall submit written performance guarantee from the manufactures of all bought out items.

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18. Language of Tender :

“English” is the official language of this tender.

19. Documents to be complementary :

All sections of contract document and working drawings shall be complementary to each other. In case

of ambiguities discrepancies or contradictions between any two sections. Bank / Architect‟s decision

shall be final and binding on the contractor for interpretation of the same.

20. Contractor‟s Superintendence :

The contractor shall appoint a qualified and experienced person to supervise the work at site. The

contractor shall obtain the approval from Bank / Architect about competence of such person.

21. Inspection by Contractor :

The Contractor shall inspect all the works and satisfy himself before the same is offered for inspection

to the Bank / Architect.

22. Removal of Debris :

Contractor shall arrange to dispose off debris, wood shaving and any other waste product created while

carrying out the work, outside Bank‟s premises. The Contractor shall take due care while disposing of

such waste materials and ensure that any rules/ regulations laid down by Municipal Corporation or any

other statutory body are not violated. The Contractor shall be responsible and answerable to any

complaint arising out of improper disposal of waste material. Quoted rates shall involve the cost of

same and no extra payment shall made towards this account.

23. Mock up :

The Contractor shall prepare a mock –up of items, if required, strictly in accordance with the

specification, free of cost, for approval of Architect and Bank. The work on these items shall proceed

further only after the approval of the mock-up.

24. The Contractor shall submit original copies of invoices, order forms for any materials purchased for

project work, to the Bank / Architect if called for.

25. The Contractor shall calculate realistic quantities after receipt of drawings and after submitting first

interim bill but before submitting the second interim bill to Bank/ Architect.

26. The rates quoted by the tenderer in the schedule of quantities will be deemed to be for the finished

work and shall include all charges for:

A) Labour, maintenance, fixing arranging, cleaning, making good, hauling etc.

B) Plant, double, scaffolding, framework, ladders, ropes, nails, spikes, tools, materials, Workmen,

protection from weather, temporary support, platform, and maintenance of the same. Insurance for

labour materials and third party.

C) Covering for the walling & other works during inclement weather or strikes or whenever directed as

necessary.

D) All temporary canvas, lights, tarpaulin, barricade, water shoots etc.

E) All measures required to be taken for protection of existing works.

F) All such temporary weather-proof sheds at such places and in a manner approved by the Architect

for the storage and protection of materials against the effects of sun and rain.

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G) Testing of materials as per para-8 of “Special condition of contract”.

H) No tools and plants shall be issued by the Bank under the Contract.

27. Items additional to tenders.

1) The rate of the additional items/non tender items shall be based on the rates quoted by the tenderer

for similar items or based on analogous items available in the tender.

2) Where applicable rates are not directly available, the rates for extra items if any shall be derived

based on the prevalent market cost of labour and material at site of work including wastage

(maximum 5%) plus all types of taxes plus (maximum 15%) towards contractor‟s overhead and

profit.

28. Arbitration :

All disputes or differences of any kind whatsoever which shall at any time arises between the parties

here to touching or concerning the works or the execution or maintenance thereof of this contract or the

rights touching or concerning the works or the execution of maintenance thereof this contract or the

construction remaining operation or effect there of or to the rights or liabilities of the parties or arising

out of or in relation there to whether during or after determination foreclosure or branch of the contract

(other than those in respect of which the decision of any person is by the contract expressed to be final

and biding) shall after written notice by either party to the contract to the other and to the Employer

hereinafter mentioned be referred for adjudication to a sole arbitrator to be appointed as hereinafter

provided.For the purpose of appointing the solo arbitrator referred to above. The Employer will send

within thirty days of receipt of the notice, to the contractor a panel of three names of persons who shall

be presently unconnected with the organization for which the work is executed.

The contractor shall on receipt of the names as aforesaid, select any one of the persons name to be

appointed as a sole arbitrator and communicate his name to the Employer within thirty days of receipt

pf the names. The Employer shall thereupon without any delay appoint the said person as the sole

arbitrator. If the contractor fails to communicate such selection as provided above within the period

specified, the Competent Authority shall make the selection and appoint the selected person as the Sole

Arbitrator.

