OCIMF Marine Terminal Information System

MTIS Registration and Access Rights

OCIMF MTIS – Organisations

OCIMF MTIS is made up of (1) Terminal Operators and (2) MTIS Recipients:

Terminal Operators

• Operate the Terminals and supply the data for the MTPQ documents

• Manage access rights to choose which recipients can access MTPQs

• Can be OCIMF Member owned or 3rd party Terminals

MTIS Recipients

• Register as either an OCIMF Member or 3rd party recipient

• 3rd party recipient types are shipping agents, shipping companies, charterers,

vetting departments and port authorities

• Recipient can access MTPQ documents where the Terminal Operator can

provided access to their recipient type

OCIMF MTIS – Organisations

OCIMF MTIS

MTPQs

Terminal OCIMF

Member

Terminal 3rd Party

Terminal 3rd Party

MTPQ

MTPQ

MTPQ

Recipient OCIMF

Member

Recipient 3rd party

3rd party recipients:

• Shipping Agents

• Shipping Companies

• Charterers

• Vetting Departments

• Port Authorities

Terminal Operators and Recipients register at http:/register.ocimf-mtis.org

Terminal Operator Registration

• Terminal Operator registrant supplies their organisation details and submits

the application agreeing to OCIMF’s Terms and Conditions

• OCIMF Member owned and 3rd party owned terminals register through the

same portal

MTIS Recipient Registration

• Recipient Organisation registrant supplies their organisation details an

submits the application agreeing to OCIMF’s Terms and Conditions

• Registrant provides the recipient type, e.g. OCIMF Member or 3rd party

(further types supplied)

Once validated by OCIMF the registrant user is created as a “Organisation

Supervisor” and are then able to create further users and manage their

organisation details.

OCIMF MTIS – Registration

• Provide Organisation contact details if not

same as Applicants

• Enter Applicant details

• Read and accept terms and conditions

• Review and edit information

OCIMF MTIS – Terminal Operator Registration

MTIS Registration – MTIS Recipient Registration

• Provide Organisation contact details

if required

• Enter Recipient member details

• Enter Organisation business details required

dependant on whether recipient is an OCIMF

member or not

• Read and accept terms and conditions

• Review and edit information provided

OCIMF MTIS – MTIS Recipient Registration

The Terminal Operator can set the access rights to their MTPQ documents to:

• Allow all MTIS Recipient Organisations access to their MTPQ formation, or

• Allow only specific types of recipient access to their MTPQ information, which,

if selected, allows further selection by recipient type.

OCIMF MTIS – Operator Terminal Access

Terminal Operator

• Enter terminal information

• Set access rights to information

MTPQs

• Terminal information held on OCIMF MTIS system

MTIS Recipient

• Terminal information available to recipients according to the access set by the Terminal Operator

OCIMF MTIS – Operator Terminal Access

OCIMF MTIS

MTPQs

Terminal A Allows all MTIS Recipients

Terminal B Allows OCIMF Members

only

Terminal C Allows Charterers only

OCIMF Member

Can view Terminal A and B

Charterer

Can view Terminal A and C

OCIMF MTIS – Operator Terminal Access

OCIMF MTIS – Roles and Permissions

OCIMF MTIS uses four system roles to control access and management of

data as shown below.

Own/

manage

terminals

Manage

users and

accounts

Create/

delete

terminals

and berths

Edit TPQ

Search and

view non-

owned

MTPQs

Organisation

Supervisor e.g. Terminal Manager

▪

Terminal

Administrator e.g. Terminal Supervisor

▪ ▪ ▪

Terminal

User e.g. Jetty/Berth Operator

▪ ▪

Recipient

User e.g. Port Agent/Charterer

Or OCIMF Member

▪

Organisation Supervisor

This role can be applied to Terminal Operators and MTIS Recipients and

allows the user to be able to create and manage other users within their

organisation as well as managing the organisation’s details. This role is given

to the user who registers for MTIS membership.

Terminal Administrator (e.g. Terminal Supervisor)

This is a Terminal Operator only role and allows the user to be able to create

terminals and berths.

Terminal User (e.g. Jetty/Berth Operator)

This is a Terminal Operator only role and allows the user to edit the contents

of their MTPQ documents.

Recipient User (e.g. Port Agent/Charterer or OCIMF Member)

This role is given to MTIS Recipients automatically and allows the user to

search the MTPQ index and view MTPQ documents where the operator has

given viewing rights to their recipient type.

OCIMF MTIS – Roles and Permissions

When creating new users the supervisor can choose to pass on the

organisation supervisor role as well as assign either the terminal user and/or

terminal administrator roles too.

OCIMF MTIS – Roles and Permissions

Click the organisation name link in the header row to access the organisation

details page then click the “Add User” button.

OCIMF MTIS – Roles and Permissions

Enter the details of the new user and click save to show the user roles panel.

Click the toggle buttons (highlighted below) to identify which roles to give to

the new user.

OCIMF MTIS – Terminal Administration Structures

Terminal Operators can choose to follow one of two approaches to structuring

their terminal administration:

1. Centralised administration – all terminals are managed within a single

organisation account with users for each of the users and managers within

their terminals. In this case only the single centralised organisation needs

to manage their users and set their distribution policy for MTIS recipients.

2. De-centralised administration – each terminal or collection of related

terminals will have their own organisation account to house the terminal

records. Each organisation account will be unrelated in MTIS and users as

well as distribution policies for MTIS recipients will need to be managed

separately.

Following a de-centralised administration approach each terminal operator will

need to register for their own account which will not be associated with the

other parts of the business in the system.

OCIMF MTIS – Terminal Administration Structures

Terminal Operator

Terminal Terminal Terminal

MTPQ MTPQ MTPQ

MTIS Recipient

Centralised Administration

Terminal Operator

Terminal Terminal Terminal

MTPQ MTPQ MTPQ

MTIS Recipient

De-Centralised Administration

Terminal Operator

A Voice for Safety

www.OCIMF.com

Oil Companies International Marine Forum

29 Queen Anne's Gate, London, SW1H 9BU

Tel: +44 (0) 20 7654 1200

Fax: +44 (0) 20 7654 1205