October 28, 2014

www.energy.gov/EM 1

TRU Waste Processing Center (TWPC) Operations

Pre-Proposal Conference

Request for ProposalDE-SOL-0006331

October 28, 2014

www.energy.gov/EM 2

Welcome and Purpose

Pre-Proposal Conference for the U.S. Department of Energy (DOE) Request for Proposal (RFP) DE-SOL-0006331 for TRU Waste Processing Facility Operation at Oak Ridge, Tennessee.

Purpose of the Pre-Proposal Conference and Site Tour:• Provide information to potential Offerors.• Emphasize certain aspects of the Final RFP.• Visualize physical descriptions included in the Performance

Work Statement (PWS).• Allow Offerors to gain a better understanding of the TWPC

operations and facilities

www.energy.gov/EM 3

Agenda

Opening Remarks/Ground Rules – Chelsea Hubbard, SEB Chair

Site History, Project Background – Karen Deacon, Senior Project Manager

Procurement Overview – Mike Kaszyca, Contracting Officer

www.energy.gov/EM 4

Logistics and Ground Rules

• No cell phones, audio, or video recording are permitted. • DOE will not answer any questions during the Pre-Proposal

conference or site tour. However, interested parties are encouraged to submit their comments pertaining to the Final RFP on the 3 x 5 inch cards provided today or in accordance with Section L provision L.15, Questions Concerning this Solicitation.

• Briefing slides and attendee list will be posted on the TWPC website (http://twpc.oro.doe.gov).

• Nothing stated at this conference should be construed as a revision unless subsequently issued in an amendment and incorporated in the final RFP.

http://twpc.oro.doe.gov/


www.energy.gov/EM 5

Site History and Project Background

Karen Deacon, Senior Project Manager

www.energy.gov/EM 6

Transuranic Waste Processing Center

Karen Deacon, Deputy Federal Project Director

Oak Ridge Office of Environmental Management

www.energy.gov/EM 7

ETTP

ORNL

Y-12

City ofOak Ridge

Oak Ridge

Reservation

Oak Ridge Reservation

TWPC

www.energy.gov/EM 8

TRU Waste Processing Center (TWPC) General Overview

• 15 acres on DOE Oak Ridge Reservation

• 44 facilities

• Operations began in 2004

• 4.5 million man hours since last lost time incident (12+ years)

• Current operations focused on TRU debris waste

www.energy.gov/EM 9

Transuranic (TRU) Waste Program Background

Background• Through years of defense related research, a great deal of transuranic material was

generated and stored in Oak Ridge (OR). The Department of Energy established the Transuranic Waste Processing Center (TWPC) as a regional center for the management, treatment, packaging, and shipment of DOE TRU waste legacy inventory. OR TRU waste constitutes approximately 40% of the TRU waste across the DOE complex

• Quantity of Remote-Handled (RH) TRU debris is also more than any other site in the complex

Approach• Remediate and disposition remaining legacy and newly-generated waste from Oak

Ridge National Laboratory (ORNL) by continuing waste processing at TWPC

- Process Contact-Handled (CH) TRU debris

- Process RH TRU debris

- All waste to be repackaged and characterized to be shipped to the Waste Isolation Pilot Plant (WIPP) or Low Level Waste (LLW)/Mixed Low Level Waste (MLLW) disposal sites

www.energy.gov/EM 10

Oak Ridge Transuranic (TRU) Waste Inventory

• TRU waste is waste contaminated with man-made elements heavier than uranium with half-lives greater than 20 years

• The Oak Ridge TRU waste inventory is associated with ORNL’s research and development activities dating back to the Manhattan Project

• Primarily consists of protective clothing, tools, laboratory debris, and soils


TRU Waste Program Mission

• DOE is under a TDEC Commissioner's Order to implement the Site Treatment Plan that mandates specific requirements for the treatment and disposal of TRU waste.

• The Oak Ridge TRU Waste Program’s mission is to process, segregate, and repackage the ORNL TRU waste inventory for disposal at the Waste Isolation Pilot Plant (WIPP)

Mixed Low Level Waste (MLLW) and Low Level Waste (LLW) segregated from the TRU waste is disposed at DOE’s MLLW/LLW disposal facility

• Oak Ridge’s TRU Waste inventory is comprised of the following:

Supernate (completed 2004)

Contact Handled Debris

Remote Handled Debris

RH Sludge (and associated supernate)


Mission Accomplishments – CH Waste

• CH waste processing and disposal status (as of April 2014): 95% processed

68% shipped to permanent disposal

• CH waste inventory remaining to be processed includes difficult waste streams


Mission Accomplishments - RH Waste

• RH waste processing and disposal status (as of April 2014): 65% processed

21% shipped to permanent disposal

• Remaining inventory includes some difficult waste streams (e.g. high dose neutron casks)