If the Employer fails to send to the contractor the panel of three names as aforesaid within the period

specified, the contractor shall send to the Employer a panel of three names of persons who shall all be

unconnected with either party. The Employer shall on receipt of the names as aforesaid select any one

of the persons name and appoint him as the sole Arbitrator. If the Employer fails to select the person

and appoint him as the sole Arbitrator within 30 days of receipt of the panel and inform the contractor

accordingly, the contractor shall be entitled to appoint one of the persons form the panel as the sole

arbitrator and communications his name to the Employer.

If the Arbitrator so appointed is unable or unwilling to act or resign his appointment or vacates his

office due to any reasons whatsoever another Sole Arbitrator shall be appointed as aforesaid.

The work under the contractor shall however, continue during the arbitration proceedings and no

payment due or payable to the contractor shall be withheld on account of such proceedings.

The arbitrator shall be deemed to have entered on the reference on the date he issued notice to both the

parties fixing the date if the first hearing.

The arbitrator may from time to time with the consent of the parties enlarge the time for making and

publishing the award.

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The arbitrator shall give a separate award in respect of each dispute or difference referred to him. The

arbitrator shall decide each dispute in accordance with the terms of the contract and give a reasoned

award. The venue of arbitrator shall be such place as may be fixed by the arbitrator in his sole

discretion.

The fees, if any of the arbitrator shall, if required to be paid before the award is made and published, be

paid half and half by each of the parties. The cost of the reference and of the award including the fees,

if any, of the arbitrator who may direct to and by whom in what manner, such costs or any part thereof

shall be paid and may fix or settle and amount of cost to be paid.

The award of the Arbitration shall be final and binding on both the parties.

Subject to aforesaid the provisions of the Arbitration Act 1992 or any statutory modification or re-

enactment thereof and the rules made thereunder, and for the time being in force, shall apply to the

Arbitration proceeding under this clause.

The Employer and the contractor hereby also agree that arbitration under clause shall be a condition

precedent to any right to action under the contract with regard to the matters hereby expressly agreed to

be so referred to Arbitration.

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PREAMBLE TO B.O.Q

1. Abbreviations :

m.s. : Mild Steel

TW / T. Wood : Teak Wood

HW : Hard Wood

C.P. TW : Central Province Teak Wood

R. MT : Running Meter

Sq. M : Square Meter

SFt. : Square Foot

Cu. M : Cubic Meter

Rate / Q.R.O : Quote Rate Only

C/C : Centre to Centre

M.T : Metric Ton

C.P : Chrome Plated

No. / NO. : Numbers

MM./ mm : Millimeter

G. I. : Galvanized Iron

A. C. : Asbestos Cement

C. I. : Cast Iron

2. All dimensions are in M.K.S. unless otherwise stated.

3. The quoted rate shall be all inclusive and cover the cost of material including wastage.

Freight all types of taxes, duties, royalties, erection, construction, testing of materials. If required

samples brought for approval tools and tackles, plant and equipment‟s, supervision, overheads, profit

and any other expenditure incurred for completion of work as per drawings, specifications and to the

full satisfaction of Bank / Architect.

4. The rate quoted shall be valid for working at all heights, depths and on all floor levels, no extra

payment shall be made for scaffolding, staging, ladders etc. for transportation of men and materials at

higher or lower levels.

5. The item rate specifications are indicative. The Contractor will have to carry out the work. In

accordance with drawings, technical specifications and / or other conditions laid down in tender

document and to the full satisfaction of Bank / Architect.

6. Quantities mentioned respective items are approximate and can vary to any extent. Payment shall be

made on actually executed quantities.

7. No claims shall be entertained in case of increase or decrease in quantities Bank/Architect reserve the

right to increase/decrease quantities of any item and also to add / delete any item in totality.

a. Bank/Architect reserve right of operating any item for any work on any floor.

8. The rate for partition, paneling shall include necessary additional framework supports that may be

required to suit site conditions or stability of the item. Decision of Architect in regards to the need for

such additional supports shall be final.

9. All wooden frame work / member size mentioned as out of, shall be full size with maximum plaining

tolerance of 3 mm both ways.

10. Rates for doors include all brass oxidized heavy duty hardware, locks, floor springs, door springs, door

closer, special door handles etc. as specified in relative items.

