October l cong sola

OCTOBER LOCAL CONGRESS

State of Local Affairs (SOLA)

GLOBAL INTERNSHIP PROGRAM : INCOMING EXCHANGE

The Last 10 MonthsProject Ideal State Current State Reasons for

the GapRaises 30 1 •No proper

information tracking•No proper use of tools for CRM•Lack of sales knowledge

Matches 24 0 •No proper focus on IR building for the existing form•No work on matching as such by the department

The Last 10 MonthsRealizations 14 0 No capitalization

on market resulting to no realization

NPS 50 0 No experience given

LC Comparison T vs A

AhdBl

ore

Bar

Chand

Chen DI

DUHyd

IIT K

GPIn

d Jai

Jal

Kol

LucMan

i

Mum

Navi M

um Pun

Sur

Th. U

niv

Viza

g

60

100118130

35

200170

216

35

140

3452

10 11

92

30

80

3010 2025

6938

72

16

90 7955

2 1649

17 240 0

74

929

4 0 0

LC Wise

Target Achieved

The Way ForwardProject Key Activities Timelines Synergy

PointsRaising Drive •Regular tapping of

market according to the sub products•Use of existing client case studies to create credibility

December 15th

CRM •Proper use of information trackers•Engagement of prospective client with the organisation through monthly newsletters, etc

December 15th IM

The Way ForwardInternational Relations

•Focus on showcasing clients, JD etc for better expectation with countries•Follow up on Hakunamatata campaign

November 10th GCDP ICX, IM

Sub product knowledge and analysis

•Educating members on sub products for better product delivery•Proper market analysis for customization

November 20th

Global Community Development

Program Incoming Exchange

The Last 10 MonthsProject Ideal State Current State Reasons for the Gap

Raise 95 87(On System) Follow the timeline, Increase in raising amount, Poor CRM.

Match 93 9 Follow the timeline, Poor internal branding, Quality, Lack of membership.

Realization 90 9 Quality, No match, NPS knowledge.

NPS and Finance 50 and financially sustainable

-50 and 13000 Proper NPS knowledge, No budgeting, CSR not happening, NO REALIZATION.

The Way ForwardProject Key Activities Timelines Synergy Points

Internal Branding “Hakuna Matata” campaign, Proper feedback system, Improved Quality Services.

November CIM

Quality Trainee buddy, Feedback Mechanism, Job description, Client trainee induction.

December Quality team and Finance

Showcasing Impact and Financial Sustainability

Events like BKK, Impact week…,CSR funding, Fund raising drives, Budgeting.

December Finance, BD and Marketing

GLOBAL INTERNSHIP PROGRAM : OUTGOING EXCHANGE


the GapRaises 25 3 •No proper

information tracking•Lack of knowledge•No marketing done

Matches 15 1 •No effort for IR done •No work on matching as such by the department

Realizations 7 0


PointsRaising Drive •Follow ups on the

contacts already in hand• Crazy Marketing in Colleges whose course is ending

11th November •Marketing•oGCDP

International Relations

*Contacting VP iGIP of other LCs* Making EP Videos to promote EPs

15th November •Exchangers

GLOBAL COMMUNITY

DEVELOPMENT PROGRAM : OUTGOING EXCHANGE

The Last 10 MonthsProject Ideal State Current State Reasons for the

GapUniversity Relations 5 University

Partnerships0 Partnership No Proper Market

Research.

No Visibilty of Internship Program.

Product Packaging.International Relations

5 LC-LC Partnerships

0 Parternship No Concrete base to deliver partnerships.

Adhoc 30% EwA to ELD Conversion

No Contribution to Raises

No Proper Follow-Up.

Lack of Synergy with Marketing.

Raise 45 Raises 3

Project Ideal State Current State Reasons for the Gap

Matching 30 0 Focus still on Raising

Realizations 10 0 Struggling with Raises


Points

Raising Class-to-Class presentations in colleges.Heavy Promotions

31st October Marketing

Engagement & Delivery

Inducting Eps in AIESEC.Calling EP on LC Forums.Making Proper Expectation Settings

5th December TM

Matching Utilising National Partnerships.Establishing LC-LC Partnerships

20th November CIM

Marketing & PR


GapEwA to ELD 30% conversion 18% conversion Lacked in YE sessions.