• In Spring 2011, the WIPP Central Characterization Project (CCP) suspended activities in Oak Ridge due to funding constraints

• Oak Ridge (DOE and Contractor) responded quickly by taking over field characterization operations in Fiscal Year (FY) 2011 to support continued waste processing at TWPC

- Repackaged, characterized, and staged TRU waste for future CCP certification and shipment

- Segregated, repackaged, and permanently disposed of LLW/MLLW

• CCP returned to the TWPC on October 1, 2013, as planned

• Approximately 3,000 CH waste drums in backlog awaiting certification and shipment when CCP returned

TWPC Mission Focus FY11-FY13


Suspension of Operations at WIPP

• WIPP investigated two operational events that drove the suspension of operations Salt truck fire (Feb 5)

Contamination release (Feb 14)


• The cause of the WIPP contamination release is under investigation

• The duration for the suspension has not yet been determined

• Impacts to the OR TRU waste program are being evaluated

• Oak Ridge’s preliminary plan maximizes continued progress and utilization of existing resources to process and certify wastes

Suspension of Operations at WIPP


Key Near Term Mission Priorities – CH/RH Debris

• Complete CCP certification approval process

• Continue to prioritize and stage TRU waste drums for CCP certification activities

• Begin CH waste inventory relocation to allow continued processing operations during WIPP shipment suspension

• Complete CH and RH TRU debris processing

Multipurpose Building

Staged CH Waste


Summary

• The TRU Program has made good progress in processing and dispositioning the Oak Ridge TRU waste inventory

• Received approval of the DOE Central Characterization Program to allow resumption of certification activities

• Waste shipments to WIPP have been suspended as a result of recent operational events

• The duration of the shipment suspension has not been determined

• EM Oak Ridge plans to continue processing of TRU waste to enable progress under the Site Treatment Plan by leveraging existing resources and TRU storage capacity at ORNL

• RH-TRU storage capability may need to be established depending on the duration of the WIPP suspension

• The TRU Debris Processing Contractor is designated as the TWPC landlord and as such will be responsible for supporting the Sludge Processing Facility Buildouts Architect and Engineering Services contractor with site services such as office space, site access, parking areas, etc.


Procurement Overview

Mike Kaszyca, Contracting Officer


Draft RFP to Final RFP

IMPORTANT:

• Imperative to read and comply with the Final RFP (and any accompanying amendments, if issued).

• DO NOT rely on the previously posted Draft RFP in preparation and submission of offers.

• There have been numerous changes to the entire solicitation, including, but not limited to, the model contract, proposal preparation and submission requirements, and the evaluation criteria and methodology.


TWPC Website

• Information regarding the acquisition can be found at: http://twpc.oro.doe.gov

• Interested parties are requested to refer to this website for all future announcements and postings throughout the procurement process.

• All news/announcements, documents (including the Final RFP), questions/answers, pre-proposal conference information, and other pertinent information will be posted to the above listed webpage.

• The Final RFP (and any amendments) will also be posted to the FedConnect website at www.fedconnect.net and the Federal Business Opportunities (FBO) website at www.fbo.gov.



http://www.fedconnect.net/

http://www.fbo.gov/


Current Contract

• This solicitation is for a re-competition of the TWPC contract:

‐ Contract Number: DE-EM0000323

‐ Contractor: Wastren Advantage, Inc.

‐ Current Value: $297,524,280

‐ Contract Type: CPAF

‐ Period of Performance: 12/1/2009 to 1/16/2015*

‐ Current Contract can be found here: http://twpc.oro.doe.gov/Contract.aspx

*Can be extended to align with TWPC procurement schedule.

http://twpc.oro.doe.gov/Contract.aspx

http://twpc.oro.doe.gov/Contract.aspx


Procurement Specifics

• Contract Scope:‐ Safely and compliantly manage and operate the Transuranic (TRU) Waste

Processing Center (TWPC) Category II nuclear facility in support of processing Environmental Management (EM) legacy TRU waste.

‐ Continue processing OREM legacy CH- and RH-TRU wastes until the entire legacy inventory has been physically prepared for shipment.

‐ Manage and disposition all low-level waste (LLW) and mixed low‑level waste (MLLW) generated as a result of processing TRU waste.

‐ Perform surveillance and maintenance (S&M) activities.

‐ Provide support to the Central Characterization Project (CCP) for final certification and disposition of TRU soil and debris waste.

‐ Processing of other remote-handled (RH)/contact-handled (CH) TRU waste originating from the Oak Ridge National Laboratory (ORNL).