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11. Size and type of door closer / floor spring shall be suitable for type of door. The Contractor shall give

guarantee for performance of door closer / floor spring from manufacturer.

12. Rates for partitions, paneling shall include making of necessary cut outs, chasing to be made for

conduits, switch boards etc.

13. Rates of pelmet, facias and soffits shall include heavy duty aluminium curtain channels and Nylon

runners, stoppers, brass hooks fixtures wherever required.

14. Rates for painting and polishing shall include cleaning glass panels, fans, floor etc.

15. After completion of work the site shall be handed over absolutely clean, after ensuring that all

laminates, floor, wall etc. are spotless clean.

16. Rates of all items shall remain constant irrespective of floor level and no extra shall be paid for

handling and stacking of materials, removing debris etc. from the site.

17. Contractor shall clean the site and mark the lining out on the floor with adhesive tape for approval. The

same shall not be paid separately.

18. Unless otherwise noted, the method of measurement will be as per I.S. 1200.

19. Bank / Architect reserve the right of operating all „Quote Rate Only‟ items.

20. Construction in medium density particle board / low density particle board Gypsum board etc. Shall be

as per manufacture‟s specifications and instructions including use of specified screws, bolts, channels,

etc.

21. Wherever contractor proposes to use „equivalent‟ makes ( ie. other than specified ) he shall obtain

Bank‟s prior approval. Bank may ask Architect before giving approval to the same. Any additional cost

and time lost due to this will be on Contractor‟s account and no claims will be entertained.

22. Veneers to be used shall be of following types as approved by the Interior Designer / Bank AFRICAN

PADDOCK, TEAK, BEACH, MAHOGANY, WALNUT, AFRICAN MAHOGANY, GOLDEN

CEDAR of approved equivalent. Only group matching veneers should be used.

23. In case of loose furniture, the specification for side unit or rear side credenza unit in any item shall be

same as the specification of the table in that item.

24. All key holes should be fixed with metallic key hole ring.

25. Key for all locks should be different and no key should match with to different locks.

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MODE OF MEASUREMENTS

1. Partition, Paneling : Sq. M / Sq. Ft. Area - one side only

2. Storage unit : Sq. M / Sq. Ft. Area - front elevation

Finished length x Finished height

3. Staff desk Units : Per number, Single Unit - Double Unit.

Refer specific item in Bill Of Quantities.

4. Faces, Band : Skirting total running length in meters measured.

Sill board faces skirting along bottom edge.

Regardless of the shape on top.

5. False Ceiling : Sq. M / Sq. Ft. Area - Finished length x Finished

width . No deduction for A. C. grills, lights,

cut outs. Drops to be measured separate.

6. Soffits : Sq.M/Sq.Ft. Area-Finished length x Finished depth.

7. Side Units, Rear Credenza : Per number / Sq. M / Sq. Ft. Area -front elevation

Finished length x Finished height.

8. Venetian Blinds : Total area covered in Sq. M / Sq. Ft.

9. Painting : Sq. M / Sq. Ft. / Gross Finished area only.

10. Polishing : Sq. M / Sq. Ft.- for portion larger than 230 mm

width. Band faces from 25mm in width in

running meter.

11. Carpet and other floor finishes : As laid Sq.M / Sq.Ft Area no wastage to be added.

12. Rounding off Measurements : All measurements shall be rounded off

to nearest two decimal point e.g. 21.46m etc.

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GENERAL SAFETY RULES TO BE OBSERVED DURING WORK

1. All work areas shall be kept reasonably clean for easy movement of men and materials

2. All approach roads shall be reasonably free for easy movement of vehicles.

3. All temporary structures and all supports such as scaffolding, ladders, walkways etc., shall be

adequately strong for safe use during construction.

4. All debris shall be removed & site should be cleaned every day. If the contractor failed to do this,

employer will arrange for the same & cost will be deducted from Contractors bill as per Dept. rate.

5. All workmen working at unsafe elevations during the construction activity such as concreting,

plastering, painting and erection work shall have safe and adequate passage and should be properly

instructed to take necessary precaution and observe safe practices of preventing accidental fall, safety

belts shall be used wherever necessary.

6. Safety apparel and equipment shall be provided to workmen as the nature of work warrants. Welders

shall use gloves, goggles and shields during welding, gas cutting etc.