OGX Promotion 5% conversion; 8 raises

2 raises ORS not tapped

Partnerships/ External Forums

8 6 No membership

Recruitment 500 sold forms;consistent membership of 100

250+ forms sold; 104 recruited

Failed OCs

Online Presence FB - 6000+likesTwitter - 500 followersYoutube - Consistent Videos

FB - 6310 likesTwitter - 443 followersYoutube - Starting with Walk with AIESEC

Not much focus on Twitter & Youtube


Points

EwA Class-to-Class presentations in colleges, Surveys, YE Sessions, Campaigns

Dec 15 OGX

AIESEC Brand Case Studies, Significant partnerships/external forums, Media Relations, AIESECers as Brand Ambassadors

Dec 15 LC

OGX Promotion Consistent online promotion

Nov 20 OGX

Communication & Information

Management (CIM)


the GapInternal Communication Every

information being delivered to members just

through newsletters no other platform

being used.

Process not in a healthy state.

The mediums assigned for the

process are not being used.

Knowledge Management Standardization, Storage,

Accessibility.

None was done in a proper way.

Rely on assumptions, Inefficient Planning,

No record of past operations.

PODIO Every department

workspace to be active with usage of some common

apps.

Kind of imbalance.Membership

proportion is not equal.

Lack of knowledge among members, No proper track of the work being done.

Project Ideal State Current State Reasons for the Gap

Internal Branding Good IR status of LC.

Zero IR from the side of CIM. Just

one campaign was launched.

No steps were taken in this field.


PointsPODIO Shift of department

works to PODIO completely.

November mid. All the departments.

Internal Branding Need to capitalize through HAKUNA

MATATA.

- ICX

Business Development


Gap

EMPOWER 1,70,000 1,01,000 Lack of operational knowledge, No visibility of AIESEC in the city.

GCDP PROJECTS 15,000 0 Exchanges NIL

RECRUITMENT 25,000 0 Unplanned Recruitment, No efforts made


Points

Y2B Pitching EMPOWER clients and re-delivering them, Venue Raised, 6 new clients

15th Dec Marketing, iGCDP

GCDP Projects

Partnerships for better trainee XP. 20th Nov iGCDP and

Quality

TALENT MANAGEMENT

The Last 10 Months

TMP 166

TLP 55

ILCEP 1

IXP 1

AM --> ELD 3

Project Ideal State Current State

Reasons for the Gap

Recruitment & Induction

• Summer cycle – 80 members

• Winter Cycle – 90 members

• 2 Exchange Fair

• Summer – 40

• Winter – 55 members

• 1 Exchange Fair

• Less Applicants• Delay in recruitment

cycle• No proper talent

planning.

Membership Retention

70% 50% • No Experience Tracking

• Delay in mid-term analysis

• No department culture till Q3

• No effective allocation of JDs

TMP to Exchange ratio

1 0.12 • Less Knowledge• Low retention• Members not cleared

about their targets.

The Last 10 Months

The Way Forward

Project Key Activities Timelines

Synergy Points

IXPs • Designing Campaign in synergy with oGCDP

10th November

oGCDP

Membership Retention

• Regular mid-term analysis• Timely JD allocation• Experience Tracking

December EB

LnD • Pre/post LEAD assessment.

• Education Cycle to be updated regularly.

• Education Hub

December -

FINANCE


Gap

Financial Knowledge When members are able to use that knowledge in their department work.

20%As we are not able to give knowledge to members.

Quality When EP goes back to his country and contacts are LC again n again for internships..

We are trying new methods to improve our quality like ‘HAKUNA MATATA’.

Intern House was not properly maintained, Quality services were there but not that proper,Induction into LC was not done so they didn’t feel connected.

Investments On departments then Targets to be achieved, on quality which will lead to good delivery of experiences which will lead to building of IR

ZERO


Points

Financial Knowledge

Through GBMs, Department meets.

November. All Department.

Quality. EP Buddy, problem to be solved within 36hr.

December end. Quality team,GCDP ICX

Investments tracking December end Finance, All depatments

October l cong sola

Business

Transcript of October l cong sola