‐ Support CCP Certification of Nuclear Fuel Services (NFS) soils


• Competitive total Small Businesses set-aside under NAICS Code 562211, Hazardous Waste Treatment and Disposal, Size Standard of $38.5M. ‐ Requires compliance with FAR 52.219-14, Limitations on Subcontracting. ‐ Each proposal submitted in response to this solicitation will be reviewed for

compliance with this requirement. ‐ Any proposal that does not meet this requirement will be considered

unacceptable and will not be considered for award.

Procurement Specifics (cont.)



• Hybrid contract consisting of 8 CLINs (Clause B.2)‐ CLIN 1 (Transition) FFP

‐ CLIN 2 (PM and Facility Maintenance) FFP

‐ CLIN 3 (Waste Processing Operations) CPAF

‐ CLIN 4 (Container Management & Loading) FFP IDIQ**

‐ CLIN 5 (NFS Soils) FFP

‐ CLIN 6 (S&M Warm Standby) FFP

‐ CLIN 7 (Facility D&D) FFP

‐ CLIN 8 (S&M Cold Standby) FFP

**CLIN 4 structure change since DRFP



• Potential 5 year Period of Performance (5/16/15 to 5/15/20) (Clause F.5)‐ CLIN 1: 5/16/15 to 6/30/15 (1.5 Months)

‐ CLINs 2 & 3: Base Period of 7/1/15 to 5/15/18 (34.5 Months)

‐ CLIN 4: IDIQ Ordering Period of 7/1/15 to 5/15/18 (34.5 Months), with task performance up to

12 months beyond 5/15/18

‐ CLIN 5: Optional Period to start no earlier than 7/1/15 and end no later than 5/15/18

‐ CLINs 6-8: Optional Periods from 5/16/18 to 5/15/20 (24 Months)


Proposal Prep & Eval

• Please read the solicitation carefully and ask questions! – This presentation is not covering the specific proposal and evaluation

instructions, requirements, and process contained therein.

• RFP Section L contains important information on proposal preparation. RFP Section M sets forth the evaluation criteria and method for award.

• Section L provision L.16, Time, Date, and Place Offers and Proposal Information Are Due, contains the proposal due date and delivery requirements.

‐ Currently due December 1, 2014 at 4:00 PM EDT (unless amended)

• Minimum Offer Acceptance Period: 240 calendar days after proposals receipt date (ref. L.17).


Proposal Prep & Eval (cont.)

• Section L provision L.30, DOE-L-1022 Proposal Preparation Instructions - General, includes specific page limitation and format requirements. ‐ PAGES SUBMITTED IN EXCESS OF THE LIMITATIONS

SPECIFIED IN THIS PROVISION WILL NOT BE EVALUATED BY THE GOVERNMENT.

• Ensure proposal contains all necessary information, required documentation, and is complete in all aspects.

• DOE may reject any proposal that fails to comply with all proposal instructions.

• Evaluation is based upon actual material presented and not on the basis of what is implied.



• Proposals received in response to this solicitation will be evaluated by a Source Evaluation Board (SEB) in accordance with Section M of the RFP.

• A best value trade-off process, as described at FAR 15.101-1, Tradeoff Process, will be used in making the source selection.

• The Government intends to award a contract without discussions, but reserves the right to hold discussions if the Contracting Officer deems them to be necessary

• Reference Library (http://twpc.oro.doe.gov/documents.aspx) established to assist with proposal development (ref. provision L.28)

http://twpc.oro.doe.gov/documents.aspx

http://twpc.oro.doe.gov/documents.aspx



• Completed Sections A – J of the Final RFP will become the resultant contract.‐ Section A consists of Standard Form 33 which must be signed

by an authorized representative of the Offeror as part of the proposal.

‐ The Offeror shall complete all shaded areas and include any Section J Attachments noted as To Be Proposed (TBP).

• Ensure registration in the SAM in accordance with FAR 52.204-7, System for Award Management; confirmation required in Volume I.

• JVs & Other teaming arrangements pay close attention to L.24 and L.31 to ensure appropriate documentation is submitted with Offer.

• Acknowledge any and all RFP Amendments (ref. L.31)


Schedule (Tentative)

• RFP Comments Due November 5, 2014

• Proposal Due December 1, 2014

• Proposal Evaluation Period December 2014 – April 2015

• Award NLT May 2015

• Begin Contract Transition May 16, 2015

• Begin Contract Performance July 1, 2015


Closing

Thank you for Attending today.

Questions may be submitted today via the Index Cards or in accordance with RFP Provision L.15, Questions Concerning this Solicitation.

October 28, 2014

Documents

Transcript of October 28, 2014