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Minutes of the Meeting of Tasburgh Parish Council held on Monday 18th

October 2010 at 8pm in Tasburgh Village Hall, Small Hall.

Present: Brian Hill

Geoff Merchant

Dave Moore

John Mann

Deborah Sacks

Tony Lacey

Keith Read

Lenny Thompson

Don Proudfoot

Julie King, Clerk

Also present: 9 members of the public.

1. Apologies None.

2. Declaration of interest for items on the agenda

Prejudicial Interests

Geoff Merchant – item 9g – payment to himself

Dave Moore – item 9f – payment to himself

Item 13c – Councillors made declarations in response to specific plots as detailed

below, as they were near to their own properties:

Dave Moore – plots 511, 512, 513, 982

Tony Lacey – plots 245, 949

Deborah Sacks – plot 936

Brian Hill – plots 936, 404

John Mann – plots 404, 901

Geoff Merchant – plot 518

3. Minutes of the meeting held on 20th

September 2010

These were agreed as a true record of proceedings with no amendments,

proposed by John Mann, seconded by Lenny Thompson, all in favour.

4. Minutes of the planning meeting held on 5th

October 2010

Don Proudfoot spoke of information he had relating to the welfare of the animals at

Greenacres Farm. It was agreed that South Norfolk Council would be made

aware of the information.

The minutes were then agreed as a true record of proceedings with no

amendments, proposed by Dave Moore, seconded by Keith Read, all in favour.

Clerk

5. Urgent Items to the raised through the Chair

None.

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6. Update on Matters Arising from Previous Minutes

Bus Stops – Church Road

The Clerk had no further information.

7. Correspondence

Inconsiderate Parking

A letter was read out from the occupier of 7 Woodland Rise regarding the issues of

parking and speeding in the village.

Hedge at Top of Grove Lane

The hedge had been cut and discussion took place regarding the severity of the cut.

The Clerk had enquired whether the Parish Council could take on ‘delegated

authority’ for the hedge and this was not possible, however it had now been added to

the ‘detached footway inspection’ list.

Highway and Community Rangers

The Parish Council had been notified that the first Highway Ranger visit would take

place at the end of December and then every three months.

Village Hall

The Parish Council had received notification of the hire charges for 2011 and had

been asked to sign an updated Hiring Agreement. The Hiring Agreement had been

signed and returned and the Council would be paying slightly less for the hall hire in

2011 due to the introduction of a reduced rate for periods of hire of less than two

hours.

South Norfolk Gypsy and Traveller Development Plan Document

This document had been withdrawn by South Norfolk Council as it had become

apparent that due to a fundamental difference between the views of South Norfolk

Council and the Inspector appointed there was little prospect of the Inspector finding

the document sound.

Crime Statistics

In September there had been one crime in Tasburgh, recorded as ‘burglary non-

dwelling’.

Publications

The following publications had been received and would be circulated:

- An invitation Norfolk County Council to sign up to an electronic ‘Norfolk

Matters’.

- Details of the pilot interactive digital TV services available from Norfolk

County Council.

- Norfolk Association of Local Council – Norfolk Link

8. Reports on Meetings Attended

John Mann had attended the AGM of the Norfolk Association of Local Councils, of

which he was an executive member. He had been nominated as first reserve

representative to Age Concern, Norfolk Police Authority "observer" and

representative on the ‘Wash Estuary Strategy Group’.

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Dave Moore had attended a Sustainable Communities Day organised by South

Norfolk Council. He had found it an interesting day and had come away with some

useful literature which would be distributed. As a result of the day he proposed

that “to further sustainability within the Parish” be added to the remit of the

Recycling Advisory Committee, seconded by Keith Read, all in favour.

Dave also said that he had attended a Chairmanship training course which he had

found interesting and had given him an insight into how other Parish Councils

worked.

Recycling

Advisory

Committee

9.

a)

b)

c)

d)

e)

f)

g)

h)

i)

j)

Finance

It was resolved to pay the following:

Julie King Salary/Expenses(£386.21/£150.33) £536.54

Norfolk Pension Fund Pension Contribution £105.25

Sky Link Events Cutting of Burrfeld Park £60.00

Norse Commercial Services Ltd Verge Cutting £144.39

Norse Commercial Services Ltd Cutting of Playing Field £339.18

D Moore Travelling Expenses £52.80

G Merchant Travelling Expenses £20.70

Builders Equipment Grit Bins for Valley Road £183.30

PD Moore Cleaning of the Bus Shelter £11.00

Second Quarter Accounts

This item was adjourned until the next meeting.