7. Temporary electrical substation, equipment, switch gear, cables and wires, lighting, etc. should be

installed in accordance with standard electrical practice and should have prior sanction and approval

from concerned authorities etc. at Contractor‟s cost

8. Temporary cables and wires, including welding cables should be so routed as not to clutter the work

areas, temporary electrical lines for power and lighting shall be run over head and should be high

enough not to hinder movement of men, materials and vehicles.

9. Temporary substation equipment, switch gear and distribution boards shall be adequately enclosed,

duly protected against rain water, suitable earthed and properly identified with „Caution Boards‟

10. All joints in the temporary wires and cables should be properly insulated.

11. All supervisors, welders and electricians engaged in the work shall possess necessary and valid

license/certificate/permit to carry out such work, and be adequately skilled and acquainted with

standard rules, regulations and practices.

12. All operators of construction equipment and all tradesmen engaged in different instruction activities

shall be adequately qualified, experienced and proficient to carry out all their jobs in a safe manner.

13. All work areas, approach roads, stairways, walkways shall be properly illuminated during the night.

14. All areas which are used for storing and installing inflammable materials should be adequately

identified and should carry „No Smoking‟ signs.

15. Temporary fire extinguishers should be readily available at convenient locations in stores, officers, and

work areas.

16. First Aid kits and personnel adequately trained to administer „First aid‟ shall be readily available for

emergencies.

17. All lifting tackle and accessories shall be properly maintained and should not be subjected to over

loads.

18. Portable hand-lamps being used by construction crew shall be preferably connected on 24 volts supply.

If 230 volts hand lamps are used, the cables shall be heavily insulated and adequately protected, and

bulbs should be protected with safety sheds.

19. Contractor shall not use any structure or equipment erected or under erection for fastening, lifting or

tying tackles or guy-ropes, which may impose loads which the structures or equipment are not

designed to carry safely.

20. The contractor shall not in the performance of the contract in any manner endanger safety or unlawfully

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interfere with the convenience of the public.

21. The contractor shall ensure that all erection/ testing equipment, tools, tackle, apparatus and materials

are in good working conditions, fit for the purpose for which they are employed and that all certificate/

permits/ licenses etc. required under any law or regulation for the same and all such certificates/

permits/ licenses required under any law or regulations for the skilled labour, technicians, etc. are

available and valid during the entire period of the execution of the work under the contract.

SAFETY CODE

1. There shall be maintained in readily accessible place first aid applicances including adequate supply of

sterilised dressings and cotton wool.

2. An injured person shall be given first aid and taken to a hospital without loss of time, incase where the

injury necessitates hospitalization.

3. Suitable and strong scaffolds should be provided for workmen for all works that cannot safely be done

from the ground.

4. No portable single ladder shall be over 8 meter in length. The width between the side rails shall not be

less than 30cm. (clear) and th distance between two adjacent rungs shall not be more than 30cm.When a

ladder is used an extra mazdoor shall be engaged for holding the ladder.

5. For every opening in the floor of the building a working platform be provided with a suitable means to

prevent the fall of persons or materials by providing suitable fencing or railing whose minimum height

shall be one metre.

6. No floor, roof or other part of the structure shall be sow over loaded with debris of materials as to

render it unsafe.

7. Workers employed on mixing and handling materials such as asphalt cement and cement mortar or

concrete and lime mortar shall be provided with protective food wear and rubber and gloves and thin

cloth for covering face and head.

8. Those engaged in welding works shall he provided with welders protective eye shields and gloves.

9 (i). No paint containing lead or lead products shall be used except in the form of paste or readymade

paint.

(ii) Suitable face masks should be supplied for use by the workers when paint is applied in the form of

spray or surface having lead paint dry rubbed and scrapped.

Overalls shall be supplied by the contractor to the painters and adequate facilities shall be provided to

enable the working painters to wash during the period of cessation of work.

Hoisting machines and tackle used in the works including their attachments, anchorage and support

shall be in perfect conditions. The ropes used in hoisting or lowering material or as a means of

suspension shall be of durable quality and adequate strength and free from defects. All electrical

equipments and machinery used on site shall be properly earthed and safe or handling. All safety rules

to be observed while working on live electrical system or installation stipulated in I.E. rules should be

observed.