10.

Public Participation and Exchange of Information

The meeting was suspended to allow the public and those Councillors with a

prejudicial interest to speak.

A member of the public asked whether they had been out of order or unkind in their

comments and questions at the previous meeting. The Chairman assured the member

of the public that if he had felt that that had been the case, he would have said so at

the time.

A member of the public asked where the Council were planning to site the Grit Bins

in Valley Road. Having been supplied with the information he felt that the

positioning was reasonable and sensible. He also raised a question as to the need for

two bins and was advised that they were in response to requests from Parishioners.

The meeting was reconvened.

11.

a)

b)

Planning

Planning Decisions

None.

Next Planning Meeting

It was agreed that the next planning meeting would be on Tuesday 2nd November

Councillors available: John Mann, Don Proudfoot and Dave Moore. John Mann

would be the Councillor responsible for receiving the plans prior to the meeting.

DM

JM/DP

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12.

a)

b)

c)

d)

Advisory Committees

Traffic Solutions

Geoff Merchant said that he had noted the points raised by the Occupier of 7

Woodland Rise, the introduction of 20mph limits to all of the cul-de-sacs would be

progressed by the Traffic Solutions Advisory Committee.

It was agreed to acknowledge the letter and to say that it had been referred to

the Traffic Solutions Advisory Committee.

Procedural

The Procedural Advisory Committee recommended the adoption of a ‘Press and

Media Policy’, it was agreed to adopt the policy, proposed by Brian Hill,

seconded by Lenny Thompson, all in favour.

Development / Parish Plan

The Development Advisory Committee (all Councillors had been invited) had met

on two occasions and had produced a draft response to South Norfolk Council’s Site

Specific Consultation.

As Dave Moore had declared a prejudicial interest in part of the response it was

agreed that Keith Read, who had not declared an interest, would Chair this item. The

response was considered site by site and Councillors left the room for the site/s in

which they had a prejudicial interest.

The response was agreed with only minor alterations to clarify intent.

It was agreed that the Public Meeting would be held on Saturday 6th November in

the Committee Room from 10am to 4pm, whilst the Art Exhibition was being held.

John Mann, Deborah Sacks, Geoff Merchant, Dave Moore and the Clerk would

meet with a Planning Officer from South Norfolk Council the following morning to

get their opinion on the draft response. The final response would be ratified by the

Council at its meeting on 15th November.

It was agreed to accept the draft response and to continue with the agreed

schedule, proposed by John Mann, seconded by Deborah Sacks, all in favour.

Burrfeld Park

A work day had been organised for the morning of 7th November when there would

be a ‘big’ cut of the site. Deborah spoke of the ‘Green Light Trust’ who advised

communities on the management of wild spaces, it was thought that they may be

able to give advice.

Discussions took place regarding the future maintenance contract for the site, it was

agreed that the Development Advisory Committee would meet to offer

recommendations to the next full Council meeting.

Traffic

Solutions

Advisory

Committee

13.

a)

Ongoing Projects

Recreation for All

An update from the Secretary of Recreation for All had been circulated, quotes were

being obtained and the Big Lottery was keen that the group apply for funding.

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b)

Discussions took place regarding the procurement of the equipment. It was

suggested that as the Parish Council were to take responsibility of the equipment if

they were also to procure it then there would be no VAT to pay. Other suggestions

were made including establishing Recreation for All as a Community Interest

Company. It was agreed that the question would be raised at the next

Recreation for All meeting, proposed by John Mann, seconded by Deborah

Sacks, all in favour.

Allotments

It appeared that, since the last meeting, Peter Read had withdrawn from sale to the

Parish Council one of the half acre plots of land which would go to Auction,

however it was understood that the Parish Council were still being offered the other

half acre plot which would be available for 6 months from first offer in September.

It was agreed:

- To write to Mr Read stating that the Parish Council was considering the

offer, would be ascertaining the value, at the agricultural rate, and may

make an offer of not more that that rate.

- To call a meeting of those interested in renting an allotment, Chaired by

Geoff Merchant, to ascertain requirements, assist them in putting

together a proposal and encouraging them to form a group.

- To write to the neighbours of the site seeking their views.

- To ascertain if there was funding available to assist in the purchase of

the land and to set up the site with fencing, hard standing etc.

proposed by Geoff Merchant, seconded by Brian Hill, all in favour.

DS/JM

Clerk

Clerk/GM

Clerk

Clerk

14.

a)

b)

c)

Ongoing Items

Grit Bins – Valley Road

Geoff Merchant, Dave Moore and the Clerk had met with Robert West from

Highways to look at the location for the Grit Bins on Valley Road. The

recommendation was for one bin in the dip between the aerial and the telegraph pole

and the second bin opposite 23 Valley Road next to the telegraph pole. It was

agreed to adopt the positions as suggested, proposed by John Mann, seconded

by Keith Read, all in favour.

It was noted that the Clerk had already received the bins and, once Highways had

been in contact, would put them in position.

Woodland Rise Signage

There was a recognised need for an additional sign for the section of Woodland Rise

beyond the junction of Chestnut Road. The suggested location was on the grass

verge at the ‘v’ of the junction. It was agreed that the Clerk should write to the

owner of the land before submitting a request to South Norfolk Council,

proposed by John Mann, seconded by Keith Read, all in favour.

Planning Permission for Additional Storage Containers for the Village Hall

No further information was available, however it was confirmed that as the Parish

Council would not be consultees of the application if they were to submit it, they

would therefore need to see the full application before they could agree to pay the

application fee.

Clerk

Clerk

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15.

a)

b)

c)

d)

e)

f)

New Items

Community Emergency Plan

Caroline Mansfield of Tasburgh Hall had volunteered to become Tasburgh’s

Emergency Co-ordinator and the Clerk had met with Caroline and Jenny Bloomfield

from South Norfolk Council to discuss the plan as it stood. Caroline had taken the

plan away and would be in contact with her thoughts as to how she wanted to take

the plan and her role forward.

Support of the Less Able

Due to a lack of time, this item was adjourned until the next meeting.

Norfolk Village Games

Laura Avenal from Active Norfolk had offered to attend a meeting to discuss the

opportunities available. It was agreed to arrange a public meeting, to be

advertised in the next edition of the Quarterly, to establish interest.

Health and Safety Inspections

John Mann had undertaken an inspection of the Parish Council assets, and had made

the following comments/recommendations:

- Dog bin on Henry Preston Road – lid was rusty and would soon need

replacing. Noted.

- Dog bin at the Heritage Site (Church) – rusty dilapidated lid, broken handle.

Agreed to obtain quotes for replacement. - Bus Shelter – broken glass had been removed. In general in a bad condition.

Traffic Solutions Advisory Committee looking at possibilities for

replacement. - Village Sign – needs repainting, post needs retreating, metal work beginning

to rust. Agreed to obtain quotes.

- Notice Boards – needs refurbishing in the spring. Agreed to do ‘in house’.

- Burrfeld Park – disabled access very stiff. Dave Moore to oil.

Access gate from the road at the south side needs

improvement. Development Advisory Committee to

investigate.

Father Christmas

It was confirmed that Father Christmas would visit the Church Porch on Christmas

Eve. It was agreed that the film for the Polaroid camera would be purchased

along with tangerines for the children and refreshments, proposed by Brian

Hill, seconded by John Mann, all in favour.

Articles for the Quarterly

Dave Moore agreed to write an article with reference to supporting the less able in

the community.

Norfolk Village Games event as detailed above.

Clerk

Clerk

T/S A/C

Clerk

Councillors

DM

Dev A/C

Clerk

16.

a)

Budget and Precept 2011/2012

Predicted End of Year Figures and Earmarked Funds

The Clerk had produced figures and these were discussed.

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b) Quotes Required for 2011/12 Budget

It was agreed that quotes should be obtained as deemed necessary by the Clerk,

proposed by John Mann, seconded by Deborah Sacks, all in favour.

Clerk

17. Items for Next Month’s Agenda

- Day and Venue for Parish Council meetings.

18. Date of Next Meeting

The next meeting would be Monday 15th November 2010.

The meeting closed at 10pm.